Attachment 4 QASP.pdf

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Contract Number: New Requirement 5/18/2020

1.0 INTRODUCTION

1.1. Purpose. The role of the Government in quality assurance is to ensure contract standards are achieved. The purpose of the Quality Assurance Surveillance Plan (QASP) is to identify the methods and procedures the Government will use to evaluate contractor actions while performing the requirements in the Statement of Work (SOW). It is designed to provide an effective surveillance method by monitoring contractor performance for each listed performance objective in the Performance Requirements Summary (PRS) (Section 7 of this document).

1.1.1. The QASP provides a systematic method to evaluate the services the contractor is required to perform as specified in the Statement of Work (SOW) and the Contract.

1.1.2. The QASP has been developed by the requiring activity. It is designed to provide direction to personnel performing contract surveillance activities. Personnel surveying the contract terms and conditions and SOW requirements will periodically review the QASP throughout the life of the contract.

2.0. ROLES AND RESPONSIBILITIES.

2.1. Contracting Officer Representative. The Contracting Officer Representative (COR) is responsible for quality assurance guidance and to ensure that contract quality requirements, provisions, standards, and thresholds are defined, practical, enforceable, necessary, and verifiable.

2.1.1. The COR evaluates and documents contractor performance in accordance with the QASP and SOW.

2.1.2. The COR shall notify the Contracting Officer of any significant performance deficiencies using a Contractor Discrepancy Report with supporting documentation.

2.1.3. The COR will upload copies of ALL surveillance documentation to the VCE COR Tool, unless otherwise directed by the contracting officer.

2.1.4. The COR will submit a monthly report to the contracting officer concerning performance of services rendered under this contract.

2.1.5. The COR recommends improvements to the QASP and SOW throughout the life of the contract.

2.2. Contracting Officer. The Contracting Officer is responsible for safeguarding the interests of the United States Government in contractual relationships. Only the Contracting Officer is authorized to bind the Government and then, only to the extent of the authority delegated to them through the issuance of a warrant.

2.2.1. The Contracting Officer delegates authority for inspection and/or acceptance in accordance with the terms of the contract.

2.2.2. The Contracting Officer informs the contractor of the names, duties, and limitations of authority for all quality assurance personnel assigned to the contract.

3.0. DESCRIPTION OF SERVICES

3.1. Scope of Work. The scope of this contract is to establishes the requirements for services to produce crushed concrete suitable for Anniston Army Depot (ANAD) to use as a substitute for purchased material. The crushed concrete produced shall meet the requirements of the Alabama Department of Transportation (ALDOT) specification cited herein. The Contractor may be required to mobilize, operate and demobilize equipment for multiple crushing cycles during the base contract period and any subsequent, exercised option year. The number of operating cycles is expected to range from 1 to 3 per year and is dependent upon the amount of concrete accumulated by the Government during the contract period. The Government will accumulate a minimum of 7,000 tons of concrete suitable for crushing prior to notifying the Contractor to begin performance of a crushing cycle.

4.0. QUALITY REQUIREMENTS

4.1. Quality Control Program. The contractor, not the Government, is responsible for management and quality control actions to meet the terms of the contract.

5.0 SURVEILLANCE. The COR will perform monthly surveillance based on the quality and effectiveness of the services provided and contractor’s data deliverables.

5.1 Unacceptable Performance. If the number of complaints/defects exceeds the performance threshold for any objective, the COR will determine the possible cause of this unacceptable performance. Government-caused complaints/defects will not be counted against the contractor. The same applies to any other requirement of the contract when Government-caused complaints/defects are the cause of unacceptable contractor performance. If the contractor’s performance is judged unacceptable for any requirement by the COR, the COR will inform the contracting officer for resolution. Significant performance deficiencies must be submitted to the Contracting Officer using a Contractor Discrepancy Report and include supporting documentation.

6.0 CONTRACTOR DOCUMENTATION REQUIREMENTS. The Contractor shall provide the COR with the weight of concrete after it is crushed within 7 working days after the end of each crushing cycle. The contractor shall report the weight of each of the two required sizes as well as the overall total. The contractor shall provide daily progress reports to include:

volume of material crushed, personnel onsite, samples taken, and operational status of equipment. The contractor shall maintain a log of visitors to the site during crushing operations. The contractor shall record, at a minimum: Visitor Name, Organization, purpose for visit, and nature and volume of any material delivered or taken away. Volume may be recorded by truckload. The Contractor shall be responsible for preparing a site specific Spill Prevention, Control and Countermeasures Plan (SPCCP) for all tanks and containers of fuel, chemicals or other pollutants if the Contractor chooses to use tanks or other containers for storage or refueling equipment at the work site. The Contractor shall provide a site-specific Safety Plan for review by the ANAD Safety Office prior to initiating operations. The crushed concrete product shall be sieve tested once per day by a qualified testing firm.

6.1 Daily Progress Reports

6.2 Daily Sieve Test

6.3 SPCC

6.4 Site-Specifie Safety Plan

6.5 Final Report

7.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

7.1 Overview. This PRS identifies the services required by the SOW over which the Government will exercise surveillance.

7.2 Performance Evaluation. Performance of a service will be evaluated to determine whether or not it meets the performance threshold. The contractor shall provide the Government a written response as to why the performance threshold was not met, how performance will be returned to acceptable levels, and how recurrence of the cause will be prevented in the future. When documentation does not meet performance thresholds, revising and resubmitting the documentation at no cost to the Government is the preferred method for correcting unacceptable performance.

7.3 Performance Objectives, Indicators, Thresholds, and Surveillance Methods. The services required by the contractor are summarized into performance objectives and indicators, along with the minimum standards that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Performance Objective

Performance Indicator

Performance Threshold

Method of Surveillance

PRS # 1.

Contractor responds and is on-site 15 days after receipt of delivery order and begins crushing operations for accumulated concrete with rebar

(SOW

Paragraph 3.6.1)

Contractor responds and is on-site within 15 days of date of delivery order and begins crushing operations for accumulated concrete with rebar.

No failures to supply timely concrete crushing service within 15 days of delivery order.

100% inspection of deliverables

Performance Objective

Performance Indicator

Performance Threshold

Method of Surveillance

PRS # 2 Yard Management – Site Inspection

(SOW

Paragraph 4.3)

The contractor will be responsible for maintaining an orderly staging area, to include pickup, laydown, active crushing areas, metals sorting, and off-limits areas.

Staging area for metal is maintained in an orderly manner and weight of recycled metal reported to CO/COR within 7 days following each crusher run cycle.

PRS # 3 The contractor will be required to utilize appropriate screens to provide a final product suitable for reuse by

ANAD.

(SOW

Paragraph 3.6.2)

Provide a final product meeting the requirements for Crushed Aggregate Base Material, ALDOT Specifications, Section 825-B.

Product meets applicable quality criteria for each grade of product produced and weight of recycled concrete reported to CO/COR within 7 days following each crusher run cycle

The evaluation ratings are as follows:

Very Good - Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the task and sub-task being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory - Performance meets contractual requirements. The contractual performance of the task and sub-task contain some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal - Performance does not meet some contractual requirements. The contractual performance of the task and sub-task being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the task or sub-task contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

8.0 APPROVAL

PRINTED NAME: Contracting Officer Representative (COR)

TITLE:

PHONE: