Attachment_0006_DCMA_Information_Memorandum_No_10-103_.pdf

Information Memorandum No. 10-103 Subject: Item Unique Identifier (IUID) Date: December 1, 2009 Target Audience: CMO Commanders, Directors and Deputies CMO Technical Directors and Group Chiefs

New Information/Guidance/Tools This is a reminder that:

DFARS 252.211.7003 and Mil-Std 130N, Item Identification and Valuation states the contractual requirements for an IUID:

The Supplier shall provide a unique item identifier on all delivered items for which the Government’s unit acquisition cost is $5,000 or more. At the discretion of the Program Manager items valued less than $5,000 may also be marked where identified by the contract.

The item unique identifier and the component data elements of the DoD item unique identification shall not change over the life of the item.

IAW DFARS 252.211.7003 QA personnel shall identify contracts with IUID requirements where inspection is identified at Source. Contracts containing this DFAS Clause require the following:

IUID requirements shall be subjected to risk based surveillance. Initial surveillance should include a process review with a product examination to verify the process output. Intervals for continuing surveillance should be based on supplier performance. IUID Process review should address as applicable:

Visually verify (on a sample basis) that end items and/or components are physically marked per Mil-Std 130N.

Verify the readability of the 2D Matrix using the appropriate bar code scanner, if available. When the supplier submits the hardware for acceptance; the Quality Assurance personnel should scan the IUID matrix and verify the Certificate of Conformance and/or other documentation. When scanning for verification, the Quality Assurance personnel should ensure that the IUID requirements are met per Mil-Std 130N as the scanner sends a Micro Scan Verification Report to the computer which shows the actual IUID syntax and number, the IUID Image as seen on hardware, the P/N, S/N, and cage code.

At suppliers where an APEX/PRISM SAP system generates the IUID label after the hardware serial number is entered in the database, QA personnel should verify accuracy of the data on a concurrent basis with the supplier.

If the IUID’s are submitted by the supplier via the WAWF, QA personnel should verify the IUID on the WAWF document against the product on a sample basis. When suppliers have scanners, but do not make their own labels, QA personnel should initially verify the IUID 2D Matrix with the scanner. Once compliance has been verified, a review of the Certificate of Conformance (CoC) may be used in lieu of physical verification w/the UID scanner. The CoC should be re-verified periodically.

When suppliers send supplies to a packaging subcontractor for generating the IUID label and Government final acceptance and shipment, QA personnel should issue a delegation to the supporting CMO to perform the initial and on-going IUID surveillance.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/dfars/Dfars252_000.htm#P1171_64271 http://www.acq.osd.mil/dpap/pdi/uid/attachments/MIL-STD-130N-20080111.pdf http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/dfars/Dfars252_000.htm#P1171_64271

This information is applicable to the Product Assurance instruction.

Point of Contact for Further Information

Signature:

Director, HQ DCMA Quality Assurance http://guidebook.dcma.mil/226/instructions.htm mhtml:file://C:/Users/ronda.perfili/Desktop/IUID/Contract%20attachments/Information%20Memorandum%20No.%2010-103.mht!https://home.dcma.mil/guidebook/226/dc10-103poc.htm