W911RZ-17-R-0003-0002_MOD_to_extend_closing.pdf

0010952560

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

a) The purpose of this amendment is to extend the response date to allow time to use the answ ers to the questions from the site visit to complete proposals.

b) Deadline for submission of new questions is not extended and section L is updated to reflect this.

c) All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-May-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911RZ-17-R-0003

X 9B. DATED (SEE ITEM 11)

10-Apr-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-May-2017

CODE

MICC - FORT CARSON

ATTN: JOHNATHAN S. KENNEDY 1676 EVANS ST, BLD

FORT CARSON CO 08913-5198

W911RZ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911RZ-17-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-May-2017 10:00 AM to 19-May-2017 12:00 AM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SUBMISSION INSTRUCTIONS

1. Proposal Submittal and Inquiries.

(a) Proposals shall be submitted electronically prior to the closing date and time identified on the SF33, to the following email address: james.r.ruby.civ@mail.mil and johnathan.s.kennedy.mil@mail.mil. Multiple emails are acceptable, but they shall be clearly label in their subject line as “(1/n), (2/n), etc..”. Limit email attachements to no more than 5mb per email.

(b) Electronic submissions via email are preffred, although paper copies can be accepted. Paper offers shall be mailed through a commercial or Government carrier or hand-carried to the following address:

Mission and Installation Contracting Command

Center—Fort Carson Attn: James Ruby 1676 Evans Street, Bldg 1220, 3rd Floor Fort Carson, Colorado 80913-78234-5015

(c) All inquiries during the solicitation phase shall be directed to the Contract Specialist, Captain Johnathan Kennedy, and Procuring Contracting Officer (PCO), Mr. James Ruby email james.r.ruby.civ@mail.mil and johnathan.s.kennedy.mil@mail.mil. Offerors must submit questions and/or comments in writing, email acceptable, with a subject line of: “Questions and/or Comments Fort Carson Refuse, W911RZ-17-R-0003.” Please identify the applicable Statement of Work (SOW) or solicitation paragraph with each question. The deadline for the submittal of all questions and/or comments is 5 days prior to the solicitation closing date 8

MAY 2017.

(d) Site Visit. The Government will hold a site visit at Fort Carson on 27 April 2017 beginning at

10:00AM. All interested firms may attend with a limit of three attendees per firm. Please submit by email the names of attendees to the PCO by 25 April 2017. Technical questions will be addressed during the course of the site visit. If the Government’s responses to technical questions affect the SOW requirements or any other portion of the solicitation, an appropriate amendment to the solicitation will be issued.

2. General Instructions

(a) The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the solicitation, concurrence with the SOW, and the proposed contract type.

(b) Offerors are reminded that the Government reserves the right to award contracts based on initial proposals, as received, without discussion. Thus, offerors are encouraged to present the best possible initial proposals.

(c) These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

(d) If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. If an unsuccessful offeror desires the return of additional copies, it must so notify the PCO and make arrangement for the return at its expense. Otherwise, the Government will destroy extra copies of such unsuccessful proposals. No destruction certificate will be issued.

(f) All referenced documents for this solicitation are available on the Federal Business

Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

(g) Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The PCO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

(h) Team. To be considered a “team” under this solicitation, an offeror must include in Volume III of its proposal a signed Teaming Arrangement (TA) or Letter of intent (LOI) that commits each of the team members to performance under this contract, should it be awarded to the offeror.

(a) Subcontractors projected to perform less than 20% of all work on the contract may be included as team members at the offeror’s discretion.

(b) A subcontractor without a TA or LOI with the offeror will not be considered as part of the “team” and will not be evaluated as such.

(c) Technical proposal information, Past Performance Information, and Past Performance Questionnaires submitted for team members without a TA or LOI will not be evaluated.

(d) A Joint Venture (JV) will be considered a sole business entity.

(e) Mentor-Protégé (M-P) is a relationship and not a business entity. A mentor under a M-P arrangement requires a formal TA or LOI to qualify for consideration as a team member.

(f) A proposal shall present a complete, coherent presentation of team abilities as applicable.

3. Proposal Preparation Instructions - Offeror’s proposal shall consist of four separate volumes:

General, Technical, Past Performance, and Price.

(a) Proposal Format - Offerors shall submit an original and the number of copies of their proposal as listed in the table 1 below.

(b) Proposals shall be organized into four volumes.

For electronic submissions: Proposals shall be in Portable Document Format (PDF)

Microsoft Word (MS), PowerPoint and/or Excel format. File names to be “Company Name – Initial” for the first submission. File name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision.

For paper submissions: Each volume shall be in a separate three-ring loose-leaf binder which shall permit the volume to lie flat when open. The identifying data shall be placed on the spine of each binder.

For all submissions: Each volume must start with a cover sheet, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name.

All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logo’s are acceptable). Printing shall be easily readable (12-pitch type or 10-point proportional spacing.) Cross-references shall be utilized to preclude unnecessary duplication of data between sections. Page limitations are listed in table 1 below: :

Table 1- Proposal Submission Requirements

VOLUME TITLE NO. HARD

COPIES

NO. OF DIGITAL

COPIES

Maximum Page Limits

I General Optional 1 N/A

II

Technical

Acceptability Optional

III Past Performance Optional 1 50 IV Price Optional 1 N/A

Note: In the event of any discrepancy between the text of an original and any copies, whether hard or digital copies, the text of the original shall govern.

(c) Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, it must submit a request for such exception to the PCO in the same manner as submission of questions or comments. This information shall be provided in the format outlined below in Table 2.

Table 2 - Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale & Impact

Section 00010/ SOW, Section 100-800, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

(d) Page Limit. Proposal shall not exceed the page limits stated above. If the page limits are exceeded, the pages in excess of the limit will not be considered or evaluated.

(e) All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., count toward the page limits.

(f) Cover pages for volumes, tables of contents, glossaries of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal will not count toward the page limits. Pages will be counted if they contain any other information, such as diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(g) What Counts As A Page? Proposal text shall be on 8 ½” X 11” sheets of paper, and each such sheet will be counted as a page. When both sides of a sheet display printed material, it will be counted as two pages. Letter size and spacing requirements for illustrations and tables are at the discretion of the offeror but must be easily readable. Fold-outs are permissible for charts and diagrams and will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet. Each page shall have at least one-inch margins on the top and bottom and ¾-inch side margins. Offerors shall number each page in order to eliminate any confusion. In the event an offeror creates an ambiguity in its numbering of pages, the Government may exercise its own discretion in counting pages.

(h) Indexing. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(i) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

(j) The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation. (See FAR 15.208 for further information regarding late proposals.)

(k) If the Government determines that discussions are necessary and, thereafter, requests submission of proposal revisions, an amendment to the solicitation will describe any additional requirements, including page limits, pertaining to those revisions.

4. Proposal Content.

(a) Volume I – General. Offerors are required to submit a completed SF 33 (including acknowledgment of Amendments in block 14 of SF33. Failure to follow the below Contract Proposal preparation instructions may cause a proposal to be deemed unacceptable by the Government. The General Volume shall be organized as follows and contain the identified information.

1) TAB A, Assumptions (if required) - Any assumptions used in the proposal preparation must be identified.

2) TAB B, SF 33 and Additional Information - The SF 33 shall be submitted fully completed.

The offeror is cautioned that the SF 33 must contain an original signature in block 16 of the form. The offeror shall acknowledge all amendments to the RFP in accordance with the instructions on the SF 33, specifically section L. The offeror shall provide the name, title, email address and telephone number of the company/division point of contact regarding decisions made with respect to its proposal and who can obligate the offeror contractually. Also, the offeror shall identify those individuals authorized to negotiate on its behalf with the Government..

3) TAB C, Section K (Representation, Certifications, and Other Statements of Offerors) –

The offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely. Offerors shall provide all Joint Venture Agreements, Teaming Arrangements and Letters of Intent applicable to the proposed work under this contract. If submitting TAs or LOIs, offerors shall provide a cover sheet listing all team members.

(b) Volume II – Technical Acceptablility Volume

1) The Technical Acceptability Volume shall be clear, concise, and include sufficient detail for effective evaluation. Legibility, clarity and coherence are very important. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

2) The Technical Acceptability Volume shall, be prepared in an orderly format to enable the

Government to make a thorough evaluation of the offeror’s technical competence and ability to comply with the contract task order requirements specified in the solicitation, including all of the attachments to it . This volume shall be organized according to the following general outline:

Subfactor A: Technical Capabilty Subfactor B: Quality Control Program Subfactor C: Management Approach

i. Sub-factor A – Technical Capability: Offerors shall address the following:

The Contractor shall submit a plan detailing how they intend to meet the requirements for the PWS and include a list of assets to be utilized in the performance of the PWS tasks. The plan shall be organized to match the CLIN structure of the contract as follows:

01 Postwide Refuse Service 02 Single Stream 03 Bio-Solids 04 Diversion 05 Recycling Services 06 Organic 07 Wood Waste

08 Green Waste 09 Contract Manpower Reporting 10 Phase In

ii. Sub-factor B – Quality Control Program:

Each offeror is required to submit a Quality Control Plan that at a minimum must identify and describe the specific processes and procedures that are leading and logical predictors of a successful outcome in completing tasks described in the PWS. The Quality Control Plan must also identify the metrics that will logically predict success on these tasks.

iii. Sub-factor C – Management Approach: Each offeror is required to submit a Management Plan which at a minimum shall describe and demonstrate techniques, procedures, practices, and impact of those on effectively accomplishing the basic functions of planning, organizing, controlling, and executing the PWS and mission requirements. Contractors shall provide an organizational chart that clearly identifies the management, key personnel from both the offeror and any teaming firm that will execute primary or substantial performance under this contract. The organizational chart shall show lines of authority and communications between home office, Government project managers, contracting officials, and inspectors shall be clear, logical, and effective.

(c) Volume III - Past Performance

1) Offerors shall include references to no more than 10 recent and relevant instances of current or past performance. Past performance information shall be limited to no more than 50 pages total. The page limitation excludes a list of questionnaire recipients, proof that questionnaires have been sent to those recipients, and consent letters and/or client authorization letters. If a teaming arrangement, partnership, or joint venture is contemplated, the page limits and submissions listed below apply to the team, partnership or joint venture as an entity. Past performance areas of evaluation include:

a. Business Relations

b. Quality of Service

c. Schedule

d. Customer satisfaction

2) Offerors must submit Past Performance information as described herein for the offeror and all subcontractors, team members, and/or joint ventures proposed to perform 20 percent of the proposed effort based on the maximum quantity as shown on the schedule. (If past performance information as described is not available, this volume shall include an explanation why it is not.). The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, team members, and/or joint venture, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's current or past performance.

3) The offeror shall provide documentation outlining its past performance with up to 10 contracts, as a prime or major subcontractor, which is recent and relevant to the work being procured under this Solicitation. The submittal shall explain the relevance of the past performance included. Non-Federal Government contracts may be used if Federal Government contracts are not available. The documentation shall be submitted in the following format:

--Contract Number, Award Date and Contract type.

--Price/Cost – original awarded AND final (or projected final, if contract is current).

--Delivery Schedule – original AND final (or projected final, if the contract is current).

--Address and telephone number for the Government (or commercial) procuring contracting activity AND contract administrative activity (if applicable).

--Name, telephone number, fax number and e-mail address for the following:

Procuring Contracting Officer (PCO) Administrative Contracting Officer (ACO) Government or commercial technical representative or Contracting Officer’s Representative (COR) --Specific detail for each contract listed, why or how you consider that effort relevant or similar to the effort required by this solicitation. In determining relevancy, consideration should be given but not limited to such things as product/service similarity, product/service, size and complexity, contract type, contract environment, division of company proposing, and subcontractor interaction.

--A copy of any cure notices or show cause letters received on each contract listed and a description of any corrective action by the offeror or proposed subcontractor.

--A list of each time the delivery schedule was revised and an explanation of why the revision was necessary.

For the contracts identified in paragraph 3) above, the offeror shall forward a copy of the Past Performance Questionnaire located in Section L, to the points of contact responsible for monitoring performance under such contracts. These questionnaires shall be returned directly to james.r.ruby.civ@mail.mil and johnathan.s.kennedy.mil@mail.mil with “(Contractor name) PP Questionaire 1/x” where x is the total number of questionaries.

Any questionnaires not returned directly to the person and address above will not be reviewed and evaluated.

4) If a proposal is initially evaluated as having a rating level of “unacceptable” due to adverse past performance, the person providing the information may be contacted to obtain further information about the circumstances surrounding the situation. If this information adversely impacts the offeror’s proposal, the offeror will be given an opportunity to address unfavorable reports of past performance if it has not had a previous opportunity to respond. The offeror’s response or lack of response will be taken into consideration.

5) An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed no earlier than 3 years before the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

6) Offerors with no past performance may provide the equivalent information on company officials and/or personnel proposed for this action.

(d) Volume IV – Price

The offeror shall include pricing for all CLINs and any pertinent information to support their quoted price listed in CLIN order.

(e) Caution

All information shall be provided within the volumes as described above and shall not be included as an appendix or attachment.

(End of Summary of Changes)