W911KB20R0005-0001-Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Post virtual site visit information.

2. Change Solicitation to electronic submissions only and removing any requirement to submit hard copy proposals.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Apr-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911KB20R0005

X 9B. DATED (SEE ITEM 11)

20-Mar-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Apr-2020

CODE

U.S. ARMY ENGINEER DISTRICT, AK

CEPOA-CT (W911KB)

PO BOX 6898

JBER AK 99506-0898

W911KB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911KB20R00050001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001

Amendment 0001

1. A virtual site visit is included as part of this amendment. The site visit for Eielson AFB is a video titled “B.07.01 Eielson Site Visit HWF Tour.mp4” and the site visit for JBER is a Adobe file titled “B.07.01 JBER HW CAA Bldg 4314 Pictures.pdf.”

All questions regarding this site visit and solication should be emailed to the Contract Specialist and Contracting Officer by 8 April 2020 at 2:00PM Alaska Standard Time.

2. Due to recent COVID-19 pandemic, all request for hard copy files/documents are being removed from this solicitation. See changes to Solicitation Section L below.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

ADDENDUM

SECTION L (Alaska Fence to Fence) Instructions, Conditions, and Notices to Offerors or Respondents Addendum

INFORMATION TO OFFERORS (ITO) AND INSTRUCTIONS FOR PROPOSAL PREPARATION

1. PROGRAM STRUCTURE AND OBJECTIVES

This requirement is for a competitive, Firm-Fixed Price fence to fence (F2F) for environmental operations and services to support environmental compliance support activities, as identified in the Performance Work Statement (PWS), utilizing the tradeoff process permitted by FAR Part 15, Subpart 15.1, 15.101-1, and the source selection policies and procedures under FAR Subpart 15.3. This effort is being solicited under North American Industry Classification System (NAICS) code 562910, Environmental Remediation Services.

SITE VISIT: An In-person site visit will not be held due to the recent COVID-19 health concerns. The Government is working to put together a site visit presentation that will be published via an amendment to the solicitation. The site visit presentation is targeted to be posted on or around 31 March 2020.

2. GENERAL INSTRUCTIONS

a) The Offeror's proposal (prime contractor’s or JV’s, not sub-contractor proposals) must include all data and information requested by this Information to Offerors (ITO) and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the PWS and its Attachments and Enclosures. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the

Government's requirements but rather shall provide detailed rationale for the Offeror’s approach and address how the Offeror intends to meet and achieve these requirements. Offerors shall assume that the Government has no prior knowledge of the Offerors’ facilities, capabilities and experience, and that the Government will base its evaluation exclusively on the information presented in the Offeror's proposal;

however the Government reserves the right to utilize information obtained internally or from other sources such as Contractor Performance Assessment Reporting System (CPARS) during the past performance factor evaluation.

c) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

d) The proposal acceptance period is specified in the Validity Statement subsection, see below, of this section (Section L Addendum). The Offeror shall make a clear statement in Volume I of the proposal that the proposal is valid through this date.

e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain an electronic copy of all unsuccessful proposals.

2.1 General Information -Point of Contact

The Contracting Officer (KO) and Contract Specialist (CS) are the sole points of contact for this acquisition.

Address any questions or concerns you may have to the KO in writting. Written requests for clarification shall be sent to the KO at the address located below with a copy to the contract specialist. The KO and CS for this acquisition are as follows:

Contracting Officer:

Timothy L Clapp Phone (907) 753-2836 Email: Timothy.L.Clapp@usace.army.mil

Contract Specialist:

John L McComas III Phone: (907) 753-2593 Email: John.L.Mccomas@usace.army.mil

2.1.1 Debriefings

The KO will promptly notify Offerors of any decision to exclude them from the competitive range as required by FAR 15.503; whereupon excluded Offerors may request and elect to receive a pre-award or post-award debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a preaward debriefing or they may choose to wait until after the source selection decision to request a postaward debriefing. However, Offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The KO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR

15.503. Upon such notification, unsuccessful Offerors may request and receive a post-award debriefing in accordance with FAR 15.506. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable. The Government reserves the right to provide written debriefings in lieu of oral debriefings.

2.1.2 Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the KO in writing with supporting rationale as well as the remedies the Offeror is asking the KO to consider as related to the omission or error. The Offeror is reminded that the

Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.3 Discussions

The Government intends to evaluate proposals, and make the award of this contract, without discussions with the offerors, unless discussions are determined to be necessary.

2.1.4 Electronic Reference Documents

Government Furnished Information (GFI) documents will be available on the U.S. Air Force Civil Engineer Center (AFCEC) Administrative Record website at http://afcec.publicadmin- record.us.af.mil/. All other referenced documents for this solicitation are available on the Governmentwide Point of Entry website at https://beta.sam.gov or from the USACE Alaska District Office. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. Additional GFI documents too large for https://beta.sam.gov may be made available to all Offerors on compact disc (CD) or through other means.

Please contact the Contract Specialist listed above in order to request additional GFI.

2.1.5 Oral Presentations

Oral presentations will not be used for this requirement.

2.1.6 Organization/Number of Copies/Page Limits

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and provided electronically via DoD Safe as described in Table 2.2. The contents of each proposal volume are described in the ITO paragraph as noted in Table 2.2 below:

Table 2.2 Proposal Organization

Volume

ITO

Paragraph

Number

Title

Page Limit

Electronic Submission via DoD

Safe

I 3 VOLUME I - CONTRACT

DOCUMENTATION

3.1 Volume Organization

Unlimited

3.2 Contact Information

3.3 Executive Summary

3.4 Standard Proposal Information

3.5 Validity Statement

3.6 Organizational Conflict of

Interest Analysis and Mitigation Plan

3.7 Exceptions to Solicitation

Requirements

4 VOLUME II – TECHNICAL

4.1 Volume Organization

4.2 Standard Proposal Information

II

4.3 General Guidance

10 pages (excludes 11 X 17 inch single-sided pages for Summary Table)

4.4 Technical Factor 1-

Technical/Risk Approach

4.5 Technical Factor 2 –

Corporate Experience

4.6 Technical Factor 3 -

Management Approach

Resumes of Key Personnel: 2 pages each (12 pages total).

Professional registration certificates excluded.

Other Required Information: 4 pages Total: 16 pages

III

5 VOLUME III – – FACTOR 4

– PAST PERFORMANCE

5.1 Volume Organization Unlimited

5.2 Standard Proposal Information

5.3 Past Performance Summary 5

5.4 Organizational Structure

Change History

Unlimited

5.5 Past Performance Information

Sheets

No more than 10 (2 pages per project)

5.6 Past Performance

Questionnaires (PPQs)

Up to 5 completed PPQs 4 pages each plus up to 2 page narrative each.

Recognition documents excluded.

30 pages total.

5.7 Consent Letters

5.8 Client Authorization Letters

5.9 Specific Content

6 VOLUME IV – FACTOR 5 –

PRICE: SUBMIT IN A

IV

SEPARATE VOLUME

FROM THE TECHNICAL

PROPOSAL

6.1 Volume Organization

6.2 Standard Proposal Information

6.3 General Instructions

6.4 Completed Schedule B

2.3 Proposal Format

a) This section of the ITO provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal.

b) The Offeror's proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions.

c) All the requirements specified in this solicitation are mandatory.

d) The Offeror is representing its firm will perform all the requirements specified in the solicitation by submitting a proposal.

e) These instructions are intended to elicit brief and specific responses. However, simply stating that the Offeror understands and intends to comply with this effort or paraphrasing statements in the solicitation is inadequate.

f) The Offer shall comply with the requirements as stated in the solicitation.

2.3.1 Sufficient Detail

a) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims (e.g., demonstrated success of proposed technology through quantitative results and regulatory approval).

b) The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

2.3.2 Price Information

a) All pricing information shall be addressed ONLY in the Price Proposal Volume (Volume IV). The electronic version of Schedule B shall be in both Microsoft Excel, Word and a pdf. Prices shall be provided in whole-dollar amounts of Schedule B of the RFP. The Offeror shall provide the proposed total amount of construction for each Sub-Contract Line Item Number (sub-CLIN).

2.3.3 No Cross-Referencing

a) Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal.

b) Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal.

c) Each response to each Factor shall be self-contained. No cross-referencing between Factor responses is allowed.

2.3.4 Tab Indexing

a) Electronic tab indexing should be used to identify sections within each volume.

b) Electronic tabs for items identified in the Title column of Table 2.2 Proposal Organization shall be utilized.

c) Tabs do not count against the page limitations for their respective volumes.

d) Note: DO NOT include proposal information on tabs.

2.3.5 Table of Contents

a) Table of Contents.

i. Each volume shall contain a detailed table of contents to delineate the sub- sections within that volume.

b) Master Table of Contents.

i. Volume I, Contracting Documentation, shall contain a consolidation of the individual Tables of Contents for all Volumes (I through IV).

ii. A separate e-file of the Master Table of Contents shall be provided in accordance with Electronic Copy requirements in paragraph 2.3.9.3.

c) The Table of Contents will not count against the page limitations for their respective volumes.

2.3.6 List of Tables and Figures

a) Each volume should contain a list of all tables and figures within that volume.

b) The List of Tables and Figures will not count against the page limitations for their respective volumes.

2.3.7 Glossary of Abbreviations and Acronyms

a) Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

b) One glossary may be developed for the entire proposal and provided in each volume.

c) Glossaries do not count against the page limitations for their respective volumes.

2.3.8 Proposal Copies

a) All copies of an Offeror’s proposal must be submitted together.

b) All Prime and Team Member(s’) including subcontractors’ information must be incorporated into one coherent submittal.

c) Be sure to apply all appropriate markings including those prescribed in accordance with FAR

52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.3.11 Electronic Submission

General requirements

a) The content and page size of electronic copies must be IAW Table 2.2 above. For electronic submission, indicate in the file submission the Offeror’s name, volume number, and solicitation number and title. Use separate files to permit rapid location of all portions, including Factors, exhibits, annexes, and attachments, if any. All electronic copies should be submitted via DoD Safe to the Contracting Specialist and Contracting Officer identified above.

i. Electronic file directory titles and organization shall reflect the titles and organization of these instructions.

ii. Each directory shall contain a Microsoft Word file with the Master Table of Contents for that directory.

iii. The electronic submission will be used for proposal evaluation. Offerors shall ensure electronic submissions are virus free.

iv. Electronic copies of each volume shall be compatible with the following available Government equipment and software products:

- Windows compatible PCs

- Adobe Acrobat Reader

- 9.0 Microsoft Office 2007

- Microsoft Project 2007

v. Sound or video (e.g. MPEG) files shall not be embedded into the proposal files.

vi. A separate file shall be used for each volume.

b) Electronic Submissions additional requirements:

i. Complete electronic copies of all volumes shall be submitted in Adobe Acrobat Portable

Document File (PDF) searchable and selectable text format.

ii. A separate file shall be used for each volume.

iii. Each file shall be clearly marked as to volume number, Offeror's name, solicitation title, and solicitation number.

2.4 Page Format Restrictions and Limitations

2.4.1 Page Format

a) Unless otherwise specified, if printed by the Government, pages shall be 8.5 x 11 inches, not including foldouts.

b) Text pages should be portrait oriented. Graphics and tables may be landscape oriented if required to properly present the information.

c) Pages should be typed with single line spacing.

d) No condensed fonts allowed. Times New Roman, Arial, or similar font preferred. The font size used shall be no less than 10 point.

e) Margins on all four edges of each sheet will be at least one inch.

f) Proprietary statements, security markings, and page numbers can fall within the defined margin area.

g) Except for the Price Volume, each required section within a volume shall be numbered consecutively.

h) These page format restrictions shall apply to responses to Evaluation Notices (ENs).

2.4.2 Foldouts

a) Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics.

b) Foldout pages may not be used for pages of text.

c) Legible tables, charts, graphs, diagrams, schematics and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc.

d) These displays should be uncomplicated, legible and should not exceed 11 x 17 inches in size, if printed by the Government.

e) All information (except documentation numbers, classification markings, and page numbers) should be contained within an image area of 9 x 15-1/2 inches.

2.4.3 Page Limitations

a) Page limitations shall be treated as maximums.

b) Each side of each 8 ½ x 11 inch sheet that displays material, if printed by the Government, shall be counted as one (1) page for page limitation purposes.

c) Each side of each 11 x 17 inch sheet that displays printed material, if printed by the Government, shall be counted as two (2) pages for page limitation purposes.

d) Compliance with page count limits may be verified by the Government by printing the electronic copy.

e) If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

f) Page limitations shall be placed on responses to ENs. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offeror(s).

2.4.4 Technical Summary Table

The Technical Summary Table shall be submitted on 11 x 17 inch single-sided pages. Though these pages (Summary Table) are part of the Technical Approach they will not be counted against the number of pages allocated for the technical volume. The Summary Table shall also be provided electronically via CD or DVD in MicrosoftTM Excel compatible format. The spreadsheet shall not contain any hard-pressed numbers or locked cells or formulas.

2.4.5 Project Summary

Project summaries submitted for Factor 2, Corporate Experience, shall be submitted under the Technical Volume on up to ten, double-sided 8.5 X 11 inch pages. Each project must be contained on two (2) pages or less. Each side of a page used equals one page towards the page count.

2.4.6 Pages Counted

Each page shall be counted except the following:

a) Volume I – Contract Documentation

b) Volume IV – Pricing

c) Executive Summary

d) Cover pages

e) Table of Contents

f) List of tables and figures

g) Glossary of Acronyms and Abbreviations

h) Tabs

i) Dividers

j) Blank pages

k) Integrated Master Schedule (IMS)

l) Resumes

m) Technical Summary Table

3. VOLUME I - CONTRACT DOCUMENTATION

3.1 Volume Organization

a) Contact Information

b) Executive Summary

c) Standard Proposal Information

d) Validity Statement

e) Organizational Conflict of Interest (OCI) Analysis and Mitigation Plan

f) Exceptions to Solicitation Requirements

g) Master Table of Contents

h) Table of Contents

i) List of Tables and Figures

j) Glossary of Abbreviations and Acronyms

k) Teaming Arrangements and/or Letters of Intent

l) Exceptions to Terms and Conditions

m) Representations and Certifications

3.2 Contact Information

The Offeror shall identify the point of contact (POC) in the cover letter [name, phone number, and e-mail address] for any questions regarding the submitted proposal and the POC shall have authority to negotiate and bind the company.

3.3 Executive Summary

a) The Executive Summary is a concise narrative summary of the entire proposal, excluding price.

(i) The summary should include key mission capability features describing key technical, performance, and management features of the Offeror as outlined in the solicitation.

(ii) The summary should also include key contract features describing subcontractors, delivery schedules for the period of performance including schedules for the basic and all options.

b) The key mission capability features and key contract features shall tie in with Section M evaluation criteria.

c) Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

3.4 Standard Proposal Information

a) Provide a Master Table of Contents for the entire proposal (all volumes).

b) Provide a Table of Contents for Volume I per ITO paragraph 2.3.5.

c) Provide a List of Tables and Figures for Volume I per ITO paragraph 2.3.6.

d) Provide a Glossary of Abbreviations and Acronyms for Volume I per ITO paragraph 2.3.7.

3.5 Validity Statement

a) The cover letter shall include the Offeror’s proposal validity for 180 days after the suspense date for proposals.

b) The proposal acceptance period is specified in the SF 33, Page 1, Block 12 of the solicitation.

3.6 Organizational Conflict of Interest (OCI) Analysis and Mitigation Plan

a) If the Offeror (including Teaming Partners, subcontractors, subsidiaries, and legacy companies) performed any cleanup related work in the past/present at sites identified in as part of this requirement, the Offeror shall submit identifying information – scope, applicable sites, specific document titles and descriptions, and contract or task order number in Volume 1, Contract Documentation. The Offeror shall identify any potential OCI issues or appearance of any potential OCI the Offeror, (including all Teaming Partners, subcontractors, subsidiaries, and legacy companies) may have with respect to the scope of effort as outlined in the PWS. OCIs may exist at least in the following three ways:

Unequal access to information- access to non-public information that gives a contractor an unfair competitive advantage.

Biased ground rules- when a contractor has in some sense set the ground rules for another procurement action creating the potential that the contractor may have tilted the playing field in the new competition (usually toward its own strengths and away from its weaknesses).

Impaired objectivity - when the contract requires exercise of judgment and the independence of its judgment may be affected (e.g., when the contractor may be required to evaluate its own work in a way that could be adverse to its economic interests).

b) If the Offeror (including all Teaming Partners, subcontractors, subsidiaries, and legacy companies) performed past/present environmental compliance related work at the sites for this fence to fence, a mitigation plan shall be submitted in Volume I, Contract Documentation Volume to show how the Offeror will either satisfactorily mitigate or eliminate any potential OCI issues or appearance of any potential OCI. If the Offeror, including all Teaming Partners, subcontractors, subsidiaries, and legacy companies, has not performed any work on the sites included as part of this requirement, then the Offeror must so state.

c) Any submitted OCI analysis and plan will not be evaluated unless the Offeror is considered the Apparent Successful Offeror under the evaluation Factors listed in this RFP. If the OCI analysis and plan needs to be evaluated, the Government will determine if an OCI exists and whether adequate mitigation is proposed. If adequate mitigation is not proposed, the Government may engage in exchanges with the Apparent Successful Offeror to determine if the problems with the mitigation plan may be resolved. If an OCI exists that cannot be adequately mitigated, the Government may seek waiver of the OCI issue or may award to another Offeror who does not have an OCI, or who has an OCI and has submitted a mitigation plan that is adequate or may be made so after exchanges between the Government and the Offeror.

3.7 Exceptions to Solicitation Requirements

a) Offerors are required to meet all solicitation requirements, including all terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement or taking exception to a requirement may result in an offer being ineligible for award. Offerors shall clearly identify any exceptions to Terms and Conditions of the solicitation. Exceptions are strongly discouraged. Failure to comply with all terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

b) Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

c) Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

d) This information shall be provided in the format and content of Table 3.8. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table 3.8 – Solicitation Exceptions Solicitation Document

Paragraph/Page Requirement/Portion Rationale

Contract clause, solicitation paragraph, model contract, ITO, etc.

Applicable page and paragraph numbers

Identify the requirement or portion to which exception is taken

Justify why the requirement will not be met

4. VOLUME II – FACTOR 1: TECHNICAL

4.1 Volume Organization

The Technical volume shall be organized according to the following general outline:

a) Executive Summary (duplication of executive summary in Volume I, Contract Documentation)

b) Table of Contents

c) List of Table and Figures

d) Glossary of Acronyms and Abbreviations

e) Factor 1 – Technical/Risk Approach

f) Factor 2 – Corporate Experience

g) Factor 3 – Management Approach

4.2 Standard Proposal Information

a) Provide a duplicate copy of the Executive Summary narrative as required in Volume I, Contracting, ITO paragraph 3.3.

b) Provide a Table of Contents for Volume II per ITO paragraph 2.3.5.

c) Provide a List of Tables and Figures for Volume II per ITO paragraph 2.3.6.

d) Provide a Glossary of Abbreviations and Acronyms for Volume II per ITO paragraph 2.3.7.

4.3 General Guidance

The Technical Volume shall be specific and complete. In the Technical Volume, address the proposed approach to meeting the performance or capability requirements of each technical Factor.

a) Marketing presentations are not wanted and will not be evaluated. Offerors must demonstrate capabilities required for all evaluation factors.

b) Legibility, clarity, and coherence are very important.

c) Responses will be evaluated against Section M, Evaluation Factors.

d) Provide as specifically as possible, the actual methodology for accomplishing and satisfying the requirements.

e) All the requirements specified in the solicitation are mandatory. By proposal submission, Offeror is representing the Team will perform all the requirements specified in the solicitation. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

f) Technical Factors.

i) Include capabilities of Prime and Team Members.

ii) Describe the Offeror’s proposed strategic approach to meeting the requirements of each Technical Factor.

4.4 Factor 1: Technical/Risk Approach:

The Offeror shall submit a comprehensive technical approach that demonstrates achievement of the Performance Objectives in the Performance Period specified for each site in PWS Table 1: Performance Table. The comprehensive technical approach should describe how all of the Performance Objectives in the PWS and other applicable agreements will be met or exceeded, as well as identify and assess all risks of the proposed comprehensive technical approach and mitigation strategies and/or contingency plans. Risks include, but are not limited to, the potential for disruption of schedule, increased costs, degradation of performance, the need for increased Government oversight, or the likelihood of unsuccessful contract performance. Classify each risk in accordance with DoD Source Selection Procedures Table 1, Technical Risk Rating.

Provide the rationale for each risk and its rating, including quantitative estimates of the impact on cost, schedule, and performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (for example: PWS or specification requirements), whether or not those requirements are identified as Factors. Propose realistic risk mitigations strategies and contingency plans that will eliminate or reduce risk(s) to an acceptable level. The risk evaluation should include the decision logic, identified thresholds, and timing for implementation a mitigation strategy and/or contingency plan if the proposed approach proves incapable of meeting the Performance Objectives within the Performance Periods.

Summary Table: Provide a summary table including the following information for each site listed in the PWS: Installation, Performance Objective, Performance Period, Date of Achieving Performance Objective, and Brief Description of the Technical Approach. For proposal purposes, the Offeror may choose to group sites for which the Offeror is proposing the same technical approach. However, where the Offeror chooses to do group sites with regards to same technical approaches, the price information shall be provided on a per CLIN/sub-CLIN basis only.

Demonstrate ability to meet the unique requirements for conducting work at the Department of Defense Installations, to include remote Alaska, and meet the appropriate access and security requirements.

Include an Integrated Master Schedule (IMS) organized in a Work Breakdown Structure (WBS) aligned with the CLIN/Sub-CLIN Structure provided with the RFP, consistent with the Offeror’s proposed approach, and in accordance with the requirements in PWS Section 4.2. The IMS should:

o Present realistic timing and sequence of all activities and documents necessary to demonstrate achievement of the Performance Objectives within the Performance Periods.

o Demonstrate logical incorporation of realistic Government and Regulatory review periods as defined in the PWS.

o Identify timing of decision points addressing risk mitigation strategies and/or contingency plans.

4.5 Factor 2: Corporate Experience

Demonstrate recent (occurring within the past five years of proposal date), and relevant specialized experience, and technical competence in the Air Quality Compliance Program, Hazardous Materials Program, Hazardous Waste Program, Petroleum Oil and Lubricants Program, and Water Quality Compliance Program (as specified in Table 1:

Performance Requirements Summary of the PWS) through prior projects. The Offeror shall submit a maximum of five (5) contract/task order (TO) summaries (narratives) demonstrating examples of relevant experience as it relates to the requirements of the PWS. The Government will not consider experience on a contract/TO that concluded more than five (5) years prior to the date of this solicitation. For contracts/TOs that are actively being performed, performance must be substantially complete (minimum 50% complete as of the date of solicitation) to be evaluated under this Factor 2. Contracts/TOs submitted by the Offeror should be the most relevant in demonstrating their experience and capability to perform the proposed effort. At least three (3) of the five (5) example projects must be from the Prime Contractor. Include the exact same contract/TO summaries in the volume for Factor 4, Past Performance.

Contract/TO Summary Submissions should include the following:

The individual task order or stand-alone contract number.

Title of the project and a brief description of the effort including the characteristics or aspects of the project that the Government will consider in determining relevance. Focus on the PWS aspects identified in the Technical/Risk Factor.

Number of environmental sites.

Type of contract/pricing arrangement, i.e. Firm Fixed Price (FFP), Time and Materials (T&M), Cost Plus Fixed Fee (CPFF), etc.

Original award amount and final total dollar amount (or estimate at completion) including modifications and options (with reasons for any changes in dollar amounts). If the project is currently ongoing, provide the percent complete (must be greater than or equal to 50%) at the time of proposal submission.

Original and final period of performance (start and end dates).

Current contract points of contact (POCs). Provide a current e-mail address and phone number.

Provide a minimum of two Government POCs. Whenever possible, provide one from the technical or program management community and one from the contracting community. For commercial efforts, provide similar points of contact.

Relevancy the supplied project has to this task order.

Key Personnel (Identified in factor 3) who participated in the project(s).

Whether the project was completed on-time, within budget and whether or not the Offeror encountered any performance issues or challenges. If performance issues or challenges did arise in meeting the requirements, provide information on how they were addressed by the Offeror.

4.6 Factor 3: Management Approach

Submit a detailed management plan describing how the Offeror will manage performance of the contract in order to achieve the Performance Objectives within the Performance Periods and ensure quality services and deliverables.

The detailed management plan should include the following information:

A description of a qualified field and management team, including key personnel, subcontractors, and other relevant team members with identification of roles, responsibilities, and communication strategies demonstrating efficient and effective management of the contract performance.

An organizational chart.

Key personnel meeting the requirements identified in Table 2 Recommended Labor Category Experience in the PWS. The following key personnel must be fulfilled by the Prime Contractor:

Program Manager and Project Manager. The remaining key personnel may be fulfilled by a teaming partner or a specialized consultant/Subcontractor; however, they shall not be a second- or third-tier Subcontractor: Program Chemist and Public Affairs Officer.

Organization chart/table which identifies staff positions filled by its own employees or by subcontractor employees (by name or company name when known). At a minimum, the positions of Program Manager and Project Manager shall be Prime Contractor Employees. The supplied organization chart/table should detail lines of authority and include Key Personnel’s physical work location.

Qualifications of all proposed management, technical onsite, and reach back personnel (to include subcontractors) for supporting the requirements outlined in the PWS, and the ability to meet the Government’s requested Period of Performance (PoP); support personnel should be near the location needing the support.

A description of how the Offeror successfully implemented the proposed remediation technologies on similar projects/sites submitted for Factors 2 and 4 of this soliciation.

Describe Offeror’s procedures/processes to ensure high-quality services and deliverables. At a minimum, the Offeror shouldl include procedures/processes that address the following:

o change management o prime and subcontractor staffing management o sampling and analysis o health and safety

Describe how communication between stakeholders (Air Force, USACE, Offeror, Regulators, and Community) will be maintained.

Identify risks to management approach success, and how Offeror will monitor and eliminate or mitigate risks.

Key Personnel Qualifications: The Offeror shall submit resumes and evidence of relevant professional certifications of no more than three (2) pages each not including evidence of relevant professional registration(s) for the following key personnel:

Program Manager

Project Manager

Project Manager

Senior Environmental Scientists/Engineer

Senior Environmental Scientists/Engineer

Senior Environmental Scientists/Engineer

5. VOLUME III PAST PERFORMANCE (FACTOR 4)

5.1 Volume organization

a) Executive Summary (duplication of executive summary in Volume I, Contract Documentation)

b) Table of Contents

c) List of Tables and Figures

d) Glossary of Abbreviations and Acronyms

e) Present/Past Performance Summary

f) Organization Structure Change History

g) Past Performance Information Sheet

h) Present/Past Performance Questionnaires (PPQ) (Attachment L-2)

i) Consent Letter(s)

j) Client Authorization Letter(s)

5.2 Standard Proposal Information

a) Provide a Table of Contents for Volume III per ITO paragraph 2.3.5.

b) Provide a List of Tables and Figures for Volume III per ITO paragraph 2.3.6.

c) Provide a Glossary of Abbreviations and Acronyms for Volume III per ITO paragraph 2.3.7.

5.3 Past Performance Summary

a) Describe the role of the Prime and each team member that will perform the requirements of the Alaska fence to fence requirements and identify the percentage of the proposed effort each will perform.

b) Discuss how the summaries/projects submitted for evaluation under Factor 2 demonstrate the Offeror’s ability to meet the Technical Sub-factors.

Factor 1: Technical/Risk Approach Factor 2: Corporate Experience Factor 3: Management Approach

c) This information is to assist the evaluators in determining the relevance of projects submitted for past performance evaluation by confirming the role of the team member compared to the scope of the projects submitted for evaluation.

5.4 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection.

As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of the Offeror (including Prime Contractor and all teaming partners). A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts submitted for past performance evaluation/performance confidence assessment.

5.5 Past Performance Information Sheets

Provide copies of the project summaries submitted under Factor 2 Corporate Experience as a part of the submission for this Factor 4. Projects must demonstrate relevant experience in that projects submitted are of a nature similar to the efforts addressed under this solicitation in terms of size, scope, and technical and regulatory complexity in accordance with the requirements outlined in the PWS. The Government will not consider performance on a project that concluded more than five (5) years prior to the date of the solicitation. For projects that are actively being performed, performance must be substantially complete (minimum 50% complete as of the date of solicitation).

Information provided in the Past Performance Information (PPI) Sheets will assist the Government in determining both the relevance and confidence ratings for past performance.

5.6 Past Performance Questionnaires (PPQs)

a) Submit the information shown in the project summaries for each relevant project identified in Factor 2 – Corporate Experience and in accordance with (IAW) Section 5.6. The responsibility to track and ensure the completion/submission of the PPQ rests solely with the Offeror. Offerors shall ensure that the information is submitted directly to the Contract Specialist, John McComas, John.L.Mccomas@usace.army.mil. The PPQ form is included as Attachment L-2 to this solicitation.

b) Even though the assessment of Past Performance is separate and distinct from Determination of Responsibility required by FAR 9, past performance information contained herein may be used to support the Determination of Responsibility for the successful Offeror.

c) Information provided on PPQs assist the Government in determining both the relevance and confidence ratings for past performance.

5.7 Consent Letters

Provide original consent letters from each team member and/or joint venture partner. This letter allows the release of team member adverse present/past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a non-federal Government customer, the Offeror shall also submit a client authorization letter (see below), authorizing release to the Government of requested information on the Offeror's performance. Offerors are advised that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance.

5.8 Client Authorization Letters

a) Provide original client authorization letters for the Prime and each team member and/or joint venture partner who identifies present/past performance efforts for a commercial customer. This letter allows the release of Prime and team member present/past performance information from the non-federal Government customer to the Government.

b) The Prime and each team member and/or joint venture partner shall execute a Client Authorization Letter for non-federal Government customers.

c) Client authorization letters are evaluated only to the extent that they are complete and present for each team member, and/or joint venture partner that presented past performance information for a non-federal Government customer in the proposal.

5.9 Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. Clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified.

6. VOLUME IV – PRICE (FACTOR 5)

6.1 Volume Organization

a) Table of Contents

b) List of Tables and Figures

c) Glossary of Abbreviations and Acronyms

d) Exceptions, Assumptions, and Rationale

6.2 Standard Proposal Information

a) Provide a Table of Contents for Volume IV per ITO paragraph 2.3.5.

b) Provide a List of Tables and Figures for Volume IV per ITO paragraph 2.3.6.

c) Provide a Glossary of Abbreviations and Acronyms for Volume IV per ITO paragraph 2.3.7.

6.3 General Instructions

a) These instructions are to assist the Offeror in submitting price information.

b) Compliance with these instructions is mandatory.

c) Failure to comply may render the proposal ineligible for award.

d) Data beyond that required by this instruction shall not be submitted, unless it is considered essential to document or support the price.

e) All information relating to the proposed price must be included in the section of the proposal designated as the price volume.

f) Adequate price competition is anticipated which, in accordance with FAR 15.305(a)(1), will establish price reasonableness. However, if after receipt of proposals, the PCO determines that there is inadequate price competition, and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit certified cost or pricing data.

g) Unrealistically low or high proposed labor rates may be grounds for eliminating a proposal from the competition.

h) The Offeror shall propose a price on a FFP basis in accordance with the proposed Contract Line Item (CLIN)/Sub-CLIN structure. The total price proposed shall be inclusive of all options.

6.4 Submission of Complete Schedule B

Schedule B, as included in this RFP, contains parent CLINs for each site included in the PWS for this requirement.

Parent CLINs shall not be altered. Sub-CLINs will be utilized IAW the attached sub-CLIN structure. Prices proposed for Sub-CLINs must equal the parent CLIN total proposed for the applicable site. Prices for all PWS performance objectives must be included for offeror to be eligible for award (proposals for only some of the requirements will not accepted).

LIST OF SECTION L ATTACHMENTS

L-1 Present/Past Performance Questionnaires (PPQ)

PAST PERFORMANCE QUESTIONAIRE

The Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for up to three relevant projects. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, John McComas via email at John.L.Mccomas@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs.

However, this does not preclude the Government from utilizing previously submitted PPQ Information in the past performance evaluation.

Also include performance recognition documents received within the last seven (7) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contr…