Consolidated W911N2-20-R-0029-P00003.pdf

SEE ADDENDUM

(No Collect Calls)

W911N220R0029 04-Aug-2020

b. TELEPHONE NUMBER

717-267-8938

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 18 Aug 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911N29. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KEVIN DUFFY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC-RSA-LEAD

1 OVERCASH AVENUE, ATTN: CCAM-MLK, BLDG 2S

CHAMBERSBURG PA 17201-4150

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1R 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

LETTERKENNY MUNITIONS CENTER

MONICA R DEAN

BLDG 3315

1 OVERCASH AVE

CHAMBERSBURG PA 17201-4150

TEL: 717-267-9577 FAX:

717-2679834FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

811219

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF94

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911N220R0029

Section SF 30 - BLOCK 14 CONTINUATION PAGE

QUESTIONS & ANSWERS

Amendment #1 W911N220R0029

Questions & Answers

Question #1: In section 5.2 repairs it specifically mentions an hourly rate and later in the CLIN 002 repairs it mentions a daily rate. I am assuming you want a daily rate for repairs to include all travel, labor etc..correct. vice an hourly rate. To be clear a Lot on the pricing schedule is one 8 hour day correct?

Answer Question #1:Yes, that is correct. One lot is equal to one 8 hour day.

Question #2: Also want to confirm you want only one annual PM visit vice two. Just want o confirm?

Answer Question #2: Yes, that is correct; we are requesting quotes on 1 annual PM per machine.

Question #3:Can the government please verify that price is Factor 3 and not Factor 2 on page 38 of 79?

Answer Question #3: Yes, that is correct and the Evauation criteria has been changed to reflect that.

ADDITIONAL QUESTIONS & ANSWERS

Amendment # 2 W911N220R0029

Questions & Answers

Question # 4 : I am unsure with section 5.4 TRAINING of this solicitation. Can you clarify further with “DO NOT QUOTE-NTE AMOUNT TO BE SET BY THE GOVERNMENT AT TIME OF AWARD” for this section?

Answer Question #4: This may be a subcontractor task to complete and LEMC is not sure that this CLIN will be utilized. The DO NOT QUOTE is because there is such a wide variety of training and the number of students that could be trained; they would like to be able to utilize this CLIN when/if a training occasions arises.

Question #5: Is the Training on “NDT Level Testing or Certification” separate from the “operation training” when upgrade or update occur on LEMC INDUSTRIAC, LEMC 450 kV or CAAA iLINAC?

Answer Question 5: Yes. Thar is correct. It is all under the same CLIN but the training for testing, certification and operation are all separate.

CLAUSES INCORPORATED BY REFERENCE

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2020

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (DEC

2019)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [ ___ ] does, [ ___ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)

Section SF 1449 - CONTINUATION SHEET

NOTES

1. System for Award Management (SAM): In accordance with FAR 4.1102, Offerors must be registered in the SAM database in order to be eligible for contract award. No award will be made to an Offeror not registered.

Registration can be accomplished at https://www.sam.gov/portal/public/SAM/. Registration in this database must be kept current.

2. Annual Representations and Certifications: In accordance with FAR 4.1201, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database must be kept current and can be accessed at https://www.sam.gov/portal/public/SAM/.

3. Questions: Questions regarding this solicitation shall be submitted to the Contracting Officer, in writing, at least 7 calendar days prior to the closing date. Questions submitted aftetr this time will be answered at the discretion of the Contracting Officer. The POC for this action is Kevin Duffy, kevin.a.duffy4.civ@mail.mil

4. Award without Discussions: The Government intends to award without discussions; therefore Offerors should submit their best prices in their initial offer. If FAR Provision 52.212-2, Evaluation-Commercial Items, is included, Offerors must submit all information requested therein in order for the Government to determine technical acceptability.

5. Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.

6. Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF). See 252.232-7006 for more information.

7. Period for Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

8. Type of Contract: The type of contract resulting from this solicitation is specified in FAR Provision 52.216-1, Type of Contract. Requirements Contract. All quantities are estimated and individualt task orders shall be issued citing specific quantities and delivery dates. Payment will be made on actual quantities serviced.

9. Proposals: Proposals shall be signed by an authorized individual in accordance with FAR 4.102, Contractor’s Signature. Failure to comply may cause your proposal to be rejected. Offerors should mark each page of their proposal as "Proprietary Information" if they want it treated as Proprietary Information under the Procurement Integrity Act.

10. Set- Aside: The proposed contract is s 100% Small Business Set-Aside.

11. Contact Information : A Contracting Officer's Representative (COR) will be appointed at the time of award.

The successful Offeror will be furnished the COR name and contact information at the time of contract award.

12. Wage Determination: No.: 15-4253 (REV 13) dated 06/20 /2020 and is hereby incorporated. Wage Determination can be viewed at http://www.wdol.gov

13. Instructions for Offeror’s, which is attached includes the evaluation criteria for Award. Offerors must review, adhere and submit their proposals compliant with the Instructions to Offeror/Basis for Award.

14.Insurance (Fixed Price): Pursuant to the requirements of FAR clause 52.228-5 Insurance-Work on a Government Installation, the contractor shall obtain and maintain at least the following kinds of insurance and minimum liability coverage during any period of contract performance:

a. Workmen's Compensation and occupational disease coverage as required by law except that, if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workmen's Compensation Insurance shall extend to cover employers' liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. Comprehensive General Liability Insurance in the minimum limit of $500,000 per occurrence for bodily injury liability.

c. Comprehensive Automotive Liability Insurance with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury, and a minimum limit of $200,000 per occurrence for property damage.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

INDUSTRIAC S9X3000 X-RAY MACHINE, 450 kV X-Ray Machine, & Digital Imaging System NDT SERVICE

LETTERKENNY MUNITIONS CENTER (LEMC)

1.0 General: This is a requirement to have an INDUSTRIAC S9X3000 & 450 kV CR NDT Equipment, located at LEMC, Chambersburg PA, repaired as described within this Performance Work Statement. This may or may not also include the INDUSTRIAC 3MVX002400 X-Ray Machine located at Crane Army Ammunition Activity (CAAA) in Indiana.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform service, maintenance and repairs to an INDUSTRIAC S9X300 X-Ray machine and INDUSTRIAC 3MVX002400/LINAC X-Ray Machine located at CAAA, and a 450 kV X-Ray Machine and Digital Imaging Systems as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract, and may use subcontracting opportunities. All preventative maintenance and repairs will be documented and sent via e-mail to the Contract Officer’s Representative (COR) and to the Technical Point of Contact (TPOC), or CAAA TPOC, within 24 hours of the action of a repair or preventative maintenance.

1.2 Background: Letterkenny Munitions Center (LEMC), on or around March 2010, purchased an INDUSTRIAC S9X3000 X-Ray Machine and later on or around 2015 purchased a 450 kV CR X Ray machine. These machines have exceeded the warranty period and due to the overall cost of the machines, requires services, maintenances and potentially repairs to remain operational. The machines are currently operational and are not exhibiting any evidence of mechanical malfunction or failure. These machines are of industrial grade and strength and have the capacity to internally photograph munitions and their respective parts. The INDUSTRIAC 3MVX002400 X-Ray Machine located at CAAA is similar to the INDUSTRIAC machine located at LEMC.

1.3 Period of Performance (PoP): The Period of Performance shall be one (1) Base Year of twelve (12) months and two (2) twelve (12) month option years.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary which refer back to the requirements listed in 5.3.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day: First Monday in September

1.4.3.7 Columbus Day: Second Monday in October

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day: November 26th

1.4.3.10 Christmas Day: December 25th

1.4.4 Place and Performance of Services The contractor shall provide services between the hours of 0730 and 1530 on Monday through Thursday, and even potentially Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at building 5250 inside LEMC, or at the designated location inside CAAA, monitored by the COR or the TPOC. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Also while on site at LEMC or CAAA, the contractor is responsible for the performance and conduct of his employees.

1.4.5 Contractor personnel performing work under this contract are required to have a specific security level, which means that they must be US citizens and able to successfully pass a background clearance to access the Depot. The contractor personnel will be escorted and monitored at all times while at LEMC or CAAA by the COR or TPOC.

1.4.6 Physical Security: The contractor shall safeguard all Government property that is being diagnosed or repaired.

At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privities of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CAAA Crane Army Ammunition Activity CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer LEMC Letterkenny Munitions Center NDT Non Destructive Testing POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TPOC Technical Point of Contact

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS. While in this workspace the contractor will be escorted and monitored while completing the actions outlined in this PWS.

3.2 Utilities: The Government will provide the contractor with access to basic utilities, including electricity and lighting. The contractor shall instruct employees in utilities conservation practices.

3.3 Equipment: The Government will NOT provide any equipment, tools or services to assist in the repairs or the replacement of parts during the repairs.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Contact: The contractor shall provide an e-mail address, name and telephone number for repair assistance and scheduling during regular business hours and for phone technical support and troubleshooting suggestions.

4.3 Tools/Equipment: The contractor shall provide all test equipment, tools, and other special equipment necessary to repair or install replacement parts on the INDUSTRIAC 9X3000, 450 kV CR and LINAC. When parts are installed then re-calibration will be necessary according the original equipment manufacturer.

5.0 Requirements: The contractor shall:

5.1 PRVENTATIVE MAINTENANCE: Conduct an annual preventative inspection to cover the following points on the unit:

5.1.1 Industriac’s

5.1.1.1 GUN FILAMENT VOLTAGE

5.1.1.2 GUN FILAMENT CURRENT

5.1.1.3 MAG FILAMENT VOLTAGE

5.1.1.4 MAG FILAMENT CURRENT

5.1.1.5 THY FILAMENT VOLTAGE

5.1.1.6 HV (kV)

5.1.1.7 HV (mA)

5.1.1.8 VAC COLTAGE (kV)

5.1.1.9 VAC CURRENT (uA)

5.1.1.10 ION CHAMBER PS VOLTAGE

5.1.1.11 TUNE CHAMBER

5.1.1.12 ION CHAMBER CURRENT (DOSE RATE)

5.1.1.13 HEAD TEMP (DEGREE FAHRENHEIT)

5.1.1.14 MOD TEMP (DEGREE FAHRENHEIT)

5.1.1.15 TCU OPERATIONS

5.1.2 450 kV & Digital Imaging System

5.1.2.1 Check DR system performance, errors logs, and perform a computer backup to VJ Technologies program files, data files, and user files

5.1.2.2 Check computer processor fan, inner cables, PCBs, chassis filters, outer cables, clean surface, clean inside and clean all connection plugs

5.1.2.3 Check system against any mechanical damage

5.1.2.4 Check mains voltage to system with voltmeter

5.1.2.5 Maintenance the Cathode HV Cable, tube side and generator side, clean HV cable and socket, adjust the gap and re-grease.

5.1.2.6 Maintenance the Anode HV Cable, tube side and generator side, clean HV cable and socket, adjust, the gap and re-grease

5.1.2.7 Verify that all X-ray cables are tighten

5.1.2.8 Check oil level in cooler and check cooler for leaks

5.1.2.9 Check oil hoses against leakage on the system

5.1.2.10 Verify system operations are normal after service

During the preventative maintenance visits the machines will be calibrated at the above listed points to the manufacturer’s specified levels that will be provided by the Government TPOC. All preventative maintenance will be documented and a copy will be provided to the Government TPOC within 5 calendar days of the inspection. This report will also contain any recommendations that would increase machine efficiency and minimize downtime. The contractor shall provide materials/parts for any minor repairs during the preventative maintenance visits and install or replace this defective material/part while on site for the visit. Additional repair costs and/or visits to conduct the repairs will have to be authorized by both the COR and the TPOC.

The cost of this PM visit shall include all travel, administrative and other type costs. PM – INDUSTRIAC, LEMC, 0001, 1001, 2001; 450 kV CR 0002, 1002, 2002;NDUSTRIAC LINAC 0003, 1003, 2003.

5.2 REPAIRS: The contractor shall be contacted when the COR or TPOC determine that one of the machines in 1.1 require service support. If the COR has determined that the contractor has not repaired a machine back to operational condition in a timely manner or an ongoing problem continues to re-occur without resolution, the contractor shall bring in an OEM technician or an OEM trained technician to correct the failure. Respond and establish a repair plan to conduct the repairs within a 24 hour period. The contractor shall conduct the routine repairs according to a schedule that has a timeframe that is agreeable to both the government, and the contractor. The contractor shall include all travel and administrative fees in this hourly rate. The hourly rate will include travel, troubleshooting, disassembly, ssembly, installation, and programming actions to return the machine to a functioning state, that occur during a repair..OEM labor shall be billed as actual per the Repair Resolution CLIN instructions.

Funding for OEM labor will be allocated on individual delivery orders for the following items:

5.2.1 Industriac’s

5.2.1.1 Main Thyratron (Normal/Standard Type)

5.2.1.2 Magnetron 5.5 Unit

5.2.1.3 High voltage power supply (Spellman Type)

5.2.1.4 Accelerator structure (includes gun and target)

5.2.1.5 TCU

5.2.1.6 Computer Control System (Currently a touch screen HP)

5.2.1.7 All other control/metering and power supply components

5.2.2 450 kV & Digital Imaging System

5.2.2.1 Repair existing Digital Flat Panel Detector, Perkin Elmer 1620AN1 or replace if necessary, with new FPD that is equivalent or better.

5.2.2.2 Replacement shall include necessary accessories (Power Supply, Video A/D Card, Data Cable, etc.)

5.2.2.3 Power Supply Perkin Elmer XRD EP

5.2.2.4 High Resolution Acquisition and Review Workstation

5.2.2.5 ASTM Flat Panel Compliance Module

5.2.2.6 1Z9FW52 Work Station – Cn-0ymyh1-74261 Monitor & Greyscale Monitor

5.2.2.7 Software upgrades as required or necessary (DOCONDE, VI3 Software)

5.2.2.8 Lead Shielding on the system

CLIN 0002 Repairs – General repairs scheduled within a 24 hour window of the reported issue, according to the sections of the unit described in 5.2. This does not include emergency or immediate repairs. The contractor shall also supply all technical telephone support to aid in troubleshooting and correction of machine faults and problems at no additional cost to the Government. If the contractor is unable to answer question, they shall provide an OEM POC at no additional cost to the Government. The cost of the repair will be calculated per day of repair and this will include all necessary employees, travel costs, administrative costs and other overhead type cost. The contractor shall propose the cost per repair request, which will not include parts and/or materials at both the LEMC INDUSTRIAC, 450 kV CR and the INDUSTRIAC, LINAC,CAAA site. Repair Hours – INDUSTRIAC, LEMC, 0004, 1004, 2004;

450 kV CR 0005, 1005, 2005; INDUSTRIAC LINAC – CAAA (on site) ,0006, 1006, 2006.

5.3 PARTS: The contractor shall provide all necessary parts for all work performed under this contract on section

5.1 and 5.2. The COR shall approve all parts that cost more than fifty dollars ($50) each that are parts required by services performed under paragraphs 5.1 and 5.2. Repair parts shall be billed as actual cost without any sort of markup. This shall not be construed to mean that the contractor has exclusive rights to supply all parts needed to perform the service and/or PM. The Government reserves the right to procure parts required for maintenance performed in-house by most advantageous means. Parts – INDUSTRIAC, LEMC, 0007, 1007, 2007; 450 kV 0008, 1008, 2008; NDUSTRIAC LINAC 0009, 1009, 2009. DO NOT QUOTE-NTE AMOUNT TO BE SET BY THE

GOVERNMENT AT TIME OF AWARD.

5.4 NDT LEVEL III SUPPORT SERVICES: Level III’s will be required to be certified in accordance with National Aerospace Standard (NAS) 410 in the required method. The Responsible NDT Level III at LEMC or CAAA will be responsible for vetting the qualifications and acceptability of all contracted Level III Support. All requested documentation supporting Level III certification shall be required upon request and provided to the Responsible Level III. Support shall include but not be limited to the following:

5.4.1 CONSULTING: Method specific Level 3 support upon request to include but not limited to Radiography (non-film), Magnetic Particle, Liquid Penetrant, Eddy Current, and Ultrasonic NDT testing.

Requirements will include method specific technical advice, applications, written NDT procedures and work instructions, NDT technique development and qualification, NDT equipment performance checks, and equipment qualification IAW required applicable standards.

5.4.2 TRAINING: The contractor shall provide any formal NDT training requested by the government in order to promote the qualification for NDT certification or technical abilities of the operator at either LEMC or CAAA locations on site. This could include NDT qualification testing, or operation training on specific equipment after installation, hardware upgrade or software update to the NDT equipment occurs.

All training will be required to meet NAS 410 requirements where applicable.

5.4.3 This could possibly create a subcontracting opportunity or requirement. – LEMC (on site). 0010, 1010, 2010 – INDUSTRIAC,LINAC CAAA (on site) 0011, 1011, 2011. DO NOT QUOTE-NTE AMOUNT TO BE SET BY

THE GOVERNMENT AT TIME OF AWARD.

5.5 CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract.

The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil . The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub- Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. 0012, 1012, 2012.

ECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph

Task

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1 and 5.2 Requirements

The contractor shall perform repairs/PM within the established timeframes.

The contractor shall perform repairs within the established timeframes 100% of the time each month by conducting tests and documenting the results.

0 defect rate Periodic Inspection – COR and TPOC will review monthly all repair and preventative maintenance documents.

5.4 Requirements

The contractor shall provide All requested documentation supporting Level III certification upon request to the Responsible

Level III

The contractor shall perform repairs within the established timeframes 100% of the time each month by conducting tests and documenting the results.

0 defect rate Periodic Inspection – COR and TPOC will review monthly all repair and preventative maintenance documents.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of

Copies Medium/F ormat Submit To

1.4.1 Quality Annually in AUG 1 TPOC and

COR E-

Mail elizabeth.a.michael.civ@mail.mil monica.r.dean.civ@mail.mil

5.1 & 5.2 Requirements

5 days after preventative maintenance

1 TPOC and

COR E-

Mail elizabeth.a.michael.civ@mail.mil monica.r.dean.civ@mail.mil

5.4 Requirements 5 days after request for

service is officially submitted

1 TPOC and

COR E-

Mail elizabeth.a.michael.civ@mail.mil monica.r.dean.civ@mail.mil

INSTRUCTIONS TO OFFEROR'S

# W911N2-20-R-0029 Instructions to Offerors/Basis of Award

1. Proposal Submission.

A. The proposal submitted in response to this Request For Proposals, (RFP) must be in compliance with the terms and conditions of the respective Offeror’s General Services Administration’s Schedule, requirements as stated in the RFP. This attachment and the Performance Work Statement (PWS). All claimed capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the proposal, an unfavorable proposal evaluation, or being deemed ineligible for award.

B. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their Facility or experience and will base its evaluation on the information presented in the Offeror's proposal.

C. Discrepancies. If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (KO) in writing with supporting rationale as well as the remedies the Offeror is asking the KO to consider as related to the omission or error.

D. Proposal Submission. Each Offeror may submit proposals electronically via email in a format readable by Microsoft (MS) Word 2010, Adobe Acrobat X Pro, MS Excel 2010, and MS- Power Point 2010, as applicable to Contracting Officer Michelle L. Fike email michelle.l.fike.civ@mail.mil and Contract Specialist Kevin Duffy email:

kevin.a.duffy4.civ@mail.mil The Contractor shall submit proposals for consideration no later than 10:00 A.M. (Eastern Standard Time), 16 November 2020. Only one (1) proposal shall be submitted, per company, in response to this requirement. Proposals received after the date/time specified will not be evaluated.

E. Offerors submitting a proposal in response to this RFP shall submit a technical volume, past performance volume, and price proposal. The offeror’s company name, acronym, logo, or any other identifying information shall NOT be present on any other page but the Cover Letter. Text shall be single-spaced, on an 8 ½ x 11 sheet with a minimum one-inch margin all around. Font shall be no less than Times New Roman 10 pt. Pages shall be numbered consecutively within each volume. All proposal information shall be submitted in either MS Word or PDF format except for Pricing information (Volume III). Each volume shall be submitted as a separately-labeled electronic file. Or, the volumes, including the Cover Letter, shall be separated by tabs in a three-ring, loose leaf binder and provided in electronic format as well. Offerors must ensure that Pricing information is only included in Volume III. Do NOT include any Pricing information the other volumes. Submit your proposal in accordance with the table below. All electronic submissions shall reference the complete RFP number in the subject line.

VOLUME REFERENCE TITLE

MAXIMUM NUMBER

OF PAGES

Cover Letter (Facilities

Clearance and Joint Certification Program

Form)

No page limit

I

Factor 1 Technical No page limit

PM/Repair/Troubleshooting NDT Equipment, including software

Management Plan – Contract numbers executed within the past 10 years

LEVEL III support as a trainer, a certifier of individuals or products, expert

Management Plan -- Contract numbers executed within the past 10 years

II

Factor 2

Past Performance as a Prime or Sub

Contractor for the Government

No page limit

Contract examples with the government as an NDT technician PM/repair company, or Training as/or Level III support, or conducting expert support as a new NDT machine design.

III Factor 3 Price No page limit

H. Proposal Volumes:

Cover Letter for Each Volume: Cover Letter shall include offerors’ small business status/categories, company primary and alternate points of contact with email/phone and who is authorized to contractually obligate the company, CAGE Code, DUNS number, a statement that the company understands the requirements specified and will meet the performance standards and requirements therein, and/or specific information if proposing a teaming arrangement.

Volume I, Factor 1: Technical The offeror’s proposal shall, at a minimum, address each of the sub-factors, as they apply to the LEMC NDT Equipment Service PWS. The Technical Proposal should be clear, specific, and complete. Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the sub-factors listed below. Address your technical solution for meeting or exceeding the government’s minimum performance or capability requirements of each technical sub-factor. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the PWS. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

This volume shall contain past performance information regarding recent and relevant contracts.

Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor, those subcontractor performing 20% or more of the work, in performance or awarded during the past three years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort required by the RFP. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. The Offeror must provide the following information for each project submitted:

Sub-Factor 1.1 – Management Plan –The contractor shall provide its management plan to address the following:

- Describe your organization’s capability to support the requirements listed in Section 5.1, 5.2, 5.3 and-5.4 of the Performance Work Statement, (PWS) with qualified personnel.

- Describe your approach to fulfill the requirements in the Performance Work Statement paragraphs 5.1. 5.2, 5.3 and 5.4.

- Describe your approach and include a Quality Assurance Plan per the Performance Work Statement

- What process will you have in place to ensure all employees are appropriately trained?

Volume II, Factor 2: Past Performance

This volume shall contain past performance information regarding recent and relevant contracts.

Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor, those subcontractor performing 20% or more of the work, in performance or awarded during the past three years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort required by the RFP and Performance Work Statement, (PWS).

Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror on letterhead. The Offeror must provide the following information for each project submitted:

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting

Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR and current…