RFI Questions for W9115125RA007 Work Reception_1.pdf
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- Attached to
- Work Reception, Computer Aided Design and Drafting (CADD), Geographic Information Systems (GIS) Services Federal contract opportunity
- Solicitation number
- W9115125RA007
About this file
This document contains a comprehensive set of questions and answers (Q&A) for Solicitation W9115125RA007 for Work Reception, CADD, and GIS services at Fort Cavazos. The Q&A covers technical and administrative details about the contract requirements, including key personnel, software specifications, data management, and proposal submission guidelines. Critical technical details include the requirement to use MicroStation, Open Roads, and Adobe Illustrator, collect GIS data with sub-meter accuracy, convert GIS data to CADD, and operate on a DoD network with Common Access Card (CAC) access. The GIS lead must have the ability to receive a Secret Clearance, and all personnel are required to work on-site full-time.
Proposal submission guidelines specify that all submissions must be sent to the Contracting Officer Ryan Hoover and Contracting Specialist Imelda Perry, with both redacted and unredacted versions of volumes I, II, and III. Key personnel are limited to a Project Manager and Alternate Project Manager, and their resumes should detail job descriptions, educational background, experience, certifications, and qualifications aligned with the Performance Work Statement (PWS). The government will evaluate the GIS team based on accuracy, response time, quality, and completeness. An amendment is forthcoming to clarify page limits for Volume III and submission requirements.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Final Questions.pdf | ||
| Solicitation Amendment W9115125RA0070001 SF 30 2 (2).pdf | ||
| New RFI Questions W9115125RA007.pdf | ||
| Performance Assessment Questionnaire.docx | DOCX document | |
| Solicitation - W9115125RA007.pdf |
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Text version
Questions from Potential Vendors for Solicitation W9115125RA007- Work Reception/CADD/GIS
Q. Will the contractor be expected to update ePRISMS from the CADD data?
A. No
Q. Are the PM and Alternate PM the only Key personnel. What are the educational requirements for Key Personnel?
A. Yes. Each resume should include job descriptions, educational background, experience, certifications, and qualifications that align with the scope of work in the PWS, covering the scale of work required at Fort Cavazos
Q. 5.2.3 If you’re collecting data with GIS Survey grade equipment are you expected to convert the GIS Data to CADD?
A. Yes
Q. Is it expected that the project manager will also function as the IGI&S Manger for the installation?
Q. Is there a defined data schema or CADD standard that aligns with GIS (e.g., layer naming conventions)?
A. Yes, DPW has an established CADD SOP
Q. What Bentley software is required—MicroStation, OpenBuildings, OpenRoads, etc.?
A. MicroStation, Open Roads, Adobe Illustrator
Q. Will the database-enabled CADD system be linked with the GIS geodatabase?
A. No
Q. What GPS equipment standards are expected (e.g., sub-meter, centimeter accuracy)?
A. Sub-meter for GIS data collection.
Q. What Bentley Suite components are used for database support (ProjectWise, OpenCities Map, etc.)?
A. MicroStation, Open Roads, Adobe Illustrator
Q. Are CADD and GIS databases expected to share the same infrastructure (e.g., SQL Server backend)?
A. Not Currently
Q. Is there an expectation to integrate or display CADD data on GIS dashboards or portals?
Q. Is the Spatial Data Engine (SDE) hosted on-premise or in a cloud environment? Is it a part of the AIGP expansion?
A. SDE is currently on a virtual server. IGIS AIGP migration will happen estimated 2026.
Q. What version of ArcGIS Enterprise or Pro is currently used? Any plans to upgrade?
A. Currently running enterprise 10.9.1 with plans to move to 11.X in the future. Currently ArcPro version is 2.9.X with plans to move to 3.X in the future.
Q. Will access to historical datasets or legacy formats be available for cross-checking?
Q. What version of SDSFIE is the geodatabase currently in?
A. 4.02 Gold Army Adaptation
Q. Are we expected to interface with Army systems like PAVER/RAILER using GIS workflows?
Q. What is the authoritative source for real property and facility data (GFEBS, RPLANS, etc.)?
A. GFEBS/HQIIS
Q. How are construction project shapefiles created—are contractors required to submit geospatial data?
A. Provide basic planning GIS data for site surveys from requesting A/E firms.
Q. Will GIS be used to track project lifecycles from planning to completion?
Q. What are the update frequencies and data sources for stormwater, traffic, and vegetation layers?
A. Stormwater and traffic are continuous with a combination of sources (as-built drawings or field data collection). Vegetation would be developed as the installation receives updated raster data for classification
Q. Will GIS support scenario-based planning (stationing, reduction, land use)?
Q. Who defines symbology and classification for CAMPS or Master Planning layers?
A. IGI&S and DPW Master Planning
Q. Are there defined SOPs for trouble tickets or GIS user support that the contractor is expected to follow or are we allowed to utilize our own SOPs?
A. GIS doesn’t have defined SOPs
Q. How many GIS professionals are anticipated? How many CADD professionals are anticipated?
A. The contractor shall define the staffing levels needed to meet PWS requirements.
Q. Are there established technical review checklists for spatial deliverables (e.g., map books, site plans) or is the contractor allowed to use their own?
A. IGIS office approval of all deliverables to customers.
Q. Will GIS staff be granted access to secure systems (i.e., need for clearance)?
A. GIS staff will operate on a DoD network and require the ability to receive a Common Access Card (CAC) for network access. A Clearance required for team lead.
Q. What performance metrics (e.g., map accuracy, response time) will the GIS team be evaluated on?
A. Accuracy, response time, quality, completeness
Q. Page 85 of the solicitation states, "The offeror shall provide resumes and commitment letters for key personnel." Please provide the total employees and titles of positions that the Government considers key personnel.
A. Project Manager and Alternate Project Manager.
Q. How many full-time personnel currently support the Work Reception task
A. Unfortunately, we are not authorized to disclose this information.
Q. How many full-time personnel currently support the CADD task?
Q. How many full-time personnel currently support the GIS task?
Q. Are all personnel required to work on-site full-time?
Q. Could you please confirm if the contractor responding to this requirement must currently have Secret Clearance to be considered for award?
A. GIS lead requires the ability to receive a Secret Clearance.
Q. Can provide a copy of Attachment 2 – Past Performance Questionnaire in Microsoft Word or other editable format to make it easier for our Contracting Officers to complete it?
A. A copy of the Past Performance Questionnaire (PPQ) will be added.
Q. Do letters of commitment and resumes count toward the 25-page limit for Volume II - Mission Capability, or can they be submitted as an appendix?
A. Letters of commitment and resumes may be submitted as an appendix.
Q. Please confirm if a CPARS can be submitted in place of Attachment 2 Past Performance Questionnaire, as new PPQs can be difficult to have completed when there are staff transitions, turnovers, deployments, early retirements, etc.
A. A CPARS may be submitted in conjunction with the Past Performance Questionnaire (PPQ) explaining why the CPARS is being submitted instead of the PPQ.
Q. Please confirm if PPQs should be submitted as separate attachments or if they can be included in the Volume III Past Performance PDF with other volume requirements.
A. PPQs shall be included in Volume III.
Q. Page 83 of the solicitation notes that there is a 10-page limit to Volume III Past Performance; however, page 85 states there is no limit for this volume. Please clarify.
A. There will be an amendment forthcoming to update the page limits in Vol. III to unlimited.
Q. Page 81 of the solicitation states, "Proposals shall be submitted electronically at the Government's point of entry on SAM.gov." Please confirm if this means that the proposal should be submitted via email to the points of contact listed on SAM.gov (Ryan Hoover, ryan.d.hoover.civ@army.mil and Imelda Perry, imelda.perry.civ@army.mil).
mailto:ryan.d.hoover.civ@army.mil mailto:imelda.perry.civ@army.mil
A. All submissions shall be submitted to the Contracting Officer (KO) Ryan Hoover, ryan.d.hoover.civ@army.mil and the Contracting Specialist (KS) Imelda Perry, Imelda.perry.civ@army.mil The submissions shall include one redacted and one unredacted version of volumes I, II, and III. The redacted version shall omit any proprietary information. Any submission of proprietary information in the redacted version may result in the disqualification of the proposal. There will be an amendment forthcoming to reflect this change.
mailto:ryan.d.hoover.civ@army.mil mailto:Imelda.perry.civ@army.mil
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