Amendment 03 TADSS Solicitation Follow-On Contract W91151-21-R-0003 FH 22 Jan 21.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0003 provides responses to industry questions, updates the PWS, TE-A, and TE-F, and provides changes to Section L, Addendum FAR 52.215-1.

See Continuation Page.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 38

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Jan-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9115121R0003

X 9B. DATED (SEE ITEM 11)

22-Dec-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Jan-2021

CODE

MICC - FORT HOOD

36000 DARNALL LOOP, ROOM 1300B

FORT HOOD TX 76544-5025

W91151 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9115121R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

CONTINUATION PAGE

Response to Questions:

1. Industry Question: On the pricing spreadsheet, overtime hours are asked to be priced. How many overtime hours should be priced for each labor category? Are the costs of overtime included in the firm fixed price CLIN X001?

Government Response : This is a Firm Fixed Price Contract and overtime is not authorized. Not all cells on the Pricing Spreadsheet will be used. If the cells do not apply offeror is to disregard.

2. Industry Question: On the pricing spreadsheet, overtime hours are asked to be priced. It lists them out as REGULAR (excl premium) and PREMIUM. What is the government’s definition of Regular overtime and Premium overtime?

Government Response: This is a Firm Fixed Price Contract and overtime is not authorized. Not all cells on the Pricing Spreadsheet will be used. If the cells do not apply offeror is to disregard.

3. Industry Question: PWS 1.5.6. Please confirm that this is a FFP with CR CLINs Government Response: This is a Firm Fixed Price contract with Other Direct Cost CLINs not to exceed $250,000 a year.—

4. Industry Question: PWS 1.5.17. This section references 1.6.13 but there is no section 1.6.13. Will the government please clarify the reference?

Government Response: PWS updated to reference PWS 1.5.16

5. Industry Question: PWS 3.1.8. There are OSHA requirements for physicals for working in specific fabrication sections. Are these costs an ODC cost or contractor responsibility?

Government Response: The required Physical is the Contractor responsibility.

6. Industry Question: PWS 5.3.1.6 Is the contractor required to provide a Property Control System or will a government system be used for this?

Government Response: Yes, the contractor is required to provide a Property Control System in accordance with FAR 52.245-1. Currently the GFP module in the Procurement Integrated Enterprise Environment (PIEE) will be utilized.

7. Industry Question: For ODCs, the pricing spreadsheet has ODCs listed out in various categories such as Supplies, Parts/Materials, etc. The Section B sheets have a note that ODCs should not exceed $250,000.00. How does the government want the $250,000.00 split out among the ODCs categories listed on the pricing spreadsheet?

Government Response: ODCs referrers to CLIN xxx2 in those areas that require those funds during the period of performance not to exceed $250K.

8. Industry Question: On the PWS Section 1.4, the period of performance for the base year consists of 12 months (1 May 2021-30 April 2022) while the Section B sheets lists the base year as 11 months.

a. What is the period of performance for the base year?

b. What is the period of performance for the phase-in?

Government Response: a. The base year period of performance is from 1 May 2021-30 Apr 2022 (there is a 30 day phase in prior to the start of the base year)

b. The 30 day Phase –In starts 1 Apr 2021 and ends 30 April 2021.

9. Industry Question: PWS Section 1.5.12, can the Alternate Project Manager act in other roles when the Project Manager is not absent?

Government Response: Yes

10. Industry Question: On the PWS Section 1.5.22, Phase In/Phase Out Period, the government states “the Contractor shall have personnel on board, during the thirty (30) day phase-in/phase-out periods” and “The Contractor shall be responsible for full performance during the phase-out period.” These statements seem to contradict each other in regards to the Contractor and current incumbent. For the phase-in period on the new contract, will the incumbent be responsible for full performance during the phase-in or will the new contractor be responsible for hiring/paying all employees on the first day of the phase-in?

Government Response: The incumbent has full responsibilities to provide support services until the end of period of performance.

11. Industry Question: PWS Section 4.1.3, the Contractor is to provide vehicles for on and off road operations. Will the cost of these vehicles be reimbursed through the ODC line, CLIN X002, on the contract?

Government Response: CLIN 0001 (and subsequent annual CLINs 1001, 2001, 3001, and 4001) states “The contractor shall furnish all TADSS support services in accordance with the PWS to include all labor, vehicles, and supervision. Contractor costs associated with vehicle maintenance (e.g. tires, batteries; oil; and fuel) of the contractor furnished vehicles are reimbursable under CLIN 0002, ODC and subsequent annual CLINs 1002, 2002, 3002, and 4002.

12. Industry Question: Can the Government please clarify if the entirety of Section III Past Performance Volume is due by 2 PM CST on 1/26 or just the Past Performance Questionnaires?

Government Response: The Past Performance Questionnaires are due by date and time stated in the RFP.

13. Industry Question: Section 2 states:”…The section shall be organized according to the following general outline:

-Table of Contents -List of Table and Drawings- if applicable -Cross Reference Matrix-if applicable -Evaluation Criteria”

Can the Government please clarify what is meant by Evaluation Criteria in this section?

Government Response: For this section, Evaluation Criteria is defined as the Technical Evaluation Factor and Subfactors.

14. Industry Question: Can the govt please confirm that 11 pt Times New Roman font is acceptable?

Government Response: Confirmed

15. Industry Question: Can the Government please define the minimum/maximum number of required Past Performance Citations?

Government Response: Past Performance page limitations are listed in the RFP

16. Industry Question: C.2.(a) states that ‘Offerors shall submit the proposal electronically at the following secure website: https://beta.sam.gov/ and to email to Mr. Kendrick Nance Contract Specialist at kendrick.r.nance.civ@mail.mil and Mrs. Natalie Rodriguez Contracting Officer at natalie.j.rodriguez9.civ@mail.mil.’

Can the Government please clarify where proposals should be submitted within the SAM website?

Government Response: All proposals shall be emailed directly to the Contract Specialist and the Contracting Officer.

17. Industry Question: Please confirm that in addition to Section B, offerors should submit TE G Pricing Spreadsheet and a pricing narrative as part of TAB C, Section B.

Government Response: Confirmed

18. Industry Question: Please confirm that TE G Pricing Spreadsheet can be submitted in more recent versions of Microsoft Excel (i.e. 2016 and later).

Government Response: Confirmed

19. Industry Question: Please confirm that offerors are allowed to adjust the formulas/format to remain compliant with their DCAA approved accounting system and practices (which shall be supported in offerors narrative).

Government Response: Confirmed. If changes are made to the pricing spreadsheet, it is requested that offerors highlight or differentiate the differences for ease of evaluation.

20. Industry Question: Are offerors allowed to adjust the productive hours to remain compliant with their DCAA approved accounting systems and practices (which shall be supported in offerors narrative)?

Government Response: Offerors shall reference TE G Pricing Spreadsheet Instructions

21. Industry Question: Please confirm that offerors should remove the links to the outside worksheet “Copy of Excel IGCE_III Corps Disinfectant_20NOV2019.xlsx”, located within TE G Spreadsheet.

Government Response: Confirmed

22. Industry Question: Please confirm that offerors are allowed to add Headers and Footers to show Company Name, Proprietary Statement, Date of submission, and page numbers.

Government Response: Reference Section L of RFP

23. Industry Question: Please confirm that it was the Government’s intention to change the SCA Wage Determination (WD) on the TADSS contract from an odd-numbered WD to an even-numbered WD. Incorporating an even-numbered WD (“average cost method”) can potentially increase the overall cost of health and welfare fringe benefit to be higher than that of the “fixed cost” method by individual employee.

Government Response: The TE-F Wage Determination has been updated to Wage Determination 2015-5237 Revision 14 dated 21 December 2020.

24. Industry Question: How many hours and in what Labor Categories should the offerors propose Overtime?

Government Response: This is a Firm Fixed Price contract, it does not contain overtime.

25. Industry Question: Please confirm that Phase In ends April 30, 2021 not May 1, 2021. Please confirm that phase Out ends May 31, 2026 not June 1, 2026.

Government Response: Confirmed

26. Industry Question: Will the contractor be involved in mission operation briefings that require a secret clearance or above?

Government Response: No

27. Industry Question: Can the govt please confirm that 9 pt font is acceptable for Tables and Figures?

Government Response: No, Reference Section L of RFP

28. Industry Question: Under proposal instructions, Section I, the government states “7. The prime contractor is responsible to enter any subcontractor(s) pricing on the pricing spreadsheets.” Can the prime enter sanitized pricing on the pricing spreadsheet and the subcontractor submit un-sanitized pricing to the government showing the details of its pricing build-up? If un-sanitized pricing is submitted by the subcontractor, can the subcontractor also provide its only pricing narrative to the government in conjunction with its pricing spreadsheet? Does the government have a specific naming strategy it would like subcontractors to use in regard to these files?

Government Response: The prime contractor shall submit all document in reference to the RFP. Subcontractors are not authorized to submit documents in reference to the RFP. Although not anticipated, if the Government requires certified or other than certified cost and pricing data, subcontractor un-sanitized information may be requested in accordance with FAR 52.215-20.

29. Industry Question: On the pricing spreadsheet, there is no area for the contractor to include its Overhead rate or costs. Can the government update the spreadsheet to allow the contractor to apply its Overhead rate to all labor?

Government Response: No, the Government will not update TE G Pricing Spreadsheet. However offerors are allowed to adjust the format to align with their accounting practices.

30. Industry Question: May CPARS be used in place of the PPQ?

Government Response: No, Past Performance Questionnaire (PPQ) is the requested document.

31. Industry Question: Organizational Structure Change History- do you want this to come from the Prime only, or do you want this from subcontractors too?

Government Response: Organizational Structure Change History shall apply to all parties responding to the RFP.

32. Industry Question: Section L page 67 paragraph B3 states “source selection will be Best Value, Lowest Price Technically Acceptable” Section M (a) 1 states “this is a best value source selection…” “Award will be made to the Lowest Price Technically Acceptable offer”. Can the Government clarify if this is a Best Value or Lowest Price Technically Acceptable Award?

Government Response: The Best Value, Lowest Price Technically Acceptable Source Selection Process will be used.

33. Industry Question: In the pricing workbook (TE G) there is a section for OTHER DIRECT COST (ODC). Is this section for reimbursable ODCs (CLIN xxx2) or contractor ODCs that will be included in the FFP CLIN xxx1 cost?

Government Response: This section is for Other Direct Cost that will be referred to CLIN xxx2.

34. Industry Question: The TE G pricing worksheet for Phase-In does not include a section for ODCs such as one-time startup costs. Can additional ODC lines be added to the Phase-In page for these one-time, transition costs?

Government Response: Offerors are authorized to adjust the Pricing Spreadsheet to fit their accounting practices.

35. Industry Question: Section L, paragraph C.2.a, page 68 reads, “Offerors shall submit the proposal electronically at the following secure website: https://beta.sam.gov/ and to email to Mr. Kendrick Nance…” Please either provide upload instructions for beta.sam, or confirm that email submission to Mr. Nance and Mrs. Rodriguez (without beta.sam) is the correct action.

Government Response: Instructions to Offerors have been updated to reflect emailing proposal directly to Contracting Officer and Contract Specialist.

36. Industry Question: Section M, paragraph c.(3).(d), page 80 reads, “Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

An “acceptable” evaluation for a lack of reported or available past performance puts such contractors at an unfair competitive advantage in that a) they do not have to make the effort to prepare and coordinate past performance citations and customer questionnaires; b) there is no risk to provision of adverse or even average information being provided by their customers; and c) there is no evidence of experience or capability from which to project future performance or risk mitigation. Will the Government consider reevaluating their position on this criteria to “unknown” is considered “unacceptable?”

Government Response: No. This statement is driven by the FAR, which states in the case of an offeror without a record of relevant past performance or for whom the information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

37. Industry Question: The solicitation uses WD 2015-5238, an even numbered WD, this means H&W is paid based on hours worked not hours paid. However the pricing workbook uses the hours paid method to estimate H&W cost for the FFP labor cost and for OT calculations. Would the Government consider changing to WD 2015-5237 Rev 14 to better align with pricing workbook? The pay rates are the same and it was updated on the same day as 2015-5238 Rev 14.

Government Response: The TE-F Wage Determination has been updated to Wage Determination 2015-5237 Revision 14 dated 21 December 2020

38. Industry Question: In light of cyber security requirements, as well as the possibility of miscommunicating/ mis-providing data with our proposal, is it acceptable to disable external links to the TE G Pricing Spreadsheet?

Government Response: Yes

39. Industry Question: In TE G, is it acceptable to adapt the pricing burden formula to differently treat exempt and non-exempt workers? For instance, exempt workers may not typically receive the SCA/SCLS H&W rate of $4.54, but a different package value from their employer instead.

Government Response: Offerors are allowed to adjust the formulas/format to remain compliant with their accounting practices.

40. Industry Question: Will contractors be required to handle HAZMAT? If so, what types, at what facilities, is there adequate storage for them, and are there available cleaners/solvents for those items or products?

Government Response: Yes, the contractor will be required to handle HAZMAT to include but not limited to, batteries, propane, etc.

41. Industry Question: PWS 3.1.3: Who provides oversight and facility access to government provided office custodial services?

Government Response: The Government

42. Industry Question: PWS 3.1.3: Are there any work areas that the custodial service does not clean (i.e.

workshops, fabrication shops, maintenance areas)?

Government Response: YES, the Fort Hood custodial services only cleans the common areas, hallways and latrines.

43. Industry Question: PWS 3.1.4: What are contractor requirements, if any, for refuse collection? Does government-provided collection start at the individual trash can?

Government Response: Fort Hood policies and procedures requires ALL facilities to recycle, and properly dispose of all refuse. YES, weekly

44. Industry Question: Are waste materials, as mentioned in PWS 5.2, considered “refuse” under PWS 3.1.4?

Government Response: YES

45. Industry Question: PWS 1.5.5 lists that contract work is in 2 buildings. Which building(s) do USGOV employees occupy?

Government Response: USGOV occupy both building as required.

46. Industry Question: PWS 5.5: Will technical assistance be required beyond/outside of normal duty hours?

Government Response: YES, however no overtime is authorized. Per PWS 1.5.4. “Flexed work schedules may be required in the performance of services on this contract.”

47. Industry Question: Are TSC facilities shared with other contractors?

Government Response: YES.

48. Industry Question: Who is responsible for opening, closing, securing the TSC buildings?

Government Response: The TSC Contractors.

49. Industry Question: How many and what type of vehicles are being used by the current (incumbent) contractor?

Government Response: Two box trucks, one van, and one 4x4 Truck.

50. Industry Question: In TE G, the H&W used is the rate without EO13706 Sick Pay ($4.54), however Solicitation page 38 lists FAR 52.222-62 as a flowdown clause. Please clarify if TE G should be updated to use $4.22 for H&W, or if the above FAR clause should be removed.

Government Response: The Government will not revise TE G Pricing Spreadsheet, however, offerors are allowed to adjust the formulas/format to remain compliant with their accounting practices. TE F has been updated with new WD 2015-5237 Revision 14 dated December 21, 2020. FAR 52.222-62 will remain incorporated into the solicitation and resulting contract.

51. Industry Question: The pricing spreadsheet that is provided rolls up fully burdened rates with the data on the government provided spreadsheet. Every contractor has their own method of building up the pricing. The government’s spreadsheet does not include some Fringe benefits that we provide such as 401K matching, health care contributions, life insurance, etc. Also, we provide sick pay (56 hours for SCA employees) and pay the H&W at

4.22 per the Service Contract Act - the government spreadsheet does not account for this. The government spreadsheet provides H&W dollars to Exempt employees; we do not follow that practice. No opportunity for Overhead Costs are allowed either. We ask the government to revise the pricing requirements to request Contractor’s detailed level pricing but not force the Contractor’s to use a government roll-up spreadsheet.

Government Response: The Government will not revise TE G Pricing Spreadsheet; however, offerors are allowed to adjust the formulas/format to remain compliant with their accounting practices.

52. Industry Question: Overtime: There is an overtime section of the government pricing spreadsheet. Can the government provide the historical overtime data for the last contract period?

Government Response: This is a Firm Fixed Price RFP, overtime is not authorized. Not all cells on TE-G will be used. Offerors shall use only cells that apply to their accounting practices.

53. Industry Question: The pricing spreadsheet currently sums ODC together with labor pricing for each POP. Why do we have to load any detail ODC’s if the CLIN XXX2 is a plug number of $250,000?

Government Response: Not all cells on TE-G will be used. Offerors shall use only cells that apply to their accounting practices.

54. Industry Question: How many and what type of vehicles are owned by the incumbent and used for this project?

Government Response: Two box trucks, one van, and one 4x4 Truck.

55. Industry Question: Are general hand tools part of the GFE?

Government Response: YES

56. Industry Question: Since all TADSS Property shall be accounted for using GCSS and TS-MATS (5.4.1) is the contractor still required to “Establish and maintain an inventory tracking system” (5.3.1.2)?

Government Response: Yes, in accordance with FAR 52.245-1.

57. Industry Question: 5.3.1.7 states “The Contractor shall be responsible for TSC property that is lost or damaged while under the Contractor's control.” Would the Government please define “Contractor’s Control”?

Government Response: The property that is used by/handled, signed for by the contractor in their day to day duties.

58. Industry Question: What are the current role/duties of the Administrative Manager for this contract?

Government Response: Oversees the day to day operations of the contract with corporate decision making authority in order to rapidly response to the requirements of this TO. Per PWS 1.5.11.

59. Industry Question: Has Covid-19 affected operations/staffing in any way and if so, how based on on-site work personnel or reduced work hours?

Government Response: The contract reduced manpower according to the Post guidelines for a short period of time, but quickly adjusted (meeting CDC safety requirements) and returned the entire workforce because of mission essential training support.

60. Industry Question: Reference: PWS 4.1.3 - What kind of vehicles have been historically provided by the contractor to perform services?

Government Response: Two box trucks, one van, and one 4x4 Truck.

61. Industry Question: Reference: PWS 1.5.7, 1.5.14 - Please confirm that personnel under this effort do not require a Secret Security Clearance. Upon review of the IT position requirements for 1.5.14 to be satisfied, there may be specific clearance requirements specified under Federal Law that necessitate the issuance of a DD254 and subsequent Secret Clearances for the appropriate positions.

Government Response: Only the System Administrator need to have a Secret clearance.

62. Industry Question: Will the Government clarify if the Information Assurance Technician (IAT) Level I can have either an Information Assurance Technical (IAT) Level I or an Information Assurance Management (IAM) Level I professional certification?

Government Response: IAT level I is acceptable.

63. Industry Question: The Contractor is responsible for ensuring employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this TO.

Question: Is the contractor required to have an employee who is a Fort Hood certified “system administrator” (SA), with NET+ or A+ certifications?

Government Response: This contract will require an onsite employee certified by Fort Hood NEC.

67. Industry Question: The proposal preparation instructions state “Tab indexing shall be used to identify sections.”

Question: Can the Government clarify what “tab indexing” is referring to in an electronically submitted document?

Government Response: TAB Indexing for electronically submitted document means to label and organize the proposal sections and any tabs for a clear distinction between submitted sections of the RFP.

68. Industry Question: Will the Government confirm that Offerors are not required to include the signed SF 30s from each amendment, but rather acknowledge the amendments within Block 14 of the SF33?

Government Response: All SF30s shall be submitted in accordance with Section L of the RFP which includes filling out, dating, and signing any Amendments.

69. Industry Question: Section I’s instructions ask for the TE G Pricing Spreadsheet to be electronically submitted and readable by Microsoft Excel 97-2003. The TE G Pricing Spreadsheet provided in the solicitation is an .xlsx file, which is the Microsoft Excel 2007 version.

Question: Will the Government clarify if Offerors are to submit the TE G Pricing Spreadsheet as a Microsoft Excel 97-2003 file (.xls) or a Microsoft Excel 2007 file (.xlsx)?

Government Response: Offerors may submit the TE G Pricing Spreadsheet in either .xls or .xlsx format.

70. Industry Question: OTHER DIRECT COSTS: ODC is reimbursed excluding profit or fee.

Question: Is the contractor allowed to apply a Material Handling fee (comprised of G&A and overhead) to the ODC costs?

Government Response: No.

71. Industry Question: Paragraph 1.5.7 says “Contractor personnel performing work under this contract does not require a security clearance”. However in paragraph 1.5.7.3 and paragraph 1.5.14 of the PWS requires employees with IAT Level I certification, and further “and qualified to administer a LAN.”

Question: Fort Hood NEC rules specify to be a “system administrator”, individuals must have SECRET Clearance.

Please clarify the apparent conflict.

Government Response: Only the System Administrator needs to have a Secret Clearance.

72. Industry Question: The Contractor shall be responsible for providing personnel, supplies, and equipment for outside maintenance of Government provided, Contractor-occupied facilities and TSC areas.

Question: Can the government clarify what will be required at the start of the contract to fulfill this task?

Government Response: Ground maintenance equipment (riding lawnmower and weed eater)

73. Industry Question: Wage Determination 2015-5238, Revision (14), dated 05/27/2020.

Question: Please clarify which WD is correct; WD (2015-5238 rev (14), dated 05/27/2020 or WD 2015-5237 rev 14 dated 20 Dec 2020?

Government Response: TE F updated to reflect Wage Determination 2015-5237 Revision 14 dated 21 December 2020.

74. Industry Question: Offerors shall submit the proposal electronically at the following secure website:

https://beta.sam.gov/ and to email to Mr. Kendrick Nance Contract Specialist at kendrick.r.nance.civ@mail.mil and Mrs. Natalie Rodriguez Contracting Officer at natalie.j.rodriguez9.civ@mail.mil. Note there is a 7 MB size limit per email.

After checking on https://beta.sam.gov, we did not find a location to submit proposals on https://beta.sam.gov.

Question: Would the Government please provide instruction on how to submit proposals using https://beta.sam.gov?

Government Response: Instructions to Offerors have been updated to reflect emailing proposal directly to Contracting Officer and Contract Specialist.

75. Industry Question: The Contractor Shall provide vehicles for on and off road operations as required". Since the site visit was cancelled and we were unable to tour the facilities and see the requirements, please provide the number of trucks currently being used to meet the requirements.

Government Response: Two Box trucks, one Van, and one Pick-up truck.

76. Industry Question: Paragraph 1.4 calls for the base period of performance to be 12 months, however, Section B, CLIN 0001 has unit of 11 months. Please clarify if Base period is 12 or 11 months

Government Response: Base year period of performance is from 1 May 2021-30 Apr2021 (which includes a 30 day phase in).

77. Industry Question: Summary Tab formulas are not pulling data from the Phase-in through Option Year 4 tabs.

Will the Government provide an amended pricing sheet to correct this error?

Government Response: No, the Government will not update TE G Pricing Spreadsheet. However, offerors are allowed to adjust the format to align with their accounting practices.

78. Industry Question: The Govt has provided a plug number for ODC's in section B, however, it looks like Gov't wants ODC breakdown in Technical Exhibit G. Will the Government provide clarification as to what you want to see on the Option year tabs in the ODC columns?

Government Response: Not all cells on TE-G will be used. Offerors shall only use cells that apply to their accounting practices.

79. Industry Question: Section I includes FAR 52.222-62 making the EO 13706 applicable to this solicitation;

however, the TE G pricing spreadsheet is showing H&W at the non EO 13706 rate. Please correct the rate in column I of the Pricing Spreadsheet?

Government Response: The Government will not update TE G Pricing Spreadsheet. However, offerors are allowed to adjust the format to align with their accounting practices. TE-F Wage Determination has been updated to Wage Determination 2015-5237 Revision 14 dated 21 December 2020.

80. Industry Question: Only the Phase In period tab has a place holder for Holiday & Vacation. Will the Government add Holiday & Vacation to other pricing tabs?

Government Response: No, the Government will not update TE G Pricing Spreadsheet. However, offerors are allowed to adjust the format to align with their accounting practices

81. Industry Question: None of the tabs have a place for the EO 13706 required sick time. Will the Government add a column for the required 56 hours of sick time that is normally captured in fringe?

Government Response: The 56 hour sick time is calculated from the net productive hours and available hours.

82. Industry Question: Govt requires Sub contractor to complete pricing spreadsheet and fill in columns A through T. Please confirm that Govt will be accepting sub-contractor's proprietary data directly.

Government Response: In accordance with Section L, the prime contractor is responsible to enter any subcontractor(s) pricing on the pricing spreadsheets. If sub-contractor proprietary data is required, it will be requested in accordance with FAR 52.215-20.

83. Industry Question: Will the Government provide price submittal instructions for subcontractor's proprietary data?

Government Response: In accordance with Section L, the prime contractor is responsible to enter any subcontractor(s) pricing on the pricing spreadsheets. If sub-contractor proprietary data is required, it will be requested in accordance with FAR 52.215-20.

84. Industry Question: Under Key personnel, Information Assurance Technician (IAT) was listed as one of the Key positions; however, we did not see this title listed under the Baseline Staffing document. Is this position the same as Computer System Analyst I?

Government Response: Yes.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The pricing detail quantity has increased by 1.00 from 11.00 to 12.00.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS)

TRAINING AIDS, DEVICES, SIMULATORS AND SIMULATIONS (TADSS), TRAINING

SUPPORT SERVICES FOR THE TRAINING SUPPORT CENTER (TSC), FORT HOOD, TX

21 January 2021

PART 1

GENERAL INFORMATION

1. GENERALINFORMATION: This is non-personnel services to provide Training Support Services at Fort Hood, TX: 126 counties Area of Responsibility-AOR, Texas National Guard, and Installation Management Command (IMCOM). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. BACKGROUND: Army regulation 350-52 defines responsibilities and prescribes policies of Army Training Support System (TSS) programs on Army installations to ensure that TSS resources are allocated properly to support the Army’s training strategies. IMCOM’s Common Levels of Support (CLS) 905 identifies the training support requirement to the installation. The TADSS support services contract fulfills that Army and Installation requirement to provide this training support.

1.2. OBJECTIVES: The primary objective of the TO is to provide TADSS support services which includes operating warehouses: prioritizing daily work orders; issuing, tracking, receiving and shipping TSC’s Property;

providing technical assistance to using organizations; design and fabrication of TADSS; performing operational and organization maintenance and repairs on TSC property and developing and maintaining statistical and financial reports.

1.3. SCOPE OF WORK: Fort Hood requires contracted services to provide all personnel, supplies, transportation, tools, materials, supervision, and non-personal services necessary to perform TADSS training support services located at Fort Hood, TX: which includes but not limited to the following: Warehouse operations, technical support to users, operator/instructor training and device fabrication. TADSS support services shall be provided to TSC account holders and authorized users: On Post-Active Duty Military and Staff Agencies - approximately 211; Off Post-Reserve, ROTC, Community and University - approximately 85; and Temporary Accounts- (Infrequent Use- Average 17) The number of TSC account holders and authorized users may fluctuate throughout the term of the TO. The Contractor shall perform to the standards in this TO and in this performance work statement.

1.4. PERIOD OF PERFORMANCE: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years, 30 days Phase-In and 30 day Phase-Out. (Dates are subject to change). The Period of Performance reads as follows:

Phase-In 1 April 2021- 30 April 2021 Base Year 1 May 2021-30 April 2022 Option Year I 1 May 2022-30 April 2023 Option Year II 1 May 2023-30 April 2024 Option Year III 1 May 2024-30 April 2025 Option Year IV 1 May 2025-30 April 2026

Phase-Out 1 April 2026- 30 April 2026

1.5. GENERAL INFORMATION

1.5.1. QUALITY CONTROL: The Contractor shall develop and maintain an effective quality control plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which the Contractor assures themselves that their work complies with the requirements of the TO. The QCP shall be submitted to the COR for approval 30 working days after performance start date and shall be updated thereafter to maintain an effective and efficient quality control program. After acceptance of the QCP, the contractor shall receive the COR’s acceptance in writing of any proposed changes to the QC system.

1.5.2. QUALITY ASSURANCE: The Government will evaluate the Contractor’s performance under this contract in accordance with a Quality Assurance Surveillance Plan (QASP) that is tailored specifically to this TO. The QASP will be used to evaluate Contractor actions while implementing the PWS. The QASP is designed to provide an effective surveillance method to monitor Contractor performance for each objective listed on the Performance Requirements Summary (PRS).

1.5.3. HOLIDAYS: The following federal holidays are observed by the Government: New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

When one of the above Federal holidays falls on a Sunday the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday the preceding Friday is observed as a holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of the Wage Determination regarding paid holidays.

1.5.4. HOURS OF OPERATION: The Contractor shall be responsible for conducting business, between the hours of 7:30 AM to 4:30 PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price (FFP) contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. Flexed work schedules may be required in the performance of services on this contract. If Government personnel are furloughed, the Contractor shall contact the Contracting Officer or the COR to receive specific instructions relating to support services operations. It is the Government's decision as to whether the contract price/cost will be affected as a result of Government shutdown and/or furloughed Government employees. In the event Government shutdown: (Weather/Safety/Pandemic/Epidemic Response) and/or furloughed Government employee’s absence impact contract price/cost, a negotiated settlement will be reached as deemed appropriate by the Contracting Officer.

1.5.5. PLACE OF PERFORMANCE: The work to be performed under this contract will be performed at buildings 22041 and 19031, Fort hood, Texas.

1.5.6. TYPE OF CONTRACT: The Government will award a Fixed Firm Price (FFP).

1.5.7. SECURITY REQUIREMENTS: Contractor personnel performing work under this contract does not require a security clearance but will be subjected to a National Agency Check with Local Agency Check and Credit Check (NACLC) at the time of the proposal submission. The security requirements are in accordance with DD254. All Contractor employees requiring computer access shall obtain a CAC through the Trusted Associate Sponsorship System (TASS) in accordance with Army Regulation (AR) 600- 8-14 and AR 190-13. All Contractor employees requiring a CAC must have at least a National Agency Check trustworthy investigation submitted through the Office of Personnel Management. This is a requirement for all Contractors to receive a CAC through the TASS and to have access to any Department of the Army Local Area Network (LAN). Contractors assigned to this TO who require access to Government installations in performance of their duties shall have an owning relationship established in the Joint Personnel Adjudication System (JPAS) to the Government installation for which they are executing the TO. The Security Office where the Contractor(s) is assigned shall perform the JPAS requirement. Visit Requests shall be cleared by the Security Office of the Government installation where the Contractor is assigned. For Contractors who do not require access, a Visit Authorization Letter (VAL) shall be submitted to the Security Office of the Government installation where the Contractor is visiting. All Contractor employees requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within ninety (90) calendar days after TO start date or effective date of incorporation of this requirement into the TO, whichever is applicable. All Contractor employee shall complete the DoD Information Assurance (IA) awareness training (Cyber Security) within thirty (30) days, before issuance of network access and annually thereafter. All Contractor employees with access to a Government information system (IS) shall be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services. Per AR 530-1, Operations Security, new Contractor employees shall complete Level I OPSEC training within thirty (30) calendar days of their reporting for duty. All Contractor employees shall complete annual OPSEC awareness training.

1.5.7.1. PHYSICAL SECURITY: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work day, Government facilities, equipment, and materials shall be secured.

1.5.7.2. KEY CONTROL: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE:

No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR. In the event, keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the COR, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be paid by the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost will be paid by the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.5.7.3. SPECIAL QUALIFICATIONS: The Contractor is responsible for ensuring employees possess and maintain current Information Assurance Technician (IAT) Level I professional certification during the execution of this TO.

1.5.8. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the government views the Contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.9. CONTRACTING OFFICER REPRESENTATIVE (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.10. KEY PERSONNEL: The following personnel are considered key personnel by the Government:

Program Manager, Alternate Program Manager, Quality Control Manager and Information Assurance Technician (IAT) Level I. The Contractor shall provide a Program Manager who shall be responsible for the performance of the work. The Contractor shall submit the name of this person and an alternate who shall act for the Program Manager when the manager is absent, this individual shall be designated in writing to the KO.

The Program Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30AM to 4:30PM, Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.5.11. The Contractor shall provide a full-time (on-site) dedicated Program Manager (PM) that has the corporate decision-making authority to effectively and rapidly respond to TO requirements. The letter listing the PM shall outline the scope of authority of the PM, also for contingencies after normal operating hours the PM or APM shall respond within two hours.

1.5.12. The Contractor shall designate in writing an (on site) Alternate Project Manager (APM). The APM shall be present during normal operating hours and available when the PM is absent. The APM shall possess extensive experience in the Training Aids, Devices, Simulators and Simulations (TADSS) area.

1.5.13. The Contractor shall provide a Quality Control Manager (QCM) who shall be responsible for creating, implementing, updating and ensuring compliance with an approved Quality Control Plan (QCP) within thirty (30) day of the start of the TO. The QCM shall demonstrate a thorough knowledge of the ISO 9001, Quality Management System Standard.

1.5.14. The Contractor shall provide Information Assurance Technician (IAT) Level I with professional certification. The IAT Level I will be responsible for administration of all computers, computer systems and associated equipment required to perform services on this TO i.e. the Local Area Network (LAN). The IAT Level I will be responsible for performing basic computer upgrades and troubleshooting services. The IAT Level I must demonstrate four years progressive experience in computer and associated equipment operation, possess the knowledge and skills to understand Local Area Network (LAN) technology and qualified to administer a LAN.

1.5.15. IDENTIFICATION OF CONTRACTOR EMPLOYEES: All Contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as Contractor products or that contractor participation is appropriately disclosed.

Contractor personnel shall wear Contractor provided identification (ID) badges while on duty. The badges shall be visible outside of clothing on the upper body area.

1.5.16. CONTRACTOR TRAVEL: Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified on this TO. All travel requires Government approval/authorization and notification to the COR.