New RFI Questions W9115125RA007.pdf

Solicitation Document Reference Question Answer

1.PWS Section 1.6.15

PWS 1.6.15 states, “The Contractor will not be required to travel to locations on Fort Cavazos other than the designated work location (building 4612).”; however GIS Task Area PWS section 5.3.1 outlines specific contractor tasks and responsibilities that will require contractors to Frequently travel around and across the base with GPS Survey-Grade equipment to collect accurate data. Furthermore, PWS Section 1.1 states that the contractor is required to provide all Transportation, Tools, and materials.

With the amount of travel and equipment that would need to be on site as measurements and data is being collected, is there a requirement for a contractor to purchase and maintain a vehicle/van to provide these services and transport equipment around the base?

Per PWS 1.1 contractor shall provide all transportation.

2. PWS Section 3.0-4.7

PWS Section 3.1.3 states that the government will will NOT furnish "common tools of the trade".

PWS section 4.4 states that the contractor will furnish these "common tools of the trade".

PWS section 4.7 states that "data shall be collected by means of "GPS Survey-grade equipement", and that survey equipement, and incidental components are considered "common tools of the trade".

What specific survey equipment is required? Will the contractor be required to purcchase and maintain equipment such as a "total station", GPS receivers, rover rods, poles, bipods/tripods, and antennae?

Additionally the inclusion of FAR 52.240-1 "Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities" indicates that a UAS is also a requirment under "common tools of the trade". Is the contractor required to furnish and maintain a GPS Survey-Grade UAS/drone upon contract award?

Contractor shall provide all survey equipment required to meet all PWS data requirements. No, contractor is not required to maintain or provide a GPS survey grade UAS / drone.

PWS Section 1.6.19/ Section L - Instructions, Conditions, & Notices to Offerors or Quoters Paragraph (4)

The phase-in and phase out periods are broken out on government provided CLIN structure/tables, does the customer request that these periods be priced out on separate CLINS as the tables suggest, than the rest of the months during base and last option years? Will any equipment/vehicles/materials, internet etc. need to be priced WITH Labor as a Firm Fixed Price in that CLIN or can the contractor propose a materials CLIN to cover Internet subscriptions, vehicles, fuel, and initial equipment purchases?

Firm fixed price only.

PWS 1.6.1.1, Section L.3.b.(3)b.

Please clarify if the Qualify Control Plan needs to be submitted with the proposal or submitted 30 days after award (as per PWS 1.6.1.1). The Quality Control Plan will be submitted 30 days after award per PWS 1.61.1.

L.C.2.e Are the resumes and letters of commitment included in the page count? Letters and commitment resumes may be submitted as an appendix.

L.C.b. Table 2 & L.3.c.ii

L.C.b. Table 2 states that Volume III Past Performance has a 10-page limit, yet section L.3.c.ii. states that the past performance volume has no page limit. Can the Government please clarify if the Past Performance volume has a page limit?

There will be an amendment forthcoming to update the page limits in Vol. III to None (unlimited).

US Army General Order NO. 2025-14 In response to the Headquarters Department of the Army General Order NO. 2025-14 on 11 June 2025 redesignating Fort Cavazos as Fort Hood, will the PWS and RFP documents for this solicitation be updated to reflect the new installation name designation? The name change will be reflected in the award.

1.6.1.1 Quality Control Plan (QCP) RFP Section 1.6.1.1 states "The QCP shall be submitted within thirty (30) days of contract award." However, the QCP is part of Volume II, Subfactor (1). Is Section 1.6.1.1 incorrect? The Quality Control Plan will be submitted 30 days after award per PWS 1.61.1.

5.2.3 Data Collection Will the government provide any GPS survey-grade equipment?

No L.C.3.c.v.vi Past Performance Questionnaire RFP Section L.C.3.v.vi states "The offeror shall forward a copy of the Past Performance Questionnaire to the points of contact ,the KO and KS, prior to the 12:00pm CST June 23, 2025

RFP closing date. Any questionnaires not returned directly to the KO and KS will not be reviewed and evaluated." However, in the RFI Questions released on 6/13/2025, it states that "PPQs shall be included in Volume III." Can the government clarify whether PPQs should still be emailed to contract POCs? If this is true, how are they also supposed to be included in Volume III? Offerors may email PPQs to KO and KS

1.7 Project Manager RFP Section 1.7.1 states "The Contractor shall designate an alternate who shall be authorized to act on behalf of the Contractor in the absence of the Project Manager or when the Project Manager is not available through electronic communications means within 1 hour." Can the government confirm if the APM is an additional duty or expected to be a stand alone position? Is the APM an onsite position? Alternate Program Manager is an additional duty. This is an onsite position.

Section L.2/Section II and Section III

For Past Performance, Section L, Table 2, states the limit is 10 pages, yet it also states: "This volume has no page limitation". Can the Government clarify whether each PP example is limited to 3 pages with the summary page limit is 1 or if the entire Past Performance volume has no limit? The entire Past Performance Volume has no page limit.

Section C.1.6.6.1

What are the current job titles and number of incumbent staff working under the existing contract at Fort Cavazos?

Cannot be provided.

Section C.1.6.6.1

Can the Government provide additional workload or volume metrics to help determine the level of effort for 24/7 Work Reception support—e.g., average number of daily, weekly, or monthly calls received by DMO staff? The average number of monthly calls received are 5000.

QUESTION AND ANSWER DOCUMENT

Solicitation # W9115125RA007 Work Reception, Computer Aided Drafting and Design, Geographic Information System

TBD

Section C 4.7

The solicitation references survey-grade equipment as common tools of the trade: "Data shall be collected by means of GPS survey-grade equipment. Survey equipment and incidental components shall be considered "common tools of trade" and will not be furnished by the government". Can the Government clarify how often survey-grade equipment is required?

There are approximately 300 plus field verification annually.

1. PWS Section 1.6.15

PWS 1.6.15 states, “The Contractor will not be required to travel to locations on Fort Cavazos other than the designated work location (building 4612).”; however GIS Task Area PWS section 5.3.1 outlines specific contractor tasks and responsibilities that will require contractors to Frequently travel around and across the base with GPS Survey-Grade equipment to collect accurate data. Furthermore, PWS Section 1.1 states that the contractor is required to provide all Transportation, Tools, and materials. With the amount of travel and equipment that would need to be on site as measurements and data is being collected, is there a requirement for a contractor to purchase and maintain a vehicle/van to provide these services and transport equipment around the base? Per PWS 1.1 contractor shall provide all transportation.

2. PWS Section 3.0-4.7

PWS Section 3.1.3 states that the government will will NOT furnish "common tools of the trade".

PWS section 4.4 states that the contractor will furnish these "common tools of the trade".

PWS section 4.7 states that "data shall be collected by means of "GPS Survey-grade equipement", and that survey equipement, and incidental components are considered "common tools of the trade".

What specific survey equipment is required? Will the contractor be required to purcchase and maintain equipment such as a "total station", GPS receivers, rover rods, poles, bipods/tripods, and antennae?

Additionally the inclusion of FAR 52.240-1 "Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities" indicates that a UAS is also a requirment under "common tools of the trade". Is the contractor required to furnish and maintain a GPS Survey-Grade UAS/drone upon contract award?

Contractor shall provide all survey equipment required to meet all PWS data requirements. No, contractor is not required to maintain or provide a GPS survey grade UAS / drone.

PWS Section 1.6.19/ Section L - Instructions, Conditions, & Notices to Offerors or Quoters Paragraph (4)

The phase-in and phase out periods are broken out on government provided CLIN structure/tables, does the customer request that these periods be priced out on separate CLINS as the tables suggest, than the rest of the months during base and last option years? Will any equipment/vehicles/materials, internet etc. need to be priced WITH Labor as a Firm Fixed Price in that CLIN or can the contractor propose a materials CLIN to cover Internet subscriptions, vehicles, fuel, and initial equipment purchases? Firm fixed price only.

PWS 1.6.1.1, Section L.3.b.(3)b. Please clarify if the Qualify Control Plan needs to be submitted with the proposal or submitted 30 days after award (as per PWS 1.6.1.1).

The Quality Control Plan will be submitted 30 days after award per PWS

1.61.1.

L.C.2.e Are the resumes and letters of commitment included in the page count? Letters and commitment resumes may be submitted as an appendix.

L.C.b. Table 2 & L.3.c.ii L.C.b. Table 2 states that Volume III Past Performance has a 10-page limit, yet section L.3.c.ii. states that the past performance volume has no page limit. Can the Government please clarify if the Past Performance volume has a page limit?

There will be an amendment forthcoming to update the page limits in Vol. III to None (unlimited).

US Army General Order NO. 2025-14 In response to the Headquarters Department of the Army General Order NO. 2025-14 on 11 June 2025 redesignating Fort Cavazos as Fort Hood, will the PWS and RFP documents for this solicitation be updated to reflect the new installation name designation? The name will change will reflect on the award Is there an incumbent contractor? If so, what is its name and contract number? Yes. Sorry we can not disclose that information

If there is an incumbent contractor, has the scope or size of the contract changed in any nontrivial way between the incumbent contract and the present solicitation?

As stated there is an incumbet contractor. NO

If there is no incumbent contractor, then are there existing contractor(s) that are doing some of the work of this PWS? If so, what are their name(s) and contract number(s)?

There is an incumbent.

If there is no incumbent contractor, then are there existing contractor(s) that are doing some of the work of this PWS? If so, what are their name(s) and contract number(s)? There is an incumbent.

If there are no contractors doing any of the work currently, then how is the work of the PWS being done? Or is it not being done at all? There is an incumbent.

If the work of the PWS is not being done at all right now, then is there a backlog that the incoming contractor will have to handle? If so, please explain and describe how much of a backlog there is. There is an incumbent.

If there is an incumbent contract, is the scope and estimated workload for the present solicitation approximately the same as for the incumbent contract?

YES

PWS 5.1 Please provide 12‑month historical data showing average hourly and peak call volumes for DMO/OWO requests so we can right‑size 24/7 staffing. Average 8 , during peak 15.

PWS 5.1 What are the average and maximum daily numbers of Labor & Equipment (L&E) forms processed? Average Daily 600 , during maximum 820.

PWS 5.1

Which telephone/ACD platform and call‑recording system are now in use, and will the Government furnish the associated licenses or hardware?

There is no call recording system in use now. Government will provide all GFP listed in PWS 3.1

PWS 5.1 Which release versions of GFEBS and ArMA will be in place during performance, and will user accounts be provided at no cost? Release versions could change, government provides user accounts.

PWS 5.1.3 & 1.6.6.1

Can the Government share a defined “maximum surge” scenario (e.g., severe weather) and the minimum staffing level the Government expects during such surges?

Sever weather would be considered a "maximum surge" scenario. The Governmnet requires all PWS requirements to be met, the contractor shall decide adequate staffing numbers to provide during normal and "maximum surge" scenarios.

PWS 5.2.3

How many GPS field‑data‑collection taskings (hours or work orders) are forecasted per year, and what share occur outside normal duty hours?

Approximately 310 work orders, with no outside normal duty hours.

Past Performance Page Limit Table 2 shows a 10‑page limit, but L § c(ii) later states “no page limitation.” Please confirm the correct limit and whether the “up‑to‑3‑page” narratives per reference are inside or outside that limit.

There will be an amendment forthcoming to update the page limits in Vol. III to None (unlimited). The "up-to-3-page naratives are included.

SAM.gov Uploads

Is there a single‑file size limit for uploads, and will DOD SAFE automatically be authorized when that limit is exceeded?

If you anticipate difficulty uploading your complete offer package due to file size restrictions, please notify Imelda Perry (imelda.perry.civ@army.mil) prior to the submission deadline.

PWS 5.1 a. What was the average talk/handle time per Work‑Reception call during the last 12 months? We do not have historical data with this information.

PWS 5.1.2

b. Provide monthly counts of ArMA cases opened last year and the share initiated by phone vs email.

All DMO's are created thru ArMA, average monthly DMO's 5000, approximately 65 DMO's monthly are initiated from the Web.

PWS 5.1 c. Can the government share how many ICE comments required contractor responses in the most recent 12‑month period? Average 2

PWS 5.2.5

d. Give quarterly totals of new drawings, drawing revisions, and large‑format graphics produced last year, with an indication of typical complexity (simple / complex split).

Average 1200 individual CAD drawings per year , with varying levels of complexity.

PWS 5.2.5 & 5.2.13

e. What is the current record count or file size of the Bentley CADD database, and how many complete maintenance cycles does DPW expect per year?

Database is not regularly maintained files are updated per building visits throughout the year approximately 350 per year.

PWS 5.2.6 f. How many custom “Way‑Ahead” CADD enhancement projects were commissioned last year, and what was the average level‑of‑effort per project? Approximately 2-3 annually and they average in level -of-effort .

PWS 5.3

g. Please provide the annual count of GIS analytical task packages (maps, web apps, spatial analyses) completed during the last 12 months.

PWS 5.3

h. Approximately how many concurrent end‑users rely on the enterprise GIS for daily operations (to gauge help‑desk load)?

Multiple GIS users across the installation, approximately 30 end-users a day would require assistance

PWS 5.3.2 & 5.2.3 i. How many GPS/field‑data‑collection events occurred last year that required GIS support, and what was the average field time per event Approximately 48, varies between 2-4 hours.

PWS 5.4 & 5.5

Beyond the weekly staff meeting, how many IPRs, charrettes, or other scheduled coordination meetings were held with the incumbent in the past year?

Meetings the incumbent are required to attend are infrequent in nature. An approximate number of meetings would be less than 50 a year.

PWS 1.6.20

For each mandatory course (AT‑Level I, IA Cyber, OPSEC I, TARP, iWATCH), can the Government share the published seat‑time so we can budget paid training hours?

2 Hours

PWS 1.6.19

How many incumbent staff (by functional area) will be available for shadowing during the 30‑day Phase‑In?

Per the current PWS the contractor shall continue to perform all tasks as required, meaning the full staff would be available.

PWS 1.6.6.1 & 5.1

Please confirm that all offerors must staff live dispatcher positions 24 hours × 7 days (no IVR/voicemail solutions) in order to meet the 30‑second answer/10‑minute dispatch standard and be considered responsive. No IVR / voicemail solutions will be available.

Please confirm that services on all 11 Federal holidays must be delivered at the same performance level and are to be included in the firm‑fixed price (no separate holiday

CLINs) in order to be responsive. Yes, per PWS 5.1.3

PWS 1.6.9.6 &1.6.10

Please confirm that offerors must propose that all production CADD and GIS work must be performed on‑site at Fort Cavazos using Government‑furnished workstations and network (i.e., no off‑site telework is permitted) in order to be responsive. Please confirm which Volume Attachment 3, Cover Letter should be submitted in, and confirm that the offeror is not to edit Attachment 3, Cover Letter? The Cover Letter, Attachment 3, does not need to be submitted.

PWS 1.6.1.1

States that a Quality Control Plan will be due within 30 days of contract award. However, in section B. Evaluation Criteria, the solicitation states “Quality Control Plan (QCP):

The Offeror shall provide a quality control plan that includes all items listed in the PWS.” Is the Quality Control Plan due 30 days after award or along with the proposal?

The Quality Control Plan will be submitted 30 days after award per PWS 1.61.1.

In the first round of Questions and Answers, when the Government was asked about the staffing levels, the response was that “The contractor shall define the staffing levels needed to meet PWS requirements.” In order to be able to define staffing levels, there would need to be quantitative information in the PWS. Quantitative information is needed for both number of personnel as well as number of GPS units. To gather the quantitative information, can the Government please provide the following: Please see answers below.

PWS 5.2.3

How many field days of data collection are expected during a year?

Approximately 248 projects require field verifications that take 1-2 hours. GIS requires approximately 48 field verifications of 2-4 hrs each.

PWS 5.2.4

How many CADD related databases are there on Ft. Cavazos?

Average 1200 individual CAD drawings per year , with varying levels of complexity.

PWS 5.2.5

On average, how many drawings, tables and graphics are typically required to be produced in a year?

Average 1200 individual CAD drawings per year , with varying levels of complexity.

PWS 5.2.5 How big is the current inventory of flat maps that need to be maintained? 20 PWS 5.2.5 On average, how many as-built drawings are not provided in electronic form that will needed to be scanned? Approximately 10 annually PWS 5.2.5 Does the government provide the large format scanner required to scan full size as-built drawings? yes

PWS 5.2.6

On average, how many custom CADD and associated database applications are developed and implemented each year? CAD files serves as a repository that is kept for reference in future projects.

PWS 5.2.8

On average, how many architectural sections, details, plans, and elevations are drafted in a year?

Average 1200 individual CAD drawings per year , with varying levels of complexity.

PWS 5.2.8

On average, how many CADD files are modified by collecting and analyzing information in a year?

Average 1200 individual CAD drawings per year , with varying levels of complexity.

PWS 5.2.8 On average, how many documents and maps require printing and plotting support in a year? Approximately 500 may require printing and plotting.

GIS analysis and mapping solutions and other technical work related to the GIS needs of DPW?

Documentation for programs and processes?

Please clarify Field data verifications utilizing as-builts documents or other methods? Approximately 800

Map series that require updating and maintaining using ESRI ArcMap? No ArcMap, utilizing ArcPro, 20

Number of files and maps involved in creating, maintaining, and the electronic storage of files and maps? 200

GIS and spatial analysis projects, problems, and trainings?

Number of field days per year to collect, process, and analyze mapping-grade to precision GPS/GNSS data to include detailed feature class attribution? GIS requires approximately 48 field verifications of 2-4 hrs each.

Preparation of GIS products for publication including high quality cartography and other electronic briefing materials? 200

New GIS geo-processing and analysis methods or techniques developed?

Reviews of GIS and spatial analysis project and data conducted? 100 Number of days required for field support for projects, and to improve GIS, spatial analysis, and workflows? GIS requires approximately 48 field verifications of 2-4 hrs annually.

Number of projects for multiple branches within the DPW to include but not limited to the Traffic, Pavement, Storm Water and Utilities Programs? Approximately 500.

PWS 5.3.1

How many data sets are required to be managed and updated for the engineering and real property requirements future, past, and ongoing construction projects?

Approximately 30

Could the government provide an annual ticket volume and any other workload metrics?

Ticket volume for what? Previous above answers have identified approximately

5000 DMO/OWOs monthly.

PWS 5.2.1

Section 5.2.1 references the Bentley Suite of products. Can the Government confirm whether licenses for these software tools will be Government Furnished, or is the Contractor expected to provide them?

Contractor will be require to update and maintain.

PWS 5.1.3

In Section 5.1.3, the PWS requires 24/7 Work Reception Desk Operations, including Federal holidays. Will any exceptions be made for inclement weather or base closure? Would remote work be acceptable in these situations?

Per PWS 1.6.6.1and 5.1Work Reception staffing is required including continuous support 24/7 to adequately staff the phone lines to include inclement weather and holidays. Remote work is not acceptable.

Could the government provide a historic contract ceiling and planned contract ceiling for this effort? This information is unavailable. Please refer to FPDS-NG for historical contract information.