INDUSTRIAC S9X3000 and 450 kV PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

INDUSTRIAC S9X3000 X-RAY MACHINE & 450 kV CR NDT SERVICE

LETTERKENNY MUNITIONS CENTER (LEMC)

1.0 General: This is a requirement to have an INDUSTRIAC S9X3000 & 450 kV CR NDT Equipment, located at LEMC, Chambersburg PA, repaired as described within this Performance Work Statement. This may or may not also include the INDUSTRIAC 3MVX002400 X-Ray Machine located at Crane Army Ammunition Activity (CAAA) in Indiana but is included for quoting purposes.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform service, maintenance and repairs to an INDUSTRIAC S9X300 X-Ray machine and INDUSTRIAC 3MVX002400 X-Ray Machine located at CAAA, and a 450 kV CR as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract. All preventative maintenance and repairs will be documented and sent via e-mail to the Contract Officer’s Representative (COR) and to the Technical Point of Contact (TPOC), or CAAA TPOC, within 24 hours of the action of a repair or preventative maintenance.

1.2 Background: Letterkenny Munitions Center (LEMC), on or around March 2010, purchased an INDUSTRIAC S9X3000 X-Ray Machine and later on or around 2015 purchased a 450 kV CR X Ray machine. These machines have exceeded the warranty period and due to the overall cost of the machines, requires services, maintenances and potentially repairs to remain operational. The machines are currently operational and are not exhibiting any evidence of mechanical malfunction or failure. These machines are of industrial grade and strength and have the capacity to internally photograph munitions and their respective parts. The LINAC machine, located at CAAA, is similar to the INDUSTRIAC machine located at LEMC.

1.3 Period of Performance (PoP): The Period of Performance shall be one (1) Base Year of twelve (12) months and two (2) twelve (12) month option years.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary which refer back to the requirements listed in 5.3.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day: First Monday in September

1.4.3.7 Columbus Day: Second Monday in October

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day: November 26th

1.4.3.10 Christmas Day: December 25th

1.4.4 Place and Performance of Services The contractor shall provide services between the hours of 0730 and 1530 on Monday through Thursday, and even potentially Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at building 5250 inside LEMC, or at the designated location inside CAAA, monitored by the COR or the TPOC. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Also while on site at LEMC or CAAA, the contractor is responsible for the performance and conduct of his employees.

1.4.5 Security Requirements: Contractor personnel performing work under this contract are required to have a specific security level. The contractor personnel will be escorted and monitored at all times while at LEMC or CAAA by the COR or TPOC.

1.4.6 Physical Security: The contractor shall safeguard all Government property that is being diagnosed or repaired. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privities of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS. While in this workspace the contractor will be escorted and monitored while completing the actions outlined in this PWS.

3.2 Utilities: The Government will provide the contractor with access to basic utilities, including electricity and lighting. The contractor shall instruct employees in utilities conservation practices.

3.3 Equipment: The Government will NOT provide any equipment, tools or services to assist in the repairs or the replacement of parts during the repairs.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Contact: The contractor shall provide an e-mail address, name and telephone number for repair assistance and scheduling during regular business hours and for phone technical support and troubleshooting suggestions.

4.3 Tools/Equipment: The contractor shall provide all test equipment, tools, and other special equipment necessary to repair or install replacement parts on the INDUSTRIAC 9X3000, 450 kV CR and LINAC. When parts are installed then re-calibration will be necessary according the original equipment manufacturer.

5.0 Requirements: The contractor shall:

5.1 PRVENTATIVE MAINTENANCE: Conduct an annual preventative inspection to cover the following points on the unit:

5.1.2 450 kV CR

5.1.2.1 Check DR system performance, errors logs, and perform a computer backup to VJ Technologies program files, data files, and user files

5.1.2.2 Check computer processor fan, inner cables, PCBs, chassis filters, outer cables, clean surface, clean inside and clean all connection plugs

5.1.2.3 Check system against any mechanical damage

5.1.2.4 Check mains voltage to system with voltmeter

5.1.2.5 Maintenance the Cathode HV Cable, tube side and generator side, clean HV cable and socket, adjust the gap and re-grease.

5.1.2.6 Maintenance the Anode HV Cable, tube side and generator side, clean HV cable and socket, adjust, the gap and re-grease

5.1.2.7 Verify that all X-ray cables are tighten

5.1.2.8 Check oil level in cooler and check cooler for leaks

5.1.2.9 Check oil hoses against leakage on the system

5.1.2.10 Verify system operations are normal after service

During the preventative maintenance visits the machines will be calibrated at the above listed points to the manufacturer’s specified levels that will be provided by the Government TPOC. All preventative maintenance will be documented and a copy will be provided to the Government TPOC within 5 calendar days of the inspection. This report will also contain any recommendations that would increase machine efficiency and minimize downtime. The contractor shall provide materials/parts for any minor repairs during the preventative maintenance visits and install or replace this defective material/part while on site for the visit. Additional repair costs and/or visits to conduct the repairs will have to be authorized by both the COR and the TPOC. The cost of this PM visit shall include all travel, administrative and other type costs. PM – Industriac 0001, 1001, 2001; 450 kV CR 0002, 1002, 2002; Linac 0003, 1003, 2003.

5.2 REPAIRS: The contractor shall be contacted when the COR or TPOC determine that one of the machines in 1.1 require service support. If the COR has determined that the contractor has not repaired a machine back to operational condition in a timely manner or an ongoing problem continues to re-occur without resolution, the contractor shall bring in an OEM technician or an OEM trained technician to correct the failure. OEM labor shall be billed as actual per the Repair Resolution CLIN instructions. Funding for OEM labor will be allocated on individual delivery orders for the following items:

5.2.1 Industriac

5.2.1.1 Main Thyratron (Normal/Standard Type)

5.2.1.6 Computer Control System (Currently a touch screen HP)

5.2.1.7 All other control/metering and power supply components

5.2.2 450 kV CR

5.2.2.1 Repair existing Digital Flat Panel Detector, Perkin Elmer 1620AN1 or replace if necessary, with new FPD that is equivalent or better. Replacement shall include necessary accessories (Power Supply, Video A/D Card, Data Cable, etc.)

5.2.2.3 Power Supply Perkin Elmer XRD EP

5.2.2.3 High Resolution Acquisition and Review Workstation

CLIN 0002 Repairs – General repairs scheduled within a 24 hour window of the reported issue, according to the sections of the unit described in 5.2. This does not include emergency or immediate repairs. The contractor shall also supply all technical telephone support to aid in troubleshooting and correction of machine faults and problems at no additional cost to the Government. If the contractor is unable to answer question, they shall provide an OEM POC at no additional cost to the Government. The cost of the repair will be calculated per day of repair and this will include all necessary employees, travel costs, administrative costs and other overhead type cost. The contractor shall propose the cost per repair request, which will not include parts and/or materials at both LEMC and/or CAAA site. Repair Hours – Industriac 0004, 1004, 2004; 450 kV CR 0005, 1005, 2005; Linac 0006, 1006, 2006.

5.3 PARTS: The contractor shall provide all necessary parts for all work performed under this contract on section 5.1 and 5.2. The COR shall approve all parts that cost more than fifty dollars ($50) each that are parts required by services performed under paragraphs 5.1 and 5.2. Repair parts shall be billed as actual cost without any sort of markup. This shall not be construed to mean that the contractor has exclusive rights to supply all parts needed to perform the service and/or PM. The Government reserves the right to procure parts required for maintenance performed in-house by most advantageous means. Parts – Industriac 0007, 1007, 2007; 450 kV 0008, 1008, 2008; Linac 0009, 1009, 2009. DO NOT QUOTE-NTE AMOUNT TO BE SET BY THE GOVERNMENT AT TIME OF AWARD.

5.4 TRAINING: The contractor shall provide and/or coordinate any training requested by the government in order to promote the testing level certification or operation abilities of the operator at either LEMC or CAAA locations on site. This could include NDT Level testing or certification, or operation after an upgrade or update to the NDT equipment occurs. This could possibly create a subcontracting opportunity or requirement. Training – LEMC (on site) 0010, 1010, 2010 – CAAA (on site) 0011, 1011, 2011. DO NOT QUOTE-NTE AMOUNT TO BE SET BY THE GOVERNMENT AT TIME OF AWARD.

5.5 CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil . The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. 0012, 1012, 2012.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph

Task

Performance Standard

TECHNICAL EXHIBIT 2

Deliverables Schedule