Q_&_A,__W911RX-18-B-0001,_WASHER_AND_DRYERS,_9_JAN_18.pdf

Questions from Industry/ Answers to Questions #1

W911RX-18-B-0001 Washers and Dryers

Question 1. I would like to ask if you are planning on conducting a site Visit. This is very important particularly when you consider the cost of vent cleaning depends on the location of the vent systems, the distance from the back of each dryer to the outside exhaust outlet. The cost of dryer vent cleaning will drive the monthly lease cost of each dryer installed at Fort Riley higher depending on these factors. A site visit to allow prospective contractors to check the vent systems personally is very important.

Answer: See Section L, paragraph 3.1 for site visit date and time.

Question 2. The requirement for single washers-- Do you require front load washers only or will you consider top load washers? Front load washers are twice as expensive to purchase than top load washers and front load washers require twice the repair calls as do Top Load washers. It is my experience that top load washers are much more durable and more cost effective than front load washers in a military environment.

Answer: Front load washers only

Question 3. Do you require all dryers to be Energy Star?

Answer: No

Question 4. Who is the present washer dryer lease contractor at Fort Riley?

Answer: Excalibur Laundries

Question 5. What company performs the vent cleaning and repairs under the present contract?

Answer: Incumbent contractor performs all repairs required for the installed machines.

Vent cleaning has not been a specified task under previous contracts and to the government’s best knowledge, it is unknown if the vents have been cleaned previously.

Question 6. Please provide the dollar amount of the previous contract award including option years.

Answer: $2,630,507.50

Question 7. Was the previous contract for a base year and three option years?

Answer: Yes

Question 8. Please provide history or repairs over the previous contract, average number of repairs per month, per year.

Answer: An amendment to the solicitation will be issued to include the previous years’ service call log as Attachment 9.

Question 9. Please provide history of vandalism to washers and dryers during the previous contract.

Answer: Government is only aware of one or two incidents during the current contractor’s performance.

Question 10. Please provide an estimate of additional washers and dryers that will be required to be leased during the new contract.

Answer: Quantities are listed in Attachment #5.

Question 11. Will Fort Riley provide a secure area where the new washers and dryers can be staged during initial installation?

Answer: No.

Question 12. Will the installers of the new washers and dryers be able to work 10+ hours each day including Saturday and Sunday?

Answer: No. See PWS paragraph 5.1 for Phase-In and Phase-Out requirements and paragraph 1.6.2 for contractor hours of operation.

Question 13. Please explain/define Modular Natural gas solicitation states 6 dryers will require Modular natural gas.

Answer: See PWS paragraph 4.4.2.2. Requirement is for Modular “Stacked” Natural Gas Dryers.

Question 14. May the awarded contractor perform the first years dryer vent system cleaning at the time of removal of old units and installation of the new units? This would be during the transition period.

Answer: Yes.

Question 15. If the Contractor is responsible for removing any of the present washers and dryers; where are they to be taken or will the contractor just remove and place on the ground by the building where removed?

Answer: The outgoing contractor is responsible for removing their own washers and dryers and taking them immediately off post. There will be no washers and dryers left on the ground overnight.

Question 16. Occurrences of Vandalism what is the history of vandalism to leased washers and dryers at Fort Riley will the Government reimburse the contractor for repairs to units that are vandalized?

Answer: The government does not maintain any records of previous vandalism incidents. Substantiated claims of vandalism can be submitted by the contractor to the Contracting Officer as a contract claim.

Question 17. Can you provide the incumbent/current contractor for this solicitation?

Question 18. May the awarded contractor perform the first years dryer vent system cleaning at the time of removal of old units and installation of the new units? This would be during the transition period.

Answer: See answer provided to Question 14.

Question 19. The diagrams provided at attachments does not show clearly how the vent system runs from the dryers to the exit of the building. This is very important when pricing vent cleaning.

Answer: Attachments 7 and 8 of the solicitation shows the location and dryer vent runs for each type of building. Attachment 7 drawings are scaled and measurements (except for the historic buildings) for each run can be calculated accordingly. Bidders are also reminded that the site visit scheduled for Wednesday the 10th of January is the bidder’s opportunity to physically verify locations and run lengths for each building type.

Question 20: Who provided the vent cleaning during present contract?

Answer: See answer to Question #5.

Question 21: What was the awarded price of the present contract?

Answer: See answer to Question #6.

Question 22: Who was the local maintenance company that maintained the washers and dryers and cleaned the dryer vents?

Question 23: Please provide average number of maintenance calls per week, month per year

Answer: See answer to Question #8.

Question 24: Current contract number.

Answer: W911RX-13-D-0008