W911RX21Q0001 Combined Synopsis-Solicitation.pdf

W911RX21Q0001

Solicitation Number W911RX-21-Q-0001 Roof Inspections, Infrared Surveys, & Core Sampling & Analysis

Fort Riley, Kansas

The Mission and Installation Contracting Command, Installation Operational Contracting Division, Fort Riley, KS intends to solicit and award a single Indefinite Delivery-Requirements contract for visual roof inspections, infrared surveys, and core sampling and analyses or equivalent civilian roof maintenance management functions services at Fort Riley, Kansas. This is a combined synopsis/solicitation for commercial items prepared under Federal Acquisition Regulation (FAR) Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items along with FAR subpart 13.5 – Simplified Procedures for Certain Commercial Items, and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is issued under Request for Quotation (RFQ) number W911RX-21-Q-0001.

This requirement is being solicited under NAICS code 541350 and Set Aside: Total Small Business.

All FAR references are based off of FAC 2020-09, Effective 26 October 2020 and DFARS publication notice 01 October 2020.

This Indefinite Delivery-Requirements award for Roof Inspections, Infrared Surveys, & Core Sampling & Analysis services at Fort Riley, KS is for a base one year period, with 4 option years. The initial period of performance for the base period is anticipated to start 01 January 2021. All quantities on Attachments and Exhibits are estimates only.

Firm-Fixed Price task orders will be issued for any amount of actual quantities, with invoicing allowed for actual performance against the pricing in Attachments and Exhibits.

FAR 52.212-1 Deviation 2018-O0018, Instructions to Offerors-Commercial, is applicable to this acquisition. An addendum will be added in Section L.

FAR 52.212-2, Evaluation of Offerors, is applicable to this acquisition.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

FAR Part 13 Simplified Acquisition Procedures will be utilized for the evaluation process. The following factors shall be used to evaluate offers:

Technical:

Technical Factor 1: Contractor’s organization shall have at least five years’ experience in performing SMS ROOFER visual roof inspections, infrared surveys, and core sampling and analyses or equivalent civilian roof maintenance management functions.

Technical Factor 2: Project Manager or Supervisor shall be employed directly by the Prime Contract and shall have the following minimum qualifications:

Technical Factor 2 Subfactor 1:

Previous experience as a Project Manager or Supervisor for SMS ROOFER inspections for at least two contracts with performance on DOD installations or equivalent civilian facilities, or SMS ROOFER inspection experience for at least three contracts with performance on DOD installations or equivalent civilian facilities.

Technical Factor 2 Subfactor 2:

Successful completion of the NRCA "Roof Repair and Maintenance Course" or equivalent courses covering similar topics presented by another nationally recognized roofing professional organization. The contractor may submit additional certifications other than those asked in this subfactor to help justify their level of experience. These additional certifications may be a company certification or individual i.e.

NCRA, ASNT, ANSI certifications.

The adjectival ratings assigned to both subfactor 1 and subfactor 2 will be taken into consideration to determine the adjectival rating for technical factor 2. A separate rating will not be assigned to the sub-factors.

Technical Factor 3: Head and Assistant Inspectors shall be employed directly by the Prime Contractor and shall have the following qualifications:

Technical Factor 3 Subfactor 1:

Minimum one year previous experience performing SMS ROOFER inspections at DOD installations or equivalent civilian facilities.

Technical Factor 3 Subfactor 2:

Successful completion of the NRCA "Roof Repair and Maintenance Course” or equivalent courses covering similar topics presented by another nationally recognized roofing professional organization.

Course completion certificates shall be submitted to meet this technical subfactor.

The adjectival ratings assigned to both subfactor 1 and subfactor 2 will be taken into consideration to determine the adjectival rating for technical factor 3. A separate rating will not be assigned to the sub-factors.

Technical Factor 4: Contractor has successfully performed projects that are similar in size, scope, and complexity to the roof visual inspection, infrared survey, and core sampling and analysis contract at Fort Riley, KS.

Technical Factor 5: Contractor has successfully performed projects in which the prime contractor’s role is similar to the role proposed for this contract.

Technical Factor 6: Contractor has successfully performed projects with 10 or more facilities included under one visual roof inspection, infrared survey, and core sampling and analysis contract.

Technical Factor 7: Contractor has successfully performed projects demonstrating experience working for U.S.

Government Agencies (Department of Defense, Department of Interior, Homeland Security, U.S. Postal Services, etc.).

Evaluation Criteria Vendor Provided

Technical Adjectival Rating Assigned

Technical Evaluator Remarks

Technical Factor 1

Factor 2

Factor 2 Subfactor 1 N/A

Factor 2 Subfactor 2 N/A

Factor 3

Factor 3 Subfactor 1 N/A

Factor 3 Subfactor 2 N/A

Factor 4

Factor 5

Factor 6

Factor 7

The chart below provides in-depth details related to the technical rating method the Government will utilize for the basis of award of this contract.

Color Rating Adjectival Rating Description

Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength.

Green Acceptable Proposal indicates an adequate approach and understanding of the requirements.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements.

Red Unacceptable Proposal does not meet requirements of the solicitation and thus contains one or more deficiencies and is un-awardable.

If an offeror receives an adjectival rating of “unacceptable” in any factor they will not be eligible for contract award.

Past Performance Evaluation:

Past Performance will be reviewed and evaluated based on the past performance information obtained by the Contracting Officer and Contract Specialist based off of the information provided on attachment 7 from the offerors.

The past performance point of contacts provided by each offeror will be called/emailed by the contracting officer and contract specialist. At which time the KO/KS will ask relevant past performance questions relating to how the contractor performed on the contract number provided by the offeror. The Government will utilize any and all resources available to help determine a past performance rating for each offeror. Past performance will be evaluated for each prior contract based on their recency, relevancy, and favorability. The Government will then determine an overall favorability rating of "favorable" or "unfavorable" of past performance for each offeror. Below are the rating descriptions the Government will utilized to rate each prior contract as recent and relevant.

Recent: An offerors past performance submission will be deemed recent if it has occurred within the past 5 calendar years from date of offer submission.

Relevant:

Adjectival Rating Description Very Relevant Present/past performance efforts involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance efforts involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance efforts involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance efforts involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Favorability: Based on the information obtained by the Contracting Officer from the past performance research, a favorability rating will be assigned to each offer. An offeror that receives an unfavorable past performance rating will not be eligible for award.

Adjectival Rating Description Favorable Based on the information obtained the Government has a strong sense that the offeror will be able to accomplish the services being requested in this solicitation Unfavorable Based on the information obtained the Government does not believe the offeror will be able to accomplish the services being requested in this solicitation.

Price:

Price will be reviewed and evaluated based on the vendor price schedule provided under Technical Exhibit B. The Offeror’s Price quote will be evaluated on a Total Evaluated Price (TEP) basis. The Offeror must submit a price for each item listed on the price schedule and the price shall be listed according to the unit of measure provided on the price schedule in order to be considered acceptable. The total for all CLINS at the quantities listed will be added together to calculate the Offeror’s TEP.

*The Government reserves the right to conduct a price realism analysis for any or all offerors it deems necessary.

Technical and past performance, when combined, are of greater importance than price.

Offeror must sign and date the 52.212-1 Addendum found of page 41, along with all amendments posted to beta.sam.gov for W911RX-21-Q-0001.

All offerors are advised to submit a copy of their FAR & DFARS Report out of sam.gov in lieu of filling out and submitting the provisions listed in this synopsis/solicitation to meet the requirements of FAR 52.212-3, Offeror Representations and Certifications-Commercial Items. See 52.212-1 Addendum for additional information.

FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and no addendum has been added.

FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition and applicable clauses within 52.212-5 to this acquisition have been marked with three X’s.

Other additional FAR Clauses have been added to this synopsis/solicitation. If they are incorporated by reference in this synopsis/solicitation, use acquisition.gov to read them in their entirety.

Submittals Formats: Only Electronic submissions via email will be accepted due to KS/KO working remotely.

Offers are due to the Contract Specialist, Mr. Shane M. Pope, at shane.m.pope.civ@mail.mil by 5:00 PM (CST) 11 December 2020.

For information regarding this synopsis/solicitation, please contact Mr. Shane M. Pope or the Contracting Officer, David Hildebrand, at david.j.hildebrand6.civ@mail.mil. Only written submitted questions will be given a response.

They will be answered via a Questions from Industry posting to beta.sam.gov. Due to COVID-19 and MICC-Riley operating remotely, Mr. Shane M. Pope and Mr. Hildebrand are only available via email.

Notice to Offeror(s): Funds are not presently available for this contract. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs incurred.

Site Visit: No Site visit will be conducted.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1,000,000 Square

Foot

Roof Inspections

FFP

Perform visual roof inspections, enter roof inspection results in the PW ROOFER database, and prepare roof inspection reports as described in tasks 1 thru 5 and 8 thru 12 in the paragraph 3.3 of the PWS. Price is for each square foot of roof area to be inspected regardless of the size and type of building or type of roof membrane.

POP- 1 Jan 2021-31 Dec 2021

FOB: Destination

PURCHASE REQUEST NUMBER: 0011478295

PSC CD: H356

NET AMT

0002 30,000 Square

Infrared Surveys

Perform infrared surveys, enter infrared survey results in the PW ROOFER database, and add the data to the roof inspection reports as described in tasks 1 thru 4, 6, and 8 thru 12 of paragraph 3.3 in the PWS. Price is for each square foot of roof area to be surveyed regardless of the size and type of building or type of roof membrane.

POP- 1 Jan 2021- 31 Dec 2021

FOB: Destination

0003 6 Each Core Samples

FFP

Perform core sampling and analyses and repair core sample areas, enter results in the PW ROOFER database, and add the data to the roof inspection reports as described in tasks 1 thru 4 and 7 thru 12 of paragraph 3.3 in the PWS. Price is for each roof core sample cut, analyzed, and core area repaired.

POP- 1 Jan 2021-31 Dec 2021

FOB: Destination

1001 1,000,000 Square

OPTION Roof Inspections

Perform visual roof inspections, enter roof inspection results in the PW ROOFER database, and prepare roof inspection reports as described in tasks 1 thru 5 and 8 thru 12 in the paragraph 3.3 of the PWS. Price is for each square foot of roof area to be inspected regardless of the size and type of building or type of roof membrane.

POP- 1 Jan 2022-31 Dec 2022

FOB: Destination

1002 30,000 Square

OPTION Infrared Surveys

Perform infrared surveys, enter infrared survey results in the PW ROOFER database, and add the data to the roof inspection reports as described in tasks 1 thru 4, 6, and 8 thru 12 of paragraph 3.3 in the PWS. Price is for each square foot of roof area to be surveyed regardless of the size and type of building or type of roof membrane.

POP- 1 Jan 2022- 31 Dec 2022

FOB: Destination

1003 6 Each OPTION Core Samples

FFP

Perform core sampling and analyses and repair core sample areas, enter results in the PW ROOFER database, and add the data to the roof inspection reports as described in tasks 1 thru 4 and 7 thru 12 of paragraph 3.3 in the PWS. Price is for each roof core sample cut, analyzed, and core area repaired.

POP- 1 Jan 2022-31 Dec 2022

FOB: Destination

2001 1,000,000 Square

Perform visual roof inspections, enter roof inspection results in the PW ROOFER database, and prepare roof inspection reports as described in tasks 1 thru 5 and 8 thru 12 in the paragraph 3.3 of the PWS. Price is for each square foot of roof area to be inspected regardless of the size and type of building or type of roof membrane.

POP- 1 Jan 2023-31 Dec 2023

FOB: Destination

2002 30,000 Square

Perform infrared surveys, enter infrared survey results in the PW ROOFER database, and add the data to the roof inspection reports as described in tasks 1 thru 4, 6, and 8 thru 12 of paragraph 3.3 in the PWS. Price is for each square foot of roof area to be surveyed regardless of the size and type of building or type of roof membrane.

POP- 1 Jan 2023- 31 Dec 2023

FOB: Destination

2003 6 Each OPTION Core Samples

FFP

Perform core sampling and analyses and repair core sample areas, enter results in the PW ROOFER database, and add the data to the roof inspection reports as described in tasks 1 thru 4 and 7 thru 12 of paragraph 3.3 in the PWS. Price is for each roof core sample cut, analyzed, and core area repaired.

POP- 1 Jan 2023-31 Dec 2023

FOB: Destination

3001 1,000,000 Square

Perform visual roof inspections, enter roof inspection results in the PW ROOFER database, and prepare roof inspection reports as described in tasks 1 thru 5 and 8 thru 12 in the paragraph 3.3 of the PWS. Price is for each square foot of roof area to be inspected regardless of the size and type of building or type of roof membrane.

POP- 1 Jan 2024-31 Dec 2024

FOB: Destination

3002 30,000 Square

Perform infrared surveys, enter infrared survey results in the PW ROOFER database, and add the data to the roof inspection reports as described in tasks 1 thru 4, 6, and 8 thru 12 of paragraph 3.3 in the PWS. Price is for each square foot of roof area to be surveyed regardless of the size and type of building or type of roof membrane.

POP- 1 Jan 2024- 31 Dec 2024

FOB: Destination

3003 6 Each OPTION Core Samples

FFP

Perform core sampling and analyses and repair core sample areas, enter results in the PW ROOFER database, and add the data to the roof inspection reports as described in tasks 1 thru 4 and 7 thru 12 of paragraph 3.3 in the PWS. Price is for each roof core sample cut, analyzed, and core area repaired.

POP- 1 Jan 2024-31 Dec 2024

FOB: Destination

4001 1,000,000 Square

Perform visual roof inspections, enter roof inspection results in the PW ROOFER database, and prepare roof inspection reports as described in tasks 1 thru 5 and 8 thru 12 in the paragraph 3.3 of the PWS. Price is for each square foot of roof area to be inspected regardless of the size and type of building or type of roof membrane.

POP- 1 Jan 2025-31 Dec 2025

FOB: Destination

4002 30,000 Square

Perform infrared surveys, enter infrared survey results in the PW ROOFER database, and add the data to the roof inspection reports as described in tasks 1 thru 4, 6, and 8 thru 12 of paragraph 3.3 in the PWS. Price is for each square foot of roof area to be surveyed regardless of the size and type of building or type of roof membrane.

POP- 1 Jan 2025- 31 Dec 2025

FOB: Destination

4003 6 Each OPTION Core Samples

FFP

Perform core sampling and analyses and repair core sample areas, enter results in the PW ROOFER database, and add the data to the roof inspection reports as described in tasks 1 thru 4 and 7 thru 12 of paragraph 3.3 in the PWS. Price is for each roof core sample cut, analyzed, and core area repaired.

POP- 1 Jan 2025-31 Dec 2025

FOB: Destination

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 1001 N/A N/A N/A Government 1002 N/A N/A N/A Government 1003 N/A N/A N/A Government 2001 N/A N/A N/A Government 2002 N/A N/A N/A Government 2003 N/A N/A N/A Government 3001 N/A N/A N/A Government 3002 N/A N/A N/A Government 3003 N/A N/A N/A Government 4001 N/A N/A N/A Government 4002 N/A N/A N/A Government 4003 N/A N/A N/A Government

CLAUSES INCORPORATED BY REFERENCE

52.246-4 Inspection Of Services--Fixed Price AUG 1996

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JAN-2021 TO

31-DEC-2021

N/A FORT RILEY DPW

JOSEPH GRAVES

408 PERSHING COURT

FORT RILEY KS 66442

(785) 239-6090 FOB: Destination

W55CU6

0002 POP 01-JAN-2021 TO

31-DEC-2021

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-JAN-2021 TO

31-DEC-2021

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-JAN-2022 TO

31-DEC-2022

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-JAN-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-JAN-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-JAN-2023 TO

31-DEC-2023

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-JAN-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-JAN-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-JAN-2024 TO

31-DEC-2024

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-JAN-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-JAN-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-JAN-2025 TO

31-DEC-2025

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-JAN-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 01-JAN-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

NOT APPLICABLE

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

INVOICE 2-IN-1 (Services Only)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

NOT APPLICABLE

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0490

Issue By DoDAAC W911RX

Admin DoDAAC** W911RX

Inspect By DoDAAC W55CU6

Service Acceptor (DoDAAC) W55CU6

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

NOT APPLICABLE

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section H - Special Contract Requirements

FORT RILEY INSTRUCTIONS

1. EMERGENCY MEDICAL TREATMENT

Emergency medical treatment will be provided by Irwin Army Community Hospital (IACH) Fort Riley in order to prevent undue suffering or loss of life. Emergencies will be treated only during the period of emergency and appropriate action will be taken to discharge or transfer such patients as soon as the emergency period ends.

Charges for medical care will be at the prevailing rate and at the Contractor's expense.

NOTE: Use of Cell Phone is authorized to dial 911 for emergency services while on Fort Riley. Use land line or cell phone to dial (785) 239-6767.

2. FIRE PROTECTION AND PREVENTION

The Contractor shall comply with all fire prevention measures prescribed in the installation's Fire Protection Regulations which are in or may be put into effect during the course of performance of work under the contract.

Copies of the aforementioned fire regulations are on file in the office of the Contracting Officer or his designated representative. The Contractor shall be liable for loss of Government property attributable to negligent or willful misconduct of the Contractor or his employees, including failure to comply with the fire prevention measures prescribed in the aforementioned regulations. The Contractor or his responsible employees shall be required to make a thorough inspection at the close of operations in each building where work under the terms of the contract has been accomplished to determine that all necessary safeguards relative to probable fire hazards are in effect. The Contractor shall familiarize his employees engaged in work under the contract with the aforementioned fire regulations, location of fire hazards and reporting procedures. The Fire Chief of the installation may be contacted for any additional information or clarification on fire prevention and protection matters.

3. IDENTIFICATION BADGES

Contractor personnel shall wear identification badges (3” x 5”) while on the job. Badges shall be provided by the Contractor at its own expense and shall contain at the minimum the following: Photograph of Employee; Name of Employee; Name of Contractor; Phone# of Contractor; and Contract Number.

4. NORMAL WORKING HOURS

4 .1 The Contractor shall schedule his working hours to coincide with the working hours of the military reservation, a normal 5-day, 40 hour week, Monday through Friday, Federal holidays excepted. The Contractor shall not perform work on the installation during other work days nor during other hours without the written approval of the Contracting Officer. Normal work hours are from 7:30 a.m. through 4:30 p.m. The following legal holidays are observed:

New Year's Day Labor Day Martin Luther King's Birthday Columbus Day Washington’s Birthday Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day

4.2 When one of the above holidays falls on a Sunday, the following Monday will be observed as a legal holiday, and when the holiday falls on a Saturday, the preceding Friday is observed as a holiday by Government agencies.

Contractors are also requested to not schedule work on the day before Christmas and the day before New Year's Day.

5. REQUIRED INSURANCE. Reference FAR Clause 52.228-5 entitled, Insurance--Work on a Government Installation.

5.1 Before commencing on-site operations (or within 10 days of award or receipt of notice to proceed), the Contractor shall provide the Contracting Officer evidence (i.e. Certificate Of Liability Insurance) of the following minimum insurance coverage as required by FAR 28.307-2 Liability.

5.1.1 Statutory worker's compensation and employer's liability insurance (as applicable): $100,000 or as prescribed by The State of Kansas, whichever is greater.

5.1.2 General liability – At minimum, bodily injury liability insurance in the amount of $500,000 per occurrence.

5.1.3 Automobile liability (comprehensive): At a minimum, $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. Bodily injury liability and property damage liability shall cover the operation of all automobiles, trucks, vehicles and other mobile equipment used in connection with the performance of the contract.

5.2 Insurance coverage shall be maintained continuously throughout the entire contract performance period, including any exercised options. All subcontracts shall provide the same coverage under the same terms. The Contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request. All policies shall contain an endorsement stating that any cancellation or material change in the coverage adversely affecting the Government's interest shall not be effective unless the insurer or the Contractor provides written notice of the cancellation or change in coverage to the Contracting Officer at least 30 days prior to the cancellation/change taking affect, signed by the Contractor’s insurance carrier. When the coverage is provided by self-insurance, the contractor shall not change or decrease the coverage without the Contracting Officer's prior approval in accordance with FAR 28.308(c).

6. COMPLIANCE WITH IMMIGRATION LAWS

6.1. The Contractor shall warrant that, in the performance of its obligation under this Agreement, that all goods and/or services to be furnished hereunder will be manufactured and/or furnished by the Contractor and/or its subcontractors in compliance with all applicable Federal, state and local laws, executive orders, rules and regulations. These include, but are not limited to, the immigration laws of the United States. Contractor’s employees shall be citizens of the United States, or shall be resident aliens with appropriate permissions and documentation to work in the United States.

6.2. The Contractor shall indemnify and hold the Government harmless to the full extent of any loss, damage, or expense incurred by the Government resulting from violation by the Contractor or its lower tier subcontractors of any federal, state, or local law or regulation.

6.3. Delay resulting from violation will not be considered excusable delay as provided for elsewhere in this agreement. Delay resulting from violation shall not relieve the Contractor from their responsibility to deliver as agreed to. Corrective actions shall not result in additional cost to the Government. Where correction of goods or services will not satisfy the Government requirement, consideration shall be provided to the Government.

7. POLLUTION PREVENTION ACT CLAUSE, FORT RILEY LOCAL, 15 DECEMBER 2005

7.1. Contractors must comply with Public law 101-508, 5 November 1990 (PPA pf 1990) and the Fort Riley, Environmental Management Plan (EMP). Compliance with the PPA and EMP requires the following of Contractors to:

7.2. Prevent or reduce pollution at the source whenever feasible (i.e., limit quantity and toxicity of material(s) used).

7.3. Recycle in an environmentally safe manner, whenever feasible (e.g., filtration and reuse of solvents, recycle antifreeze and oil etc.). Contractors may present a company letter or recycle records to satisfy requirement.

7.4. Comply with the Fort Riley Environmental Management Plan (EMP) and other site-specific plans regarding recycling of materials and handling of wastes.

7.5. Coordinate the sampling of wastes generated on Fort Riley by contacting the Hazardous Waste Program Coordinator at least 60 days prior to the anticipated turn-in date to the Defense Reutilization and Marketing Office (DRMO) or transporting the waste off Fort Riley.

7.6. Ensure proper disposal of wastes generated on Fort Riley that otherwise cannot be reused, recycled, or treated in accordance with applicable laws and regulations.

(i) Long-term contractors, and short-term contractors, generating 550 gallons or less of controlled materials and industrial, universal, or hazardous waste per quarter, must turn in their controlled materials and waste to DRMO according to the guidelines contained in the EMP. Turn-in document numbers can be obtained from the directorate responsible for the contract.

(ii) Short-term contractors, generating more than 550 gallons of controlled and industrial, universal, or hazardous waste per quarter, must arrange for disposal off-site in accordance with applicable laws and regulations. The Environmental Division, Hazardous Waste Program Coordinator must approve and sign profile sheets, manifests, and land disposal restriction notifications. The contractor must obtain any special disposal permits.

7.7. Obtain approval from the Environmental Division’s Solid Waste Program Coordinator prior to disposing construction-related waste in Fort Riley’s Construction/Demolition Debris C/D Landfill must be disposed as industrial waste.

7.8 Dispose of Wastes that cannot be reused, recycled, or treated in accordance with all applicable laws and regulations.

8. RELATIONSHIP BETWEEN GOVERNMENT, CONTRACTOR AND CONTRACTOR PERSONNEL

8.1. The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services, and the parties recognize and agree that no employer-employee or master servant relationship exists or will exist under the contract between the Government and the Contractor and/or between the Government and the Contractor's personnel. The Contractor personnel shall be responsible, not to the Government, but solely to the Contractor, who, in turn, shall be accountable to the Government.

8.2. The Government will not exercise any supervision or control over Contractor personnel performing services under this contract. Contractor personnel shall not be placed under the supervision, direction, or evaluation of a Federal Officer, military or civilian, in connection with performance under this contract.

8.3. Rules, regulations, directives, and requirements which are issued during the contract term by Department of Army and local Provost Marshal activities under their responsibility for law and order, administration and security on the installation shall be applicable to all contractor personnel or representatives who enter the installation, or who travel on Government transportation. This requirement shall not be construed or interpreted to establish any degree of Government control which is consistent with the intent of a personal services contract. Contractor personnel or representatives shall be subject to such checks as may be deemed necessary to assure that their presence on the installation does not violate these requirements. No employee will be permitted on the installation when such a check reveals that his presence would be detrimental to the security of the installation or the accomplishment of work. When directed by the Contracting Officer, the Contractor shall remove any employee from an assignment to perform services under this contract for reasons of misconduct or breaches of security in connection with his or her employment. Removal of an employee does not relieve the Contractor of his responsibility to perform the requirements specified within this contract. In other instances, the Contractor shall take appropriate personnel action as required in the event of employee misconduct in connection with his or her employment.

8.4. The services to be performed under this contract shall not require the Contractor or his employee to exercise personal judgment and discretion on behalf of the Government, but rather, the Contractor's employees shall act and exercise personal judgment and discretion on behalf of the Contractor.

8.5. Contractor and Contractor personnel shall not be considered employees of the Federal Government and shall not be eligible, by virtue of performance under this contract, for payment by the Government of entitlements and benefits accorded federal employees.

9 INSTALLATION ACCESS FOR CONTRACTOR EMPLOYEES

9.1 Ten (10) days prior to initial performance, the Contractor shall provide to the KO and COR copies of FR Form 103 Request for Fort Riley Access Pass for all employees performing at Fort Riley.

9.1.1 Passes/Badges issued by the Fort Riley Visitor Control Center (VCC) are valid for a period of up to one (1) year or until contract expiration whichever is shorter and will be updated as required or as employees are hired/terminated.

9.1.1.1 Prime Contractor employees may be issued a Fort Riley Visitor Control Center (VCC) Access Badge for a period of up to one (1) year. Sub-Contractor employees may be issued a Fort Riley Visitor Control Center (VCC) Access pass/badge for a period of up to six (6) months. Directorate of Emergency Services (DES) will make final determinations on all Access pass/badge time lengths in accordance with DES access control protocols.

9.1.2 Written notification of all employee terminations shall be submitted to the KO and COR.

9.1.3 RAPIDGate passes will no longer allow contractor personnel continued access onto the installation. Persons with existing RAPIDGate badges will require an installation access pass or badge effective 1 April 2015.

9.2 ALL contractor(s) and/or visitor(s) who do not have a Department of Defense (DOD) ID card in their possession, must initially enter Fort Riley through the Henry Access Control Point (ACP) unless operating or a passenger of a commercial vehicle. Operators and passengers of commercial vehicles must report to either the 12th Street or Estes Gate. The Henry ACP is accessible from Interstate-70 and take Exit 301.

9.2.1 Starting 1 April 2015, ALL contractor(s) and/or visitor(s) who are not in possession of a Department of Defense (DOD) ID card, must report to the Visitor Control Center (VCC), Building 885 adjacent to Marshall Army Airfield (MAA), located near the Henry ACP unless operating or a passenger of a commercial vehicle. Operators and passengers of commercial vehicles must report to either the 12th Street or Estes Gate. Contractor(s) and/or visitor(s) shall receive a National Crime Information Center Interstate Identification Index (NCIC III) background check. After a successful NCIC III background check, contractor(s) or visitor(s) shall be issued either a Fort Riley visitor pass or Fort Riley access badge. [NOTE: Passes & Badges are issued to individuals, not vehicles or companies]

9.2.2 ALL contractor(s) and/or visitor(s) who do not successfully pass the National Crime Information Center Interstate Identification Index (NCIC III) background check may ONLY enter Fort Riley installation if the contractor submits and has an approved waiver from the installation commander. Information on the waiver process can be obtained from the Visitor Control Center in person. [NOTE: This is the responsibility of the individual who did not pass the check. FRK/VCC employees have no control over this process or information.]

9.2.3 FR Form 103 shall be completed on each contract employee and submitted to the Fort Riley Visitor Control Center (VCC) through the COR in order to receive installation access badges or access passes. The COR will be responsible for providing the sponsorship of the pass application for each employee.

9.2.3.1 Contractor and subcontractor personnel shall present a valid State Driver’s License/ID Card, in order to receive an installation pass or badge. Contractor employees that want to drive non-commercial or commercial vehicles on the installation shall also provide a valid State Driver’s License, proof of insurance and vehicle registration in order to be annotated on the pass.

9.2.3.2 FR Form 103 is available for download as an Adobe Acrobat fillable form @ http://www.riley.army.mil/Portals/0/Docs/Services/RileyServices/EmergencySvcs/FRfm103ReqAccessPass.pdf

9.2.3.3 Contractor and subcontractor personnel shall possess a valid State Driver’s License, proof of insurance and vehicle registration in order to drive any vehicle on the installation.

9.2.4 Contractor and subcontractor personnel operating non-commercial vehicles may enter any of the installation access control points during FPCON Alpha only. An increased Force Protection Condition (Bravo, Charlie or Delta) may require all contractor employee vehicles used under this contract to use only the 12th Street, Estes Gate or Henry Gate as directed by DES personnel.

Contractor and subcontractor personnel using Fort Riley Visitor Control Center (VCC) passes during increased FPCON levels may be required to utilize specific Access Control Points (ACP) in order to enter onto the installation at no additional cost to the Government.

9.2.4.1 A Commercial Vehicle is defined as any vehicle that is used for a commercial purpose. This includes but not limited to parcel delivery trucks, 18 wheelers, moving trucks, food delivery trucks, and construction vehicles. More detailed information on what is considered a commercial vehicle can be found at http://www.riley.army.mil.

Vehicles considered to be used for a commercial purposes shall enter 12th Street or Estes Gates M-F 0500-1900 and Saturday 0800-1700. Henry Gate only if access is required outside of commercial gate operational hours.

9.3 Access Badges/Passes issued by the Fort Riley Visitor Center (VCC) shall be returned to the place of issuance at the completion of the contract or sooner if so directed by the KO or COR.

9.4 Contractor and sub-contractor personnel shall be responsible for all Access Badges/Passes or Identification issued to them.

9.5 If Access passes or badges are lost or stolen, the Fort Riley Visitor Control Center (VCC) shall be contacted and notified of the incident immediately. Access Badges will not be replaced without a police report provided by Fort Riley Military Police.

9.6 The contract shall be considered incomplete and final payment will not be made until all Access passes, and badges are accounted for and turned into the contract COR or to the Sponsor listed on the FR Form 103.

9.7 The Contractor shall ensure that all Access passes are turned in to the COR or to the Sponsor listed on the FR Form 103 upon completion of the contract or termination of an employee.

9.8 Fort Riley Directorate of Emergency Services retains the right to refuse entry to the installation. Refusal of entry or changes to ACP access shall not relieve the prime contracted vendor from its responsibility to deliver as agreed to, or there to be any additional cost to the Government resulting from refused entry.

9.9 For questions pertaining to the Fort Riley access control procedures, call the Directorate of Emergency Services Security Branch/Visitor Control Center @ (785) 239-2982 or 239-3138. The Visitor Control Center may also be contacted via email @ usarmy.riley.imcom-central.mbx.des-vcc@mail.mil

9.10 For Fort Riley advisories, daily traffic update and other access control point’s hours of operations, go to:

http://www.riley.army.mil/AboutUs/Advisories.aspx

9.11 Contractor shall be responsible for tracking of all access badges/passes issued by the Fort Riley Visitor Control Center (VCC). An electronic copy shall be submitted to the KO within ten (10) business days of contract award and updates shall be submitted to the KO within one (1) business day of employment changes. Tracking of all employees issued access Badges/Passes shall be in the following format below. Changes to the roster format may be made upon approval from the KO. Electronic versions of the roster must be in Microsoft Office Excel 2007 or later versions.

Contract Number Last Name First Name Middle Name D at e

H ire d

D at e V

C

P as s

S ub m itt ed

D at e V s

Is su ed

D at e V s

E xp ire s

D at e T er m in at ed

D at e V

B ad ge

R et ur ne d

VCC Pass Received By

W911RX-09-C-0123 Doe John David 3-Mar-12 2-Feb-15 20-Feb-15 19-Feb-16 W911RX-09-C-0123 Ray Jane Sue 17-Jun-14 2-Feb-15 20-Feb-15 19-Feb-16 13-May-15 13-May-15 C. Zimmer (PM) W911RX-13-D-0234 Mee Sue Li 20-Sep-12 2-Feb-15 20-Feb-15 30-Sep-15 W911RX-13-D-0234 Farr Jamie Lynn 19-Sep-12 2-Feb-15 20-Feb-15 30-Sep-15

Government Contracts Company International, LLC

IMPORTANT DELIVERY INFORMATION

1. All commercial vehicles delivery access and cargo and/or load carrying vehicles are restricted to the 12th

Street and Estes Access Control Points (ACPs). The ACP will be open from 5:00 a.m. to 7:00 p.m. Monday through Friday and Saturday 8:00 a.m. to 5:00 p.m. The ACP is closed on Sundays and all federal holidays.

A Commercial Vehicle is defined as any vehicle that is used for a commercial purpose. This includes parcel delivery trucks, 18 wheelers, moving trucks, food delivery trucks, and construction vehicles.

12th Street ACP: The 12th Street ACP can be accessed from Interstate I-70, take Exit 303, and head north and take the Fort Riley 12th Street Exit. The 12th Street ACP can also be accessed from KS Highway 18 North of the Kansas River Bridge.

Estes ACP: The Estes ACP can be accessed from Interstate I-70, take Exit 295 and head North on US Highway-77, exit on Old Highway-77, and take ESTES road onto the ACP.

2. Driver(s) shall provide a valid State Driver’s License, proof of insurance and vehicle registration in order to receive a Fort Riley Visitor Control Center (VCC) Access pass. Passenger(s) must present a valid driver's license or government issued photo ID for installation access.

3. Commercial deliveries designated for Building 7920 Apennines Drive are accepted between 7:30 a.m. to 2:00 p.m. (CST) Monday through Friday. The installation does not provide overnight parking. All shipments must be accepted and off loaded the same day.

4. The bill of lading shall have the Contract Number and Fort Riley delivery point of contact’s name and phone number. This includes the bill of lading presented by third party and subsequent shippers.

5. RAPIDGate passes will no longer allow contractor personnel continued access onto the installation.

Persons with existing RAPIDGate passes will require an installation access pass or badge effective 1 April 2015.

6. An increased Force Protection Condition (Bravo, Charlie or Delta) shall require all vehicles used to deliver supplies under this contract to use 12th Street or Estes Gate only. Compliance with enhanced Force Protection Conditions is mandatory and shall be at no cost to the Government. The current FPCON is posted @ http://www.riley.army.mil/AboutUs/Advisories.aspx provides specific guidance regarding access to Fort Riley. It is the Contractor’s responsibility to check this website and relay the information to their carriers.

7. Fort Riley Directorate of Emergency Services (DES) retains the right to refuse entry to the installation.

Refusal of entry shall not relieve the prime contracted vendor from its responsibility to deliver as agreed to, or there be any additional cost to the Government resulting from refused entry.

8. For Fort Riley advisories and daily traffic update, go to:

http://www.riley.army.mil/AboutUs/Advisories.aspx

Section I - Contract Clauses

52.202-1 Definitions JUN 2020 52.203-3 Gratuities APR 1984 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.223-5 Alt I Pollution Prevention and Right-to-Know Information (May

2011) Alternate I

MAY 2011

52.223-6 Drug-Free Workplace MAY 2001 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-1 Payments APR 1984 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-11 Extras APR 1984 52.232-17 Interest MAY 2014 52.232-23 Assignment Of Claims MAY 2014 52.232-25 Prompt Payment JAN 2017 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995 52.243-1 Alt I Changes--Fixed Price (Aug 1987) - Alternate I APR 1984 52.246-25 Limitation Of Liability--Services FEB 1997 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

DEC 2019

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (AUG 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities…