Solicitation Amendment W9115125RA0070001 SF 30 2 (2).pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Section A - Solicitation/Contract Form

The following changes have been made:

INFORMATION FROM TO

Response Due Time 12:00 PM 05:00 PM Response Due Date 23 Jun 2025 27 Jun 2025

Section L - Instructions, Conditions, & Notices to Offerors or Quoters

Miscellaneous text in this section has been modified to:

A. Proposal Submittal and Inquiries

1. Proposals shall be submitted electronically to Contracting Officer Ryan Hoover ryan.d.hoover.

In accordance with civ@army.mil and Contract Specialist Imelda Perry imelda.perry.civ@army.mil.

FAR 5.102(a)(1). Offeror's proposals are due by 5:00pm CST, June 27, 2025. If you anticipate difficulty uploading your complete offer package due to file size restrictions, please notify Imelda Perry (imelda.

perry.civ@army.mil) *prior* to the submission deadline.** We will then provide instructions for utilizing DOD Safe to securely transmit your offer. *Do not wait until the last minute to inform us of this issue.*

2. The point of contact responsible for supplying additional information and answering all inquiries is the KO via the KS. Address all questions or concerns the offeror may have to the Contract Specialist (KS), Mrs. Imelda Perry, and Contracting Officer (KO), Mr. Ryan Hoover, ryan.d.Imelda.perry.civ@army.mil hoover.civ@army.mil . All questions regarding this solicitation shall be submitted in writing via email no later than 10:00am CST on June 17, 2025. The subject line of the email shall read: RFP - W9115125RA007 - Work Reception, Computer Aided Drafting and Design, Geographic Information System. Questions, comments, or inquires made by telephone will not receive a response. The Government will issue an amendment to provide responses to industry questions via posting to the System for Award Management website at https://www.sam.gov. Explanations or instructions given in a form other than an amendment to the solicitation shall not be binding.

W9115125RA0070001

mailto:Imelda.perry.civ@army.mil

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under Section M, "Evaluation Factors for Award." Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the PWS, and the proposed contract type. The proposal shall remain valid for a period of 180 days from the closing date specified in the solicitation at Section A.

3. It is the Government's intention to award without discussions. Offerors are encouraged to present their best mission capability proposal and prices in their initial proposal submission. However, in accordance with (IAW) FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306(c)(2).

4. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8(Government Contract Files), the Government will retain one copy of all unsuccessful proposals.

7. All referenced documents for this solicitation are available on the System for Award Management website at http://www.sam.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

8. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, where upon they may request and receive a debriefing in accordance with FAR

15.505. The KO will provide written notification to each offeror whose proposal was in the competitive range but was not selected for award in accordance with FAR15.503(b). Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of FAR 15.506.

C. Proposal Preparation Instructions

1. Offeror's proposal shall consist of four (4) separate volumes: General, Mission Capability, Cost/Price, and Past Performance.

2. Proposal Format

a. Offerors shall submit the proposal electronically to Contracting Officer Ryan Hoover ryan.d.hoover.civ@army.

mil and Contract Specialist Imelda Perry imelda.perry.civ@army.mil.

b. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and mission capability/ technical requirements, in addition to those identified as evaluation factors or elements (Sections A through M). Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below.

Table 1 - Solicitation Exceptions

Solicitation Document

Page/Paragraph Requirement/Portion Rationale & Impact

Section B, PWS, Section L&M, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

The proposals shall be organized into four (4) volumes. All text shall be single spaced with black Arial or Times New Roman font on white paper (Black and white requirement does not apply to graphics, photos;

Company stationery and logos are acceptable). Text shall be easily readable (12- or 10- point font proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. Digital copies shall be provided in PDF and Excel format. File names to be "Volume #, Company Name - Initial" for the first submission. File name of later submissions (if necessary), shall be "Volume #, Company Name - Revision X' with X indicating the number of the revision. Offerors shall submit two proposals, one redacted and one unredacted version. The redacted version shall omit proprietary information. Any submission in the redacted version of proprietary information may result in

Page limitations are as follows:the disqualification of the proposal.

Table 2 - Page Limits

Volume Title Page Limits

I General None

II Mission Capability 25

III Past Performance None

IV Cost/Price 10

c. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and unread. It is the Offeror's responsibility to ensure the proposal is uploaded acceptably. The Government will not accept any changes to the offeror's proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

d. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings.

e. Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked "This page intentionally left blank" will not be counted.

f. What Counts as A Page? A page shall bean 8 1/2 X 11" size page. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but shall be easily readable. Larger page sizes will be counted as the appropriate number of pages based on an 8 1/2" X 11" size page. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event the contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

g. Indexing. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

h. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

a. Volume I - General

i. Offerors are required to submit a completed proposal (including acknowledgment of Amendments), Section B, and Section K. All final monetary extensions shall be in whole dollars and two decimal places, only. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government.

j. Submission Requirements. The General Volume shall be organized as follows and contain the identified information.

(1) TAB A - Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation shall be identified and fully explained.

(2) TAB B - SF 33 - The SF 33 shall be submitted fully completed. The offeror is cautioned that the SF 33 shall contain a signature in block 17 of the form. The offeror shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 33 and with Section L, FAR 52.215-1, Instructions to Offerors - Competitive Acquisition. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to their proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

(3) TAB C - Section B (Services and Costs)- Section B shall be submitted fully completed and error free.

It shall contain the offeror's prices for the established Contract Line Item Numbers (CLINs).

(4) TAB D - Section K (Representation, Certifications, and Other Statements of Offerors) - The offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification /representation completed truthfully and completely.

b. Volume II - Mission Capability

i. The Mission Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the offeror's proposal. Legibility, clarity, and coherence are very important. Proposals will be evaluated against the Mission Capability subfactors defined in Section M Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the Performance Work Statement (including referenced publications, technical data, etc.); statements paraphrasing the Performance Work Statement or parts thereof (including applicable publications, technical data, etc.); and phrases such as "standard procedures will be employed" or "well known techniques will be used,"etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and expertise and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

ii. The Mission Capability Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in Section M of this solicitation. The section shall be prepared in an orderly format and insufficient detail to enable the Government to make a thorough evaluation of the contractor's technical competence and ability to comply with the contract task requirements specified in the PWS. The offeror shall address as specifically as possible the actual methodology that would be used for accomplishing the PWS tasks. The Mission Capability volume shall be organized according to the following general outline:

(1) Table of Contents

(2) Exceptions/Assumptions (Identification and explanation of any exceptions or deviations).

Additionally, identify any assumptions used in preparing the proposal.

(3) Mission Capability/ Technical Factor:

Subfactor (a): Mission/ Technical Capability

Subfactor (b): CADD Lead and GIS Experience

Subfactor (c): DMO/OWO Procedures

iii. Subfactor (1) - Mission/ Technical Capability: The offeror shall provide a written technical narrative describing knowledge and experience, the offeror's expertise and the expertise of each proposed team member and/or subcontractor which demonstrates in sufficient detail a clear understanding of the unique requirements of the PWS and the level of services required by the solicitation. Offeror shall submit a definitive proposal to achieve the end results that are set forth in the requirement. The proposal shall also demonstrate an understanding of the requirements as outlined in the PWS of the solicitation. The Offeror shall ensure that the following is addressed:

iv. Subfactor (1) - Mission Capability/Technical Capability

a. Equipment and Staffing Plan

(i) The Offeror shall provide an equipment plan to determine if the Offeror has adequately justified and explained, both quantitatively and qualitatively, Offeror shall provide detailed chart or list of all its proposed equipment by type, quantity, leased or owned, and equipment origin.

(ii) The Offeror shall provide a staffing plan to determine if the Offeror has adequately justified and explained, both quantitatively and qualitatively, how the proposed staffing plan was derived and how the staffing plan shall be successful in the performance of the contract requirements. The evaluation shall include an assessment of whether the Offeror addressed FAR Clause 52.222-17 Non-displacement of Qualified Workers. Offeror shall provide a written narrative that clearly demonstrates a plan to retain, recruit, and replenish qualified personnel. Commitment Letters shall show confirmation from the key personnel that they are committed to work for the offeror on the pending contract.

b. Quality Control Plan (QCP): The Offeror shall provide a quality control plan that includes all items listed in the PWS.

c. Phase-In: Offeror shall provide a Phase-In plan that is adequate IAW PWS. Plan shall include timelines, personnel actions, and responsibilities of key personnel. Plan shall describe in writing a training program and a date for transferring responsibilities for the work under this requirement.

v. Subfactor (2) - CADD, GIS, & Work Reception Experiences

The offeror shall provide resumes and commitment letters for key personnel. Each resume shall include job descriptions, educational background, experience, certifications, and qualifications that align with the scope of work in the PWS, covering the scale of work required at Fort Cavazos.

vi. Subfactor (3) - DMO/OWO Procedures

The Offeror shall provide a management plan describing how the Offeror will meet DMO/OWO procedures and guidelines.

c. Volume III - Past Performance

i. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Section M.

ii. The offeror shall include documentation regarding their recent and relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than three (3) years, from the issue date of this RFP, for the submitted data. The past performance data shall document a successful history of past contract performance. This volume has no page limitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to NAICS code 541512 required by the RFP. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, teaming partners, and/or joint venture partners in alphabetical order.

iii. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror's Past Performance Volume and information obtained from other sources, such as SAM.gov, Contract Performance Assessment Retrieval System (CPARS) or similar systems and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals maybe used by the Government to evaluate offeror past performance.

However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph will not be considered. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received.

iv. In the case of an offeror without relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, "unknown" shall be considered "acceptable."

v. Submission Requirements. The offeror shall submit a Past Performance Volume containing the following:

(1) Table of Contents

(2) Summary Page - The submission shall consist of a matrix that indicates functional areas, performance periods, and customers, with a brief description of the work performed, sufficient to demonstrate a clear understanding of the mission, and major PWS functional areas. The intent of this element is not to provide a technical discussion of each functional area of the contract, but rather to demonstrate the offeror's experience in each functional area of the PWS through a quantitative assessment of current and previous work performed.

(3) Specific Relevant Contracts Format - Is limited to 3 pages per reference. The offeror shall provide documentation outlining the offeror's past performance with contracts, which is the same or similar in nature, size, and complexity to the services being procured under this solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

vi. Past Performance Questionnaire - Attachment 2 is for the contracts identified on each Specific Relevant Contract Reference. The offeror shall forward a copy of the Past Performance Questionnaire to the points of contact ,the KO and KS, prior to the Any 5:00pm CST June 27, 2025 RFP closing date.

questionnaires not returned directly to the KO and KS will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror's past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that questionnaires cannot be provided.

d. Volume IV - Cost/Price

i. General. The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price. All Excel formulas, lookup tables, and links shall be intact, and no links shall exist to files not included with the submission. Excel workbooks shall not contain hidden spreadsheets, columns or rows. Offerors shall not submit PDF or flat

A flat file is one without formulas or is protected in such a way to preclude proper files for Cost/ Price.

evaluation. Failure to comply with these formatting requirements will result in rejection of the proposal.

Offerors' submittals shall be free of viruses, Trojans, spyware, and other malicious code for which appropriate detection and removal/quarantine software exists.

ii. Submission Requirements. The offeror shall submit a Cost/Price Volume containing the following:

(1) The offeror's response shall consist of a cost/price proposal corresponding to the CLINs. The Cost /Price proposal for all the CLINs contained in Section B shall contain two Sections: The Cost/Price Narrative Section and the Cost/Price Proposal Section. Cost Narrative portion shall be provided in PDF format, with a Table of Contents. The cost narrative shall provide the basis of estimate for all major elements of cost proposed. The Cost Narrative Section shall contain all the narrative explanations used in deriving calculated costs (including appropriate references to individual spreadsheets as they appertain).

These narratives shall clearly explain the methodologies, calculations, exceptions, and assumptions used in developing each cost element. In the Cost/Price Proposal Section, offerors shall show the linkage between the direct labor rates used to propose against the Firm Fixed Price (FFP) portion when submitting the cost for the Cost CLINs (0001,0002, 0003, and subsequent option periods).

(2) The direct labor rates proposed will be utilized in accordance with prevailing wage rates published by the Department of Labor at time of award that will be incorporated into the resulting contract. The awardee will not be allowed to invoice at rates above those included in the current wage standard. If it becomes necessary for the awardee to incur costs for labor categories not included in the during performance of the contract, the awardee will have to first obtain the Contracting Officer's approval through a revision to the labor rates via modification to the contract.

(3) In the Cost/Price Narrative Section, provide an explanation of the method of cost build-up, including the basis used in applying rates and factors. The source of rates and factors shall be identified. The indirect rates proposed shall reflect the offeror's actual cost accounting practices and indirect rate structure. All indirect rates and factors shall be supported by calculations. The components of the calculations shall be broken down into the individual elements that comprise them. These elements shall be fully explained, including how the amounts were computed both in text and figures. The details of each individual cost pool and base shall be provided.

(4) The Cost/Price Proposal Section - Shall be submitted or other similar comprehensive formats which include the similar information as referenced in the volume. All offerors, to include the incumbent, shall propose phase-in costs commensurate with the PWS requirements. If no phase-in costs are proposed, the proposal will not be considered. All offerors, to include the incumbent, shall propose phase out costs.

Individual spreadsheets shall be completed for each option year. All final monetary extensions shall be in whole dollars and two decimal places only. Offerors shall not provide unbalanced pricing which may increase performance risk and have unreasonably high prices.

36000 DARNALL LOOP, FORT CAVAZOS TX 76544-0000

FORT CAVAZOS, TX 76544-0000

UNITED STATES

IMELDA PERRY, EMAIL: IMELDA.PERRY.CIV@ARMY.MIL TELEPHONE: 254-618-7942

AdminBy:

SCD: PAS: