e Specs-CHL023-Amentdment 3 without Div 00.pdf

AM#3 Moose Cr eek Dam Saf et y Modi f i cat i on CHL023

NORTH POLE, ALASKA

dr awi ngs and speci f i cat i ons t o det er mi ne t he ext ent of t he wor k. Recor d exi st i ng condi t i ons i n t he pr esence of t he Gover nment r epr esent at i ve showi ng t he condi t i on of st r uct ur es and ot her f aci l i t i es wi t hi n and adj acent t o ar eas of pr oj ect act i v i t y. Submi t t hi s i nf or mat i on t o t he Cont r act i ng Of f i cer no l at er t han 60 cal endar days af t er r ecei pt of Not i ce To Pr oceed ( NTP) , and updat e as r equi r ed by any changes t o ar eas of pr oj ect act i v i t y dur i ng t he ext ent of pr oj ect wor k. Phot ogr aphs wi t h annot at ed comment s/ not es, or v i deos wi t h audi o descr i pt i ons, wi l l be accept abl e as a r ecor d of exi st i ng condi t i ons. The Cont r act or must devel op a means of posi t i vel y i dent i f y i ng al l cat al ogued l ocat i ons. Wher e appl i cabl e, r ef er ence t o t he pr oj ect st at i oni ng i s r ecommended t o ai d i n l ocat i ng f eat ur es. I t i s t he Cont r act or ' s r esponsi bi l i t y t o pr ot ect exi st i ng f eat ur es, i ncl udi ng r oads, ut i l i t i es, s i dewal ks, gr avel and paved bi ke pat hs, pavi ng, cur bs, pl ant er s, s i gns, t r af f i c cont r ol gat es, wat er cont r ol gat es st or ed away f r om t he Cont r ol Wor ks, st ai r s, r el i ef wel l s, pi ezomet er s, t her mi st or s, moni t or i ng wel l s, cul ver t s AM#3. . . Cont r ol Wor ks hat ch cover s, Cont r ol Wor ks deck sur f aces i ncl udi ng j oi nt f i l l er , . . . AM#3 and s i mi l ar i t ems not i n t he cont r act , whi ch i f damaged by t he Cont r act or must be r epl aced i n k i nd at no cost t o t he Gover nment . Gover nment r ecor ds i ndi cat e t hat r epl acement of a damaged r el i ef wel l coul d cost upwar ds of $200, 000. See Sect i on 01 57 20. 01 29 ENVI RONMENTAL PROTECTI ON, par agr aph PROTECTI ON OF EXI STI NG FEATURES, f or addi t i onal r equi r ement s associ at ed wi t h t hi s submi t t al .

1. 5 ACTI VE FLOOD CONTROL PROJECT

The Chena Ri ver Lakes Fl ood Cont r ol Pr oj ect i s an act i ve f l ood cont r ol pr oj ect . Fl ood oper at i ons may occur at any t i me dur i ng t he mont hs f r om Apr i l t o Sept ember , i ncl usi ve, see sheet s G- 601 and G- 602 f or Chena Ri ver f l ow and Fl oodway wat er sur f ace i nf or mat i on. Dur i ng f l ood cont r ol oper at i ons when cont r act wor k i s ongoi ng, t he cont r act or wi l l be r equi r ed t o coor di nat e and cooper at e wi t h t he Fl ood Cont r ol Pr oj ect Oper at i ons st af f t o mi ni mi ze di sr upt i on of pr oj ect f l ood cont r ol oper at i ons. Such coor di nat i on and cooper at i on speci f i cal l y i ncl udes, but i s not l i mi t ed t o, pr oj ect oper at i ons i n and ar ound t he cont r ol wor ks t o i ncl ude access f or debr i s bai l i ng act i v i t i es. Cont act wi t h t he Pr oj ect Oper at i ons st af f wi l l be di r ect ed t hr ough t he Cont r act i ng Of f i cer ' s Repr esent at i ve. Dur i ng f l ood cont r ol oper at i ons, t he cont r act or must al t er wor k oper at i ons as di r ect ed by t he Cont r act i ng Of f i cer and may be di r ect ed t o r el ocat e equi pment or cease wor k at t he pr oj ect s i t e, see WORK PLATFORM par agr aph bel ow.

1. 6 CONTROL WORKS DECK LOADS

The Cont r ol Wor ks deck has l i mi t ed l oad capaci t y. See dr awi ng sheet S- 103 f or a summar y of known i nf or mat i on r egar di ng t he Cont r ol Wor ks deck' s st r engt h. For l oads exceedi ng AASHTO HS- 20 l oadi ng, t he Cont r act or must submi t a Cont r ol Wor ks Deck Loadi ng Anal ysi s f or appr oval . Thi s anal ysi s must be pr epar ed by a Pr of essi onal Engi neer . The compl exi t y r equi r ed of t hi s anal ysi s wi l l be based on t he magni t ude and conf i gur at i on of t he l oadi ng. Many l oads may be eval uat ed based on compar i son wi t h t he l oad r at i ngs gi ven f or cr ane out r i gger l oads. Wher e t he Cont r act or ' s pr oposed l oads ei t her exceed t he magni t ude of t he r at ed out r i gger l oads, or have a smal l er f oot pr i nt , t he r equi r ed anal y i s must be based on a mor e r i gor ous appr oach t han compar i son wi t h t he out r i gger l oad r at i ngs pr ovi ded.

1. 7 EXI STI NG DAM CREST ACCESS STAI RS

Wher e exi st i ng st ai r s on t he downst r eam f ace of t he dam embankment r equi r e ei t her f ul l or par t i al r emoval , i t i s accept abl e t o r emove, pr ot ect , and

Sect i on 01 19 40. 00 29 Page 4 r ei nst al l component s t hat r emai n i n a ser vi ceabl e condi t i on. Wher e f ul l r emoval and r epl acement / r ei nst al l at i on ar e r equi r ed, coor di nat e wi t h t he Cont r act i ng Of f i cer r egar di ng t he st ai r ' s f i nal l ocat i on. I n t he event t he st ai r t r eads r equi r e r epl acement , pr ovi de t r eads meet i ng t he f ol l owi ng requirements:

a. Gal vani zed st eel const r uct i on

b. Di amond pl at e nosi ng

c. Mi ni mum 75% open ar ea

d. Mi ni mum 60 i nch t r ead wi dt h

e. Ser r at ed sur f ace

1. 8 I DENTI FI CATI ON OF EMPLOYEES AND VEHI CLES

Cont r act or and subcont r act or per sonnel must wear i dent i f y i ng mar ki ngs on har d hat s or saf et y vest s c l ear l y i dent i f y i ng t he company f or whom t he empl oyee wor ks. Vehi c l es dr i ven on t he pr oj ect s i t e by Cont r act or or subcont r act or per sonnel , whi l e i n pay st at us, must i ncl ude mar ki ngs c l ear l y i dent i f y i ng t he company t hat owns t he vehi c l e.

1. 9 FI RE SAFETY

The Cont r act or must exer ci se appr opr i at e j ob s i t e saf et y f or any wel di ng or open f l ame wor k, i n accor dance wi t h EM 385- 1- 1.

1. 10 UTI LI TY LOCATES

Pr i or t o any wor k at t he pr oj ect s i t e, t he Cont r act or must l ocat e al l under gr ound ut i l i t i es. Cont r act or must ut i l i ze t he 811 Al aska Cl ear Di g pr ocess and f ol l ow i t s i nst r uct i ons and pr ocedur es. Cont r act or AM#1...

must . . . AM#1 al so use t he ser vi ces of a pr i vat e l ocat e company t o l ocat e ut i l i t y l i nes wi t hi n t he pr oj ect boundar i es. The cont r act or must coor di nat e wi t h t he r espect i ve ut i l i t y owner s any act i v i t y r equi r i ng di ggi ng or wor k wi t hi n c l ose pr oxi mi t y t o t he i dent i f i ed ut i l i t y l i nes.

Cont r act or must pr ot ect any ut i l i t y l i nes f ound dur i ng const r uct i on i n t hi s cont r act . The suggest ed ut i l i t y owner s ar e: Al yeska Pi pel i ne; ACS ( phone and f i ber ) ; AT&T ( phone and f i ber ) ; Al aska Rai l r oad; GCI ; Gol den Val l ey El ect r i c ( pr i mar y power and t r ansf or mer ) ; Ei el son AFB ( f uel l i nes) . Bot h GVEA and ACS wi l l l ocat e t hei r l i nes t o t he Nel son Road Boundar y of t he Chena Fl ood Cont r ol Pr oj ect . Ther ef or e, t he ser vi ces of a pr i vat e l ocat e f i r m must be r et ai ned by t he Cont r act or t o pr ovi de l ocat es i n al l wor k areas.

Any ut i l i t y out ages r equi r ed must be coor di nat ed wi t h t he Cont r act i ng Officer.

1. 11 DI SPOSI TI ON OF MATERI ALS

Combust i bl e and noncombust i bl e wast e mat er i al must be di sposed of of f - s i t e.

No bur ni ng wi l l be per mi t t ed.

1. 11. 1 Sal vageabl e Mat er i al

Sal vageabl e mat er i al , i f not ot her wi se i ndi cat ed, wi l l become t he pr oper t y of t he Cont r act or and must ber emoved f r om t he pr oj ect l i mi t s. The val ue of such sal vage must be r ef l ect ed i n t he cont r act pr i ce. The sal vageabl e mat er i al s i dent i f i ed bel ow wi l l r emai n t he pr oper t y of t he Gover nment and must be t ur ned over or st ockpi l ed wi t hi n t he pr oj ect l i mi t s as i ndi cat ed or as di r ect ed by t he Cont r act i ng Of f i cer ' s Repr esent at i ve. Cont r act or must

Sect i on 01 19 40. 00 29 Page 5 keep di f f er ent soi l t ypes i n separ at ed st ockpi l es. The f ol l owi ng i s a l i s t of sal vageabl e mat er i al s t hat wi l l r emai n t he pr oper t y of t he Gover nment :

a. Excess sat i s f act or y ear t hen mat er i al f r om act i v i t i es such as degr adi ng t he dam cr est , deconst r uct i ng access r amps, or r emoval of haul r oads.

b. Tr ees, as cover ed i n Sect i on 31 11 00.

c. Soi l excavat ed t o i ncl ude over bur den and r ej ect mat er i al as a r esul t of t he Cont r act or ' s bor r ow pi t , or any ot her excavat i on and pr ocessi ng activities.

d. Unused soi l r emoved as a r esul t of pr oj ect wor k. Unused r ecl ai med asphal t i s not sal vageabl e mat er i al and wi l l r emai n t he pr oper t y of t he Government.

1. 12 TESTS

The Cont r act or must pr ovi de t est i ng, except wher e speci f i cal l y not ed t o be per f or med by t he Gover nment , i n accor dance wi t h SECTI ON 01 45 00. 00 10

QUALI TY CONTROL.

1. 13 WARRANTY OF CONSTRUCTI ON

Const r uct i on war r ant y wi l l be i n accor dance wi t h FAR 52. 246- 21 War r ant y of Const r uct i on of Sect i on 00 72 00. A j oi nt 4 mont h and 9 mont h war r ant y i nspect i on wi l l be conduct ed by t he Cont r act or and t he Cont r act i ng Of f i cer . The t i mi ng of t hese i nspect i ons wi l l be measur ed f r om t he dat e of f i nal accept ance of t he wor k.

a. The Per f or mance Bond must r emai n ef f ect i ve t hr oughout t he const r uct i on and war r ant y per i ods.

b. I n t he event suf f i c i ent f unds ar e not avai l abl e t o cover t he const r uct i on war r ant y wor k per f or med by t he Gover nment at t he Cont r act or ' s expense, t he Cont r act i ng Of f i cer wi l l have t he r i ght t o r ecoup expenses f r om t he bondi ng company.

c. Fol l owi ng or al or wr i t t en not i f i cat i on of r equi r ed const r uct i on war r ant y r epai r wor k, r espond i n a t i mel y manner . Wr i t t en ver i f i cat i on wi l l f ol l ow or al i nst r uct i ons. Fai l ur e t o r espond wi l l be cause f or t he Cont r act i ng Of f i cer t o pr oceed agai nst t he Cont r act or .

1. 13. 1 Fai l ur es

Upon r ecei pt of not i ce f r om t he Gover nment of f ai l ur e of any par t of war r ant ed i t ems dur i ng t he war r ant y per i od, t he af f ect ed par t or par t s must be pr ompt l y r epl aced. Such r epl acement must i ncl ude f ur ni shi ng and i nst al l i ng t he necessar y new par t or par t s, maki ng al l necessar y r epai r s, r est or i ng t he af f ect ed i t em t o t he oper at i ng condi t i on speci f i ed i n t hi s cont r act and maki ng al l such t est s as ar e necessar y t o ensur e t hat t her e ar e no r emai ni ng def ect s. Such t est s must be per f or med i n t he pr esence of r epr esent at i ves of t he Usi ng Agency i ndi cat ed bel ow. Upon f i nal accept ance of t he wor k or t r ansf er of r esponsi bi l i t y t o t he Gover nment f or oper at i on and mai nt enance of t he i t ems cover ed, whi chever i s ear l i er , t he Cont r act or must be r esponsi bl e t o t he Usi ng Agency f or t he war r ant y pr ovi s i ons of t hi s cont r act . A l et t er st at i ng t he appl i cabl e war r ant y pr ovi s i ons must be f ur ni shed t o t he Cont r act i ng Of f i cer i n dupl i cat e, i n t he f or mat and t ext shown i n t he sampl e l et t er i ncl uded at t he end of t hi s sect i on.

Sect i on 01 19 40. 00 29 Page 6

U. S. Ar my Engi neer Di st r i c t , Al aska P. O. Box 6898

JBER, Al aska 99506- 6898

1. 14 CAMP FACI LI TI ES

Ther e ar e no Gover nment owned camp f aci l i t i es at t he j ob s i t e f or t he Cont r act or ' s use.

1. 15 TEMPORARY HEATI NG ( AS REQUI RED)

EM 385- 1- 1, Sect i on 09. D. 02. c, r equi r es " c l ose sur vei l l ance" of t empor ar y heat i ng devi ces. The Cont r act or wi l l i nt er pr et t hi s t o mean " cont i nuous moni t or i ng dur i ng oper at i on of t he t empor ar y heat er " t o ensur e t he pr oper oper at i on of t he heat er and t hat appr opr i at e f i r e pr event i on/ r esponse measur es ar e t aken. Cont i nuous moni t or i ng may be accompl i shed by on- si t e per sonnel , or t hr ough t he use of a wi r ed, a wi r el ess, or i n t he case of st eam or hydr oni c heat i ng syst ems wher e combust i on i s t aki ng pl ace ext er nal t o t he const r uct i on, an i nt er nal moni t or i ng syst em l ocat ed at t he sour ce of combust i on. The Cont r act or must submi t f or appr oval , no l at er t han Sept ember 1 of each year of const r uct i on pr i or t o t he ant i c i pat ed need f or t empor ar y heat i ng, a pl an t hat wi l l ef f i c i ent l y pr ovi de t empor ar y heat t o each f aci l i t y or ar ea of need. I nst al l at i on and oper at i on of any t empor ar y heat i ng equi pment wi l l not be al l owed unt i l such appr oval has been obt ai ned. The Tempor ar y Heat i ng Moni t or i ng Pl an i s r est r i c t ed by, and must i ncl ude, t he f ol l owi ng:

a. Number and l ocat i on of each devi ce used.

b. BTU out put of each uni t and heat i ng medi um.

c. Nar r at i ve descr i pt i on of how each uni t i s t o be moni t or ed and at what frequency.

d. Nar r at i ve descr i pt i on of what t ype and si ze of saf et y devi ces, and i t s l ocat i on i n each f aci l i t y or ar ea of need.

e. Name( s) and phone number ( s) of t he pr i mar y per son( s) accompl i shi ng t he monitoring.

f . Name and phone number of a backup poi nt of cont act f or each pr i mar y per son. One per son may be t he backup f or f or mor e t han one pr i mar y person.

g. The use of el ect r i cal heat i ng devi ces wi l l not be al l owed.

h. When f uel combust i on heat er s ar e used i n encl osed st r uct ur es, car bon monoxi de ( CO) must be cont i nuousl y moni t or ed.

i . Any t empor ar y ut i l i t i es r equi r ed by t he Cont r act or t o suppor t t hi s ef f or t wi l l be pr ovi ded by t he Cont r act or and must be i ncl uded i n t he cont r act pr i ce. No separ at e cost s wi l l be al l owed.

1. 16 PARTNERI NG

To most ef f ect i vel y accompl i sh t hi s cont r act , t he Gover nment r equi r es t he f or mat i on of a cohesi ve par t ner shi p wi t hi n t he Pr oj ect Team whose member s ar e f r om t he Gover nment , t he Fai r banks Nor t h St ar Bor ough ( FNSB) , and t he

Sect i on 01 19 40. 00 29 Page 7

Cont r act or and t hei r Subcont r act or s. Key per sonnel f r om t he Gover nment Desi gn and Const r uct i on t eam and Subj ect Mat t er Exper t s, t he Fl ood Cont r ol Oper at i ons St af f , t he FNSB, and t he Cont r act or and Subcont r act or s wi l l be i nvi t ed t o par t i c i pat e i n t he Par t ner i ng pr ocess. The Par t ner shi p wi l l dr aw on t he st r engt h of each or gani zat i on i n an ef f or t t o achi eve a pr oj ect t hat i ncl udes j oi nt r i sk management , i s wi t hout any saf et y mi shaps, conf or ms t o t he Cont r act , and st ays wi t hi n budget and on schedul e.

" At t achment ( 1) Joi nt Ri sk Management Templ at e" i s a t ool whi ch may be used t o assi st i n j oi nt r i sk management .

The Cont r act i ng Of f i cer wi l l pr ovi de i nf or mat i on on t he par t ner i ng pr ocess and a l i s t of key and opt i onal per sonnel who shoul d at t end t he i ni t i al par t ner i ng sessi on.

1. 16. 1 For mal Par t ner i ng

Cont r act or must host t he i ni t i al par t ner i ng sessi on wi t hi n 45 cal endar days of not i ce t o pr oceed. Pr ovi de and host t he Par t ner i ng sessi ons wi t h key per sonnel of t he Pr oj ect Team, i ncl udi ng Cont r act or per sonnel and Gover nment per sonnel . Pay al l cost s associ at ed wi t h t he Par t ner i ng ef f or t i ncl udi ng: t he f ee f or t he t hi r d- par t y i ndependent For mal Par t ner i ng Faci l i t at or f or t he i ni t i al par t ner i ng sessi on; t he f ee, i f any, f or t he Par t ner i ng Faci l i t at or f or f ol l ow- on par t ner i ng sessi ons; cost s f or t he meet i ng r oom; and cost s f or ot her i nci dent al i t ems. I n except i on, each par t i c i pant bear s t hei r own cost s f or meal s, l odgi ng, and t r anspor t at i on associ at ed wi t h t he Par t ner i ng sessi ons.

Bef or e a Par t ner i ng sessi on, coor di nat e wi t h t he Faci l i t at or al l r equi r ement s f or i nci dent al i t ems ( such as audi o- v i sual equi pment , easel s, f l i pchar t paper , col or ed mar ker s, not e paper , pens/ penci l s, col or ed f l ash car ds) , and have t hese i t ems avai l abl e at t he Par t ner i ng sessi on. Pr ovi de copi es of document s f or di st r i but i on t o al l at t endees. Pr ovi de a Faci l i t at or exper i enced i n conduct i ng Par t ner i ng Wor kshops, and who i s accept abl e t o bot h t he Gover nment and t he Cont r act or . The Faci l i t at or i s r esponsi bl e f or l eadi ng t he t eam i n a t i mel y manner and maki ng sur e t hat i ssues ar e i dent i f i ed and r esol ved. A l i s t of pot ent i al Par t ner i ng Faci l i t at or s i s avai l abl e f r om t he Cont r act i ng Of f i cer . Onl y t he i ni t i al Par t ner i ng sessi on r equi r es t he use of a t hi r d- par t y i ndependent For mal Par t ner i ng Faci l i t at or .

a. Schedul e t he I ni t i al Par t ner i ng Sessi on f or a dur at i on of one day mi ni mum. Locat e t hi s sessi on at a pl ace of f t he const r uct i on s i t e, as agr eed t o by t he Cont r act i ng Of f i cer and t he Cont r act or .

b. Schedul e f ol l ow- on Par t ner i ng Sessi on( s) f or a maxi mum of 4 hour s.

Schedul e t hem at no mor e t han t hr ee t o s i x mont h i nt er val s.

Par t i c i pant s ar e encour aged t o ut i l i ze el ect r oni c means t o expedi t e meet i ngs. Meet i ngs may be hel d at a l ocat i on at t he pr oj ect s i t e, or i n a near by f aci l i t y . Fol l ow- on meet i ngs may be hel d concur r ent l y wi t h ot her schedul ed meet i ngs. At t endees need onl y be t hose r equi r ed t o r esol ve cur r ent i ssues. Recommend usi ng t he same Faci l i t at or f r om t he I ni t i al Par t ner i ng sessi on t o achi eve best r esul t s and f or cont i nui t y.

1. 17 COORDI NATI ON OF WORK

1. 17. 1 Pr econst r uct i on Conf er ences

The Cont r act i ng Of f i cer wi l l conduct Pr econst r uct i on Conf er ences f or t hi s pr oj ect i n accor dance wi t h SECTI ON 00 72 00 CONTRACT CLAUSE 52. 236- 26

Sect i on 01 19 40. 00 29 Page 8

PRECONSTRUCTI ON CONFERENCE. The i ni t i al Pr econst r uct i on Conf er ence wi l l be 20 cal endar days af t er r ecei pt of NTP. The Cont r act i ng Of f i cer wi l l not i f y t he Cont r act or of t i me, pl ace, and agenda. The Cont r act i ng Of f i cer wi l l di scuss cont r act " gr ound r ul es" and gener al i ssues i ncl udi ng:

a. Li nes of Cont r act i ng Of f i cer aut hor i t y

b. Li nes of Cont r act or aut hor i t y

c. 00 72 00 CONTRACT CLAUSES

d. 00 73 00. 00 29 SPECI AL CONTRACT REQUI REMENTS

e. Cont r act Admi ni st r at i on f . Pr ogr ess Payment s

g. Cor r espondence Pr ocedur es

h. Pr oj ect Schedul e i . Submi t t al Regi st er j . Labor r equi r ement s

k. Gener al Si t e Saf et y

1. 17. 1. 1 Pr econst r uct i on Conf er ence Mi nut es

The Cont r act i ng Of f i cer wi l l t ake det ai l ed mi nut es of t he Pr econst r uct i on Conf er ence di scussi ons and may use an audi o or v i deo t ape. Copi es of t yped mi nut es wi l l be pr ovi ded t o t he Cont r act or t o r evi ew f or accur acy, s i gn and r et ur n. Si gned mi nut es become par t of t he cont r act f i l e. Audi o or v i deo t apes i f used wi l l be made avai l abl e f or Cont r act or t o r evi ew or copy at t he Ar ea Of f i ce.

1. 17. 1. 2 Addi t i onal Pr econst r uct i on Conf er ences

Fol l owi ng t he i ni t i al pr econst r uct i on conf er ence t he Gover nment , i n coor di nat i on wi t h t he Cont r act or , wi l l schedul e addi t i onal pr econst r uct i on conf er ences. The Cont r act or must not i f y key subcont r act or s and suppl i er s t o at t end. Ref er ence Sect i on 01 35 26 par agr aph Pr econst r uct i on Conf er ences f or addi t i onal i nf or mat i on r egar di ng r equi r ed par t i c i pat i on.

Topi cs of t he f ol l ow- up conf er ences wi l l i nc l ude:

a. Pr econst r uct i on submi t t al s per t i nent t o t he upcomi ng const r uct i on season. See par agr aph bel ow f or a par t i al l i s t of pr econst r uct i on submi t t al s whi ch wi l l be di scussed.

b. Revi ew of i t ems f r om i ni t i al pr econst r uct i on conf er ence.

1. 17. 1. 2. 1 Pr econst r uct i on Conf er ence Submi t t al s

The Cont r act i ng Of f i cer r evi ews submi t t ed pl ans t o pr epar e t he Pr econst r uct i on Conf er ence agenda and under st and t he Cont r act or ' s pr ocedur es. Submi t t he f ol l owi ng, as i ndi cat ed i n t hei r r espect i ve sections:

a. Pr el i mi nar y Pr oj ect Schedul e - See SECTI ON 01 32 01. 00 10 PROJECT

SCHEDULE

b. Acci dent Pr event i on Pl an - See SECTI ON 01 35 26 GOVERNMENTAL SAFETY

REQUIREMENTS

c. Cont r act or Qual i t y Cont r ol ( CQC) Pl an - See SECTI ON 01 45 00. 00 10

QUALI TY CONTROL

d. Const r uct i on Si t e Pl an - See SECTI ON 01 50 00 TEMPORARY CONSTRUCTI ON

FACI LI TI ES AND CONTROLS

e. Pr oj ect Tr af f i c Cont r ol Pl an - See SECTI ON 01 50 00 TEMPORARY

CONSTRUCTI ON FACI LI TI ES AND CONTROLS

f . Envi r onment al Pr ot ect i on Pl an - See SECTI ON 01 57 20. 01 29

ENVI RONMENTAL PROTECTI ON

Sect i on 01 19 40. 00 29 Page 9

1. 17. 2 Weekl y Coor di nat i on Meet i ngs

The Cont r act or must conduct weekl y coor di nat i on meet i ngs wi t h t he Cont r act i ng Of f i cer and ot her Gover nment r epr esent at i ves, as appl i cabl e.

The Cont r act or wi l l schedul e t he meet i ngs at a t i me t hat i s agr eeabl e by t he Cont r act i ng Of f i cer . The Cont r act or wi l l be r esponsi bl e f or pr epar i ng t he agenda i n coor di nat i on wi t h t he Cont r act i ng Of f i cer or hi s Repr esent at i ve, di st r i but i ng t he agenda, conduct i ng t he meet i ng, pr epar i ng t he meet i ng mi nut es, di st r i but i ng t he mi nut es, and t r acki ng act i on i t ems.

The Cont r act or ' s super i nt endent , pr oj ect manager , secur i t y manager and CQC Syst em Manager must at t end each meet i ng. Typi cal t opi cs wi l l consi st of , but not l i mi t ed t o, t he f ol l owi ng: r evi ew of t he pr evi ous week' s act i v i t i es and pr ogr ess; f or ecast of t he f ol l owi ng t wo week' s act i v i t i es and pr ogr ess;

upcomi ng ut i l i t y out ages or t r af f i c c l osur es; st at us of shop dr awi ng submi t t al s and r evi ews; st at us of out st andi ng Request s- For - I nf or mat i on ( RFI s) ; st at us of pendi ng modi f i cat i ons; ant i c i pat ed modi f i cat i ons;

pr oposed schedul e changes; saf et y i nci dent s and changes t o s i t e hazar ds and/ or pl ans; ot her concer ns/ and or i ssues. Weekl y meet i ngs wi l l be host ed on a v i deo conf er ence pl at f or m such as WebEx, GoTo Meet i ngs, et c.

1. 17. 3 Weekl y Schedul e Revi ew Meet i ngs

The Cont r act or ' s Pr oj ect Manager must l ead weekl y Look- Ahead Meet i ngs t o coor di nat e wor k wi t h t he Cont r act i ng Of f i cer or hi s Repr esent at i ve and al l ot her st akehol der s. The Cont r act or wi l l schedul e t he meet i ng at a t i me and l ocat i on t hat i s agr eeabl e by t he Cont r act i ng Of f i cer . The Cont r act or wi l l pr esent a 3- week l ook ahead schedul e t hat i s gener at ed f r om t he appr oved and updat ed I ni t i al Schedul e. The Cont r act or must use Pr i maver a P6 t o pr esent t he 3- week l ook ahead schedul e. The Cont r act or must gr oup, sor t , or ar r ange t he updat ed I ni t i al Schedul e t o c l ear l y r ef l ect al l act i v i t i es t hat ar e schedul ed f or 3 weeks out f r om t he dat e of t he weekl y coor di nat i on meet i ng. The Cont r act or wi l l pr epar e suppl ement al schedul es, handout s, char t s, et c. t hat may assi st i n communi cat i ng t he next 3 weeks of act i v i t i es. Al l const r uct i on act i v i t i es, cr i t i cal mi l est ones, ut i l i t y out ages, and t r af f i c c l osur es must be r ef l ect ed i n t he schedul e.

The schedul e must be up t o dat e r egar dl ess of when t he l ast " mont hl y updat e" occur r ed. The Cont r act or wi l l be r esponsi bl e f or pr epar i ng t he agenda i n coor di nat i on wi t h t he Cont r act i ng Of f i cer or hi s Repr esent at i ve, di st r i but i ng t he agenda, conduct i ng t he meet i ng, pr epar i ng t he meet i ng mi nut es, di st r i but i ng t he mi nut es, and t r acki ng act i on i t ems. The Cont r act or ' s super i nt endent and CQC Syst em Manager must at t end each meet i ng. The Cont r act or must di st r i but e t he 3- week Look- Ahead Schedul e, i n bot h nat i ve and . pdf f or mat , al ong wi t h a meet i ng agenda by COB of t he day pr i or t o t he meet i ng. I f deemed necessar y by t he Cont r act i ng Of f i cer , t he Cont r act or may be r equi r ed t o gr oup, sor t , ar r ange, c l ar i f y , or i mpr ove t he l evel of det ai l wi t hi n t he schedul e i n a way t hat bet t er meet s t he coor di nat i on needs of t he gr oup. At a mi ni mum, t he f ol l owi ng i t ems must be di scussed and coor di nat ed at t he meet i ng i n addi t i on t o or i n conj unct i on wi t h t he 3- week Look- Ahead Schedul e:

a. Tempor ar y Tr af f i c Cl osur es: Di scuss st at us of Tempor ar y Cl osur e Tr af f i c Pl an submi t t al and any r el at ed coor di nat i on i t ems.

b. Ut i l i t y Out ages: Di scuss pr oposed ut i l i t y out ages and pot ent i al f ut ur e out ages.

c. Submi t t al s: Di scuss st at us of cr i t i cal submi t t al s ( pr ovi de a l i s t

Sect i on 01 19 40. 00 29 Page 10 of submi t t al s cur r ent l y under r evi ew) . Pr i or i t i ze submi t t al s , and i dent i f y pot ent i al i mpact s t o pr oj ect schedul e due t o t he l engt h of t he Gover nment ' s r evi ew. Pr ovi de a l i s t of upcomi ng submi t t al s t o be submi t t ed wi t hi n t he next 2 weeks and pr ovi de v i s i bi l i t y on l ong l ead t i me i t ems and submi t t al s.

d. RFI s: Di scuss st at us of cr i t i cal RFI s.

e. Modi f i cat i ons: Di scuss awar d st at us of modi f i cat i ons and pot ent i al modifications.

f . Coor di nat i on wi t h Ot her Cont r act or s: Di scuss any cur r ent / pot ent i al i ssues, pot ent i al coor di nat i on, and ant i c i pat ed or per cei ved i mpact s.

g. Del ays or i mpact s t o t he cr i t i cal pat h and t hei r cor r ect i ve act i ons.

The Cont r act or must have al l appr opr i at e per sonnel and subcont r act or r epr esent at i ves par t i c i pat e i n weekl y l ook- ahead meet i ngs t o f ul l y di scuss t he wor k t asks wi t hi n t he cur r ent t hr ee- week wi ndow of di scussi on.

1. 17. 4 Joi nt St r at egi c Saf et y Meet i ng ( JSSM)

The Cont r act or must par t i c i pat e i n t he Joi nt St r at egi c Saf et y Meet i ngs as r equi r ed by t he Cont r act i ng Of f i cer ( when t he Fl ood Cont r ol Pr oj ect i s oper at ed and ot her cont r act s ar e execut ed concur r ent l y) . The Cont r act or must be r esponsi bl e f or cont r i but i ng t o t he agenda i n suppor t of t he Al aska Di st r i c t Saf et y Of f i cer , and t he Admi ni st r at i ve Cont r act i ng Of f i cer ( ACO) .

The Gover nment i s r esponsi bl e f or di st r i but i ng t he agenda, conduct i ng t he meet i ng, pr epar i ng t he mi nut es, di st r i but i ng t he mi nut es, and assi gni ng act i on i t ems. The pur pose of t he JSSM i s t o coor di nat e s i t e saf et y pl ans and st andar ds and f ost er open saf et y col l abor at i on acr oss t he s i t e among t he many cont r act or s and st akehol der s.

I t ems t o be di scussed i ncl ude, but ar e not l i mi t ed t o, t he f ol l owi ng:

a. Dam cr est access f or USACE per sonnel

b. Low Poi nt Dr ai n gat e cont r ol access f or USACE per sonnel

c. Debr i s bai l i ng act i v i t i es and t r af f i c f l ow at t he Cont r ol Wor ks

1. 17. 5 Land Use Al l ocat i on Team Meet i ngs

The Cont r act or does not have excl usi ve use of any ar eas of t he Chena Ri ver Lakes Fl ood Cont r ol Pr oj ect . Use of t he pr oj ect by ot her pr oj ect ar ea user s, i ncl udi ng pr oj ect oper at i ons act i v i t i es and publ i c r ecr eat i on act i v i t i es, wi l l be mai nt ai ned so l ong as pr act i cabl e means ar e avai l abl e t o saf el y accompl i sh t hi s j oi nt usage. The Cont r act or wi l l at t end a weekl y Land Use Al l ocat i on Team meet i ng t o coor di nat e upcomi ng const r uct i on act i v i t i es wi t h oper at i onal and r ecr eat i onal use of t he pr oj ect . The pur pose of t he meet i ng i s f or t he pr oj ect st akehol der s ( Pr oj ect Oper at i ons st af f , t he Fai r banks Nor t h St ar Bor ough, t he Cont r act i ng Of f i cer and t he Pr i me Cont r act or ) t o coor di nat e any conf l i c t i ng act i v i t i es wi t h r espect t o access t o publ i c ar eas, access f or pr oj ect oper at i ons act i v i t i es, const r uct i on access and haul r oads, bor r ow pi t s, et c. I t i s t he Cont r act or ' s r esponsi bi l i t y t o f aci l i t at e saf e use of publ i c ar eas and t he i nt er f ace wi t h const r uct i on act i v i t i es. The Cont r act or wi l l pr esent a pl an f or cont r ol l i ng publ i c access i n any ar eas wher e upcomi ng const r uct i on act i v i t i es wi l l af f ect publ i c r ecr eat i onal usage. Tempor ar y c l osur es, Sect i on 01 19 40. 00 29 Page 11 si gnage, gat es, f l agger s or guar ds ar e al l measur es t hat may be necessar y t o cont r ol and mai nt ai n saf e publ i c r ecr eat i onal use of t he pr oj ect .

1. 17. 6 Joi nt Schedul e Basel i ne Revi ew

A Joi nt Schedul e Basel i ne Revi ew ( JSBR) Conf er ence wi l l be hel d on s i t e at a mut ual l y agr eeabl e t i me wi t hi n 15 days of t he i ni t i al schedul e submi t t al . The pur pose of t he conf er ence i s t o j oi nt l y assess schedul e r i sk, oper at i onal / coor di nat i on concer ns, and r easonabl eness, as wel l as t o i dent i f y met hods t o mi t i gat e r i sk and obt ai n st akehol der v i s i bi l i t y and buy- i n. The Cont r act or ' s Super i nt endent , schedul er , and key subcont r act or per sonnel wi l l or i ent t he Gover nment t eam t o t he pr oj ect concept and di scuss schedul e speci f i cs. A l i ve ver si on of t he schedul e wi l l be used by t he pr oj ect schedul er dur i ng t he r evi ew. The JSBR must be hel d pr i or t o obt ai ni ng appr oval of t he i ni t i al const r uct i on schedul e.

1. 17. 7 Weekl y Dat a Management Meet i ngs

Cont r act or must par t i c i pat e i n r ecur r i ng weekl y dat a management t echni cal meet i ngs at Gover nment r equest , pr i or t o, and dur i ng wor k f or whi ch i nt ensi ve or vol umi nous dat a col l ect i on wi l l t ake pl ace. These meet i ngs wi l l be conduct ed i n or der t o ensur e t he t i mel y and adequat e col l ect i on, f or mat t i ng, qual i t y , f l ow of dat a f r om si t e t o t he EDB, sFTP, and Ar cGI S Ent er pr i se, and vi sual i zat i on i n t he GI S model s. These meet i ngs ar e al so a venue f or col l abor at i on t o sol ve t echni cal pr obl ems, make dat a management pr ogr ess updat es, and make t echni cal deci s i ons about dat a and vi sual i zat i ons. Dat a management updat es must be i ncl uded i n t he over al l weekl y coor di nat i on meet i ng f or t he pr oj ect . The meet i ng f r equency may be r educed at t he Gover nment ' s r equest . Cont r act or and al l r el at ed sub- cont r act or s must par t i c i pat e i n i n- per son meet i ngs on s i t e pr i or t o t he pr epar at or y meet i ng f or each f eat ur e of wor k t o det er mi ne wor kf l ow pr ocesses and dat a f or mat s f or new f eat ur es of wor k. AM#2. . . The Dat a Manager and Geogr aphi c I nf or mat i on Syst ems Pr of essi onal may par t i c i pat e i n t hese meet i ngs r emot el y, subj ect t o cont i nued sat i sf act or y per f or mance of t hei r dut i es, as det er mi ned by t he Cont r act i ng Of f i cer , v i a t hi s ar r angement . . . . AM#2

1. 17. 8 Weekl y QC and QA Lab Coor di nat i on Meet i ngs

The Cont r act or ' s Qual i t y Cont r ol l abor at or y r epr esent at i ve must meet weekl y wi t h t he Gover nment ' s qual i t y assur ance l abor at or y r epr esent at i ve t o coor di nat e al l aspect s of t hei r wor k, and t o el i mi nat e di f f er ences i n sampl i ng, handl i ng, t r anspor t i ng, st or i ng and t est i ng met hods. I f di scr epanci es i n t he t est r esul t s f r om t he t wo l abs ar e not ed, t he Manager of t he Qual i t y Cont r ol Labor at or y and t he Manager of t he qual i t y assur ance Labor at or y must v i s i t and i nspect each ot her ' s l abor at or y f aci l i t i es f or t he pur pose of el i mi nat i ng t he di f f er ences and di scr epanci es. The Manager of t he Qual i t y Cont r ol Labor at or y must r epor t t he f i ndi ngs t o t he CQC Syst em Manager ; who must i ncl ude t hem i n t he dai l y CQC r epor t .

1. 18 EQUI PMENT

The f ol l owi ng Pl ant and Equi pment Schedul e must be compl et ed by t he Cont r act or and submi t t ed wi t hi n 60 cal endar days of r ecei pt of Not i ce- t o- Pr oceed. The Cont r act or must keep equi pment on t he j ob suf f i c i ent t o meet t he r equi r ement s of t he wor k. The equi pment must be i n sat i sf act or y oper at i ng condi t i on and capabl e of saf el y and ef f i c i ent l y per f or mi ng t he wor k as set f or t h i n t he speci f i cat i ons and wi l l be subj ect t o i nspect i on by t he Cont r act i ng Of f i cer at al l t i mes. The equi pment used must be of a desi gn and have char act er i st i cs s i mi l ar t o equi pment whi ch has

Sect i on 01 19 40. 00 29 Page 12 been used successf ul l y f or a mi ni mum of 3 year s under s i mi l ar condi t i ons.

I t wi l l be t he r esponsi bi l i t y of t he Cont r act or t o pr ove t hi s equi pment has suf f i c i ent capaci t y t o accompl i sh t he wor k i n a t i mel y manner wi t hout damagi ng exi st i ng f aci l i t i es.

a. Number : For equi pment gi ve i dent i f y i ng number or name.

b. Type: Under t hi s headi ng gi ve gener al descr i pt i on. Suf f i c i ent det ai l ed i nf or mat i on must be f ur ni shed t o pr oper l y del i neat e t he pr oposed equi pment and oper at i on.

c. Capaci t y: Under t hi s headi ng, st at e t he est i mat ed capaci t y of t he pl ant and equi pment i n squar e yar ds, cubi c yar ds, t ons per day, or ot her appl i cabl e uni t s when wor ki ng mat er i al s s i mi l ar t o t hose ant i c i pat ed i n t he wor k. No r educt i on i n t he st at ed capaci t y of t he pl ant and equi pment empl oyed on t he wor k wi l l be made except by wr i t t en per mi ssi on of t he Cont r act i ng Of f i cer . The measur e of t he " capaci t y of t he pl ant and equi pment " wi l l be i t s act ual per f or mance on t he wor k.

PLANT AND EQUI PMENT SCHEDULE

Number Type Capaci t y Manuf act ur er Age & Condi t i on Locat i on Val ue

Not e: I n pr epar i ng t he above t abul at i on, t he Cont r act or must i nser t t he necessar y i nf or mat i on under t he appr opr i at e headi ng, usi ng a separ at e l i ne or l i nes f or each maj or i t em and addi t i onal pages i f necessar y.

1. 19 HAUL ROADS AND ACCESS RAMPS

AM#1. . . The use of exi st i ng r oads, out s i de t he U. S. Ar my Cor ps of Engi neer s ( USACE) pr oper t y l i ne, f or haul i ng must be coor di nat ed wi t h Feder al , St at e and Local agenci es. I t wi l l be t he Cont r act or ' s r esponsi bi l i t y t o acqui r e al l per mi t s and easement s f or : use of t hese exi st i ng r oads; f or const r uct i on of new haul r oads out s i de USACE pr oper t y; and f or const r uct i on of access r amps or s i mi l ar f eat ur es, out s i de USACE pr oper t y. Wher e exi st i ng ut i l i t i es or t r anspor t at i on cor r i dor s cr oss t he USACE pr oper t y v i a an exi st i ng easement , t he Cont r act or wi l l be r esponsi bl e f or coor di nat i on wi t h, and obt ai ni ng any r equi r ed per mi t s f r om, t he hol der s of t he easement s as r equi r ed t o f aci l i t at e t he Cont r act or ' s wor k pl ans. Known easement s i ncl ude, but ar e not l i mi t ed t o: t he t r anspor t at i on cor r i dor s associ at ed wi t h t he Ri char dson Hi ghway, t he Heavy Haul Rout e adj acent t o t he Ri char dson Hi ghway wher e i t cr osses t he Moose Cr eek Dam f l oodway, and t he Al aska Rai l r oad; and ut i l i t i es i ncl udi ng oi l and gas pi pel i nes, el ect r i cal power ; communi cat i ons l i nes; and wat er l i nes. No l at er t han 60 cal endar days af t er r ecei pt of NTP, t he Cont r act or must submi t t o t he Cont r act i ng Of f i cer , f or i nf or mat i on, a haul r oad pl an demonst r at i ng t hat haul r oads, access r amps, and si mi l ar f eat ur es on USACE pr oper t y, meet t he saf et y r equi r ement s of EM 385- 1- 1. Except as necessar y f or wor k di r ect l y associ at ed wi t h t i e- i n of t he Low Poi nt Dr ai n t o t he Deep Soi l Mi x i ng - Bar r i er Wal l , t empor ar y access r amps, and si mi l ar f eat ur es, f or access t o t he cr est of Moose Cr eek Dam must be l i mi t ed t o t he downst r eam f ace of t he embankment . Exi st i ng pi ezomet er s must be pr ot ect ed and r emai n accessi bl e so t he gr oundwat er el evat i on may be obt ai ned t hr oughout t he pr oj ect dur at i on. The haul r oad pl an must addr ess how t he cont r act or wi l l avoi d exi st i ng pi ezomet er s or how access, f or gr oundwat er l evel r eadi ngs, wi l l be mai nt ai ned. Upon compl et i on of t he pr oj ect , and unl ess ot her wi se i ndi cat ed, t he Cont r act or must r emove al l haul r oads, access r amps, or s i mi l ar f eat ur es, i t bui l t wi t hi n t he pr oj ect ar ea, t o t he sat i sf act i on of t he Cont r act i ng Of f i cer . Unl ess ot her wi se i ndi cat ed, any t empor ar y f i l l used f or t hese f aci l i t i es must be r emoved and pl aced i n an accept abl e di sposal

Sect i on 01 19 40. 00 29 Page 13 ar ea. Any exi st i ng access r oads must be l ef t i n as good condi t i on, or bet t er t han when wor k st ar t ed. . . . AM#1

Access r amp i mpr ovement s shown f or t he Cont r ol Wor ks Ramp on t he nor t h s i de of t he Cont r ol Wor ks, and f or t he Nor t h Abut ment Ramp ar e per manent .

Access/ haul r oad f r om Laur ance Road t o t he sout h st agi ng/ l aydown ar ea i s permanent.

1. 20 WORK PLATFORM

1. 20. 1 Evacuat i on of Wor k Pl at f or m due t o Fl oodi ng

I f a f l ood event i s pr edi ct ed wi t hi n t he next 48 hour s t o equal or exceed t he pool of r ecor d, pool el evat i on of 512. 7 f t NAVD88, t he Cont r act i ng Of f i cer wi l l not i f y t he Cont r act or i n wr i t i ng t o suspend wor k i n accor dance wi t h Sect i on 00 72 00 CONTRACT CLAUSES 52. 242- 14 SUSPENSI ON OF WORK. Once not i f i ed, t he Cont r act or must i mmedi at el y st op wor k: on t he bar r i er wal l ;

on al l dr i l l i ng act i v i t i es; and evacuat e al l per sonnel and al l equi pment f r om t he t op of t he embankment . Any open bor ehol e must be i mmedi at el y decommi ssi oned i n accor dance wi t h par agr aph " DECOMMI SSI ONI NG" of Sect i on 02 32 20. 00 29. Upon r esumi ng wor k, al l mud, s i l t , gr avel , debr i s, l ogs, sand and si mi l ar mat er i al s must be c l eaned f r om al l par t s of t he wor k.

1. 20. 2 Tempor ar i l y Rest or e Fr eeboar d

I f a f l ood event i s pr edi ct ed wi t hi n t he next 72 hour s t o r esul t i n a pool el evat i on wi t hi n 3 f eet of any ar ea wher e t he cr est has been degr aded, t he Cont r act i ng Of f i cer wi l l not i f y t he Cont r act or i n wr i t i ng i n accor dance wi t h Sect i on 00 72 00 CONTRACT CLAUSES 52. 243- 4 CHANGES. Once not i f i ed, t he Cont r act or must i mmedi at el y r epl ace any degr aded ar eas of t he dam cr est t o a mi ni mum el evat i on of 529 f t NAVD88 i n accor dance wi t h t he appr oved Tempor ar i l y Rest or e Fr eeboar d Pl an. Thi s pl an must expl ai n: t he pr ocess and det ai l s of how t he l ower ed cr est wi l l be t empor ar i l y r est or ed i n or der t o pr event over t oppi ng dur i ng a f l ood event ; how access r amps wi l l be conf i gur ed t o mai nt ai n access t o t he dam cr est dur i ng t he f l ood event ; how t hi s wor k wi l l be per f or med dur i ng heavy r ai n; and t he pr ocess and det ai l s of r emoval of t he t empor ar y cr est r est or at i on mat er i al s. Cr est r est or at i on must be compl et ed wi t hi n 48 hour s of t he Cont r act or r ecei v i ng wr i t t en not i f i cat i on of t hi s r equi r ement . Upon r esumi ng wor k, al l mud, s i l t , gr avel , debr i s, l ogs, sand and si mi l ar mat er i al s must be c l eaned f r om al l par t s of t he wor k.

1. 21 STAFF GAGE

I nst al l and mai nt ai n a st af f gage at l ocat i ons speci f i ed i n 01 22 00. 00 10 PRI CE AND PAYMENT PROCEDURES, r ef er enced t o NAVD88 el evat i ons. Coor di nat e exact l ocat i on wi t h t he Cont r act i ng Of f i cer ' s r epr esent at i ve. St af f Gage must be set t o 3r d or der accur acy t o t he near est l ocal pr oj ect cont r ol poi nt . The l ower l i mi t of gage wi l l be el evat i on 480' f or t he Chena Lake Recr eat i on Ar ea gage, and 485' f or t he exi st i ng l ake adj acent t o t he nor t h bor r ow ar ea - i f t hi s gage i s r equi r ed. The upper l i mi t of t he gage wi l l be 15' hi gher t han t he l ower l i mi t . The gage must be const r uct ed of sui t abl e mat er i al s t o r emai n i n ser vi ce dur i ng t he pr oj ect dur at i on. Gage must be gr aduat ed i n t ent hs ( 0. 1) of a f oot and t he whol e f oot mar ks must have t he el evat i on shown. Read and r ecor d wat er l evel dai l y dur i ng per i ods when l ake sur f ace i s not i ce cover ed. Submi t r ecor ded wat er l evel s 30- days pr i or t o st ar t of bor r ow ar ea r ecl amat i on act i v i t i es. The Cont r act i ng Of f i cer wi l l pr ovi de a wat er l evel t o use f or t he r equi r ed bor r ow pi t r est or at i on.

Sect i on 01 19 40. 00 29 Page 14

1. 22 I NCLUDED DOCUMENT

( War r ant y Pr ovi s i ons) Sampl e Let t er

1. 23 ATTACHMENT

At t achment ( 1) Joi nt Ri sk Management Templ at e

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTI ON - NOT USED

Sect i on 01 19 40. 00 29 Page 15

S A M P L E L E T T E R

Cont r act i ng Of f i cer Date__________________ Addr ess ( as st at ed i n Not i ce of Awar d)

SUBJECT: War r ant y Pr ovi s i ons, Cont r act

GENTLEMEN:

Thi s i s t o acknowl edge our r esponsi bi l i t y i n connect i on wi t h t he war r ant y pr ovi s i ons of t hi s cont r act as set f or t h i n t he cont r act speci f i cat i ons.

The f ol l owi ng i t ems, equi pment or syst ems f ur ni shed or i nst al l ed under t hi s cont r act ar e her eby war r ant ed agai nst def ect i ve desi gn, mat er i al and wor kmanshi p f or a per i od as i ndi cat ed:

War r ant ed I t em, I dent i f i cat i on War r ant y Expi r es at Equi pment or Syst em Ser i al Number , Et c. 11: 59 PM St d. Ti me

Upon r ecei pt of not i ce f r om t he Gover nment of f ai l ur e of any par t or par t s of t he war r ant ed i t em, equi pment , or syst em dur i ng t he war r ant y per i od, t he af f ect ed par t or par t s wi l l be r epl aced pr ompt l y wi t h new par t s. Such r epl acement wi l l i nc l ude f ur ni shi ng and i nst al l i ng t he new par t or par t s, maki ng al l necessar y r epai r s, r est or i ng t he i t em, equi pment , or syst em t o t he oper at i ng condi t i on speci f i ed i n t hi s cont r act and maki ng al l such t est s as ar e necessar y t o ensur e t hat t her e ar e no r emai ni ng def ect s. Such t est s wi l l be per f or med i n t he pr esence of t he Repr esent at i ve of t he Usi ng Agency i ndi cat ed bel ow.

We ar e r esponsi bl e t o ______________________________________ f or t he war r ant y pr ovi s i ons of t hi s cont r act . Cor r espondence r egar di ng t he f ai l ur e of any of t he pr ecedi ng i t ems, equi pment or syst ems cover ed by t he war r ant y pr ovi s i ons of t hi s cont r act shoul d be addr essed t o:

___________________________________ Tel ephone Number :

Ver y t r ul y your s, Si gned: ________________________________________ Ti t l e: _________________________________________ Or gani zat i on: __________________________________

Sect i on 01 19 40. 00 29 Page 16

3. 5. 2 Admi ni st r at i ve Fi el d Of f i ces

Pr ovi de and mai nt ai n admi ni st r at i ve f i el d of f i ce f aci l i t i es wi t hi n t he const r uct i on ar ea at t he desi gnat ed s i t e wi t h adequat e f l oor ar ea f or t he excl usi ve use of t he pr oj ect Super i nt endent , QC Manager , and QC Manger ' s Assi st ant . Pr ovi de communi cat i ons and comput er capabi l i t i es t o manage t he wor k, i ncl udi ng i mpl ement i ng RMS CM, f acsi mi l e, el ect r oni c mai l , r epr oduct i on, and t o t r ack schedul e and cost . Fi l e qual i t y cont r ol r ecor ds i n t he of f i ce and make avai l abl e at al l t i mes t o t he Gover nment .

Admi ni st r at i ve f i el d of f i ce shoul d i ncl ude a conf er ence ar ea wi t h t abl e and chai r s t o accommodat e a mi ni mum of 8 peopl e. Pr ovi de handi cap access wi t h a 1 on 12 r amp and gr avel par ki ng spot mar ked wi t h handi cap par ki ng s i gn.

Make ut i l i t i es connect i ons as di r ect ed by t he ACO. Gover nment of f i ce and war ehouse f aci l i t i es wi l l not be avai l abl e t o t he Cont r act or ' s per sonnel .

3. 5. 3 St agi ng and Laydown Ar eas

Cont r act or must l ocat e t he Admi ni st r at i ve Fi el d Of f i ce, Gover nment Fi el d Of f i ce, st aged mat er i al s and equi pment , and ot her t empor ar y f aci l i t i es as di r ect ed by t he ACO wi t hi n t he desi gnat ed Cont r act or ' s St agi ng and Laydown Ar eas as shown on dr awi ng C- 110. Const r uct a t empor ar y 6 f oot hi gh or gr eat er chai n l i nk f ence ar ound t r ai l er s and mat er i al s. I ncl ude pl ast i c st r i p i nser t s, col or ed br own, AM#3. . . or equi val ent , . . . AM#3 so t hat v i s i bi l i t y t hr ough t he f ence i s obst r uct ed. Fence post s may be dr i ven, i n l i eu of concr et e bases, wher e soi l condi t i ons per mi t . Do not pl ace or st or e t r ai l er s, mat er i al s, or equi pment out s i de t he f enced ar ea unl ess such t r ai l er s, mat er i al s, or equi pment ar e assi gned a separ at e and di st i nct st or age ar ea by t he Cont r act i ng Of f i cer away f r om t he v i c i ni t y of t he const r uct i on s i t e but wi t hi n t he wor ksi t e boundar i es. Tr ai l er s, equi pment , or mat er i al s must not be open t o publ i c v i ew wi t h t he except i on of t hose i t ems whi ch ar e i n suppor t of ongoi ng wor k AM#3. . . del et ed t ext . . . AM#3.

Par k mobi l e equi pment , such as t r act or s, wheel ed l i f t i ng equi pment , cr anes, t r ucks, and l i ke equi pment AM#3. . . not di r ect l y i n suppor t of ongoi ng wor k . . . AM#3 wi t hi n t he f enced ar ea AM#3. . . del et ed t ext . . . AM#3.

3. 5. 4 Mai nt enance of St or age Ar ea

Fenci ng must be kept i n a st at e of good r epai r and pr oper al i gnment .

Shoul d t he Cont r act or el ect t o t r aver se, wi t h const r uct i on equi pment or ot her vehi c l es, gr assed or unpaved ar eas whi ch ar e not est abl i shed r oadways, such ar eas must be cover ed wi t h a l ayer of gr avel as necessar y t o pr event r ut t i ng and t he t r acki ng of mud ont o paved or est abl i shed r oadways;

gr avel gr adat i on wi l l be at t he Cont r act or ' s di scr et i on. Pr ovi de gr avel sur f aci ng as necessar y t o pr ovi de a sui t abl e sur f ace f or pr oper st or age of mat er i al s, equi pment , and ot her l i ke i t ems. Gr ass l ocat ed wi t hi n t he boundar i es of t he const r uct i on s i t e must be mowed f or t he dur at i on of t he pr oj ect . Gr ass and veget at i on al ong f ences, bui l di ngs, under t r ai l er s, and i n ar eas not accessi bl e t o mower s must be edged or t r i mmed neat l y.

Cut gr ass ( or annual weeds) wi t hi n t he const r uct i on and st or age si t es t o a maxi mum 4 i nch hei ght at l east once a week dur i ng t he gr owi ng season, whet her or not ar ea i s v i s i bl e t o t he publ i c t o assi st i n r odent cont r ol .

Tr i m t he gr ass ar ound f ences at t i me of gr ass cut t i ng. Mai nt ai n gr ass or weeds on st ockpi l ed ear t h as descr i bed above.

3. 5. 5 Appear ance of Tr ai l er s

Tr ai l er s, used f or bot h of f i ce and mat er i al st or age pur poses, must have a c l ean, neat ext er i or appear ance and be i n good r epai r . Tr ai l er s whi ch ar e

Sect i on 01 50 00 Page 13 r ust ed, have peel i ng pai nt or ar e ot her wi se i n need of r epai r wi l l not be al l owed on s i t e unt i l det er mi ned sat i sf act or y by t he Cont r act i ng Of f i cer .

3. 5. 6 Wast e St or age

Pr ovi de dumpst er s or sui t abl e debr i s cont ai ner s. Pr event wi ndbl own t r ash, and keep dumpst er s c l osed, except when bei ng l oaded wi t h t r ash and debr i s.

Empt y s i t e dumpst er s at l east once a week, or as needed, at appr opr i at e of f s i t e l ocat i on t o keep t he s i t e f r ee of debr i s and t r ash. I f necessar y, pr ovi de 55 gal l on t r ash cont ai ner s t o col l ect debr i s i n t he const r uct i on s i t e ar ea. Ref er t o Sect i on 01 57 20. 01 29 ENVI RONMENTAL PROTECTI ON.

3. 5. 7 Fuel St or age and Fuel i ng Oper at i ons

Fuel , oi l , and l ubr i cant s must be st or ed i n a manner t hat pr event s spi l l s and evapor at i on. Ref er t o Sect i on 01 57 20. 01 29 ENVI RONMENTAL PROTECTI ON.

3. 6 GOVERNMENT FI ELD OFFI CE

Pr ovi de and i nst al l a Gover nment Fi el d Of f i ce ( Fi el d Of f i ce) at t he l ocat i on shown on t he dr awi ngs. Fi el d Of f i ce wi l l be occupi ed year - r ound and must be pr ovi ded wi t h: a heat i ng syst em capabl e of mai nt ai ni ng a uni f or m, mi ni mum t emper at ur e of 68 degr ees F t hr oughout al l occupi abl e spaces; oper abl e wi ndows wi t h scr…