W9115123Q00780001 Amendment.pdf

W9115123Q0078

0011914614

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

a. Add "Attachment 4 SANEC VAL access request w hich shall be submitted to the POCs listed no later than five (5) w orking days prior to the site visit date of 14 August 2023 at 9:00 AM CDT.

b. Change the site visit date from 27 July to 14 August 2023 at 9:00 AM CDT.

c. Change RFQ closing date from 20 August 2023 at 12:00 PM CDT to 25 August 2023 at 12:00 PM CDT.

d. Change RFI due date to 16 August 2023 at 12:00 PM CDT.

e. See Summary of changes for details. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jul-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9115123Q0078

X 9B. DATED (SEE ITEM 11)

19-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Jul-2023

CODE

MICC - FORT CAVAZOS (901ST CBN)

SHOEMAKER CENTER - 36000 SHOEMAKER LANE

FORT CAVAZOS TX 76544-5025

W91151 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

X 1

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 16-Aug-2023 12:00 PM to 25-Aug-2023 12:00 PM.

The following have been modified:

ADDENDUM 52.212-2

ADDENDUM TO FAR 52.212-2 Evaluation – Commercial Items

A. Basis for Award. Award shall be made to the Offeror whose quote is responsible and technically acceptable in accordance with the terms and condition of the solicitation, in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS). Award shall be made to a single Offeror who is deemed responsible in accordance with the FAR, whose quote conforms to the solicitation requirements, and whose quote judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Price Acceptable and other factors considered.

The Government anticipates adequate price competition for this solicitation and will evaluate quotes in accordance with FAR Part 12, and FAR Part 15.404-1, Quote Analysis Techniques, and Instructions indicated in FAR 52.212-1 (Instructions to Offerors – Commercial Products and Commercial Services), and the addendum to FAR 52.212-1.

Unbalanced, unreasonably high, inaccurate, or incomplete quote prices may be grounds for eliminating a quote from the competition, either on the basis that the Offeror does not understand the requirement or that the Offeror has made an unreasonable quote. Quotes that fail to meet requirements set forth in FAR Clause 52.212-1, and the addendum to FAR 52.212-1 will be rated as unacceptable.

B. Award for All the work. The Government intends to award one contract as a result of this solicitation. Offers received for less than the stated number of items listed on the SF 1449 will be considered ineligible for award.

C. Evaluation Criteria: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, lowest price and other factors considered.

The following factors shall be used to evaluate offers:

Factor 1 – Schedule to include narrative Factor 2 - Past Performance Factor 3 – Price

Factor 1: Schedule and Narrative - The narrative shall include a list of products the quoter is proposing for the communications upgrade that are acceptable in accordance with the specifications outlined in the PWS.

The Schedule and Narrative Factor will be rated unacceptable or acceptable per the table below.

Table 1. Schedule Acceptable/Unacceptable Ratings Rating Description Acceptable Quote clearly meets the timeline and requirements of the RFQ.

Unacceptable Quote does not clearly meet the timeline and requirements of the

RFQ.

Factor 2: Past Performance- The Government evaluate the past performance submitted by the Offeror as it directly relates to the work being procured under this solicitation. The Government may obtain data from these various past performance systems such as the Past Performance Information Retrieval System (PPIRS) or similar systems and State Department Watch Lists, as well as, data from the Federal Awardee Performance and Integrity Information System (FAPIIS) and data from Contractor Performance Assessment Reporting System (CPARS). In these various past performance systems, the Government will assess (but not limited to) how well they performed on schedule and how well is their customer satisfaction ratings. The Government will evaluate the percentage of work performed by each subcontractor, teaming partner, and/or joint venture based on the total proposed price.

(a) Recent and Relevant Past Performance - The Government will evaluate the Offeror’s documentation regarding their recent and relevant past performance as it directly relates to the work being procured under this solicitation.

(b) Recency Assessment. An assessment of the past performance information shall be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past 3 years from the date of issuance of this solicitation. Past performance information that fails this condition shall not be evaluated.

(c) Relevancy Assessment. To be relevant, the effort must be similar in nature of scope, size, and complexity. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of scope, size, and complexity to the services/products being procured under this solicitation.

A relevancy determination of the Offeror’s (including joint venture partner(s) and major and critical subcontractor(s)) past performance shall be made. In determining relevancy for individual contracts, consideration shall be given to the effort, or portion of the effort, being proposed by the Offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated.

(d) Past Performance Sources - Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the Government will evaluate and consider “unknown” past performance as “acceptable.”

The Past Performance Factor will be rated unacceptable or acceptable per the tablebelow.

Table 2. Past Performance-Acceptable/Unacceptable Ratings

Rating Description Acceptable Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown.

Unacceptable Based on the Offeror’s performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort.

Factor 3: Price – Lowest price acceptable and other factors considered

Definitions:

Reasonableness. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

Completeness/Accuracy. The Offeror’s quote is in compliance with the instructions in the RFQ.

ADDENDUM TO 52.212-1

Addendum to provision 52.212-1

QUESTIONS:

All questions shall be sent via email to SSG Miguel Flores, at Miguel.G.Flores.mil@army.mil no later than 12:00 PM, CDT, on 16 August 2023. Late questions may not be answered.

Site Visit:

A site visit is scheduled for 14 August 2023 at 09:00 AM CDT at building 90132, West Fort Cavazos, TX.

Contractors shall ensure base access is obtained prior to the site visit.

Addendum to provision 52.212-1 The following shall apply to this solicitation in addition to those terms and conditions in FAR provision 52.212-1. The specific paragraphs of FAR provision 52.212-1 affected are are shown below:

Paragraph (b) - A single contract will be awarded on an all or none basis. Any exceptions made to any of the items and conditions of the offer must be stated in a separate letter of transmittal that is to accompany the offer.

The person signing the quote must initial any erasures, cross outs or changes made. All information should be typed or neatly in ink. Exceptions, as offered, if accepted by the Government, become part of the contract.

Paragraph (h) - Multiple awards: Only one contract award will be made.

Paragraph (i) - Availability of Requirements document cited does not apply to this solicitation.

1. GENERAL

The Government will award a single contract to FAR provision 52.212-2. In accordance with FAR 52.212-1(g), the quotes are intended to be evaluated, and an award made, without discussions with the offerors (other than those communications conducted for the purpose of minor clarification(s)), unless discussions are determined to be necessary by the Contracting Officer. Offerors are cautioned to examine this solicitation in its entirety and to ensure that their quote contains all necessary information, provides all required documentation, and is complete in all respects.

Quotes shall be submitted in English and sent in PDF format via email to SSG Flores, Miguel at Miguel.G.Flores.mil@army.mil before the time specified on Block 8 on Page 1 of this document.

NOTE: The date and time stated here shall govern over any other systems it might be written to (i.e. FBO).

2. PERMITS AND LICENSES

Unless otherwise specified in this contract, the contractor shall obtain any necessary licenses and permits, give all notices, and comply with any applicable Federal, State, County, and municipal laws, codes, and regulations in connection with this award.

3. AMENDMENTS

If necessary, any subsequent Amendments will be provided to all parties that have received this email.

4. INSTRUCTIONS FOR SUBMITTING INQUIRIES

Responses to the inquiries will be provided by Amendment and posted to SAM.gov.

5. REQUIREMENTS FOR OFFERORS

The Government requires an offeror to be registered in the System for Award Management (SAM) prior to award of a contract with the US Government. It is the responsibility of the offeror to comply and register. If you currently do not have a DUNS, NCAGE/CAGE, or SAM registration, please refer to the System for Award Management (SAM) and WAWF Registration Instructions. Offerors must provide a UEI number and CAGE code when submitting quotes. The UEI and CAGE numbers must be indicated on the SF 1449 in the same block as your company name.

6. SOLICITATION SUBMITTAL REQUIREMENTS

This request for quote does not commit the Government to pay any costs incurred in the preparation and submission of your quote. Failure to provide the following may result in the offeror ineligible for award. Each quote shall contain, at a minimum, the information/data described below:

a) Detailed item descriptions of the proposed item(s). (I.e., What brand of fiber optic cable) The narrative shall have sufficient detail to demonstrate as to how the service(s) specifications shall meet the Government’s minimum requirement. Additionally, the quote shall contain a schedule, which includes the procurement, removal of old telecommunication cables and installation of 12 strand FOC from BLDG 91078 through existing duct and maintenance holes to BLDG 91032.

Below are a list of documents quoters shall submit with their quote:

1. Signed SF1449 / Amendments

2. Total Contract Price

3. Schedule incorporating lead-time for procurement of materials and timeline of associated work.

4. Reps and Certs

5. Narrative explaining how the quoter intends on accomplishing work in accordance with the RFQ requirements, terms and conditions. The narrative shall include a list of products the quoter is proposing for the communications upgrade that are acceptable in accordance with the specifications outlined in the PWS

b) Completed Standard Form1449 and all Amendments. “SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS” duly executed by an official authorized to bind the quote. Ensure that blocks 12, 17a, 30a, 30b, and 30c are completed, or any form of submission stated in FAR 52.212-1 to include minimum requirements for submission also stated in 52.212-1.

c) If utilizing the Standard Form 1449 - Completed “Schedule Supplies/Services” section with proposed prices for each CLIN. Offerors shall enter the total price in U.S. Dollars for each line item. Prices provided shall be fully loaded, inclusive of all fees, overheads, G&A, insurance, profits, installation or any other markups. Complete pricing for each CLIN required without taxes and inclusive of all shipping charges, FOB Destination to Fort Cavazos. Failure to do so may be cause to render the Offeror ineligible for award.

If not utilizing the Standard Form 1449 – All information requested in paragraph c) above shall be documented on the Offerors quote.

d) Completed FAR provision 52.212-3 (ALT I) Offeror Representations and Certifications. With the exception of paragraph (b), completion of the provision is not required if the offeror has active SAM registration. Offerors with an active SAM registration shall complete the annual representations and certifications electronically via the System for Award Management (SAM)website.

e) Completed fill-in clause(s)/provision(s)

PERMITS AND LICENSES

Unless otherwise specified in this contract, the contractor shall obtain any necessary licenses and permits, give all notices, and comply with any applicable Federal, State, County, and municipal laws, codes, and regulations in connection with this award.

PERFROMANCE WORK STATEMENT

15th MI Bldg. 90132 Communications Infrastructure Upgrade 17 July 2023

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

Primary POC: Mr. Joe Armenta, 254-287-9648, jose.m.armenta.civ@army.mil NEC Plans and Architecture Project POC for site surveys or onsite coordination: Mr. Jeff Hinds, Tel. 254-288-1015, jeffrey.a.hinds.civ@army.mil Location: Buildings 90132 & 91078, West Ft. Cavazos, TX Period of performance: Start within 1 week of contract Award issue with all work completed in 120 days.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Bldg.

90132 Communications Infrastructure Upgrade as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background: In order to follow the Fort Cavazos Network Enterprise Center (NEC) Telecommunications Installation Design Guide (T-IDG) Ver. 4, 12 May 2022, the communications infrastructure of BLDG 90132 will need to be upgraded.

1.3 Objectives: The objective of this contract is to provide BLDG 90132 with an upgraded communications infrastructure.

1.4 Scope: Contractor shall provide non-personal services- The Contractor shall provide supervision, labor, materials, equipment, supplies and transportation necessary to complete this performance work statement. All work shall comply with all Federal, State and local laws and regulations, industry and work codes and standards, job, and terms and conditions.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.2 Operations Security (OPSEC) SOP/Plan Requirements: The Contractor shall implement and maintain an OPSEC program for preventing the disclosure of critical information or sensitive information which could jeopardize the Government’s ability to execute its mission or to adequately protect its personnel and/or equipment.

The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/plan within 90 calendar days of contract award to the Contracting Officer Representative (COR) or Contracting Officer (KO) to be reviewed and approved by the Government OPSEC Officer on the supporting installation. The SOP must contain a training plan that includes an initial OPSEC brief, continuous awareness, and annual OPSEC training. Awareness/training includes, but not limited to information disclosure via letters, conversations, photographs, resumes, electronic mail (e-mail), Social media/networking sites, dissemination of information and documents disposal. OPSEC Program shall fully comply with the provisions of AR 530-1, Operations Security.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.6.3 Recognized Holidays: is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 0730am to 4:30pm, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at BLDG 90132 West Fort Cavazos, TX 76544.

1.6.6 Type of Contract: The Government anticipates the award of a Firm Fixed Price type contract.

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and

Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.6.7.1.1 HPCON: The contractor shall be responsible for adhering to the installation’s Health Protection Condition (HPCON) guidance regarding the COVID-19 precautionary measures.

1.6.7.1.1 Visit Authorization Request: A Visit Authorization Request (VAR) NISPOM 6-105 must be submitted to the Security Manager prior to the start of work. The NEC Security Manager is Ms. Pearl Booker and can be reached at pearlie.w.booker.civ@army.mil or at 254-287-3125. Contractor needs to place NEC POC for the project on VAR.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. “At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.”

1.6.7.3 Escorts: Reserved.

1.6.7.4 Personnel Security Clearance Requirements: Reserved.

1.6.7.4.1: The contractor shall follow DOD Federal Acquisition Regulation Supplement (DFARS) clause 252.223- 7004, Drug-free Work Force. The contractor shall conduct drug tests, ensuring all top secret cleared contractor employees are tested at least once per year, each year of the contract, as well as when there is a reasonable suspicion that an employee uses illegal drugs. The drug testing shall be at the contractor’s expense. Positive drug test results shall be made available to both the KO and COR within 24 hours of known test results. Records of drug testing shall be made available to the COR.

1.6.7.5 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement.

Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

Full birth name Married name (if applicable) SSN or local equivalent (ID card number) Date of birth Place of birth (city, country)

All on-site install personnel and technical support will be U.S. Citizens and have a favorable U.S. Government National Agency Check or a State Issued Private Security Firm License. Vendor will adhere to all OSHA and Fort Cavazos Safety requirements. Vendor will provide a visit request IAW Chapter 6, DoD 5220.22-M, National Industrial Security Program Operating Manual no less than five working days prior to planned visit for all demonstration/sales personnel, site-survey, install or technical assistance personnel.

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures

1.6.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements: Reserved.

1.6.7.6.1.1 Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.7.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7.7 Access to Government Information Systems: Reserved

1.6.7.8 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE:

All references to keys include key cards. Contractor shall not duplicate keys provided by the Government. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.6.7.8.1 The Contractor shall report any occurrences of lost or duplicate keys/key cards to the KO and the COR (and physical property manager, if applicable) within two (2) hours or the next business day if after hours and to request key or lock(s) replacement. This notification and request for key(s) and lock replacement shall be submitted in writing.

The total cost of the replacement may be at the Contractor’s expense.

1.6.7.8.2. Only authorized Contractor personnel shall use Government issued key(s) and/or key card(s). Contractor personnel shall follow security access requirements when entering secure areas. Contractor shall receive appropriate security clearance approval to allow visitor(s) access in secure areas.

1.6.7.9 Lock Combinations: Reserved

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition

Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: Reserved

1.6.11 Special Qualifications or Certifications: Reserved

1.6.11.1 IA/IT Training Certification: All Contractor employees and subcontractor employees supporting IA/IT functions must be certified upon contract award as directed in DoD 8570.01-M, DFARS 252.239.7001, and AR 25-

2. Baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.6.12.1 Badging of Contractor Employees: If required by the Government, contract personnel and all associated subcontractor’s employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public. Contractor personnel shall return all U.S. Government issued identification to appropriate U.S. Government authorities within five (5) days of the end of their contractual duties.

1.6.12.2 Uniform: The Contractor shall provide a standard uniform for all Contractor and subcontractor employees performing services under this contract, and ensure they wear the uniform during appointed duty hours. The uniform may consist of the same type and color shirt and slacks for all workers. Company logo is optional.

1.6.13 Contractor Travel: Reserved

1.6.14 Other Direct Costs (ODC): Reserved

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: Reserved

1.6.16.2 Advertisement and social media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: Reserved

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training: Reserved

1.6.19.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.19.3 Information Assurance (IA) Training: Reserved

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training: All Contractor employees and subcontractor employees requiring access to Government information systems must complete the DoD IA awareness training before issuance of network access and annually thereafter. All employees working IA/IT functions must comply with DoD and Army training requirements in Per DoD 8570.01, DOD 8570.01-M, and AR 25-2, within 30 days of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp.

1.6.19.5 Threat Awareness Reporting Program (TARP Training): Reserved

1.6.19.6 iWATCH Training: Reserved

1.6.19.7 OPSEC Training: Reserved

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A performance work statement for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ALMS Army Learning Management System ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CFR Code of Federal Regulations CI Counter Intelligence CLIN Contract Line Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DD Form 254 Department of Defense Contract Security Requirement List DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FCG Foreign Clearance Guide FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property IA Information Assurance IAW In Accordance With IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LOA Letter of Authorization NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology ODC Other Direct Costs OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SCR Service Contract Reporting SOP Standard Operating Procedures SPOT Synchronized Predeployment and Operational Tracker TE Technical Exhibit TSDB Terrorist Screening Data Base U.S.C. United States Code

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Property: Reserved

3.2 Emergency and Rescue

3.2.1 The Government will furnish emergency medical and rescue services to prevent loss of life, limb, or undue suffering within the areas serviced by the applicable installation emergency services provider. The Government will seek reimbursement for medical services rendered, as appropriate.

3.2.2 The Government will provide installation fire services to include firefighting, fire prevention inspections and investigations; Installation security services; confined space rescue; and Hazardous Material (HAZMAT) first response.

3.3 Telecommunications/Utilities

3.3.1 The Government will provide reasonable access to Government-furnished telecommunications for official use related to this effort. Line service will include on-post service, and Defense Switched Network (DSN). The cost of unofficial telephone service (e.g., telephone service not incidental to performance of the contract) shall be reimbursed to the Government. The contractor shall ensure compliance with AR 25-1 Information Assurance as related to telecommunications use and access. The Government will not provide reimbursement for additional services or special connectivity relative to contractor unique equipment, software, or corporate requirements.

3.3.2 The Government will furnish appropriate amounts of heat, heating fuels, gas, electricity, sewage, and water utilities, as currently installed in GFF, for use under this contract. All facilities do not receive the same utility services.

The contractor shall not change or modify any Government provided utility systems or components or install any CFE components or system without prior KO or designated representative written approval as coordinated through the

DPW.

3.3.3 The Government will provide limited access to the existing Local Area Network (LAN) to include electronic mail (e-mail). The number of active LAN drops and e-mail accounts available will be determined by the Government.

The contractor shall not use the LAN or e-mail for purposes other than official Government work required under this contract.

3.3.4 Radio frequency assignments and authorization will be controlled and furnished by the Government. The contractor will not operate any radio (e.g. FMS/GMRS [Family Radio Service / General Mobile Radio Service] typically commercially available with frequencies in the 450-470 MHz band and less than 50 watts) on the installation without proper authorization.

3.6 Government Furnished Facilities and Real Property: Reserved

3.7 Government Furnished Services: Reserved

PART 4- Special Instructions

4.1 Special Instructions:

• 48 hours prior to start and completion of the installation notify the NEC PM Jeff Hinds at 254-288-1015, jeffrey.a.hinds.civ@army.mil

• The Contractor will notify the government representative when job starts, when completed, and ready for QA inspection.

• Contractor shall direct all request for information (RFI) via the COR and project managers (PM).

• Contractor shall notify the NEC POC 48 hours prior to start of the communication requirements.

• Contractor shall contact NEC POC with any communication questions and concerns.

• Contractor shall provide adequate protection to prevent damage to existing Ft. Cavazos communication infrastructure. During duty hours, any damage shall be reported immediately to the NEC POC and NEC Operations Center at (254) 287-4203. After duty hours, if the NEC POC or NEC OPS Center cannot be reached, the Contractor shall notify Ft. Cavazos IOC at (254) 287-2520. Contractor shall repair all damages to the satisfaction of the NEC and restore all excavated areas.

• Contractor shall contact the NEC POC to schedule Quality Assurance (QA) inspections throughout the project.

Contractor shall be present during the QA inspections. It is incumbent that the Contractor verifies that the installation performed and material used be inspected before it is enclosed and/or hidden from view. Contractor shall bear cost associated with uncovering and exposing installations and other task that have not been inspected.

• Contractor shall clean-up and restore to the same condition as found prior to work for all areas disturbed at the work site(s) where no additional intrusion is required.

• Contractor shall ensure for the cabling pathways and spaces that distribute and support the cable and connecting hardware within the building and work areas, that building distribution frame equipment and structures to support cabling are installed in accordance with UFC 3-580-01, I3A and T-IDG (Chap. 2, Sect. 2.5.12; Chap. 3, Sect 3.6;

Chap. 4, Sect. 4.3; and Chap. 5, Sect. 5.5). The pathways and spaces are not inclusive to the telecommunication rooms (TRs), main distribution frame (MDF), and intermediate distribution frame (IDF).

• Contractor shall ensure that all electrical and grounding requirements are satisfied in accordance with UFC 3-580- 01, I3A and T-IDG. Contractor shall install required grounding hardware and material to ensure all equipment and all applicable cables are properly grounded in accordance with UFC 3-580-01, I3A and T-IDG.

• Contractor shall ensure that all cabling (outside plant - OSP and inside plant – ISP) and modular (data drops) terminations are tested by the end of the project and shall provide to the NEC POC documentation, both hard copy and…