Tech Exhibit A- Performance Work Statement.pdf

Technical Exhibit A

Performance Work Statement (PWS)

Visual Roof Inspections, Infrared Surveys, and Core Sampling and Analyses

Fort Riley, Kansas

13 November 2020 i

Table of Contents

1.0 Introduction .……………………………………………………..………………….

1.1 Background ………………………………………………………………………

1.2 Objectives ………………………………………………………………………...

2.0 Requirements ………………………………………………………………………...

2.1 Description of Services …………………………………………………………..

2.2 General Information ………………………………..…………………………….

2.3 Emergency Services …………………………..………………………………….

2.4 Contract Administration and Management …………………..…………………..

2.5 Security …………………………………………………………………………

2.6 Security Training ……………………………………………………………….

2.7 Safety …………………………………………………………………………...

2.17 Training, Physical Requirements, or Other Expertise Required ………………..

3.0 Performance Requirements and Standards ………………………………….……

3.1 Quality Assurance ………………………………………………………………..

3.2 Quality Control Program …………………………………………………………

3.3 Performance Tasks and Standards ……………………………………………….

3.4 Workmanship …………………………………………………………………….

3.5 Work Management ………………………………………………………………

4.0 Performance Task Requirements ………………………….……………….………

5.0 Common Levels of Service (CLS) ………………………………….………………

6.0 Deliverables …………………..……………………………………………………...

7.0 Related Documents ………………..………………………………………………...

7.1 Definitions and Acronyms ……………………………………………………….

7.2 Applicable Directives and Publications ………………………………………….

7.3 Technical Exhibits ………………………………………………………………..

7.4 Government-Furnished Material/Property/Equipment …………………………..

7.5 Contractor-Furnished Material/Property/Equipment …………………………….

7.6 U.S. Department of Labor Wage Determination ………………………………...

1.0 Introduction: This is a non-personal services contract to provide ROOFER visual roof inspections, infrared surveys, and core sampling and analyses. The Government will not exercise any supervision or control over the contract service providers. Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all management, supervision, labor, materials, tools, equipment, communications devices, transportation, fuel, and other items and non-personal services necessary to perform ROOFER visual roof inspections, infrared surveys, and core sampling and analyses as defined in this PWS, except that designated as Government-furnished property and services in paragraph 7.4.

1.1 Background: Fort Riley is home for the 1st Infantry Division “The Big Red One” and located in Geary and Riley Counties in northeast Kansas. The military installation consists of approximately 100,000 acres and 2,000 buildings. The population base consists of approximately 16,000 military and Government civilian and Contractor personnel, as well as, 8,000 resident family members.

1.2 Objectives: Perform ROOFER visual roof inspections, infrared surveys, and core sampling and analyses tasks and achieve the standards in this PWS. Ensure all work is accomplished in accordance with the directives and publications in paragraph 7.2. Services include performing visual roof inspections, conducting infrared roof surveys, conducting core sampling and gravimetric analyses of potential wet areas of roof insulation, verifying and updating building and roof section inventory information currently stored in the SMS ROOFER Database;

inputting all visual inspection, infrared survey, and insulation inspection information into the database; generating ROOFER Reports; and providing roof assessment information in a complete and organized fashion to the PW Roof Manager. This service is for any multi-ply asphalt built-up, SBS modified bitumen, thermoplastic, or thermoset low-slope roofs on the installation.

2.0 Requirements:

2.1 Description of Services: .

2.1.1 Non-Personal Services: The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 Period of Performance: This contract will have a 5-Year period of performance of 1 January 2021 thru 31 December 2025 consisting of a 12-month base period and four 12-month option periods.

2.2 General Information:

2.2.1 Transition (Phase-In/Phase-Out): Not Used.

2.2.2 Phase-Out: Not Used.

2.2.3 Place of Performance and Hours of Operation:

2.2.3.1 Place of Performance: The work to be performed under this contract will be performed at any designated location on the Fort Riley Military Installation. Refer to Technical Exhibit 1 for a general location map. Detailed location maps showing the location of all buildings and roof sections being inspected will be furnished following award of the contract.

2.2.3.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:30 a.m. to 4:30 p.m. Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the COR.

2.2.3.3 Installation Closures: Not Used.

2.2.3.4 Inclement Weather Delay: Not Used.

2.2.3.5 Emergency Operations Situations: Not Used.

2.2.3.6 Federal Holidays: The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year's Day Labor Day Martin Luther King's Birthday Columbus Day Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day

2.2.3.7 Travel/Temporary Duty: Not Used.

2.3 Emergency Services:

2.3.1 Emergency Medical Treatment: The Contractor is responsible for emergency medical treatment and services for Contractor employees. The Contractor shall have competent employees trained and capable of dealing with minor Contractor employee injuries.

2.3.2 Accident Reporting: The Contractor shall notify the KO or COR within 2 hours of any accident requiring emergency medical treatment.

2.4 Contract Administration and Management:

2.4.1 Post Award Conference/Performance Evaluation Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The Contractor, KO, and/or COR/ACOR, as a minimum, will meet on a regularly scheduled basis, as necessary, to coordinate contract activities. Written minutes of meetings will be recorded by the Contractor and distributed to meeting attendees within 2 workdays after the meeting.

2.4.2 The following provides the roles and their respective authority during the performance of the contract:

2.4.2.1 Contracting Officer (KO): The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

2.4.2.2 Contracting Officer’s Representative (COR) and Alternate COR: The KO will appoint a COR/ACOR during the performance of this contract.

2.4.2.3 COR/ACOR Authority: A letter of designation will be issued to the COR/ACOR by the

KO.

2.4.2.4 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration.

2.4.3 Contractor Key Personnel:

2.4.3.1 Project Manager: The Contractor shall designate a Project Manager who is responsible for the performance of the work. The Project Manager shall have full authority to act for the Contract on all contract matters relating to daily operation of this contract. The Project Manager shall be available between 7:30 a.m. to 4:30 p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Submit the Project Manager’s name and contact information and a detailed resume of relevant training and work experience in accordance with Attachment 4 - Deliverables. Also refer to paragraph 2.17.

2.4.3.2 Operations and Maintenance (O&M) Superintendent: Not Used.

2.4.3.3 Quality Control Manager (QCM): Not Used.

2.4.3.4 Quality Control Inspector (QCI): Not Used.

2.4.3.5 General Fund Enterprise Business System (GFEBS) Project Manager Coordinator: Not Used.

2.4.4 Contractor Requirements:

2.4.4.1 U.S. Residency: Not Used.

2.4.4.2 Common Access Cards (CACs): Not Used.

2.4.4.3 Qualification Standards: Not Used.

2.4.4.4 Contractor Identification: All Contractor employees shall wear personal identification cards, or badges, while working on the Installation, to avoid creating an impression that they are Government officials. Identification cards shall be a minimum 3-1/2 by 2-1/4 inches and clearly visible at all times and shall display as a minimum: name of contract, Contractor's name and contract number (legal name under which the Contractor is doing business), Contractor's phone number, worker's name, color photograph of worker (full face), issue date, and expiration date.

2.4.4.5 Standards of Conduct: The Contractor shall ensure all Contractor employees conduct themselves and perform services in a professional, safe, and responsible manner, and present a professional appearance while working on the installation.

2.4.4.6 Contractor Hiring Restrictions: The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50.

2.5 Security:

2.5.1 Access and General Protection/Security Policy and Procedures: Refer to paragraph 2.6.2.

2.5.2 Rules, Regulations, Direction, and Requirements: Not Used.

2.5.3 Government Vehicles: Not Used.

2.5.4 Contractor Vehicle Registration: Currently there is no requirement to register Contractor-owned or Contractor employee-owned vehicles, motorcycles, or equipment on the installation.

However, the requirements below do apply to Contractor-owned or Contractor employee-owned vehicles, motorcycles, or equipment operating on the installation.

2.5.4.1 Vehicle, Motorcycle, and Equipment Operators Requirements: Contractor employees must comply will all applicable requirements of FR Reg 190-5 during performance of this contract. Contractor employees must possess a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance to operate Contractor-furnished or their privately-owned vehicles and motorcycles on the installation. In addition, Contractor employees operating vehicles and equipment with a gross vehicle weight rating (GVWR) or gross combined weight rating (GCWR) of 26,000 pounds or more must possess a valid state commercial driver's license (CDL). It is in violation of FR Reg 190-5 to use a cellular phone without a hands-free device while operating a vehicle, motorcycle, and construction equipment on the installation. Vehicle, motorcycle, and equipment operators must safely pullover and come to a complete stop before using a cellular phone without a hands-free device or text messaging. Violation of this regulation may result in a traffic citation and fine.

2.5.4.2 Motorcycle Operators Requirements: All personnel entering Fort Riley must have all appropriate safety and licensing documentation on their possession while operating motorcycles, mopeds, and motor scooters. All civilian personnel and contractor personnel that are properly licensed to ride a motorcycle are not be required to receive service sponsored training, or to prove that they have taken other motorcycle training in order to operate a motorcycle on a DoD installation, except civilians and contractors that operate Government owned motorcycles, mopeds, motor scooters and ATVs. All personnel operating a motorcycle on Fort Riley must wear the proper personal protective equipment (PPE) outlined in CG Policy Letter 5. Also refer to paragraph 2.5.4.1.

2.5.5 Contractor and Vendor Access:

2.5.5.1 Installation Access: Fort Riley is a guarded secure military installation. All Contractor and vendor personnel whether operating their privately-owned vehicles or motorcycles or Contractor or vendor-furnished vehicles and equipment must enter the installation through one of the secure access control points (ACP) except as described in paragraph 2.5.5.3. Under the present installation Force Protection Condition (FPCON), vehicle and equipment operators and passengers must all possess a valid U.S. Government issued photo identification card or a Fort Riley DES issued access badge or temporary pass in order to gain unescorted access to the installation. Vehicle and equipment operators must also possess and be ready to show a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance. Contractor employees may request Fort Riley DES issued access badges by having their supervisors submit FR Form 103 to the Chief of the PW Construction Management Branch not less than 10 workdays prior to the date of required access. Access badges will be issued by the Fort Riley DES Visitor Control Center (VCC) at the Henry Drive ACP, are valid for a period up to 1 year, and must be returned to Government upon completion of the Contract or termination of employee employment. Report lost or stolen access badges to the COR, VCC, and Fort Riley Military Police as soon as possible. Replacement access badges will not be issued without a Police Report prepared by the Military Police. Contractor employees without a valid U.S. Government issued photo identification card or Fort Riley DES issued access badge may go to the VCC and undergo an NCIC III background check and obtain a temporary day pass. As determined by the installation FPCON, an elevated FPCON may require additional security screening and/or limited installation access.

2.5.5.2 RAPIDGate Program: RAPIDGate passes no longer allow contractor and vender personnel access onto the installation. Contractor and vender personnel with existing RAPIDGate badges must possess a valid installation access badge or temporary pass as described in paragraph 2.5.5.1 above.

2.5.5.3 Commercial Delivery Vehicles and Equipment: All commercial delivery vehicles and equipment must enter the installation through the 12st Street ACP or the Estes Road ACP 5:00 a.m. to 7:00 p.m., Monday thru Friday, Federal holidays excepted. When entering either from the 12th Street or Estes Road gates, commercial traffic will be directed to the search areas located to the north of 12th Street and the south of Estes Road. Commercial vehicles are those vehicles over one ton used for a commercial purpose, including: semi-trucks with trailers, UPS and FedEx trucks, U-Haul trucks operated by contractors and used for commercial purpose, tow-trucks responding on-post to a request for assistance, and construction vehicles. Non Commercial vehicles include: half-ton pickups with boat, U-Haul truck operated by soldiers who are moving as part of a permanent change of station, or recreational vehicles operated by soldiers or civilians visiting post. There will be no commercial delivery vehicles allowed on the installation on Sundays and Federal holidays. Exception - Concrete and asphalt paving delivery trucks with required access badges and temporary passes may still enter through any of the installation’s ACPs during their regular operating hours. Other exceptions must be coordinated through the GC and DES. All other contractor, vendor, and commercial delivery vehicles with required access badges and temporary passes may enter through any of the installation's ACPs during their regular operating hours. As determined by the installation FPCON, an elevated FPCON may require all contractor, vendor, and commercial delivery vehicles to enter through the 12th Street ACP only.

2.5.5.4 Vehicle Identification: Contract employee's vehicles and equipment shall bear the Contractor's name and logo while the vehicles and equipment are working on the installation.

Names and logos shall be displayed on a dashboard sign as a minimum.

2.5.6 Physical Security: Secure project worksites at the close of each work period.

2.5.6.1 Employee Sign In and Sign Out: Contractor employees must sign in upon arrival and sign out upon departure from buildings or other secured areas at the access control point when required.

2.5.6.2 Key Control: Not Used.

2.5.6.3 Lock Combinations: Not Used.

2.5.6.4 Lost and Found Property: Turn in all articles of possible personal or monetary value found by the Contractor's employees while performing duties under this contract to the KO or COR. Obtain receipts for articles turned into the KO or COR.

2.6 Security Training:

2.6.1 Antiterrorism (AT) Level I Training: Per AR 525-13 Antiterrorism, all contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam.

2.6.2 Access and General Protection/Security Policy and Procedures: All Contractor and associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. All Contractor and associated subcontractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.6.3 iWATCH Program Information: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

2.6.4 Operations Security (OPSEC) Training: Per AR 530-1 Operations Security, all contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website:

http://www.cdse.edu/catalog/operations-security.html.

2.6.6 Submit AT Level I and OPSEC Awareness Training Completion Certificates, and iWatch Program Information Briefing Report in accordance with Attachment 4 - Deliverables.

2.7 Safety: The Contractor shall perform work in a safe manner as required by 29 CFR 1910, AR 385-10, and EM 385-1-1.

2.7.1 Safety and Health Program: The Contractor shall develop, implement, and maintain a safety and health program that complies with 29 CFR 1910, AR 385-10, and EM 385-1-1. The safety and health program shall incorporate appropriate elements from Section 1, EM 383-1-1.

2.7.2 Accident Prevention Plan (APP): The Contractor shall develop, implement, and maintain a written Accident Prevention Plan (APP) in accordance with Appendix A, EM 385-1-1. The APP must include a Fall Protection and Prevention Plan.

2.7.3 Accident Reporting: The Contractor shall notify the KO and COR within 2 hours of any accident requiring emergency medical treatment or damage to Government-owned equipment or facilities. The Contractor shall prepare and submit any required accident reports in accordance with AR 385-10.

2.7.5 Hot Work Permits: Hot Work Permits are required when the Contractor’s work tasks are capable of providing a source of ignition for flammable materials. Examples these work tasks include soldering, brazing, welding, acetylene torch cutting, burning, heating asphalt, etc.

Contractor Hot Work operations must conform to paragraph 12-4, FR Reg 420-4. Obtain Hot Work Permits from the Fort Riley Fire Department prior to beginning any such Hot Work operations.

2.8 Training, Physical Requirements, or Other Expertise Required: Contractor personnel must possess the minimum qualifications and have the training courses below and submit proof of qualifications and training within 30 calendar days following award of contract in accordance with Attachment 4 - Deliverables. Where the term SMS ROOFER inspections is used an equivalent (as determined by the KO) roof maintenance program or system is considered acceptable.

2.8.1 Field inspection shall be performed by technically trained personnel experienced in evaluating roofing distresses as defined in M-87/13 and FM-93/11. The inspection of each roof section shall be performed by a Head Inspector and an Assistant Inspector.

2.8.2 The Project Manager or Supervisor shall have the following qualifications: (1) Previous experience as a Project Manager or Supervisor for SMS ROOFER inspections for at least two contracted implementations at DOD installations or equivalent civilian facilities or SMS ROOFER inspection experience for at least three contracted implementations at DOD installations or equivalent civilian facilities. (2) Successful completion of the NRCA "Roof Repair and Maintenance Course" or equivalent courses covering similar topics presented by another nationally recognized roofing professional organization. (3) Any professional certifications your company or personnel may have i.e. NRCA, ASNT, ANSI certifications.

2.8.3 The Head and Assistant Inspectors shall have the following qualifications: (1) Two weeks previous experience performing SMS ROOFER inspections at DOD installations or equivalent civilian facilities. (2) Successful completion of the NRCA "Roof Repair and Maintenance Course” or equivalent courses covering similar topics presented by another nationally recognized roofing professional organization.

3.0 Performance Requirements and Standards:

3.1 Quality Assurance. The Government will evaluate the Contractor’s performance under the contract, in accordance with the Government’s Quality Assurance Surveillance Plan (QASP). If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again to comply with contract requirements, at no cost to the government.

3.2 Quality Control Plan (QCP). Quality control is the responsibility of the Contractor. The Contractor shall develop, implement, and maintain a Quality Control Program which ensures the services are performed in accordance with this PWS. The Contractor shall have a written

Quality Control Plan that includes procedures which identify, prevent, and ensure non-recurrence of deficiencies. Submit the QCP in accordance with Attachment 4 - Deliverables.

3.3 Performance Tasks and Standards: Perform visual roof inspections, infrared surveys, and core sampling and analyses tasks and achieve the standards set forth in this paragraph. Ensure all work is accomplished in accordance with the directives and publications in paragraph 7.2. It is the Government’s intent to accomplish, or order, these tasks with the exception tasks 6 and 7 at least once each contract period subject to availability of funds. Tasks 6 and 7 will be accomplished on a less frequent as needed basis, but always in conjunction with tasks 1 thru 5 and 8 thru 12. A list of roof sections to be inspected, surveyed, and core sampled and analyzed will be attached to each delivery order. Each delivery order will indicate the quantity of square feet of roof area to be inspected and/or infrared surveyed, and the quantity of core samples to be cut and analyzed. The government intends to inspect one third of the installation’s low slope roof inventory each contract period or between 900,000 and 1,000,000 square feet. Perform all work under this PWS within the time limits indicated on each delivery order. The PW Roof Manager has Building Identification Sheets (Building Key Plans) and Roof Inspection Worksheets for all buildings and roof sections already drawn in MicroStation V8i CAD software. The PW Roof Manager will provide “hard copies” of Building Identification Sheets and Roof Inspection Worksheets ready to be annotated with roof membrane and flashing destresses, severities, and quantities for all roof sections being inspected.

3.3.1 Task 1 - Participate in Telephonic Coordination Meeting:

3.3.1.1 Task: Participate in a telephonic coordination meeting with the PW Roof Manager within 7 days after receiving the delivery order. This task shall be completed prior to remaining tasks.

3.3.1.2 Standard: Telephonic coordination meeting completed within 7 days after receiving the delivery order and prior to remaining tasks.

3.3.2 Task 2 - Scheduling:

3.3.2.1 Task: Designate a Project Manager and submit an overall implementation schedule, for approval by the PW Roof Manager, covering all phases, within 7 days following the telephonic coordination meeting. The Contractor’s Project Manager shall serve as a single point of contact and liaison for all work required under this statement of work.

3.3.2.2 Standard: Project Manager is designated and an overall implementation schedule submitted within 7 days following the telephonic coordination meeting.

3.3.3 Task 3 - Verify Building and Roof Section Inventory Database Entries:

3.3.3.1 Task: Create a new Implementation Complex in the SMS ROOFER Database for the current year’s inspection program (if the PW Roof Manager has not already created it). The new Implementation Complex shall include all the buildings and roof sections on the deliver order.

Review, compare against existing conditions, and correct building and roof section inventory database entries during visual inspection of the roof sections listed on the delivery orders. For building inventory records verify the entries under the General Tab in the SMS ROOFER Database. For roof section inventory records verify the entries under the General, Layout, Structural, Insulation, Membrane, and Flashing Tabs in the SMS ROOFER Database. Refer to the SMS ROOFER Program On-Line HELP for assistance.

3.3.3.2 Standard: All building and roof section inventory database entries are verified.

3.3.4 Task 4 - Verify Header Information on Building Identification Sheets and Roof Inspection Worksheets and Roof Section Plans:

3.3.4.1 Task: Review, compare to existing conditions, and correct the header information and roof plan drawings on Building Identification Sheets and Roof Inspection Worksheets during visual inspection of the roof sections listed on the delivery orders (Refer to Figures 2 and 4 in M- 90/04). Building Identification Sheets show Building Key Plan Drawings with roof section locations and designations. Roof Inspection Worksheets show Roof Section Plan Drawings with dimensions and location of all roof mounted equipment, roof penetrations such as vents, drains, pitch pans, access ladders, walkways, piping, ductwork and other items located on the roof and adjacent roof sections. Symbols used to identify roof top features are in accordance with Figure 2 in M-87/13 or when other symbols are used their meanings are indicated on the worksheets.

Refer to the SMS ROOFER Program On-Line HELP for assistance.

3.3.4.2 Standard: All header information on Building Identification Sheets and Roof Inspection Worksheets are verified.

3.3.5 Task 5 - Visually Inspect Roof Sections:

3.3.5.1 Task: Perform visual inspection of the roof sections listed on the delivery orders in accordance with the procedures stated in M-87/13, FM-93/11, and TR-10-3.1.1. Inspectors must be familiar with the construction details in NRCA Roofing and Waterproofing Manual and SMACNA Architectural Sheet Metal Manual. Record the inspection results on Roof Inspection Worksheets (Refer to Figure 4 in M-87/13 Volume II, Figure 4 in FM-93/11, and Figure 3 in TR- 10-5). Permanently mark the roof membrane surface or flashing adjacent to each medium and high severity distress identified during the inspection. Each marking shall include a distress identification number which corresponds to the number recorded on the Roof Inspection Worksheet. Make the markings with yellow or orange traffic marking spray paint to be clearly visible to repair personnel.

3.3.5.1.1 Task 5.1 - Visual Inspection: Visual inspection consists of visual inspection of the roof membrane surface and flashings of each roof section to identify all distresses, defects, and quantities that are present in the membrane and flashing components of the roofing system.

Record inspection results on Roof Inspection Worksheets. Flashing and membrane distresses are defined in M-87/13 Volume II, FM-93/11, and TR-10-5. Inspectors will be provided with a copy of the completed ROOFER Inspection Worksheet from the most recent previous inspection to serve as a reference during the inspection. Distresses are identified by type, severity level (high, medium, low), and quantity using alphanumeric abbreviations as shown in M-87/13 Volume II, FM-93/11, and TR-10-5. Refer to the SMS ROOFER Program On-Line HELP for assistance.

3.3.5.1.2 Task 5.2 - Database Entries: Input all visual inspection data into the SMS ROOFER Database. Refer to the SMS ROOFER Program On-Line HELP for assistance.

3.3.5.2 Standard: Visual inspection of roof sections are performed in accordance with paragraphs 3.3.5.1, 3.3.5.1.1 and 3.3.5.1.2.

3.3.6 Task 6 - Infrared Roof Surveys:

3.3.6.1 Task Perform infrared surveys of the roof sections listed on the delivery orders in accordance with the procedures stated in ASTM C1153. Infrared surveys shall be accomplished using roof top based tripod-mounted or aerial digital infrared video recording equipment specifically designed for infrared roof surveys.

3.3.6.1.1 Task 6.1 - Infrared Surveys: Infrared survey consists of infrared survey of the roof membrane surface of each roof section to identify the presence and quantity of potentially wet roof insulation in a roofing system. Record the infrared scans on videotape and using the videotape prepare photographic prints with infrared views of each roof section and magnified views of all areas of suspected wet roof insulation. Photographs shall be of sufficient quality, quantity and scale to properly locate boundaries and compute square footage of roof areas that potentially have wet underlying insulation. Make a determination of areas where wet insulation is probable based on the information collected and record these areas on the roof section plans on Roof Inspection Worksheets. Each potential wet area shall be drawn to scale and actual area shall be calculated and rounded to the nearest square foot and noted on the Roof Inspection Worksheet.

3.3.6.1.2 Task 6.2 - Database Entries: Input all infrared survey data into the SMS ROOFER Database. Refer to the SMS ROOFER Program On-Line HELP for assistance.

3.3.6.2 Standard: Infrared surveys of roof section are performed in accordance with paragraphs 3.3.6.1, 3.3.6.1.1 and 3.3.6.1.2.

3.3.7 Task 7 - Collect and Analyze Roof Core Samples:

3.3.7.1 Task: Collect and analyze roof core samples and repair core sample areas on the roof sections listed on the delivery orders in accordance with the procedures stated in M-90/4.

3.3.7.1.1 Task 7.1 - Collect and Analyze Roof Core Samples: Collect roof core samples (minimum size: 1-3/4 inches in diameter) and complete the gravimetric analysis of the core samples. A thorough moisture analysis shall be made of all core samples collected in suspected areas of wet roof insulation. Moisture content of each of the insulation layers contained in the cores shall be given as a percent by weight of the dry insulation (Refer to Figure 21 in M-90/4).

The Government will provide roof section plans that show the location where core samples are to be collected and size of each area suspected of containing wet roof insulation.

3.3.7.1.2 Task 7.2 - Repair of Core Sample Areas: Make permanent repairs at all core sample locations in a manner that shall not impair the waterproof integrity of the roofing system.

Immediately after extracting and bagging the core samples, patches shall be made using materials similar and compatible to the existing membrane.

3.3.7.1.3 Task 7.3 - Database Entries: Input all insulation inspection data from the Roof Inspection Worksheet including areas of wet insulation on the roof plans (if applicable), and insulation layer moisture contents into the SMS ROOFER Database. Record and include quantity for all confirmed areas of wet roof insulation on the Roof Inspection Worksheet as “IN- H-1”. Refer to the SMS ROOFER Program On-Line HELP for assistance.

3.3.7.2 Standard: Roof core samples are collected and analyzed and core sample areas are repaired in accordance with paragraphs 3.3.7.1 and 3.3.7.1.1 thru 3.3.7.1.3.

3.3.8 Task 8 - Alert PW Roof Manager of Serious Roof Defects:

3.3.8.1 Task: Alert the PW Roof Manager of serious roof defects discovered during the course of visual roof inspections within 24 hours of discovery. Serious roof defects are defined as defects which should receive immediate corrective action by roof maintenance personnel to prevent water from penetrating into a building such as missing or storm damaged roof membrane and flashings or clogged roof drains or scuppers, or safety related defects such as missing or damaged boiler of furnace flues or lighting protection system components.

3.3.8.2 Standard: PW Roof Manager is alerted of serious roof defects discovered during the course of visual roof inspections within 24 hours of discovery.

3.3.9 Task 9 - Conduct Exit Briefing:

3.3.9.1 Task: Conduct an exit briefing for the PW Roof Manager upon completion of the inspections summarizing the overall general condition of the roofs inspected and information regarding roofs which might require immediate repairs.

3.3.9.2 Standard: An exit briefing for the PW Roof Manager is conducted upon completion of the inspections summarizing the overall general condition of the roofs inspected and information regarding roofs which might require immediate repairs.

3.3.10 Task 10 - Reports:

3.3.10.1 Task: Produce the reports below in Adobe *.pdf digital format and enter the .pdf files into the PW ROOFER Microsoft Windows Folder System provided by the PW Roof Manager on DVD+R disc within 45 days following completion of the roof inspections. The reports shall include all the buildings and roof sections listed on the delivery order. Submit the DVD+R disc with all the newly produced reports to the PW Roof Manager in accordance with Attachment 4 - Deliverables. Refer to the SMS ROOFER Program On-Line HELP for assistance.

3.3.10.1.1 Task 10.1 - Building Specific Report: Produce the documents listed below for the Building Specific Report. File the documents in the appropriate Building Folder in the PW ROOFER Microsoft Windows Folder System. Each Building Folder shall include: (1) Building Identification Sheet, (2) Roof Inspection Worksheet and Roof Section Plan Drawing(s) indicating the roof membrane and flashing distresses, severities, defects, and quantities identified during the visual inspection, (3) Roof Inspection Worksheet and Roof Section Plan Drawing(s) indicating the wet areas and core sample locations (if performed), (4) Infrared survey photographs (if performed), (5) Maintenance Repair and Replacement (MR&R) Roof Section Analysis Report, (6) Roof Section Corrective Action Requirements Sheet, and (7) Roof Section Cost Analysis.

3.3.10.1.2 Task 10.2 - Implementation Complex Analysis Report: Produce the documents listed below from the data generated from the updated SMS ROOFER Database for the Implementation Complex Analysis Report. File the documents in the appropriate Report Folder in the PW ROOFER Microsoft Windows Folder System. The Implementation Complex Analysis Report shall include: (1) 10 Year Program for Roofing, (2) Building List Report, (3) Roof Section List Report by Building, (4) Roof Section RCI Report, (5) Roof Section RCI Report by Building, (6) Roof Section RCI Frequency Report, and (7) Maintenance, Repair and Replacement (MR&R) Analysis Summary.

3.3.10.2 Standard: Reports are prepared in accordance with paragraphs 3.3.10.1, 3.3.10.1.1 and 3.3.10.1.2, are complete and accurate, and submitted within 45 days following completion of the roof inspections.

3.3.11 Task 11 - Updated SMS ROOFER Database:

3.3.11.1 Task: Enter all applicable data into the SMS ROOFER Database. Ensure and verify that the data stored in the database corresponds with the field data. Care shall be taken to insure that data input into the database follows a sequence that avoids duplication or omissions and provides a finished and error free database ready for ROOFER management operations. Refer to the SMS ROOFER Program On-Line HELP for assistance.

3.3.11.2 Standard: SMS ROOFER Database is error free and ready for ROOFER management operations.

3.3.12 Task 12 - Participate in Telephonic Final Review Meeting:

3.3.12.1 Task: Participate in a telephonic final review meeting with the PW Roof Manager within 7 days following delivery of updated SMS ROOFER Database, inspection data, and reports.

3.3.12.2 Standard: Telephonic final review meeting completed within 7 days following delivery of updated SMS ROOFER Database, inspection data, and reports.

3.4 Workmanship: The performance of work shall conform to the standards specified in paragraph 3.3.

3.5 Work Management: Plan, program, coordinate, estimate, and schedule resources to accomplish visual roof inspections, infrared surveys, and core sampling and analyses as specified.

3.5.1 Management Plan: Prepare and submit a Management Plan in accordance with Attachment 4 - Deliverables. The plan shall reflect a clear understanding of all tasks specified in paragraph 3.3 and describe a sound approach to ensure contract requirements are met and contractual obligations are accomplished. Approval of the plan is required prior to the start of performance. Resubmit revised plans as changes occur.

3.5.2 Master Work Schedule: Prepare and submit a master work schedule in accordance with Attachment 4 - Deliverables. The work schedule must list what LPS tasks are to be performed, where they are to be performed, and when they are to be performed. The work schedule shall cover the period of time of the delivery order and be updated as changes occur.

3.5.3 Monthly Work Schedule: Not Used.

3.5.4 Coordinating Work With Building Occupants: Coordinate visual roof inspections, infrared surveys, and core sampling and analyses with building occupants and schedule the work at dates and times acceptable to all parties.

3.5.5 Changes In Work Requirements: Immediately notify the COR when work requirements change for any reason.

4. Performance Requirements Summary (PRS): Refer to Attachment 1 - Performance Requirements Summary.

5. Common Levels of Service (CLS): Not Used.

6. Deliverables: Refer to Attachment 4 - Deliverables.

7. Related Documents:

7.1 Definitions and Acronyms:

7.1.1 Definitions: As used throughout the contract or in material referenced in the contract, the following terms will have the meanings set forth below:

Acceptable Quality Level (AQL) - The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot that can be considered satisfactory on the average; the allowable leeway or variance from a standard before the Government will reject the service. It implies that if defective performance does not exceed the AQL, the service will not be rejected by the Government. However, the Contractor must reperform the defective service when directed.

Aerial Moisture Survey - Technique using an infrared camera mounted to a low-flying aircraft that utilizes thermography to detect the potential presence of water trapped in the insulation layer of membrane roofing systems.

Asphalt Shingle Roofing - Steep roofing system that utilizes small units of prepared roofing consisting of a reinforcement mat or fabric coated or impregnated with bitumen. The units are installed with similar units overlapping each other and relying on gravitational forces to shed water off the building.

Bituminous Built-Up Roofing (BUR) - Roofing system consisting of alternating layers of mats or felts and bitumen sandwiched together and topped with a coating, granular sheet, or aggregate embedded in a layer of bitumen.

Building Key Plan - Small scale plan showing the proportional footprint of the building and boundaries of the roof sections and their designation. It provides the inspector with the locations and relative sizes of the individual roof sections.

Contract Administrator - A Contracting Office person, delegated by the KO, who administrates the contract from the time it is awarded to its conclusion.

Contracting Officer - The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on the Government’s behalf. Note: The only individual who can legally bind the Government.

Contracting Officer’s Representative (COR) - An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. May also have the designation ACOR (Alternate Contracting Officer Representative).

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Directorate of Emergency Services (DES) - The Commanding General’s special staff agency for all matters pertaining to installation emergency services. The Police Department is located in Buildings 219, 221, and 248. The Fire Department is located in Buildings 706, 1020, 1026S, 2620, and 5000.

Fiscal Year (FY) - The period of 1 October to 30 September each year.

Government - As defined by this contract means only Fort Riley, employees of the U.S. Army at Fort Riley and facilities and property within the boundaries of Fort Riley, Kansas.

Government-Furnished Property (GFP) - Property owned and furnished by the Government for Contractor or resident use without charge or on a reimbursable basis as indicated in the contract.

Government-Furnished Service (GFS) - Service furnished by the Government for Contractor or resident use without charge or on a reimbursable basis as indicated in the contract.

Government Property - All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property.

Government property does not include intellectual property and software.

Includes/Including - Means “includes but is not limited to.”

Wide Area Work Flow (WAWF) - A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

Key Personnel - Contractor employees that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

Low-Slope Membrane Roofing - Roofing that is sealed at terminations, overlaps and penetrations and resists hydrostatic forces and water penetration. These systems may use bituminous built-up systems, modified bitumen or flexible membranes, sprayed polyurethane foam, or metal panels.

Metal Roofing - Roofing system, consisting of metal panels or shingle units, which may be designed and applied in a manner to resist hydrostatic forces or primarily rely on gravitational forces to shed water off the building.

Modified Bitumen Roofing - Membrane roofing system consisting of sheet materials of a reinforcement fabric, and bitumen that has been modified with a polymer to provide enhanced elastomeric and strength properties. There are two types - SBS and APP. SBS (Styrene- Butadiene-Styrene) “rubber” modifier additive is combined with a premium asphalt flux to provide an asphalt-blended coating that has elongation and recovery properties, better able to deal with the stresses created by wind, temperature fluctuation and normal roof-top expansion and contraction. While these products are typically applied with hot-asphalt, they also can be heat-welded or applied with cold adhesive. APP (Atactic Polypropolyene) “plastic” modifier additive is combined with the asphalt to provide a tougher, better weathering asphalt coating that can be heat welded or applied with cold adhesive. The APP blend is more plastomeric than the elastomeric SBS blend, so it will not have the recovery properties associated with the SBS products. The strength of APP products is their ability to be heat welded (torch applied), although more recently they have been “cold applied” in some specifications. APP products are designed to be heat welded. They use a blend of modifiers that allows for a broader range of temperature when heat welding, making them more user friendly. Both APP and SBS products can be heat welded. It is important that the SBS product is designed for heat welding with additional coating asphalt on the back and a burn-off sheet.

Network Enterprise Center (NEC) - The Commanding General’s special staff agency for all matters pertaining to Installation information management including all types of communication.

NEC is located in buildings 200, 634, and 6421.

Performance Requirements Summary - Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

Physical Security - Actions that prevent the loss or damage of Government property.

Public Works (PW) - The Commanding General’s special staff agency for all matters pertaining to facilities engineering and housing matters for the Installation. The PW plans, programs, and coordinates all Real Property Maintenance Activities (RPMA) including service contracts. The PW office is located in Building 330. The Municipal Services Branch is located in Building 337.

The Operations and Maintenance Division is located in Building 352. The Housing Division is located in Building 406. The Environmental Division is located in building 407. The Engineering Division is located in Building 408.

Quality Assurance (QA) - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards and meets the requirements of the contract.

Quality Assurance Surveillance Plan (QASP) - An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

Quality Control (QC) - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Quality Control Plan (QCP) - A written document used by the Contractor to set forth procedures for quality control.

Roof Section - A roof, or part of a roof, that is identifiable as a separate entity. Within ROOFER, building roofs are divided up into roof sections. Large buildings and buildings that have multiple level roofs and roof area dividers and expansion joints may have several roof sections. A roof section is the management unit utilized by ROOFER.