18-R-0001-0002.pdf

W25G1Q7223R001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to answ er questions, add CLINs and revise the Performance Work Statement See attached Summary of

Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 85

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Jan-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911N2-18-R-0001

X 9B. DATED (SEE ITEM 11)

14-Dec-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Jan-2018

CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE, ATTN: CCAM-ALK, BLDG 2S

CHAMBERSBURG PA 17201-4150

W911N2 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911N2-18-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

1) All materials will be disposed of at a municipal disposal site – do you require a (a) receipt, (b) testing – if testing is needed, to what level, for what substances etc.

ANSWER: No testing. Contractors will be required to produce a Service ticket indicating the gallons disposed of.

In addition, the government will verify meter reading before and after servicing.

2) Line item 0001 states 370k gallons between holding and septic tanks, yet the PWS says 456k. Do we base the price on the 370k and then charge separately if called in to pump above this number?

ANSWER: The 370k gallons is based on historical usage. See para 5.9.

3) Line item 0002 - 30 Porta pots – Line item says ‘lot – 400’ but the PWS says 150 times each. Which number of cleanings will each of 30 porta pots have done.

ANSWER: See para 5.2. The quantity was increased (Lot – 1400)

4) 30 Porta pots – there are also 2 mobile trailers (450 gallons each) listed. Are these charged for separately? As they 30 do not include these two? How many times a year is servicing need for these? And charge will include supplies and chemicals?

ANSWER: The government does not own any mobile trailers. The government has revised the solicitation to rent mobile trailers; a request for quote identifying the amount of mobile trailers and duration will be submitted as the requirement is identified. See CLIN 0008

5) Line item 0003 - Grease pits – lot is 640 (lot= gallons). Yet there is a 6000g grease pit listed. Does this mean

640g a year will be pumped? Do you have an estimate for last year’s numbers?

ANSWER: Based on historical data 400 gallons was pumped last year. To measure performance the contractor will be required to have a metered system on their pumping apparatus in order to perform service. The government will verify the meter prior to and after pumping. In addition, the contractor will be required to submit a disposal ticket from the authorized disposal site to COR for invoicing.

6) Line item 0005 – Miscellaneous pumping: Lot=each – quantity 3000. We want to confirm how this reads – is this call-outs? Hours? Can you tell us how many units of service this is Line item 0006 – Quantity 13,000, lot=each. Again can you clarify please? PWS states 9 manholes, needing pumping every two weeks. Should this read gallons as a lot?

ANSWER: Unit of measure has been revised: Lot = gallon. Historically this requirement occurs 1-2 times a year. Typically the amount pumped ranges from 500 to 2000 within the year. Please see para 5.5. For CLIN

0006, the unit of measurement was revised: Lot = gallon; please see para 5.6.

7) Line item 0007 – rental/purchase of porta-pot – quantity 1. Do you want a monthly/annual pricing? Do you want to own and keep the porta-pot at end of contract?

ANSWER: Do not price this CLIN. The government will establish funding for this CLIN. All requirements will require a quote as the requirement is identified

8) Line item 0008 – Clearing waste water lines Bldg 350 – Quantity 728. Lot = hours. This seems like an excessive number of hours. Can you please clarify?

ANSWER: Estimated Quantity - 455 hours (revised)

9) Line item 0009 - Clearing waste water lines B360 – Quantity 2 – lot=hours. Does this line need 1 a year cleaning?

ANSWER: CLIN has been renumbered to 0010; and revised to Lot = hours. The estimated hours has been revised to 20

10) Line item 0010 – quantity 32, lot=hours. How many service units does this allow per year?

ANSWER: CLIN has been renumbered to CLIN 0011: See para 5.7.3. for frequency.

11) Line item 0011 – can you please explain this amount, if needed to be included in overall pricing. Does the government have that number available?

ANSWER: CLIN has been renumbered to 0012. Do not price this CLIN. The government will establish funding for this CLIN. All requirements will require a quote as the requirement is identified.

12) 0001: The estimated gallons are significantly less than the tank capacity times the frequency shown. Are the estimated frequency and gallons based on actual occurrences during the past year? Will contractor payment be based on actual number of tanks pumped and/or the gallons pumped for this CLIN, or is this CLIN just one flat fee and an all in number regardless of volume? If it is based on actual gallons pumped, then how will we document the gallons? Will we need to weigh the truck each day or will we be required to produce some other type of document to prove gallons hauled? If this is a flat fee for this line item, will we be allowed to invoice the work on a monthly basis?

ANSWER: See para 5.9. and the associated Deliverables Schedule

13) 0002: In the PWS you indicate you have 30 units plus 2 trailer units. It goes on to say in 5.2 that the yearly estimate is 150 per year. However on the bid sheet it lists the quantity as 400.

I have never seen a government contract that doesn’t require porta-pots to be emptied and serviced at least once each month. 5.2. Porta-pots - How many actual servicing events did the current contractor provide in the last year? Is it the 150 as stated in the PWS or is it 400 as listed on the bid sheet? 5.2.1 rental of units -- What is the term anticipated for rental units? Monthly? Annual? How many rental units do you currently have on site? If the winning bidder is someone other than the current vendor, will we need to or be allowed to provide the rental units during the term of the contract?

ANSWER: CLIN 0002 and para 5.2 thru 5.2.2 were revised (also see the answer to question 3 and 4)

14) 0003: Grease pits. You have 1 – 50 gallon pit, 1 – 5 gallon pit, and 1 – 6000 gallon pit. You state that the two smaller pits need to be pumped every 2 months or as needed and the larger tank is pumped as needed. However on the bid sheet you list the quantity as only 640 gallons. Did you not pump the large tank at all? Are you not pumping the tanks empty to clean out all of the settled out solids or are you just skimming the grease off the top?

ANSWER: See para 5.3. for revision. All tanks are pumped as required. Tanks are pumped to their entirety.

15) 0004: Emergency Services. The request seems clear that you are going to need emergency services and are going to pay for them by the hour of service provided. The question is whether these services will require 24/7/365

2 hour on call service? Or is this a 2 hour response during M-F, 0700-1600 hours when the normal post operations are in place?

ANSWER: Emergency services are required on a 2 hour call service 24/7/365.

16) 0005: Miscellaneous Pumping. The bid sheet lists the ESTIMATED QUANTITY as 3,000 EACH. Does that mean “each” is a tank or unit of service or are you actually referring to a total need of 3,000 gallons. If it is gallons, how many different service instances would be required to equal 3,000 gallons?

ANSWER: See question 6.

17) 0006: TCC manholes. 5.6 in the PWS says that there are 9 manholes that need to be pumped every 2 weeks.

Based on the stated size of the tanks that equals 23,350 gallons per pumping. Based on the stated tank size and frequency the total annual gallons would be (23,350 x 26) 607,100 gallons. What does the Estimated Quantity on the bid sheet of 13,000 refer to? If that number refers to gallons, that would only amount to 55 gallons per TCC per pumping?

ANSWER: Please see para 5.6.

18) 0007: Rental of porta-pots. I understand the estimated quantity of 1. That refers to each unit rented. What is the term of that rental? Monthly or Annual?

ANSWER: Please see question 7.

19) 0008: Clearing of Waste Water Lines – Bldg 350. The PWS states the lines will need to be cleaned with high pressure water but does not state the PSI or GPM. We normally use 1,500 – 2,500 PSI and rate flow rate of 25-40

Gallons per minute. That is what is classified as hydro-cleaning in our area. Your estimate of 728 hours to complete this work seems EXCESSIVE. Is the estimated quantity really project hours? What are the specs you are requiring for the equipment used to do this jet work?

ANSWER: See CLIN 0009 (revised), 1500-2500 psi is acceptable, and flow rate of 25-40 gallons per minute is acceptable. Type of equipment is a high power pressure washer. Also see question 8.

20) 0009: Clearing Waste Water Lines in Bldg 360. 5.7.2 States that the lines in this building are to be cleaned 2 times per year. The Estimated Quantity shows only 2 hours for this work. There is no way that any proper cleaning can be done in 1 hour, 2 times per year. How do you want this bid? Are we bidding based on total hours required?

Are we providing just a rate per hour and then will be paid based on number of hours required to do the project?

ANSWER: See CLIN 0010 (revised).

21) 0010: Cleaning Waste Water Lines in Bldg 320 – Wash Rack Area. Same questions as above. What psi and gpm system requirements are you setting for this work?

ANSWER: 1500-2500 psi is acceptable, flow rate of 25-40 gallons per minute is acceptable. The type of equipment is a high power pressure washer.

22) 0011: Since this is the wash rack area and the wash bay pits are not listed in this item will they be done by an hourly bid as set out in 5.7.4? Will all work under this CLIN be done on an hourly basis?

ANSWER: CLIN is renumbered to 0012; there is no mention of Wash Rack area. Please see para 5.7.4. and question 11.

23) 0012: Contractor ManPower Reporting.

NO QUESTIONS.

ANSWER: No answer provided

24) Page 4 Item 0003 Pump Grease – Lot = gallon. Price is per gallon Estimated qty 640 gallons. Quantity seems low. Reference to 5.3 Grease pit list several buildings and volumes.

ANSWER: Estimated based on historical data.

25) Page 5 Item 0005 Misc. pumping, estimated qty 3000 lot = each. Is this per gallon?

ANSWER: Lot = gallon (Revised)

26) Page 5 Item 0006 TCC Manholes estimated qty 13,000 lot = each. Is this per gallon?

ANSWER: Lot = gallon (Revised)

27) Page 6 Item 0007 Rental/Purchase of porta pots. Unit = lot. What are we pricing? Reference page 44 to 5.2.1 it mentions porta pot trailer units. Is this restroom trailers and does it include the 2 currently in use on base. Again how do we price this line?

ANSWER: Please see questions 4 and 7.

28) Page 6 Item 0008 Clearing Waste Water lines. Unit Lot = hours. Are you asking for an hourly rate including jetter equipment and operator? Unit price would also apply to Item 0009, 0010, 0011.

ANSWER: All rates should include the service, equipment and supplies required to complete the task. Please look at all CLINs as they have been revised.

29) Page 68 addendum to FAR 52.212.1 overhead crane and sling. Does this apply?

ANSWER: FAR 52.212-1 has been revised.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The pricing detail quantity has increased by 1,000.00 from 400.00 to 1,400.00.

CLIN 0005

The CLIN extended description has changed from:

Contractor shall perform task in accordance with 5.5 of the Performance Work Statement. (Lot

= Each)

To:

= Gallon).

CLIN 0006

The CLIN type priced has been deleted.

Contractor shall perform task in accordance with 5.6 of the Performance Work Statement. (Lot

= Gallon) This CLIN is for information only, Do not Price.

The pricing detail quantity 13,000.00 has been deleted.

The cost constraint EST has been deleted.

CLIN 0007

Contractor shall perform task in accordance with 5.2.1 of the Performance Work Statement. (Lot

= Each) Do not price this CLIN. The Government will establish $5,000.00 Not To Exceed

Constraint. Contractor will submit a quote as needed. All prices will be recorded in Technical

Exhibit 4 (Price Book)..

CLIN 0008

This CLIN has been renumbered to CLIN 0009.

The pricing detail quantity has decreased by 273.00 from 728.00 to 455.00.

CLIN 0009

This CLIN has been renumbered to CLIN 0010.

The pricing detail quantity has increased by 18.00 from 2.00 to 20.00.

CLIN 0010

This CLIN has been renumbered to CLIN 0011.

CLIN 0011

This CLIN has been renumbered to CLIN 0012.

Contractor shall perform task in accordance with 5.7.4 of the Performance Work Statement.

Contractors will not price this CLIN, the government will determine a not to exceed amout for any Miscellaneous Cleaning of Waste Water Lines

Contractors will not price this CLIN, the government will determine $5,000.00 not to exceed amout for any Miscellaneous Cleaning of Waste Water Lines.

CLIN 0012

This CLIN has been renumbered to CLIN 0013.

In accordance with 5.9 of the Performance Work Statement.

In accordance with 5.10 of the Performance Work Statement..

CLIN 1005

CLIN 1006

CLIN 1007

CLIN 1008

This CLIN has been renumbered to CLIN 1009.

CLIN 1009

This CLIN has been renumbered to CLIN 1010.

CLIN 1010

This CLIN has been renumbered to CLIN 1011.

CLIN 1011

This CLIN has been renumbered to CLIN 1012.

CLIN 1012

This CLIN has been renumbered to CLIN 1013.

CLIN 2005

CLIN 2006

CLIN 2007

CLIN 2008

This CLIN has been renumbered to CLIN 2009.

CLIN 2009

This CLIN has been renumbered to CLIN 2010.

CLIN 2010

This CLIN has been renumbered to CLIN 2011.

CLIN 2011

This CLIN has been renumbered to CLIN 2012.

CLIN 2012

This CLIN has been renumbered to CLIN 2013.

CLIN 3005

CLIN 3006

CLIN 3007

CLIN 3008

This CLIN has been renumbered to CLIN 3009.

CLIN 3009

This CLIN has been renumbered to CLIN 3010.

CLIN 3010

This CLIN has been renumbered to CLIN 3011.

CLIN 3011

This CLIN has been renumbered to CLIN 3012.

CLIN 3012

This CLIN has been renumbered to CLIN 3013.

CLIN 4005

CLIN 4006

CLIN 4007

CLIN 4008

This CLIN has been renumbered to CLIN 4009.

CLIN 4009

This CLIN has been renumbered to CLIN 4010.

CLIN 4010

This CLIN has been renumbered to CLIN 4011.

CLIN 4011

This CLIN has been renumbered to CLIN 4012.

CLIN 4012

This CLIN has been renumbered to CLIN 4013.

SUBCLIN 0006AA is added as follows:

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0006AA 26 Lot Inspection of manhole

FFP

Contractor shall perform task in accordance with 5.6 of the Performance Work

Statement. (Lot = Each)

FOB: Destination

ESTIMATED

NET AMT

SUBCLIN 0006AB is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

0006AB 13,000 Lot Pumping of Manhole

FFP

Contractor shall perform task in accordance with 5.6 of the Performance Work

Statement. (Lot = Gallon)

CLIN 0008 is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

0008 1 Lot Rental of Mobile Trailer

FFP

Mobile trailer will have three (3) separated complete bathrooms (to include toilet, sink with cupboards), one of the bathroom shall have a urinal. Contractor shall submit a detailed illustration/catalog of mobile trailer being offered. Contractor shall perform task in accordance with 5.2.2 of the Performance Work Statement.

(Lot = Each) Do not price this CLIN. The Government will establish $5,000.00

Not To Exceed Constraint. Contractor will submit a quote to the government once a requirement is generated. All prices will be recorded in Technical Exhibit 4

(Price Book).

SUBCLIN 1006AA is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

1006AA 26 Lot Inspection of Manholes

FFP

Contractor shall perform task in accordance with 5.6 of the Performance Work

SUBCLIN 1006AB is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

1006AB 13,000 Lot Pumping of Manholes

FFP

Contractor shall perform task in accordance with 5.6 of the Performance Work

CLIN 1008 is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

1008 1 Lot Rental of Mobile Trailer

FFP

Mobile trailer will have three (3) separated complete bathrooms (to include toilet, sink with cupboards), one of the bathroom shall have a urinal. Contractor shall submit a detailed illustration/catalog of mobile trailer being offered. Contractor shall perform task in accordance with 5.2.2 of the Performance Work Statement.

(Lot = Each) Do not price this CLIN. The Government will establish $5,000.00

Not To Exceed Constraint. Contractor will submit a quote to the government once a requirement is generated. All prices will be recorded in Technical Exhibit 4

SUBCLIN 2006AA is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

2006AA 26 Lot Inspection of Manholes

FFP

Contractor shall perform task in accordance with 5.6 of the Performance Work

SUBCLIN 2006AB is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

2006AB 13,000 Lot Pumping of Manholes

FFP

Contractor shall perform task in accordance with 5.6 of the Performance Work

CLIN 2008 is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

2008 1 Lot Rental of Mobile Trailer

FFP

Mobile trailer will have three (3) separated complete bathrooms (to include toilet, sink with cupboards), one of the bathroom shall have a urinal. Contractor shall submit a detailed illustration/catalog of mobile trailer being offered. Contractor shall perform task in accordance with 5.2.2 of the Performance Work Statement.

(Lot = Each) Do not price this CLIN. The Government will establish $5,000.00

Not To Exceed Constraint. Contractor will submit a quote to the government once a requirement is generated. All prices will be recorded in Technical Exhibit 4

SUBCLIN 3006AA is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

3006AA 26 Lot Inspection of Manholes

FFP

Contractor shall perform task in accordance with 5.6 of the Performance Work

SUBCLIN 3006AB is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

3006AB Lot Pumping of Manholes

FFP

Contractor shall perform task in accordance with 5.6 of the Performance Work

CLIN 3008 is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

3008 Lot Rental of Mobile Trailer

FFP

Mobile trailer will have three (3) separated complete bathrooms (to include toilet, sink with cupboards), one of the bathroom shall have a urinal. Contractor shall submit a detailed illustration/catalog of mobile trailer being offered. Contractor shall perform task in accordance with 5.2.2 of the Performance Work Statement.

(Lot = Each) Do not price this CLIN. The Government will establish $5,000.00

Not To Exceed Constraint. Contractor will submit a quote to the government once a requirement is generated. All prices will be recorded in Technical Exhibit 4

SUBCLIN 4006AA is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

4006AA 26 Lot Inspection of Manholes

FFP

Contractor shall perform task in accordance with 5.6 of the Performance Work

SUBCLIN 4006AB is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

4006AB 13,000 Lot Pumping of Manholes

FFP

Contractor shall perform task in accordance with 5.6 of the Performance Work

CLIN 4008 is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

4008 1 Lot Rental of Mobile Trailer

FFP

Mobile trailer will have three (3) separated complete bathrooms (to include toilet, sink with cupboards), one of the bathroom shall have a urinal. Contractor shall submit a detailed illustration/catalog of mobile trailer being offered. Contractor shall perform task in accordance with 5.2.2 of the Performance Work Statement.

(Lot = Each) Do not price this CLIN. The Government will establish $5,000.00

Not To Exceed Constraint. Contractor will submit a quote to the government once a requirement is generated. All prices will be recorded in Technical Exhibit 4

CLIN 4014 is added as follows:

UNIT UNIT PRICE ESTIMATED AMOUNT

4014 1 Lot Rental of Mobile Trailer

FFP

Mobile trailer will have three (3) separated complete bathrooms (to include toilet, urinals, sink with cupboards. Contractor shall submit a detailed illustration/catalog of mobile trailer being offered. Contractor shall perform task in accordance with

5.2.2 of the Performance Work Statement. (Lot = Each) Do not price this CLIN.

The Government will establish $5,000.00 Not To Exceed Constraint. Contractor will submit a quote to the government once a requirement is generated. See

Attachment A for unit pricing.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0002 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 01-FEB-2018 TO

31-JAN-2019

N/A DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS

DOOR 18

CHAMBERSBURG PA 17201-4150

717.267.9154

W800AF

N/A DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS

DOOR 18

CHAMBERSBURG PA 17201-4150

717.267.9154

The following Delivery Schedule item for CLIN 0006 has been changed from:

N/A N/A

N/A DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS

DOOR 18

CHAMBERSBURG PA 17201-4150

717.267.9154

The following Delivery Schedule item has been added to SUBCLIN 0006AA:

N/A DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS

DOOR 18

CHAMBERSBURG PA 17201-4150

717.267.9154

The following Delivery Schedule item has been added to SUBCLIN 0006AB:

N/A DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS

DOOR 18

CHAMBERSBURG PA 17201-4150

717.267.9154

The following Delivery Schedule Item has been deleted from CLIN 0009:

N/A DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS

DOOR 18

CHAMBERSBURG PA 17201-4150

717.267.9154

The following Delivery Schedule Item has been deleted from CLIN 0010:

N/A DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS

DOOR 18

CHAMBERSBURG PA 17201-4150

717.267.9154

The following Delivery Schedule item has been added to SUBCLIN 1006AA:

POP 01-FEB-2019 TO

31-JAN-2020

N/A DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS

DOOR 18

CHAMBERSBURG PA 17201-4150

717.267.9154

The following Delivery Schedule item has been added to SUBCLIN 1006AB:

POP 01-FEB-2019 TO

31-JAN-2020

N/A DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS

DOOR 18

CHAMBERSBURG PA 17201-4150

717.267.9154

The following Delivery Schedule item has been added to SUBCLIN 2006AA:

POP 01-FEB-2020 TO

31-JAN-2021

N/A DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS

DOOR 18

CHAMBERSBURG PA 17201-4150

717.267.9154

The following Delivery Schedule item has been added to SUBCLIN 2006AB:

POP 01-FEB-2020 TO

31-JAN-2021

N/A DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS

DOOR 18

CHAMBERSBURG PA 17201-4150

717.267.9154

The following Delivery Schedule item has been added to SUBCLIN 3006AA:

POP 01-FEB-2021 TO

31-JAN-2022

N/A DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS

DOOR 18

CHAMBERSBURG PA 17201-4150

717.267.9154

The following Delivery Schedule item has been added to SUBCLIN 3006AB:

N/A DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS

DOOR 18

CHAMBERSBURG PA 17201-4150

717.267.9154

The following Delivery Schedule item for CLIN 3007 has been changed from:

N/A N/A

N/A DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS

DOOR 18

CHAMBERSBURG PA 17201-4150

717.267.9154

The following Delivery Schedule item has been added to SUBCLIN 4006AA:

POP 01-FEB-2022 TO

31-JAN-2023

N/A DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS

DOOR 18

CHAMBERSBURG PA 17201-4150

717.267.9154

The following Delivery Schedule item has been added to SUBCLIN 4006AB:

POP 01-FEB-2022 TO

31-JAN-2023

N/A DIRECTORATE OF PUBLIC WORKS

ANNETTE POLK

LETTERKENNY ARMY DEPOT

DPW AMLD-ELX

ONE OVERCASH AVE BLDG 370 ASRS

DOOR 18

CHAMBERSBURG PA 17201-4150

717.267.9154

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for SUBCLIN 0006AA:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for SUBCLIN 0006AB:

The following Acceptance/Inspection Schedule was added for CLIN 0008:

The following Acceptance/Inspection Schedule was added for SUBCLIN 1006AA:

The following Acceptance/Inspection Schedule was added for SUBCLIN 1006AB:

The following Acceptance/Inspection Schedule was added for CLIN 1008:

The following Acceptance/Inspection Schedule was added for SUBCLIN 2006AA:

The following Acceptance/Inspection Schedule was added for SUBCLIN 2006AB:

The following Acceptance/Inspection Schedule was added for CLIN 2008:

The following Acceptance/Inspection Schedule was added for SUBCLIN 3006AA:

The following Acceptance/Inspection Schedule was added for SUBCLIN 3006AB:

The following Acceptance/Inspection Schedule was added for CLIN 3008:

The following Acceptance/Inspection Schedule was added for SUBCLIN 4006AA:

The following Acceptance/Inspection Schedule was added for SUBCLIN 4006AB:

The following Acceptance/Inspection Schedule was added for CLIN 4008:

The following Acceptance/Inspection Schedule was added for CLIN 4014:

The following have been modified:

NOTES

Note 1. System for Award Management (SAM): In accordance with FAR 4.1102, Offerors must be registered in the SAM database in order to be eligible for contract award. No award will be made to an Offeror not registered.

Registration can be accomplished at https://www.sam.gov/portal/public/SAM/. Registration in this database must be kept current.

Note 2. Annual Representations and Certifications: In accordance with FAR 4.1201, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database must be kept current and can be accessed at https://www.sam.gov/portal/public/SAM/

Note 3. Questions regarding this solicitation shall be directed to the Contract Specialist, Trudy Alleman via email at trudy.o.alleman.civ@mail.mil at least 10 calendar days prior to the closing date. Questions submitted after this time will be answered at the discretion of the Contracting Officer. The Contracting Officer for this action is Gary R.

Weir, Contracting Officer at (717)267-5756 or gary.r.weir.civ@mail.mil.

Note 4. Site Visit Information: A site visit is scheduled for 3 January at 10:00 A.M. Site visit attendance is urged but is not mandatory; however, failure to attend a site visit shall not be a reason for price increases to the contract after award. Submit names of all attendees to Trudy Alleman (email Trudy.o.alleman.civ@mail.mil). The site vist will include access to restricted/classified areas. In order to obtain access, attendees must provide the following information - name, date of birth and social security number. Submit this information no later than 27 December

2017 at 1630. Offerors who do not submit this information will not be given access to the site. All attendees will meet at Building 2S (Directorate of Contracting), 1 Overcash Ave., Letterkenny Army Depot, Chambersburg PA.

Offerors are required to obtain a visitor's pass from the Main Gate prior to arriving at Building 2S. Please allow at least 45 minutes for this process. You must provide a current picture identification, vehicle registration and proof of insurance to obtain a pass.

Note 5. Award without Discussions: The Government intends to award without discussions; therefore, Offerors shall submit their best prices in their initial offer. If FAR 52.212-2, Evaluation -Commercial Items, is included, Offerors must submit all information requested therein in order for the Government to determine technical acceptability.

Note 6. Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.

https://www.sam.gov/portal/public/SAM/ https://www.sam.gov/portal/public/SAM/ mailto:Trudy.o.alleman.civ@mail.mil

Note 7. Proposals: Proposals shall be signed by an authorized individual in accordance with FAR 4.102, Contractor’s Signature. Failure to comply may cause your proposal to be rejected. Offerors should mark each page of their proposal as “Proprietary Information” if they want it treated as Proprietary Information under the

Procurement Integrity Act.

Note 8. Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense

Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF). See 252.232-7006 for more information.

Note 9. Period for Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

Note 10. Type of Contract: This contract will be a firm fixed price Requirements contract for a period of one base

Year consisting of 12 months and 4 Option Years each consisting of 12 months.

Note 11. The proposed contract is Unrestricted.

Note 12. FOB Destination: Unless otherwise stated in the solicitation. Offerors shall provide FOB Destination prices.

Note 13. Contact Information: A Contracting Officer's Representative (COR) will be appointed at the time of award. The successful Offeror will be furnished the COR name and contact information at the time of contract award.

Note 14. Unit of Issue (U/I) Clarification - The U/I used in this solicitation for the majority of CLINS is LOT. This is due to system limitations. For this requirement a LOT equals EACH.

Note 15. AMC-Level Protest Program: Prior to submitting an agency protest, it is preferable that you first attempt to resolve your concerns with the responsible contracting officer. However, you may also file a protest to the

Headquarters (HQ), Army Materiel Command (AMC). The HQ AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution

Forum, rather than filing a protest with the General Accountability Office (GAO), or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 35 calendar days from filing. To be timely, protests must be filed within the periods specified in Federal Acquisition Regulation 33.103. If you want to file a protest under the HQ AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below.

Headquarters U. S. Army Materiel Command

Office of Command Counsel-Deputy Command Counsel

4400 Martin Road

Rm: A6SE040.001

Redstone Arsenal, AL 35898-5000

Fax:(256)450-8840 or email usarmy.redstone.usamc.mbx.protests@mail.mil

The AMC-level protest procedures are found at:

www.amc.army.mil/amc/commandcounsel.html

If internet access is not available, ccntact the contracting officer or HQ, AMC to obtain the AMC-Level Protest

Procedures.

Note 16. Period of Performance: This procurement will be for a base year and four option years.

Note 17. The contractor shall provide the name and location of the disposal site that they intend on using for this contract at the time the offer is submitted.

mailto:usarmy.redstone.usamc.mbx.protests@mail.mil http://www.amc.army.mil/amc/commandcounsel.html

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

Servicing of Waste Water Tanks and Systems

1.0. General:

1.1 Scope: The Contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform, plan, schedule, coordinate and assure effective performance in the servicing of waste water tanks and systems. Servicing will include pumping approximately 3 grease pits, approximately 24 septic tanks, approximately 13 holding tanks, approximately 30 porta-pots, , approximately 9 Telecommunications (TCC) manholes, any mobile trailer units rented by the government when requested, miscellaneous and emergency pumping services, rental/purchasing of additional porta-pots, and clearing waste water lines at Letterkenny Army Depot as described herein; as defined in this PWS, except as specified in

Paragraph 3.0 as Government Furnished. The Contractor shall perform to the standards in this contract.

1.2 Background: LEAD does not have the means for the pumping of holding/sewage/grease tanks and port-a-pots located across the Depot.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 1 February 2018 to 31 January 2019

1.3.2 Option Year One: 1 February 2019 to 31 January 2020

1.3.3 Option Year Two: 1 February 2020 to 31 January 2021

1.3.4 Option Year Three: 1 February 2021 to 31 January 2022

1.3.5 Option Year Four: 1 February 2022 to 31 January 2023

1.4 General Information:

1.4.1 Quality Control (QC): The Contractor is responsible for contract performance quality control and shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The

Contractor shall be required to establish an inspection system that develops and implements procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements

Summary. After acceptance of the QC Plan, the Contractor shall obtain the KO’s (KO) acceptance in writing of any proposed changes to its QC system. The program will be submitted to the KO/COR by email within 60 days of contract award.

1.4.1.1. The plan will include but not be limited to:

1.4.1.1.1. An inspection system covering the services stated in applicable sections 5.0 – 5.8 of the PWS and Section

2.0, Definitions. It must specify areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished and the title of the individuals who will perform the inspections.

1.4.1.1.2. The methods for identifying deficiencies in the quality of services performed before the level of performance is unacceptable.

1.4.1.1.3. A file of all inspections conducted by the Contractor and the corrective actions taken. This documentation will be made available to the Government during the term of the contract.

1.4.1.2. Contractor’s Sole Responsibility: The Contractor is solely responsible for the quality of all contract deliverables and shall perform services and develop products by referring to their QAQC to assure service and product quality.

1.4.1.3. The Government will monitor the Contractor's performance. The Government reserves the option to implement whatever surveillance plan it considers appropriate, and to modify that plan as applicable. Government personnel will record all surveillance observations. The Contracting Officer's Representative (COR) will maintain a file of all inspection results. Government surveillance of tasks not listed in the performance requirements summary or by methods other than those listed in the performance requirements summary may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. If the services are found to be defective in workmanship or otherwise not in conformity with the specifications and requirements, the Government will have the right to reject such service and the work will then be performed in an efficient and workmanlike manner without additional cost to the Government. Reoccurring incidences of unsatisfactory performance of any required service may result in appropriate action by the KO in accordance with the Inspection of Services clause(s). Quality control under this section will apply to all task orders awarded under this contract. The verbiage of the task order may require additional quality control requirements above and beyond those mentioned in the base contract.

1.4.1.4. Government inspection personnel will monitor the Contractor's performance by physical inspection, review of reports/documentation and validated customer complaints.

1.4.2. Quality Assurance (QA): The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the

Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s)

(defect rate(s)).

1.4.2.1. Inspection: Each phase of the services rendered is subject to Government inspection during the Contractor's operation and/or after the completion of the task. Any defective or unaccomplished work will be brought to the attention of the Contractor by the Contracting Officer or his authorized representative. The Contractor must re-perform when possible all defective work before payment is submitted.

1.4.2.2. The Contractor shall be allowed twenty-four (24) hours from time of notification to correct the deficiency

(customer complaint) without deduction. If the Contractor does not respond within the time limit or does not re-perform the service satisfactorily, these discrepancies will be considered as omitted or unsatisfactorily performed.

1.4.2.3. The Contractor's invoice will be reduced by 5% of the final service invoice price for every 5 days the task is not complete for any or all areas that work was not properly re-performed. This may also be reason for default. This will be monitored by the COR or Contracting Officer. Deductions to invoiced amounts due to lack of contract compliance on behalf of the Contractor shall require approval by the KO. Invoiced amounts for services that have not been rendered or have been rendered but are not in compliance with the standards set forth within this PWS will not be paid.

1.4.2.4. Interference with Government Operation: The Contractor and the Contractor’s employees shall perform all work in such a manner as to avoid interference with regularly scheduled government operational activities.

1.4.2.5. Service Cooperation: The Contractor shall cooperate fully with the COR to accomplish work in support of the Depot and its assigned mission. In order to fulfill the intent of the contract, the Contractor must be flexible in meeting changing requirements and priorities. The Government reserves the right to reprioritize the work to be done under the contract in order to meet changing needs and requirements, so long as such changes are within the services to be provided by the Contractor. Any such changes will be performed at no additional cost for the services rendered.

1.4.2.6. Losses or Damages Caused by the Contractor: The Contractor agrees to save harmless the Government from any claims for damage to property, bodily injury, or death resulting from activities of the Contractor, his agents, servants, and employees. The Contractor shall be held accountable and liable to the Government for any damages to, but not limited to government facilities, fixtures, furnishings, equipment, telephone pedestals, electrical apparatus or grounds caused by the Contractor or his employees. The Contractor shall verbally notify the KO or

COR immediately following any occurrences. The Contractor shall submit to the Contracting Officer or COR within twenty-four (24) hours following occurrences of any such damage, loss or injury, a complete report of the incident.

1.4.2.7. Accident Prevention: In order to provide safety controls for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and to avoid work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of the

Army's safety regulations and shall also take or cause to be taken such additional measures as the Contracting

Officer may determine to be reasonably necessary for the purpose.

1.4.2.7.1. The Contractor shall report serious accidents and incidents incurred while performing work under this contract immediately by the most expeditious means possible, but not more than one hour following the accident or incident to the Directorate of Emergency Services, the Safety Office, COR and Contracting Officer. Serious accidents and incidents include, but are not limited to, those defined in AR 385-10 and AR 190-40 respectively or referenced in other applicable directives. Examples are as follows: One or more lives lost, one or more persons critically injured, three or more persons hospitalized due to one incident, property damage estimated to exceed

$2,000, fire causing major damage to structures, equipment, or vehicles, and HAZMAT, hazardous substances, and

HAZWASTE incidents. Immediately after a job-connected injury, the Contractor shall prepare a record of the incident/accident and forward it by email to the COR. The COR will forward the incident/accident report to the

Command Safety Office. If more information is required the Command Safety office will coordinate with the COR for the required information. If the Contracting Officer notifies the Contractor of any noncompliance with foregoing provisions and the action to be taken, the Contractor shall, after receipt of notice, immediately correct the deficiencies. Such notice when delivered to the Contractor or his representative at the site of work will be deemed sufficient for this purpose. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping payment on work performed under this contract until satisfactory corrective action has been taken.

1.4.2.7.2. If the Contracting Officer notifies the Contractor of any noncompliance with foregoing provisions and the action to be taken, the Contractor shall, after receipt of notice, immediately correct the deficiencies. Such notice when delivered to the Contractor or his representative at the site of work will be deemed sufficient for this purpose.

If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping payment on work performed under this contract until satisfactory corrective action has been taken.

1.4.3. Recognized Holidays: The Contractor shall not be providing service on Federal holidays. The following are recognized US holidays and the date for each can be found at the following website:

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp. The Contractor shall not perform services on these days:

1.4.3.1. New Year’s Day : January 1st

1.4.3.2. Martin Luther King, Jr.’s Birthday : Third Monday in January

1.4.3.3. President’s Day: Third Monday in February

1.4.3.4. Memorial Day: Last Monday in May

1.4.3.5. Independence Day: July 4th

1.4.3.6. Labor Day: First Monday in September

http://www.opm.gov/Operating_Status_Schedules/fedhol/Index.asp

1.4.3.7. Columbus Day: Second Monday of the mnoth of October

1.4.3.8. Veteran’s Day: November 11th

1.4.3.9. Thanksgiving Day: Third Thursday in November

1.4.3.10. Christmas Day: 25th of December

1.4.3.11. When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.4. Place and Performance of Services: The Contractor shall provide services between the hours of 0600 to 1630, during normal government duty hours, unless otherwise specified by the Contracting Officer or his/her representative, on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar government-directed facility/installation closings. The Contractor may be required to perform routine operations outside the normal hours. An on-site project manager may be required for work outside normal hours.

1.4.4.1. The Government, depending on workload will adjust the work hours. The Contractor shall be notified if an area is closed or does not need service. Any work that is performed on the weekend will be approved by the

Contracting Officer before the work is done and notification will be made by email from the Contractor to the

Contracting Officer and COR. Please allow up to 3 business days for the decision to be made.

1.4.4.2. Unforeseen Developments: The Contractor shall promptly advise the Contracting Officer (KO) or the

Contracting Officer’s Representative (COR) of significant, unforeseen developments affecting the contract within five (5) working days of the event. The Contractor shall take appropriate measures to obtain clarification of any direction or contract requirement which is not fully understood and incorporate such information into the work being performed.

1.4.4.3. Unforeseen Installation Closure/Reduced Work Operations: When an unforeseen installation closure or buildings closed because of reduced work operations, occurs on a regularly scheduled day of work, the Contractor shall immediately notify the COR of all work not performed. The Government will have the following options:

1.4.4.3.1. To require the Contractor to perform the work on the following day unless the following day is a Saturday or Sunday and routine work is not scheduled for Saturday or Sunday.

1.4.4.3.2. To forego the work and reduce payment due to the Contractor accordingly for work not performed.

1.4.4.3.3. To reschedule the work on any day satisfactory to both parties.

1.4.4.4. Depot Closures: The COR or KO will inform the Contractor of Depot closures. The Contractor shall not be required to work or perform deliveries when the Depot is closed due to inclement weather or unforeseen reasons.

1.4.4.5. Weather: Due to the explosion risk of the Munitions Center, when lightning storms are in the area the entire area must be vacated until notice is given by the Government. The Government will not be charged for work not completed nor downtime recorded by the Contractor.

1.4.5. Performance shall be at site of work will be Letterkenny Army Depot (LEAD) located in the Cumberland

Valley approximately 4 miles north of Chambersburg, Pa., Franklin County in south central Pennsylvania. The

Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.6. Security Requirements: Contractor and all employees and associated sub-Contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government Representative) which are in effect or may be put into effect during the course of performance of work under the contract. Required forms and instruction will be provided by

COR for completion by the Contractor…