Exhibit_C,_Performance_Work_Statement.pdf

EXHIBIT C

W911RX-18-B-0001

TABLE OF CONTENTS FOR WASHER AND DRYER SERVICE CONTRACT

SECTION,

TECHNICAL

EXHIBIT, OR

ATTACHMENT PARAGRAPH TITLE PAGE

SECTION A COVER SHEET (SF FORM 1449) A-1

SECTION B SUPPLIES OR SERVICES AND PRICES B-1

SECTION C PERFORMANCE WORK STATEMENT C-1

PART 1 GENERAL INFORMATION

1. GENERAL

1.1 Description of Services/Introduction

1.2 Background

1.3 Objectives

1.4 Scope

1.5 Period of Performance

1.6 General Information

1.6.1 Federal Observed Holidays

1.6.2 Hours of Operation

1.6.3 Place of Performance

1.6.4 Quality Control Program

1.6.5 Quality Assurance

1.6.6 Type of Contract

1.6.7 Security Requirements

1.6.8 Special Qualifications

1.6.9 Post Award Conference/Periodic Progress Meetings

1.6.10 Contracting Officer's Representative (COR)

1.6.11 Key Personnel

1.6.12 Identification of Contractor Employees

1.6.13 Contractor Travel - Not Used

1.6.14 Contractor Personnel Conduct

1.6.15 Other Direct Costs - Not Used

1.6.16 Data Rights- Not Used

1.6.17 Organizational Conflict of Interest – Not Used

1.6.18 Phase-In/Phase-Out

1.6.19 Antiterrorism (AT) and Operations Security (OPSEC)

Requirements

1.6.20 Emergency Services

1.6.21 Vehicle Identification

1.6.22 Vehicle, Motorcycle, and Equipment Operators Requirements

1.3.23 Motorcycle Operators Requirements

1.3.24 Installation Access

1.6.25 Safety Requirements

1.6.26 Environmental Program

PART 2 DEFINITIONS, ABBREVIATIONS, AND ACRONYMS

2.1 DEFINITIONS

2.2 ABBREVIATIONS AND ACRONYMS

PART 3 GOVERNMENT-FURNISHED ITEMS AND SERVICES

3. GOVERNMENT-FURNISHED ITEMS AND SERVICES

3.1 Services

3.2 Facilities

ii

3.3 Utilities

3.4 Equipment - Not Used

3.5 Materials - Not Used

3.6 Record Keeping - Not Used

PART 4 CONTRACTOR-FURNISHED ITEMS AND SERVICES

4. CONTRACTOR-FURNISHED ITEMS AND SERVICES

4.1 General

4.2 Secret Facility Clearance – Not Used

4.3 Materials

4.4 Equipment

4.5 Records, Reports, and Forms

PART 5 SPECIFIC TASKS

5. SPECIFIC TASKS

5.1 Phase-In/Phase-Out Transition Period

5.2 Phase-In Washer and Dryer Installation Services

5.3 Modification Additions and Deletions of Machines

5.4 Washer and Dryer Maintenance and Repair Services

5.5 Phase-Out Washer and Dryer Removal Services

5.6 Dryer Vent Piping Cleaning

5.7 Work Management

5.8 Contractor Manpower Reporting

PART 6 APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS

6.1 American National Standards Institute (ANSI) Publications

6.2 American National Standards Institute/American Society for

Quality Control (ANSI/ASQC) Publication

6.3 Defense Reutilization and Marketing Service (DRMS) Turn-In Instructions

6.4 Federal Acquisition Regulation (FAR)

6.5 Fort Riley Publications (FR Reg)

6.6 International Code Council (ICC) Publications

6.7 National Fire Protection Association (NFPA) Standards

6.8 U.S. Army Corps of Engineers Manual (EM)

6.9 U.S. Army Directive (Army Directive)

6.10 U.S. Army Regulations (AR)

6.11 U.S. Code of Federal Regulation (CFR)

6.12 U.S. Department of Defense Directive (DoDD), Instructions

(DoDI), and Manual (DoDM)

6.13 U.S. Department of Justice (DOJ) Publication

6.14 U.S. Department of Labor Occupational Safety and Health

Administration (OSHA) Regulation

6.15 Underwriters Laboratories (UL) Standards

SECTION D D-1 PACKAGING AND MARKING (NOT USED) D-1

SECTION E E-1 INSPECTION AND ACCEPTANCE (NOT USED) E-1

SECTION F F-1 DELIVERIES AND PERFORMANCE F-1

SECTION G G-1 CONTRACT ADMINISTRATION DATA G-1

SECTION H H-1 SPECIAL CONTRACT REQUIREMENTS H-1

SECTION I I-1 CONTRACT CLAUSES I-1

SECTION J LIST OF DOCUMENTS, EXHIBITS AND OTHER

iii

ATTACHMENTS

EXHIBIT A PRICE/BID PROPOSAL

EXHIBIT B WAGE DETERMINATION 2015-5343 (REVISION 4)

EXHIBIT C

EXHIBIT D

PERFORMANCE WORK STATEMENT

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

ATTACHMENT 1 WASHER AND DRYER SERVICE ORDER LOG

ATTACHMENT 2

REQUIRED SUBMITTALS

ATTACHMENT 3 NOTICE OF EQUIPMENT REMOVAL

ATTACHMENT 4 NEW CONTRACT NOTICE

ATTACHMENT 5 WASHER AND DRYER LOCATIONS/TYPES

ATTACHMENT 6 MAP LOCATIONS WASHER AND DRYER

ATTACHMENT 7

VENT LOCATION DIAGRAM

ATTACHMENT 8

BUILDING FLOOR PLAN

SECTION K

K-1

REPRESENTATIONS, CERTIFICATION, AND OTHER

STATEMENTS OF OFFERORS

K-1

SECTION L L-1 INSTRUCTIONS, CONDITIONS, AND NOTICES TO

OFFERORS

L-1

SECTION M M-1 EVALUATION FACTORS FOR AWARD M-1

PERFORMANCE WORK STATEMENT (PWS)

WASHER AND DRYER SERVICES

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide washer and dryer services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall furnish all supervision, management, personnel, material, washers, dryers, installation and repair parts, equipment, tools, transportation, and other items and non-personal services necessary to perform washer and dryer services as defined in this Performance Work Statement (PWS), except for those items specified as government -furnished items and services in Part 3. The Contractor shall perform to the standards in this contract.

1.2 Background: Fort Riley is home for the Army’s 1st Infantry Division “The Big Red One” and located in Geary and Riley Counties in northeast Kansas. The military installation consists of approximately 100,000 acres and 2,000 buildings. The population base consists of approximately 16,000 military and Government civilian and Contractor personnel, as well as, 8,000 resident family members. Resident Soldiers in Fort Riley’s barracks rely on washer and dryer service to sustain their quality of life.

1.3 Objective: Uninterrupted washer and dryer services for resident soldiers.

1.4 Scope: The Contractor shall furnish, install, maintain, and remove washers and dryers for on-premises laundry service on Fort Riley.

1.5 Period of Performance: The period of performance is:

First Ordering Period 1Apr 2018 thru 31 Mar 2019 Second Ordering Period 1Apr 2019 thru 31 Mar 2020 Third Ordering Period 1Apr 2020 thru 31 Mar 2021 Fourth Ordering Period 1Apr 2021 thru 31 Mar 2022

1.6 General Information:

1.6.1 Federal Observed Holidays: Do not schedule work on Federal holidays or days observed in lieu thereof.

1.6.2 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:30 a.m.

and 4:30 p.m. Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.2.1 If severe weather strikes prior to the workday, Contractor employees shall listen to one of the local radio and television stations for operations announcements regarding Fort Riley closures. Installation closures are reported by Fort Riley Operations Center (FROC) at 785-239-3700 or 785-240-2798. The toll-free number for the FROC is 866-562-7319. Closures are also available on the Fort Riley Website at http://www.riley.army.mil/AboutUs/Advisories.aspx and shall be verified with the COR.

1.6.2.2 When an Installation closure occurs on a regularly scheduled day of work, the Contractor shall, upon direction of the KO: (1) Perform the work on the following work day. (2) Reduce payment due according to work not performed. (3) Reschedule the work on any day satisfactory to the Government and the Contractor.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at any designated location on the Fort Riley, Kansas Military Installation. Refer to Attachment 6 – Location Maps. Washers and dryers shall be installed in the locations listed in Attachment 5 – Washer and Dryer Location/Types.

1.6.4 Quality Control Program: The Contractor shall develop and implement an effective Quality Control Program which ensures contract services are performed in accordance with the PWS and associated documents.

1.6.4.1 Quality Control Plan: The Contractor shall prepare a Quality Control Plan which includes procedures to identify, prevent, and ensure non-recurrence of deficiencies. The QCP shall include the following items of information as a minimum: (1) A description of the quality control organization including an organization chart showing lines of authority and acknowledgment that the quality control staff reports to the corporate contract manager or someone higher in the Contractor's organization. (2) The name, qualifications, duties, responsibilities, and authorities of each person assigned a quality control function. (3) Procedures for scheduling announced and unannounced inspections. (4) Specify the tasks and areas to be inspected. (5) Method of identifying deficiencies in the quality of services performed. (6) Method of identifying deficiencies in the QCP. (7) Reporting procedures including proposed reporting formats. Submit the QCP IAW Attachment 2 – Submittals. The Government reserves the right to require the Contractor to make changes in the QCP and its operations as necessary to obtain the quality specified.

1.6.4.2 Quality Control Personnel: The Contractor shall provide an adequate number of personnel to ensure compliance with the contract quality control requirements. QC personnel shall have not less than two years’ quality control experience with similar companies and work and shall report directly to the corporate contract manager or someone higher in the Contractor's organization. The Contractor shall prepare a QC Letter of Designation fully describing their QC responsibilities, levels of authority, and qualifications. Submit the QC Letter of Designation IAW Attachment 2 - Submittals. The Government reserves the right to change the QC personnel reporting hierarchy if issues are found.

1.6.4.3 Quality Control Inspection Schedules: Prepare and maintain QC inspection schedules which show where and when QC inspections will be made by QC personnel on a monthly basis. Submit the QC Inspection Schedules IAW Attachment 2 – Submittals.

1.6.4.4 Daily Quality Control Report: Prepare and maintain a daily record of all QC activities (Daily Quality Control Report). Daily Quality Control Reports shall include a description of trades working on the project, number of personnel working, weather conditions encountered, any delays encountered, and acknowledgment of deficiencies noted along with the corrective actions taken on current and previous deficiencies. Reports shall also include factual evidence that required activities or tests have been performed, including, but not limited to, the following items: (1) Type and number of QC inspections and tests accomplished. (2) Results of QC inspections and tests. (3) Nature of defects, causes for rejection, etc. (4) Proposed remedial action. (5) Corrective actions taken. Submit Daily Quality Control Reports IAW Attachment 2 - Submittals. The Contractor may use the Government provided Daily Quality Control Report Form or a form of the Contractor’s own design so long as it contains the same information and is in Microsoft Word (*.docx) format.

1.6.4.5 Coordination Meeting: The Contractor shall meet with the KO, COR, and QAE prior to the start of contract service and discuss the QC program. During the meeting, a mutual understanding of the program details shall be developed, including the forms for recording QC operations, control activities, administration of the program, and the interrelationship of Contractor's QC program and the Performance Requirements Summary (PRS). Minutes of the meeting shall be prepared by the Contractor and signed by the Contractor, KO, and COR. The minutes shall become a part of the contract file. There may also be occasions when subsequent conferences will be called to reconfirm mutual understandings.

1.6.5 Quality Assurance: The Government will evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.6 Type of Contract: The Government will award a Fixed Price-Requirements type service contract.

1.6.7 Security Requirements:

1.6.7.1 Physical Security: Contractor and all associated sub-contractors’ employees shall comply with applicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet garrison access requirements to be accomplished by garrison Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes.

1.6.7.2 Key Control: Keys may be issued to the Contractor for access to some areas. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop written key control procedures and submit the key control procedures IAW Attachment 2 - Submittals and include them in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. All references to keys include key cards.

1.6.7.2.1 Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.6.7.3 Lock Combinations: Not Used

1.6.7.4 Employee Sign In and Sign Out: Contractor employees must sign in upon arrival and sign out upon departure from facilities at the access control point when required i.e., all CYS Facilities and 1st Infantry Division Headquarters.

1.6.7.5 Background Checks: The Contractor shall have background checks conducted on all employees working (during times when children are present) in all CYS Facilities. The background check shall be in compliance with all federal and state government laws that apply to child care worker employment. CR Form 146 (Department of Public Safety and Correctional Services CJIS-Central Repository) shall be used as applicable. Background check data for child care workers shall be maintained on file at the Contractor's office and be submitted to the Contracting Officer with initial submittals and as changes occur. No Contractor employees shall work without submission of its information. All submitted information shall comply with AR 608-10, DoDI 1402.5, and the Crime Control Act, Public Law 101-647 as applicable. Form FD-258 shall be used to obtain classifiable fingerprint data.

1.6.8 Special Qualifications: Contractor personnel shall and have, as a minimum, the education, specialized training, work experience and other qualifications necessary to complete the required tasks.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation (FAR) Subpart 42.5. The KO and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.6.10 Contracting Officer’s Representative (COR): Use of the COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, tracking, documentation, and management of CORs. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The Contract Supervisor, Quality Control Monitor, and Appliance Mechanic or Service Technician are considered key personnel by the Government. The Contractor shall provide at least one supervisor for project management tasks during the operation of this contract. The supervisor shall be on call for all contract problems and personally be at the site(s) to review repair services, verify performed installations/removals and conduct maintenance inspections. The supervisor shall be responsible for the overall management and coordination of this contract and shall act as the official point of contact with the Government. The supervisor shall be authorized to bind the company and have the authority to commit the Contractor’s resources as necessary to perform the requirements of this contract work. The supervisor shall have a minimum of 5 years’ experience as either a supervisor or project manager with similar companies and work. Submit the project manager's name, documented past experience, and a description of the project management organization, including a chart showing the lines of authority and the project manager's chain of authority IAW Attachment 2 - Submittals. Maintenance and repair personnel shall be separate from the supervisor.

1.6.12 Identification of Contractor Employees:

1.6.12.1 Personnel List: The Contractor shall prepare a written list containing the complete name and duties of each employee who will perform under this contract and submit the list IAW Attachment 2 – Submittals to the Contracting Officer within 15 days following award. The Contractor shall resubmit corrected lists as changes occur.

1.6.12.2 Identification Cards: All Contractor employees shall wear personal identification cards, or badges, while working on the installation. Installation access identification cards may be used in lieu of contractor supplied badges. Contractor issued identification badges shall be a minimum 3-1/2 by 2-1/4 inches and clearly visible at all times and shall display as a minimum: (1) name of contract, (2) contractor's name (legal name under which the contractor is doing business), (3) contractor's phone number, (4) worker's name, (5) color photograph of worker (full face), (6) issue date, and (7) expiration date. Identification cards shall be written in English and must be readable from a distance of 5 feet.

1.6.13 Contractor Travel: Not Used.

1.6.14 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no contractor employees conduct political related activities or events on the installation. The Contracting Officer has the authority to remove contractor personnel from the contract that violate this requirement.

1.6.15 Other Direct Costs: Not Used.

1.6.16 Data Rights: Not Used.

1.6.17 Organizational Conflict of Interest: Not Used.

1.6.18 Phase-In/Phase-Out: To ensure continuation of service during transition periods, contractor shall phase in and phase out as described in paragraphs 5.1, 5.2, and 5.5.

1.6.19 Antiterrorism (AT) and Operations Security (OPSEC) Requirements:

1.6.19.1 AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam

1.6.19.2 Access and General Protection/Security Policy and Procedures: (See Section H.8 for installation access procedures): Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR Clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.19.3 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO).

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.19.4 For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. OPSEC Awareness for Military Members, DoD Employees and Contractors is available at the following website: http://www.cdse.edu/catalog/operations-security.html

1.6.19.5 Threat Awareness Reporting Program: For all contractors with security clearances. Per AR 381- 12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b of AR 381-12.

1.6.19.6 Annual Training: Contractor personnel must complete the following annual training requirements:

Information Awareness, Anti-terrorism Level 1, OPSEC, Removable media, Anti-phishing, Personally Identifiable Information and Privacy Act. The contractor shall submit the training plan electronically via e-mail. The COR shall approve/disapprove, in writing within 10 days of receipt. The Contractor shall incorporate Government approved changes within 5 days.

1.6.20 Emergency Services:

1.6.20.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor of their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.6.20.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.6.20.3 Emergency medical treatment is available at Irwin Army Community Hospital, 650 Huebner Rd., in order to prevent undue suffering or loss of life. Emergencies will be treated only during the period of emergency and appropriate action will be taken to discharge or transfer such patients as soon as the emergency period ends.

Charges for medical care will be at the prevailing rate and at the Contractor's expense.

1.6.21 See H.1.1 Vehicle Identification: Contract employee's vehicles and equipment shall bear the Contractor's name and logo while the vehicles and equipment are working at Fort Riley. Names and logos shall be displayed on exterior of the vehicle.

1.6.22 Vehicle, Motorcycle, and Equipment Operators Requirements: Contractor employees must comply will all applicable requirements of FR Reg 190-5 during performance of this contract. Contractor employees must possess a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance to operate Contractor-furnished or their privately-owned vehicles and motorcycles on the installation. In addition, Contractor employees operating vehicles and equipment with a gross vehicle weight rating (GVWR) or gross combined weight rating (GCWR) of 26,000 pounds or more must possess a valid state commercial driver's license (CDL). It is in violation of FR Reg 190-5 to use a cellular phone without a hands-free device while operating a vehicle, motorcycle, and construction equipment on the installation. Vehicle, motorcycle, and equipment operators must safely pullover and come to a complete stop before using a cellular phone without a hands-free device or text messaging. Violation of this regulation will result in a fine of $50.

1.6.23 Motorcycle Operators Requirements: All personnel entering Fort Riley must have all appropriate safety and licensing documentation on their possession while operating motorcycles, mopeds, and motor scooters. All civilian personnel and contractor personnel that are properly licensed to ride a motorcycle are not be required to receive service sponsored training, or to prove that they have taken other motorcycle training in order to operate a motorcycle on a DoD installation, except civilians and contractors that operate Government owned motorcycles, mopeds, motor scooters and ATVs. All personnel operating a motorcycle on Fort Riley must wear the proper personal protective equipment (PPE) outlined in CG Policy Letter 5. Also refer to paragraph 1.6.22.

1.6.24 Installation Access:

1.6.24.1 Contractor and Vendor Access: Fort Riley is a guarded secure military installation. All Contractor and vendor personnel whether operating their privately-owned vehicles or motorcycles or Contractor or vendor-furnished vehicles and equipment must enter the installation through one of the secure access control points (ACP) except as described in paragraph 1.6.24.3. Under the present installation Force Protection Condition (FPCON), vehicle and equipment operators and passengers must all possess a valid U.S. Government issued photo identification card, required access badge, or temporary pass in order to gain unescorted access to the installation.

Vehicle and equipment operators must also possess and be ready to show a valid state driver's license, current vehicle registration, and proof of state required minimum liability insurance. As determined by the installation FPCON, an elevated FPCON may require additional security screening and/or limited installation access. Vehicle and equipment operators and passengers without a valid U.S. Government issued photo identification card, required access badge, or temporary pass must report to the Visitor Control Center (VCC) at the Henry Drive ACP and undergo an NCIC III background check and obtain a temporary day pass.

1.6.24.2 RAPIDGate Program: RAPIDGate passes no longer allow contractor and vender personnel access onto the installation. Contractor and vender personnel with existing RAPIDGate badges must possess a valid installation access badge or temporary pass as described in paragraph 1.6.24.1 above.

1.6.24.3 See Section H.8 for installation access procedures. Commercial Delivery Vehicles and Equipment: All commercial delivery vehicles and equipment must enter the installation through the 12st Street ACP or the Estes Road ACP 5:00 a.m. to 7:00 p.m., Monday thru Friday, Federal holidays accepted. When entering either from the 12th Street or Estes Road gates, commercial traffic will be directed to the search areas located to the north of 12th Street and the south of Estes Road. Commercial vehicles are those vehicles over one ton used for a commercial purpose, including: semi-trucks with trailers, UPS and FedEx trucks, U-Haul trucks operated by contractors and used for commercial purpose, tow-trucks responding on-post to a request for assistance, and construction vehicles.

Non Commercial vehicles include: half-ton pickups with boat, U-Haul truck operated by soldiers who are moving as part of a permanent change of station, or recreational vehicles operated by soldiers or civilians visiting post. There will be no commercial delivery vehicles allowed on the installation on Sundays and Federal holidays. Exception - Concrete and asphalt paving delivery trucks with required access badges and temporary passes may still enter through any of the installation’s ACPs during their regular operating hours. Other exceptions must be coordinated through the GC and DES. All other contractor, vendor, and commercial delivery vehicles with required access badges and temporary passes may enter through any of the installation's ACPs during their regular operating hours.

As determined by the installation FPCON, an elevated FPCON may require all contractor, vendor, and commercial delivery vehicles to enter through the 12th Street ACP only.

1.6.25 Safety Requirements: The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

1.6.25.1 Safety and Health Program: The Contractor shall establish and maintain a safety and health program that complies with EM 385-1-1 and applicable OSHA, DOD, Army, Federal, state, and local safety and health requirements. The safety and health program shall incorporate appropriate elements from Section 1, EM 385-1-1, and including provisions (1) To identify and correct unsafe conditions and acts related to their contract work. (2) To report unsafe or hazardous conditions caused by elements out of their control (for example, public or Army personnel, adjacent processor work activity, and so forth) to the COR. (3) To report all accidents, injuries and illnesses occurring on the project to the COR in accordance with the contract accident–reporting procedures. (4) To investigate accidents and provide reports.

1.6.25.2 Accident Prevention Plan (APP): The Contractor shall prepare a written site-specific Accident Prevention Plan (APP) IAW Appendix A, EM 385-1-1, and the requirements below, and submit the APP IAW Attachment 2 - Submittals. Approval of the plan, by the KO, is required prior to the start of performance. Implement the approved APP prior to the start of contract work. The APP must include (1) An activity hazard analysis of the significant hazards to life, limb, and property inherent in the specific contract work performance and a APP for controlling these hazards. (2) Designation of the Contractor quality control qualified personnel primarily responsible for safety and health at the project site. (3) A description of how the Contractor quality control safety duties will be performed on the project. At a minimum, these duties will consist of (a) A pre-work review of appropriate activity hazard analysis, to be reviewed with each worker. (b) Regular safety training for the workforce. (c) Frequent and regular checks for compliance with contract safety requirements by Contractor and subcontractor workforce. (d) Daily records providing factual evidence of quality control activities for safety performance and state the following:

items/areas checked the results, and any instructions or corrective actions. (4) Specific elements of an audit program by the Prime Contractor should include onsite inspection of subcontractors, method of determining accident rates, and traceability of hazards. Resubmit the APP within 5 working days prior to any proposed changes in the plan.

1.6.25.2.1 Use of Mind Altering Substances: The APP shall indicate that while on duty, use of or under the influence of alcohol, narcotics, intoxicants, or similar mind altering substances will not be tolerated. The APP shall indicate the disposition of those employees found to be under the influence of or consuming such substances.

1.6.25.2.2 Personal Protective Equipment: The APP shall outline procedures to be followed to assure the proper use, fit, wear, selection and maintenance of personal protective and lifesaving equipment (e.g., protective footwear, protective gloves, hard hats, and safety glasses, hearing protection, body harnesses and lanyards). The contractor shall be responsible to provide the required PPE to its employee at no cost to the government.

The APP shall provide that the Contractor ensures that employees are physically able and medically determined qualified to use the personal protective and safety equipment required in the job duties.

1.6.25.2.3 Hazardous Substances, Agents, and Environments: The APP shall provide that employees are protected from exposure, through inhalation, ingestion, skin absorption, or physical contact, to any chemical, biological, or physical agent in excess of acceptable limits in the most recently published American Conference of Governmental Industrial Hygienist (ACGIH), “Threshold Limit Values and Biological Exposure Indices”. The most common hazardous substances the Contractor should expect to be encountered will normally be lead-based-paint and asbestos. The APP shall address training and certification of employees as well as handling and disposal methods the Contractor plans to use when hazardous substances are encountered.

1.6.25.2.4 Accident Reporting: The APP shall include notification to the COR immediately with information regarding with who, how, where, when, seriousness and medical treatment received of the injured personnel whenever accidents occur. The Government will advise the Contractor if additional information or forms are required. The APP shall indicate that except for rescue and emergency measures that, accident scenes shall not be disturbed until released by investigating personnel. The Contractor shall prepare Technical Report of U.S. Army Ground Accident, DA Form 285, and submit required report(s) IAW Attachment 2 - Submittals.

1.6.25.2.5 Emergency Planning: The APP shall provide for employee safety in case of fire or other emergency.

The APP shall provide for periodic training of employees of the emergency plans. The APP shall include emergency telephone numbers and reporting instructions for ambulance, physician, hospital, fire, and police and shall be easily available at each work site. The APP shall provide for employees working alone in remote locations or away from other workers to have an effective and readily available means of emergency communications by cellular phone, two-way radio, landline telephone, or other acceptable means.

1.6.25.3 Contract Safety Brief:

1.6.25.3.1 Prior to the start of contract work, the Contractor shall meet with representatives of PW, MICC-Fort Riley, Installation Safety Manager, and Mission Safety Office to discuss and develop a mutual understanding about the administration of the overall safety program.

1.6.25.3.2 The safety brief shall be attended by the KO or KA, COR and ACOR, and the Contractor’s authorized representative and should, to the extent possible, include (1) Contractor Project Superintendents. (2) Supervisors. (3) Quality Control. (4) Safety. (5) Subcontractors. (6) KO’s QA/Safety Representative. (7) Outside organizations that may interact with or be affected by the Contractor’s work such as fire/emergency personnel, security, adjacent facility/process managers, and so forth.

1.6.25.4 Safety Compliance - Army Versus Contractor Responsibilities:

1.6.25.4.1 The KO and COR are responsible, with input from the Installation Safety Manager for evaluating and assuring Contractor compliance with the occupational safety and health requirements in the contract.

1.6.25.4.2 Whenever the KO and COR become aware of any noncompliance with these requirements or any condition that poses a serious or imminent danger to the health or safety of the public or Government personnel, the COR will (1) Notify the Contractor orally. (2) Follow-up with written confirmation. (3) Request immediate initiation of corrective action.

1.6.25.4.3 This notice, when delivered to the Contractor, shall be deemed sufficient notice of the noncompliance and that corrective action is required.

1.6.25.4.4 After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to take prompt corrective action, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this paragraph.

1.6.25.5 Warning Signs: Display warning signs in all areas where Contractor operations may cause traffic obstructions or personal hazards.

1.6.25.6 Hot Work Permits: Hot Work Permits are required when the Contractor's work tasks are capable of providing a source of ignition for flammable materials. Examples these work tasks include soldering, brazing, welding, acetylene torch cutting, burning, heating asphalt, grinding, etc. Contractor Hot Work operations shall conform to Paragraph 12-4, FR Reg 420-4. Obtain Hot Work Permits from the Fort Riley Fire Department Inspectors, Building 1020, 785-240-2038 prior to beginning any such Hot Work operations.

1.6.26 Environmental Requirements:

1.6.26.1 Environment and OSHA: The Contractor shall comply with all EPA, OSHA and KDHE laws and regulations, AR 200-1 and Installation regulations and plans regarding environmental matters. All environmental matters shall be coordinated through the COR and the PW Environmental Division. Any apparent conflict between compliance with such local, state and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and/or the COR final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the KO or COR.

1.6.26.2 Spills: Immediately notify the COR or if not available, the DES Fire Prevention and Protection Division, the spillage or release of any fuel, hazardous material or waste occurring during the performance of work under this contract. This includes pesticides released not in accordance with EPA approved label directions. Clean up any spillage or release at the Contractor’s expense. Clean up and reporting shall be in accordance with EPA, OSHA and KDHE laws and regulations, and Installation regulations and plans.

1.6.26.3 Disposal: Properly dispose of all hazardous materials and wastes generated in performance of this contract at the specified locations in accordance with EPA and KDHE regulations and DRMS Turn-In Instructions, or when not covered by the regulations or DRMS Turn-In Instructions, as directed by the COR.

PART 2

DEFINITIONS, ABBREVIATIONS, AND ACRONYMS

2.1 DEFINITIONS:

Acceptable Quality Level (AQL) - The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot that can be considered satisfactory on the average; the allowable leeway or variance from a standard before the Government will reject the service. It implies that if defective performance does not exceed the AQL, the service will not be rejected by the Government. However, the Contractor must re-perform the defective service when directed.

Child and Youth Services (CYS) Facilities - These facilities currently or in the near future include Youth Services/Teen Center, building 5800; School Age Services Center, building 5810; and Child Development Centers buildings 676, 678, 2410, 2420, 4012, 6950, and 6981.

Clean - Free from dirt, contamination, or impurities; unsoiled, unstained.

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer (KO) - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer’s Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deficiency - A shortcoming in the quality or state of service performed.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Environmental Division, Public Works - The Commanding General’s special staff agency for all matters pertaining to installation environment. The Planning and Restoration Division, Compliance and Training Division, Recycle Division, Natural Resources Division, Pollution Prevention Division, are located in building 407.

Equipment - A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Facility - An item contained in the Real Property Inventory as a separate entry listing. Includes all buildings, grounds, surfaced areas, building structures, systems and equipment, exterior utilities, structures and equipment and energy plant steam and chilled water generation and distribution systems within the limits of the facility boundary.

Fiscal Year (FY) - The period of 1 October to 30 September each year.

Government -Furnished Property - Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government-Furnished Service (GFS) - Service furnished by the Government for contractor or resident use without charge or on a reimbursable basis as indicated in the contract.

Government Property - All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Immediately - Within the same working day.

Installation Closure - The cancellation of all nonessential work efforts and dismissal or delayed reporting of nonessential personnel. An installation closure may be caused by a catastrophic event, natural disasters, major incapacitating storms or floods.

Installation Safety Office - The Installation Safety Office is the Garrison Commander’s support staff for all issues related to public safety, they are located in Building 500.

Invoicing, Receipt, and Acceptance (iRAPT) formerly Wide Area Work Flow (WAWF) - A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

Local Telephone Number - Phone number which may be called from Fort Riley without a long-distance toll (prefixes 209, 210, 238, 239, 240, 307, 375, 492, 530, 579, 717, 761, 762, or 784).

Lot - A collection of service outputs from which a sample is drawn and inspected to determine conformance with the standard.

Lot Size - The number of service outputs in a lot.

Maintenance (General) - The work required preserving and maintaining a real property facility or piece of equipment in such condition that it may be effectively used for its designated functional purpose. Maintenance includes work done to prevent damage which would be more costly to restore than to prevent. Maintenance includes work to sustain components.

Material - Property that may be consumed or expended during the performance…