Sol_Amendment_W911N2-18-R-0001-0003.pdf

TRUDY ALLEMAN

717-267-5874

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE CCAM-DPD BLDG 2S

CHAMBERSBURG PA 17201-4150

W25G1Q7223R001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to answ er questions and revise Technical Exhibit 4. See Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 28

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Jan-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911N2-18-R-0001

X 9B. DATED (SEE ITEM 11)

14-Dec-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Jan-2018

CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE, ATTN: CCAM-ALK, BLDG 2S

CHAMBERSBURG PA 17201-4150

W911N2 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911N2

FACILITY CODECODE

EMAIL:TEL:

W911N2-18-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

QUESTION

1) Just a quick look over this and I have a question on the Technical Exhibit 4 Pricing. It asks for a price on rental per day , per week, per month, then over 1 month ?? What is the time frame on over 1 month. Yearly ?? Per Month long term ?? Not sure how to price the over 1 month line ??

ANSWER

The pricing of porta pots required for longer than a month, shall be based on month-to-month.

QUESTION

2) There is NO specification regarding the size of units. IE. standard, oversize, or ADA - Handicap units.

Since the pricing on these units varies greatly, I need to know what type / size unit you are requesting.

ANSWER

Technical Exhibit 4 has been revised to reflect the info requested.

Base Year - Type of Equipment

1 Day 1 Week 1 Month Over 1 Month

Rental of Porta-Pots Standard size $__________ $__________ $__________ $__________

Rental of Porta-Pots ADA/Handicapped $__________ $__________ $__________ $__________

Rental of Mobile Trailers - Standard $__________ $__________ $__________ $__________

Rental of Mobile Trailers – with one ADA/Handicapped toilet

Type of Equipment 1 - 5 Each 6 - 10 Each 11 - 15 Each 16 Each or More Purchase of Porta-Pots Standard size

ADA/Handicapped

The pricing of porta pots required for longer than a month, shall be based on month-to-month.

The revised Technical Exhibit 4 will be incorporated into the Performance Work Statement for the Base Year and Four Option Years. `

The following have been deleted:

QUESTIONS AND ANSWERS

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

PWS AMENDMENT 3

PERFORMANCE WORK STATEMENT (PWS)

FOR

Servicing of Waste Water Tanks and Systems

1.0. General:

1.1 Scope: The Contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform, plan, schedule, coordinate and assure effective performance in the servicing of waste water tanks and systems. Servicing will include pumping approximately 3 grease pits, approximately 24 septic tanks, approximately 13 holding tanks, approximately 30 porta-pots, , approximately 9 Telecommunications (TCC) manholes, any mobile trailer units rented by the government when requested, miscellaneous and emergency pumping services, rental/purchasing of additional porta-pots, and clearing waste water lines at Letterkenny Army Depot as described herein; as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The Contractor shall perform to the standards in this contract.

1.2 Background: LEAD does not have the means for the pumping of holding/sewage/grease tanks and port-a-pots located across the Depot.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 1 February 2018 to 31 January 2019

1.3.2 Option Year One: 1 February 2019 to 31 January 2020

1.3.3 Option Year Two: 1 February 2020 to 31 January 2021

1.3.4 Option Year Three: 1 February 2021 to 31 January 2022

1.3.5 Option Year Four: 1 February 2022 to 31 January 2023

1.4 General Information:

1.4.1 Quality Control (QC): The Contractor is responsible for contract performance quality control and shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The Contractor shall be required to establish an inspection system that develops and implements procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QC Plan, the Contractor shall obtain the KO’s (KO) acceptance in writing of any proposed changes to its QC system. The program will be submitted to the KO/COR by email within 60 days of contract award.

1.4.1.1. The plan will include but not be limited to:

1.4.1.1.1. An inspection system covering the services stated in applicable sections 5.0 – 5.8 of the PWS and Section 2.0, Definitions. It must specify areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished and the title of the individuals who will perform the inspections.

1.4.1.1.2. The methods for identifying deficiencies in the quality of services performed before the level of performance is unacceptable.

1.4.1.1.3. A file of all inspections conducted by the Contractor and the corrective actions taken. This documentation will be made available to the Government during the term of the contract.

1.4.1.2. Contractor’s Sole Responsibility: The Contractor is solely responsible for the quality of all contract deliverables and shall perform services and develop products by referring to their QAQC to assure service and product quality.

1.4.1.3. The Government will monitor the Contractor's performance. The Government reserves the option to implement whatever surveillance plan it considers appropriate, and to modify that plan as applicable. Government personnel will record all surveillance observations. The Contracting Officer's Representative (COR) will maintain a file of all inspection results. Government surveillance of tasks not listed in the performance requirements summary or by methods other than those listed in the performance requirements summary may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. If the services are found to be defective in workmanship or otherwise not in conformity with the specifications and requirements, the Government will have the right to reject such service and the work will then be performed in an efficient and workmanlike manner without additional cost to the Government. Reoccurring incidences of unsatisfactory performance of any required service may result in appropriate action by the KO in accordance with the Inspection of Services clause(s). Quality control under this section will apply to all task orders awarded under this contract. The verbiage of the task order may require additional quality control requirements above and beyond those mentioned in the base contract.

1.4.1.4. Government inspection personnel will monitor the Contractor's performance by physical inspection, review of reports/documentation and validated customer complaints.

1.4.2. Quality Assurance (QA): The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2.1. Inspection: Each phase of the services rendered is subject to Government inspection during the Contractor's operation and/or after the completion of the task. Any defective or unaccomplished work will be brought to the attention of the Contractor by the Contracting Officer or his authorized representative. The Contractor must re-perform when possible all defective work before payment is submitted.

1.4.2.2. The Contractor shall be allowed twenty-four (24) hours from time of notification to correct the deficiency (customer complaint) without deduction. If the Contractor does not respond within the time limit or does not re-perform the service satisfactorily, these discrepancies will be considered as omitted or unsatisfactorily performed.

1.4.2.3. The Contractor's invoice will be reduced by 5% of the final service invoice price for every 5 days the task is not complete for any or all areas that work was not properly re-performed. This may also be reason for default. This will be monitored by the COR or Contracting Officer. Deductions to invoiced amounts due to lack of contract compliance on behalf of the Contractor shall require approval by the KO. Invoiced amounts for services that have not been rendered or have been rendered but are not in compliance with the standards set forth within this PWS will not be paid.

1.4.2.4. Interference with Government Operation: The Contractor and the Contractor’s employees shall perform all work in such a manner as to avoid interference with regularly scheduled government operational activities.

1.4.2.5. Service Cooperation: The Contractor shall cooperate fully with the COR to accomplish work in support of the Depot and its assigned mission. In order to fulfill the intent of the contract, the Contractor must be flexible in meeting changing requirements and priorities. The Government reserves the right to reprioritize the work to be done under the contract in order to meet changing needs and requirements, so long as such changes are within the services to be provided by the Contractor. Any such changes will be performed at no additional cost for the services rendered.

1.4.2.6. Losses or Damages Caused by the Contractor: The Contractor agrees to save harmless the Government from any claims for damage to property, bodily injury, or death resulting from activities of the Contractor, his agents, servants, and employees. The Contractor shall be held accountable and liable to the Government for any damages to, but not limited to government facilities, fixtures, furnishings, equipment, telephone pedestals, electrical apparatus or grounds caused by the Contractor or his employees. The Contractor shall verbally notify the KO or COR immediately following any occurrences. The Contractor shall submit to the Contracting Officer or COR within twenty-four (24) hours following occurrences of any such damage, loss or injury, a complete report of the incident.

1.4.2.7. Accident Prevention: In order to provide safety controls for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and to avoid work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Army's safety regulations and shall also take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonably necessary for the purpose.

1.4.2.7.1. The Contractor shall report serious accidents and incidents incurred while performing work under this contract immediately by the most expeditious means possible, but not more than one hour following the accident or incident to the Directorate of Emergency Services, the Safety Office, COR and Contracting Officer. Serious accidents and incidents include, but are not limited to, those defined in AR 385-10 and AR 190-40 respectively or referenced in other applicable directives. Examples are as follows: One or more lives lost, one or more persons critically injured, three or more persons hospitalized due to one incident, property damage estimated to exceed $2,000, fire causing major damage to structures, equipment, or vehicles, and HAZMAT, hazardous substances, and HAZWASTE incidents. Immediately after a job-connected injury, the Contractor shall prepare a record of the incident/accident and forward it by email to the COR. The COR will forward the incident/accident report to the Command Safety Office. If more information is required the Command Safety office will coordinate with the COR for the required information. If the Contracting Officer notifies the Contractor of any noncompliance with foregoing provisions and the action to be taken, the Contractor shall, after receipt of notice, immediately correct the deficiencies. Such notice when delivered to the Contractor or his representative at the site of work will be deemed sufficient for this purpose. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping payment on work performed under this contract until satisfactory corrective action has been taken.

1.4.2.7.2. If the Contracting Officer notifies the Contractor of any noncompliance with foregoing provisions and the action to be taken, the Contractor shall, after receipt of notice, immediately correct the deficiencies. Such notice when delivered to the Contractor or his representative at the site of work will be deemed sufficient for this purpose.

If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping payment on work performed under this contract until satisfactory corrective action has been taken.

1.4.3. Recognized Holidays: The Contractor shall not be providing service on Federal holidays. The following are recognized US holidays and the date for each can be found at the following website:

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp. The Contractor shall not perform services on these days:

1.4.3.1. New Year’s Day : January 1st

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp

1.4.3.2. Martin Luther King, Jr.’s Birthday : Third Monday in January

1.4.3.3. President’s Day: Third Monday in February

1.4.3.4. Memorial Day: Last Monday in May

1.4.3.5. Independence Day: July 4th

1.4.3.6. Labor Day: First Monday in September

1.4.3.7. Columbus Day: Second Monday of the mnoth of October

1.4.3.8. Veteran’s Day: November 11th

1.4.3.9. Thanksgiving Day: Third Thursday in November

1.4.3.10. Christmas Day: 25th of December

1.4.3.11. When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.4. Place and Performance of Services: The Contractor shall provide services between the hours of 0600 to 1630, during normal government duty hours, unless otherwise specified by the Contracting Officer or his/her representative, on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar government-directed facility/installation closings. The Contractor may be required to perform routine operations outside the normal hours. An on-site project manager may be required for work outside normal hours.

1.4.4.1. The Government, depending on workload will adjust the work hours. The Contractor shall be notified if an area is closed or does not need service. Any work that is performed on the weekend will be approved by the Contracting Officer before the work is done and notification will be made by email from the Contractor to the Contracting Officer and COR. Please allow up to 3 business days for the decision to be made.

1.4.4.2. Unforeseen Developments: The Contractor shall promptly advise the Contracting Officer (KO) or the Contracting Officer’s Representative (COR) of significant, unforeseen developments affecting the contract within five (5) working days of the event. The Contractor shall take appropriate measures to obtain clarification of any direction or contract requirement which is not fully understood and incorporate such information into the work being performed.

1.4.4.3. Unforeseen Installation Closure/Reduced Work Operations: When an unforeseen installation closure or buildings closed because of reduced work operations, occurs on a regularly scheduled day of work, the Contractor shall immediately notify the COR of all work not performed. The Government will have the following options:

1.4.4.3.1. To require the Contractor to perform the work on the following day unless the following day is a Saturday or Sunday and routine work is not scheduled for Saturday or Sunday.

1.4.4.3.2. To forego the work and reduce payment due to the Contractor accordingly for work not performed.

1.4.4.3.3. To reschedule the work on any day satisfactory to both parties.

1.4.4.4. Depot Closures: The COR or KO will inform the Contractor of Depot closures. The Contractor shall not be required to work or perform deliveries when the Depot is closed due to inclement weather or unforeseen reasons.

1.4.4.5. Weather: Due to the explosion risk of the Munitions Center, when lightning storms are in the area the entire area must be vacated until notice is given by the Government. The Government will not be charged for work not completed nor downtime recorded by the Contractor.

1.4.5. Performance shall be at site of work will be Letterkenny Army Depot (LEAD) located in the Cumberland Valley approximately 4 miles north of Chambersburg, Pa., Franklin County in south central Pennsylvania. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.6. Security Requirements: Contractor and all employees and associated sub-Contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government Representative) which are in effect or may be put into effect during the course of performance of work under the contract. Required forms and instruction will be provided by COR for completion by the Contractor for access to the installation. It is the Contractor’s responsibility to ensure that all mandatory publications are addressed to all employees working on Depot. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes.

1.4.6.1. Public Disclosures: The Contractor shall make no public announcement or disclosure relative to information contained or developed under this contract, except as authorized by the KO or the COR.

1.4.6.2. Search and Control: Letterkenny is a controlled access post. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized government property. Contractor vehicles (Contractor-owned and personal), contractor employees, and their personal property will be subject to searches and seizure of contraband and/or unauthorized government property upon entering or leaving the Installation. The search and seizure provisions of AR 190-13, Chapter 8, will apply to contractor personnel entering or leaving Letterkenny.

1.4.6.3. Physical Security: The Contractor shall safeguard all government property provided for contractor use.

1.4.6.4. AT Level 1 Awareness Training: All Contractor employees, to included sub-contractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The Contractor shall submit certificates of completion for each affected contractor employee and sub-contractor employee to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.6.5. iWATCH Training: The Contractor and all associated sub-contractors with an area of performance within an Army controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The Contractor shall report completion for each affected contractor employee and sub-contractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training.

iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.6.6. OPSEC Training: Per AR 530-1, Operations Security, new Contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The Contractor shall submit certificates of completion for each affected contractor employee and sub-contractor employee to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.7. Conservation of Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount. Also, to include but not necessarily be limited to:

1.4.7.1. Lights will be used only in areas where and at the time when work is actually being performed.

1.4.8. Special Qualifications: The Contractor shall ensure all employees possess all required licenses for operating equipment and vehicles used in the performance of this contract. The Government does not provide training to http://www.lead.army.mil/ http://www.lead.army.mil/ http://www.lead.army.mil/

Contractors. Contractors must ensure that any personnel and/or sub-contractors performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving.

1.4.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other government personnel, as appropriate, may meet periodically with the Contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced The Contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.10. Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the Contractor when the CM is absent, shall be designated in writing to the KO at time of the award and immediately of new employees commencing performance.

The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract and will act as a central point of contact with the Government. When contract work is being performed at times other than as described above, an individual will be designated to act for the project manager. The project manager must be able to be contacted by cell phone or other mutually agreed upon means at all times. The Contractor will only employ persons able to speak, read, write, and understand English for those positions interacting with government personnel, and where English is used or essential to provide the product, record, data, information, or service and will be able to discuss and convey the technical aspects of the work task, both orally and in written form. Contractor personnel shall be physically capable of performing work under all climatic conditions.

1.4.10.1. The designated representative will direct the Contractor's working force and operations in accordance with the requirements specified within this performance work statement and shall be empowered with sufficient authority to enable him/her to meet conditions and make decisions which arise in the day-to-day operations.

1.4.10.2. The Project manager or project manager’s designee shall be physically present 0630-1630 Monday-Friday, or when work is being performed.

1.4.10.3. Other Personnel: The Contractor shall furnish supervisory, administrative, and direct personnel to accomplish all work required. Contractor may not hire off-duty Government Quality Assurance Evaluators or any other persons, whose employment would result in a conflict with Standards of Conduct. The Contractor shall provide the Contracting Officer or his delegated representative a current list of all supervisory personnel by email within thirty (30) days after the commencement date of the performance period. .

1.4.10.4. Contractor’s Employees: The Contractor shall provide personnel possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this work statement shall remain employees of the Contractor and shall not be considered employees of the Government.

1.4.10.5. Employee Briefing: Each employee used in conjunction with this contract shall receive a thorough briefing by the Contractor relating to the standards of work to be achieved and maintained under the contract, and the personal conduct, regulations, and safety measures that must be observed while on the installation. The Contractor shall maintain a file of all such briefings.

1.4.10.6. Employee Conduct: In accordance with AR 600-85, The Army Substance Abuse Program dated 2 February 2009, the Contractor shall not allow any employee to perform work who has illegal possession of, or who is under the influence of alcohol or controlled substances. http://www.apd.army.mil/pdffiles/r600_85.pdf.

Government rules, regulations, laws, directives, and requirements, which are in place or issued during the contract term will be applicable to all contractor employees or representatives who enter the Installation or who travel using government transportation. Violation of such rules, regulations, laws, directives, or requirements will be grounds for removal (permanently or temporarily as the Government determines) from the work site. Individuals who violate such rules, regulations, laws, directives, or requirements may be denied access to the Installation, either temporarily or permanently. As outlined in AR 190-5, being charged with DUI or any serious traffic offense individuals' http://www.apd.army.mil/pdffiles/r600_85.pdf privilege to drive on installation can be suspended for one year. http://www.apd.army.mil/pdffiles/r190_5.pdf This is also covered in LEAD Reg. 1-6.

1.4.10.7. Employee Appearance: Contractor employees shall be appropriately dressed including any necessary individual protective clothing, equipment and uniforms, for the work to be done.

1.4.10.8. Contractor’s Vehicles: All privately owned vehicles (POVs) operated on the Depot by the Contractor or his employees shall be registered with the DES, Building 2. Contract employees shall park their personal and Contractor's vehicles in the area designated by the DES. POVs are not permitted in the Munitions Center. Any non- POV vehicles that enter the area must be clearly marked with company logo.

1.4.10.9. Conflict of Interest: The Contractor shall not employ any employee of the United States Government, either military or civilian, if such employment would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department Of Defense, unless such person receives prior approval in writing from the KO.

1.4.10.10. Conduct of Personnel: The Contractor may be required to remove from the job site any employee working under this Performance Work Statement (PWS) for reasons of misconduct, or security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. The Contractor’s employees shall be subject to dismissal from the premises upon determination by the KO that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises will not be the basis for a claim by the Contractor and will not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

1.4.11. Identification of Contractor Employees: All contact personnel attending meetings, answering government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.11.1. Contractor Identification: A LEAD picture security badge and DBIDS picture access badge will be issued to all contractors by the Directorate of Emergency Services (DES) badge and decal office based on the security clearance requirements. The identification badge will be worn at all times on the front of the outer garment, above the waist during working hours. Security badges must never be displayed off of LEAD Depot. Photographing security badges is prohibited. Security badges are US Government property and must be returned to the place of issuance upon termination of employment. Security badges must not be mutilated or destroyed by the holder. If an employee forgets their security badge, they must report to the Main Gate Guard Post to obtain a temporary security badge prior to reporting to duty. Sharing/using another employee's security badge, access card, and/or common access card (CAC) is prohibited. If an employee forgets all of their credentials, a valid state issued identification card will be held at the Main Gate Guard Post before issuance of a temporary security badge. If an employee forgets their driver's license, entry onto the Depot is prohibited. Some buildings require secure access therefore badges will only be issued after the employee undergoes a security background check. The check will be conducted each year the badge expires. If the employee fails the background check he/she shall not be permitted to work on Depot.

Clearance paperwork and questions regarding clearances will be directed to the Directorate of Emergency Services (DES) badge office. In addition to the Government issued badge the Contractor is required to wear a company uniform or a picture identification badge stating the company name and employee name. Badges will be obtained for employees at time of award, when employee begins employment, and yearly thereafter.

1.4.11.2. The Contractor shall screen its employees prior to employment under this UNCLASSIFIED contract and before being authorized access to the military installation/government facility. The Contractor shall contact the contracting officer if derogatory information (i.e., conviction for misdemeanor or felony offense) concerning the contractor employee is found, the contractor employee may not be allowed to work under this contract. The Contractor shall assume all costs involved in this screening. The screening checks will include a Local Law Enforcement Check conducted in the employee’s county of residence and county of employment. These checks will cover the past four (4) years.

http://www.apd.army.mil/pdffiles/r190_5.pdf

1.4.12. Written Records: A written record of all conferences, meetings, discussions, verbal directions, telephone conversations, etc., relative to this contract per task order in which a Government Representative(s) and the Contractor and/or a designated representative(s) participates shall be documented within the contract folder. These records will be dated and will identify the contract number, the task order number (if applicable), and the PWS paragraph references, if applicable, participating personnel, subject discussed, and conclusions reached. The COR will forward to the Contracting Officer and the Contractor within seven (7) calendar days, a reproducible copy of the records.

1.4.13. Organizational Conflicts of Interest (OCI): The Contractor and sub-contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.14. Invoicing: Payment will be made monthly upon submission of a correct invoice through Wide Area Work Flow (WAWF).

1.4.14.1. Delivery tickets of service shall accompany invoice for holding tanks, septic tanks, pumping station, porta-pots, grease pits, TCC manholes, waste water lines, emergencies, miscellaneous services and all other services provided.

1.4.14.2. The Contractor shall not charge the Government any fees for checking empty tanks that are referenced in Section 5.0 of the contract.

1.4.15. Circumstances to be Reported: The Contractor or the Contractor's employees shall report any circumstances of needed repair of the facility to the Building Custodian or Contracting Officer's Representative (COR). Unusual soiling of an area which may affect the performance of the work will be reported to the Contracting Officer or his representative. Unhealthful or hazardous conditions, or interference with the work caused by government employees will be reported immediately to the Contracting Officer or his representative.

1.4.15.1. Prior to disposal of Hazardous Materials they must be approved by the DPW’s Environmental Management Division, who will direct a disposal point.

1.4.16. Lost and Found Property: It is the responsibility of the Contractor to ensure all articles of possible personal or monetary value found by the Contractor's employees are immediately turned in to the Security Office, located in Building 322, and reported to the Police Desk phone (717) 267-8800.

2.0. Definitions and Acronyms:

2.1.1. ACCOUNTABILITY: The basic obligation imposed by law, lawful order, or regulation, upon a person to establish and keep accurate record(s) of property, documents, or funds. The person having this obligation may or may not have actual possession of the property, documents, or funds.

2.1.2. CONTRACT LINE ITEM NUMBER (CLIN): An item of work for which the Contractor shall receive compensation. The unit bid price of a CLIN represents the unit price the Contractor shall receive relative to the cost attributed to that requirement.

2.1.3. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.4. CONTRACTING OFFICER (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.5. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6. DAYS: When days are referenced in this contract anywhere, the term refers to calendar days.

2.1.7. DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.8. DELIVERABLE: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.9. FAR: Federal Acquisition Regulations: The Federal Government’s regulation for the execution of all federal acquisitions and purchases with Contractors and suppliers. It contains clauses which may or may not be included in the contract.

2.1.10. GOVERNMENT: United States of America, U.S. Army, and/or Letterkenny Army Depot.

2.1.11. HAZARDOUS WASTE: A waste as defined in title 40, CFR, Part 261.3.

2.1.12. HOLDING TANKS: A storage holding tank, whether permanent or temporary, to which sewage is conveyed by a water carrying system.

2.1.13. INSPECTION: The examination and testing of supplies or services to determine whether they conform to contract requirements. Inspections could be administered by the Inspector or the COR.

2.1.14. KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.15. LEMC: Letterkenny Munitions Center

2.1.16. MISCELLANEOUS PUMPING: Pumping that is outside of the normal schedule.

2.1.17. PHYSICAL SECURITY: Actions that prevent the loss or damage of government property and access to areas.

2.1.18. POC: Point of Contact

2.1.19. Porta-Pots: A temporary toilet inside a small building that can be easily moved from place to place.

2.1.20. QUALITY ASSURANCE: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.21. QUALITY ASSURANCE EVALUATOR (QAE): Representative of the Contracting Officer who normally performs surveillance of the contract.

2.1.22. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.23. QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.24. SEPTIC TANKS: A septic tank is a treatment tank that provides for anaerobic (oxygen-poor conditions) decomposition of sewage prior to its discharge to an absorption area.

2.1.25. SUB-CONTRACTOR: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the sub-contractor.

2.1.26. TPOC: Technical Point of Contact.

2.1.27. WAWF: Wide Area Workflow communication allows vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.28. WORK DAY: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.29. WORK WEEK: Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AQL Acceptable Quality Level AR Army Regulation AT Antiterrorism CFP/M/E/S Contractor Furnished Property, Material, Equipment and Services CFR Code of Federal Regulations CM Contract Manager COB Close of business CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DBIDS Defense Biometric Identification System DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DPW Directorate of Public Works DOC Directorate of Contracting DOD Department of Defense DRMO Defense Reutilization and Marketing Office FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property, Material, Equipment and Services JPAS Joint Personnel Adjudication System KO Contracting Officer LEAD Letterkenny Army Depot OCI Organizational Conflict of Interest ODC Other Direct Costs OPSEC Operational Security

OSHA Occupation Safety and Health Standard PA Pennsylvania PADEP Pennsylvania Department of Environmental protection PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance POV Privately Owned Vehicle PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAE Quality Assurance Evaluator QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOP Standard Operating procedure TE Technical Exhibit UIC Unit Identification Code U.S.C United States Code VAL Visit Authorization Letter WAWF Wide Area Workflow

3.0. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1. Facilities: None.

3.2. Utilities: None.

3.3. Orientation and Training: At the request of the Contractor, prior to contract start date, the Government will provide to key contractor management and supervisory personnel orientation as follows: provide a tour of the Depot's facilities, highlighting areas of responsibility, and locations of key personnel requiring coordination; provide information and instruction concerning the mission, functions, administrative procedures, and interaction of the services under contract, the COR, and other LEAD elements.

3.4. Regulations and Directives: All required Army and Department of Defense regulations, directives, and forms will be furnished by the Government upon request. Initial supplies of these items will be available at contract start upon request.

4.0. Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1. General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the Contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2. Materials: The Contractor shall furnish all materials, except Government furnished, necessary to perform the tasks specified in the contract. The Government will not be held responsible for damage to the Contractor's supplies, materials, equipment or personal belongings brought onto the installation by employees of the Contractor.

4.3. Equipment and Tools: The Contractor shall furnish all equipment and tools necessary to properly perform the work defined in this contract. All equipment used by or proposed to be used by the Contractor shall be in good mechanical condition and will be subject to approval by the KO before use in performance of this contract.

4.3.1. All equipment used by the Contractor in the performance of the work will be operated to conform to the vehicle code of the Commonwealth of Pennsylvania, http://www.dmv.state.pa.us/vehicle_code/index.shtml. No equipment may be parked within fifty (50) feet of a building in the Ammunition Area.

http://www.dmv.state.pa.us/vehicle_code/index.shtml

4.3.2. The Contractor shall provide his employees with Safety Shoes, hearing protection and protective eyeglasses as required by LEAD Pamphlet 385-4, see Attachment 3.

5.0. Requirements: The Contractor shall:

5.1. Holding & Septic Tanks: The Contractor shall pump and clean sewage from the following tanks. Frequencies are estimated and may change based on facility use and population. The Contractor shall coordinate weekly with the TPOC and pump tanks as needed. Sewage disposal will be made off Depot at a disposal area where the Contractor is authorized to dump

5.1.1. Holding Tanks

Tank Location Size Estimated Frequency

33 500 gal 4/month 321 1,000 gal 2/month 339 2,000 gal 2/month 2360 2,000 gal 2/month 2755 2,500 gal 2/month 3290 1,500 gal every 3 weeks S3382 800 gal has alarm – as needed 5319 8,000 gal 1/month 5321 2,000 gal 1/month 5331 5,000 gal every 6 weeks 5411 500 gal every 3 weeks S5426 500 gal 2/month 8001 2,000 gal every 2 months

5.1.2. Septic Tanks are estimated to be pumped once per year.

Tank Location Size

10398 1,000 gal 1481 1,000 gal 2363 1,500 gal 2383 1,800 gal 2702 1,000 gal 3236 2,000 gal 3238 2,000 gal 3253 1,800 gal S3298 500 gal 3312 1,000 gal 3626 750 gal 3700 650 gal 3750 200 gal 4341/4342 2,000 gal 4756 650 gal 5250 2,000 gal 5300 1,250 gal 5311 1,000 gal 5633 1,000 gal 5647 1,500 gal

5.1.3. Pumping Station estimated to be pumped once a year.

Tank Location Size

330 70 gal

5.2. Porta-Pots: The Contractor shall pump and clean approximately thirty (30) porta-pots, twenty-seven (27) of standard size (50-60 gallon tank) and three (3) handicap size (40-50 gallon tank), which the location will be given at the time of award. The Contractor shall coordinate weekly with the TPOC for locations and pump porta-pots as needed. Contractor shall clean, restock supplies, and deodorize porta-pots after pumping. Locations of porta-pots will be provided by the TPOC. Yearly estimate is 150 porta-pots per year. The workload is not static throughout the year; e.g. more porta-pots are required to be cleaned during summer months and in hunting season than during other times of the year. Sewage disposal will be made off Depot at a disposal area where the Contractor is authorized to dump. If new porta-pots are bought by the Depot it will be the responsibility of the Contractor to service upon request.

5.2.1. Porta-pots Rental and Purchase: At the request of the Contracting Officer or COR a quote for rental or…