W911RQ-27-S-C001-A002 Parts washers lease and maintenance.pdf

Federal Agency: Army Office: Army Contracting Command-Red River Army Depot (ACC-RRAD) AoI Title: Parts Washers Lease and Maintenance CSO AoI Number: W911RQ-27-S-C001-A002 AoI Release Date: 6 Oct 2026 Responses: See CSO W911RQ-27-S-C001 for Procedure Details

1. General Information

1.1 Introduction

This announcement is for innovative solutions for the Part Washers Rental and Maintenance Area of Interest (AoI) under the ACC-RRAD Commercial Solutions Opening W911RQ-27-S- C001. Interested parties are highly encouraged to visit the Government Point of Entry (www.sam.gov) to review the ACC-RRAD CSO special posting in its entirety to obtain more information on the process for submission evaluation of the CSO AoI Responses.

This CSO AoI seeks to solicit innovative solutions that meet the objectives detailed in Section 3 below. In accordance with Revolutionary FAR Overhaul (RFO) Defense Federal Acquisition Regulation Supplement (DFARS) 212.70, the term 'innovative' is defined as any technology, process, or method, including research and development, that is new as of the date of proposal submission, or any new application of an existing technology, process, or method as of the proposal date. CSOs may only be used to obtain innovative solutions or potential capabilities that fulfill requirements, to close capability gaps or provide potential innovative technological advancements, and when meaningful proposals with varying technical or scientific approaches can be reasonably anticipated.

ACC-RRAD is not obligated to extend a request for proposal or make an award as a result of this CSO AoI; all awards are subject to the availability of funds and successful negotiations. This CSO AoI is not an authorization to begin performance, and in no way obligates the Government for any costs incurred by the Offeror associated with developing a Response. Prior to commencement of any activities associated with performance under this CSO AoI, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established. ACC-RRAD reserves the right to modify the requirements of this CSO AoI.

The authority to issue this CSO AoI is derived from ACC-RRAD Commercial Solutions Opening W911RQ-27-S-C001, dated 01 OCT 2026. The CSO authority is DoD Class Deviation 2022- O0007.

https://www.sam.gov/

2. AoI Constraints Any selected company/companies will be required to be registered in the System for Award Management (sam.gov).

The contractor must have active EPA identification numbers and maintain access to EPA-permitted Treatment, Storage, and Disposal Facilities (TSDFs) to ensure full compliance with the Solid Waste Exclusion under 40 CFR 261.2(e).

3. Submission Requirements A written solution must be sent via e-mail submission by 5:00 P.M. (CDT) on 5 NOV 2026, with subject line stating INNOVATIVE SOLUTION to usarmy.rrad.acc.mbx.cso@army.mil.

Solutions received after the specified due date and time will be discarded and not be evaluated by the Government.

AoI Open Period – This AoI shall close at 5:00 P.M (CDT); 5 Nov 2026

Points of contact:

AoI questions can be sent to:

• CSO AoI POC: jacob.j.horn.civ@army.mil

• Contracting Officer: aeron.p.miller.civ@army.mil

• Contract Specialist: vanessa.k.buster.civ@army.mil

3.1 Scope of Work

This requirement is for a turnkey, full-service equipment lease, routine maintenance, and closed-loop solvent reclamation requirements contract for various industrial parts washers. The Contractor shall provide all equipment, transportation, tools, materials, trained personnel, and supervision necessary to deliver, install, maintain, and perform regular fluid exchanges for parts washers located across various maintenance, production, and shop buildings at the Red River Army Depot (RRAD) in Texarkana, Texas.

The Contractor shall provide all labor, equipment, and materials needed for rigging, off-loading, uncrating, and setting machines in location at RRAD production buildings, making them fully operational and functional. All services must be performed in strict compliance with federal, state, and local environmental regulations, particularly those regarding hazardous materials, air quality, and solid waste reclamation.

https://www.sam.gov/ mailto:usarmy.rrad.acc.mbx.cso@army.mil mailto:jacob.j.horn.civ@army.mil mailto:aeron.p.miller.civ@army.mil mailto:vanessa.k.buster.civ@army.mil

3.2 Applicable Documents and Standards

The Contractor shall comply with all applicable portions of the following regulations and specifications:

• MIL-PRF-680C, Type II: Degreasing Solvent, High Flash Point (or approved biodegradable/equivalent solvent).

• 40 CFR 261.2(e): EPA Resource Conservation and Recovery Act (RCRA) - Standards for

Solid Waste Exclusion and solvent reclamation.

• 40 CFR 261.2(e)(1): Regulatory criteria establishing closed-loop recycling exclusions for solvent programs.

• 29 CFR 1910.1200: OSHA Hazard Communication Standard (SDS requirements).

• ISO 14001: Environmental Management System (EMS) guidelines implemented at RRAD.

3.3 Salient Technical Characteristics (By Model)

The Contractor shall furnish parts washers that meet or exceed the following physical, structural, and mechanical thresholds for each of the seven (7) specified categories. All machinery must be made of heavy-gauge, industrial-grade steel with corrosion-resistant finishes. All contractor tanks shall incorporate OSHA-approved safety features for explosionproof electrical circuits and fusible links capable of automatic lid closure if a fire should occur in a tank. All electrical components shall be UL-approved.

Category 1: Parts Washer 81 (80-Gallon Agitation Unit)

• Operating Mechanism: Pneumatic/mechanical submerged agitation platform combined with a manual flow-through brush and flexible spigot.

• Nominal Fluid Capacity: 80 Gallons

• Minimum Inside Tank Dimensions: 44.5” Length x 26.5” x 27.75” Depth

• Load/Weight: Capacity: Minimum 250 lbs.

• Safety Features: Fusible-link spring-loaded automatic closing fire cover.

• Utility Requirements: Standard 115V AC, 60 Hz electrical and shop air supply.

• Estimated Annual Service Volume: 144 Service Cycles / Fluid Changes (LOTs) across an estimated deployed fleet of ~36 machines (~3.3 to 4 service cycles per machine annually).

Invoicing metric: 1 LOT = 1 Fluid Change per Machine.

Category 2: Parts Washer 44 (45-Gallon Tank Unit)

• Operating Mechanism: Manual parts washer sink equipped with a flow-through brush, flexible stay-put fluid spigot, and soaking basin.

• Nominal Fluid Capacity: 45 Gallons

• Minimum Inside Tank Dimensions: 43” Length x 23” x 18.5” Depth

• Load/Weight: Capacity: Minimum 250 lbs.

• Safety Features: Fusible-link automatic closing fire cover.

• Utility Requirements: Standard 115V AC, 60 Hz electrical.

• Estimated Annual Service Volume: 272 Service Cycles / Fluid Changes (LOTs) across an estimated deployed fleet of ~78 machines (~3.3 to 4 service cycles per machine annually).

Invoicing metric: 1 LOT = 1 Fluid Change per Machine.

Category 3: Parts Washer CM150 (150-Gallon Agitation Unit)

• Operating Mechanism: High-capacity, pneumatically or mechanically driven submerged agitation platform designed for heavy component degreasing.

• Nominal Fluid Capacity: 150 Gallons

• Minimum Inside Tank Dimensions: 57” Length/Depth x 37.5” Width x 29.75” Depth/Height

• Load/Weight: Capacity: Minimum 750 lbs.

• Safety Features: Automated heavy-duty fire lid enclosure.

• Utility Requirements: Standard 115V AC, 60 Hz electrical and industrial shop air supply.

• Estimated Annual Service Volume: 8 Service Cycles / Fluid Changes (LOTs) across an estimated deployed fleet of ~2 machines. Invoicing metric: 1 LOT = 1 Fluid Change per Machine.

Category 4: Parts Washer CM 46 (46-Gallon Agitation Unit)

• Operating Mechanism: Mobile mechanical agitation unit mounted on heavy-duty lockable casters for rapid floor reconfiguration.

• Nominal Fluid Capacity: 46 Gallons

• Minimum Dimensions: 48” Width (left to right) × 28” Depth (front to back) × 37” Height at tank (including caster height)

• Load/Weight Capacity: Minimum 300 lbs.

• Safety Features: Standard fusible-link fire suppression lid.

• Utility Requirements: 115V AC, 60 Hz electrical and shop air connection.

• Estimated Annual Service Volume: 42 Service Cycles / Fluid Changes (LOTs) across an estimated deployed fleet of ~12 to 14 machines. Invoicing metric: 1 LOT = 1 Fluid Change per Machine.

Category 5: Parts Washer HP25 (40-Gallon High-Pressure Spray Cabinet)

• Operating Mechanism: Fully enclosed manual spray cabinet. Features an internal high-pressure solvent spray gun, viewing window, windshield wiper, and heavy-duty built-in neoprene gloves.

• Nominal Fluid Capacity: 40 Gallons

• Minimum Internal Work Area: 31.5” Width (left to right) × 23” Depth (front to back) × 19.5”

Working Height

• Load/Weight: Capacity: Minimum 300 lbs.

• System Pumps: High-pressure delivery pumps with foot-switch operation.

• Utility Requirements: 115V AC, 60 Hz electrical and shop air.

• Estimated Annual Service Volume: 80 Service Cycles / Fluid Changes (LOTs) across an estimated deployed fleet of ~24 machines. Invoicing metric: 1 LOT = 1 Fluid Change per

Category 6: Parts Washer AQ Pro Plus (40-Gallon Top-Loading Automatic Spray Cabinet)

• Operating Mechanism: Automatic hot water-based or solvent-based top-loading rotary spray cabinet with multi-spray manifolds and a motorized rotating turntable.

• Nominal Fluid Capacity: 40 Gallons

• Minimum Turntable Diameter: 31”

• Minimum Inside Working Height: 18.75”

• Load/Weight: Capacity: Minimum 330 lbs.

• Features: Integrated cycle timer, oil skimmer, low-water shutoff, and mechanical safety lock.

• Utility Requirements: 115V AC or 230V AC (dependent on heating elements) and standard shop connections.

• Estimated Annual Service Volume: 54 Service Cycles / Fluid Changes (LOTs) across an estimated deployed fleet of ~16 machines. Invoicing metric: 1 LOT = 1 Fluid Change per

Category 7: Parts Washer EM150 SUI (160-Gallon Spray-Under-Immersion Unit)

• Operating Mechanism: Advanced Spray-Under-Immersion (SUI) system combining a fully submerged parts platform with high-velocity liquid flow jets to scrub complex internal spaces.

• Nominal Fluid Capacity: 160 Gallons

• Load/Weight: Capacity: Minimum 750 lbs.

• Commercial Benchmark Reference: Safety-Kleen Model 81858 or commercial equivalent heavy-duty Spray-Under-Immersion system meeting all technical thresholds herein.

• Utility Requirements: High-amperage electrical connection and shop air.

• Estimated Annual Service Volume: 6 Service Cycles / Fluid Changes (LOTs) across an estimated deployed fleet of ~2 machines. Invoicing metric: 1 LOT = 1 Fluid Change per Machine.

3.4 Solvent & Operational Fluid Specifications

The parts washing solvent provided by the Contractor must meet strict military and performance criteria:

• Solvent Specification: The solvent used in all standard mineral spirit/solvent machines must be MIL-PRF-680C, Type II (high flash point degreasing solvent) or approved technical equivalent. Water-based aqueous solutions may only be used where specifically designated by building POCs.

• Safety Thresholds: Solvent must have a flash point of no less than 140 degrees F (60 degrees C) to minimize workplace hazard potential. It must be low-VOC and free of chlorinated solvents or other carcinogens.

• Filtration: Dual-stage inline fluid and sludge filtration must be incorporated to prevent rapid solvent degradation.

3.5 Maintenance Response Time & Warranty

• Maintenance Response: The Contractor must remedy, repair, or replace any malfunctioning, leaking, or defective parts washer unit within twenty-four (24) hours of formal notification by the Contracting Officer or local COR.

• Wear & Tear Warranty: The Contractor shall be responsible for all normal operation wear and tear, Preventive Maintenance (PM), and repair services required to maintain the parts washers in fully operational status.

• Transition Period: Delivery, complete installation, and operational verification of all units shall occur within eight (8) weeks after award, with a maximum phase-in period of twelve

(12) weeks to fully transition predecessor leased units without disrupting depot operations.

4. Environmental Mandates

4.1 Solid Waste & Disposal Compliance

• Solid Waste Exclusion Compliance: The Contractor must operate in strict compliance with the EPA Solid Waste Exclusion listed in 40 CFR 261.2(e).

• Solid Waste Disposal: The Contractor shall deposit all Solid Waste in a RRAD-supplied

Barrel that resides in a RRAD-designated Accumulation area for disposal.

• Spill Cleanup: If a spill occurs which is generated by the Contractor during performance of service, the Contractor shall provide all materials, labor, and equipment necessary for the immediate cleanup and protection of surrounding personnel, equipment, and the environment.

4.2 Pre-Award Environmental Documentation & Vendor

Qualification Offerors shall provide the following mandatory environmental documentation prior to award to ensure statutory compliance:

• Service & Disposal Description: A comprehensive narrative detailing turnkey solvent delivery, on-site fluid exchange, transportation routes, and closed-loop reclamation processes.

• TSDF Identification: Physical addresses and active EPA Identification Numbers for all EPA-permitted Treatment, Storage, and Disposal Facilities (TSDFs) utilized under the contract.

• Regulatory Concurrence Letters: Official letters or documentation from state or federal environmental authorities verifying that the offeror’s solvent reclamation process meets the Solid Waste Exclusion criteria under 40 CFR 261.2(e)(1).

• Safety Data Sheets (SDS): Manufacturer Safety Data Sheets for all supplied solvents, degreasers, and chemistries verifying compliance with MIL-PRF-680C Type II (Flash Point ≥ 140∘F).

• Environmental Liability Insurance: Certificate of insurance demonstrating active environmental impairment liability coverage of at least $1,000,000 per incident and $10,000,000 aggregate.

4.3 Environmental Management System (ISO 14001) Integration

RRAD operates under an Environmental Management System conforming to ISO 14001. All contractor personnel performing on-site services for six (6) months or longer must complete the depot's 30-minute EMS awareness and operational controls briefing upon commencing performance.