Amendment 2-RFI Responses etc-23Dec19.pdf

0011324022-0003

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

1. This amendment is issued to extend the offer due date until NLT, 1pm (CST) 14 Jan 2020.

2. This amendment is issued to provide specif ic instructions for 52.212-3, FAR Clause 52.209-5 and 52.209-11 (See 52.212-1 - Instructions to Offeror) under Volume I - Highlighted in Red.

3. This amendment is issued to provide responses to Industry.

4. This amendment is issued to express that Government furnished property is not applicable for this requirement. Government w ill make available various equipment/material as indicated in Technical Exhibit B and is also reflected in revised PWS.

5. This amendment is issued to provide a revised Technical Exhibit B.

6. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 35

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Dec-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9115119R0015

X 9B. DATED (SEE ITEM 11)

04-Dec-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Dec-2019

CODE

MICC - FORT HOOD

36000 DARNALL LOOP, ROOM 1300B

FORT HOOD TX 76544-5025

W91151 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9115119R0015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RESPONSE TO INDUSTRYQUESTIONS

Request for Information (RFI) Consolidated List W91151-19-R-0015

Cultural Role Player

1. Q. In regards to Technical Exhibit A, how many scenarios does the vendor have to be equipped to deliver simultaneously at one time, and will there be overlap of scenarios?

A. Historically, only one scenario will be conducted at a time. There can be the potential of more than one. This will be based on the mission.

2. Q. Technical Exhibit A, Scenario #4 requires the potential for a foreign language speaker from Africa. Please describe which country or region within the continent of Africa would the high ranking official notionally be from?

A. Cameroon, Djibouti, Niger

3. Q. Has the government identified specific labor categories and/or conducted a wage determination for Cultural Role Players or Foreign Language Speakers? If so, what were the results of your wage determination?

A. An amendment has been received from the Department of Labor (DOL) with the conformed wage determination (WD) rates for this requirement.

The KO requested the current wage determination from DOL: Wage Determination No.: 2009-0043; 07/16/2019; revision No. 22. This WD will be posted to beta.sam on or before 19 Dec 2019.

4. Q. The chart on Page 35 of the PWS, under section C.7, Deliverables lists "Joint

Personnel Adjudicative System (JPAS)"as a deliverable, due "Each contractor within 5 days of employment." Please clarify what specifically from JPAS must be delivered within 5-days of employment as the PWS appears to have no security clearance or JPAS deliverable?

A. Employees must be prepared to have security clearance verified within 5 days of employment

5. Q. Will valid background checks from employees of incumbent vendors be sufficient under this contract, or will new background checks be required?

A. New background checks will be required. Background checks will be no more than 30 days old.

6. Q. Technical Exhibit A, Scenario #5 lists “15/12 under the column for male CRP, however the Scenario and additional instructions section lists 5 male CRPs.

Please clarify which is correct.

A. 5/12 is correct.

7. Q. What are the required proposal font and font size for this bid, as none are specified in the RFP solicitation document?

A. The required proposal font size for this solicitation is, no less than 11 font, and Arial or Times New Roman will suffice.

8. Q. On Page 48 of the RFP, it states in the Section 4 that the page limit for Volume I: General is 10 pages, and on page 49 of the RFP, it states in Section 4:

“Supplies or Services and Prices. This section shall be submitted fully completed and error free. It shall contain the Offeror’s prices for the established Contract Line Items (CLINS). It is the Offeror’s responsibility to ensure the information entered into this section is accurate and complete.” The CLINS are listed from pages 3-25 of the RFP and take up approximately 22 pages. Will the Government consider either increasing the page limit to accommodate this and the other required documents, or move this requirement to be included in Volume 4: Price Factor with no page limit for pricing volume?

A. Yes, Volume I – Page Limit = As Required; Volume II – Page Limit = 30;

Volume III – Page Limit = 30; Volume IV – Page Limit = As Required.

Please reference correction made in FAR 52.212-1 – Instruction to Offerors.

9. Q. In Technical Exhibit A, Scenario 5 the total number of hours 64 (it should be

160 hours) does not compute correctly for the governments requirements of 10 Male CRP & 10 Female CRP at 8 hours per day. Please confirm.

A. 160 hours.

10. Q. In Technical Exhibit A, Scenario 6 the total number of hours 60 (it should be 180 hours) does not compute correctly for the government requirements of 15 Male CRP for 12 hours per day. Please confirm.

A. 180 hours.

11. Q. In Technical Exhibit A, Scenario 8 the total number of hours for Male CRP’s is shown as 15? Should this be12 hours?

A. Yes, 12.

12. Q. In Technical Exhibit A, Scenario 8 the total number of hours for Male CRP’s is shown as 15 however the total hours is 84. Should work hours be 12 or should the total hours by 99? Will the government please correct this error or clarify the requirement?

A. Work hours are 12

13. Q. On page 9 of the solicitation document, it states that there are “ten (10)” Scenario 5 Clinical Patients required for CLIN 1005. However, for the base year CLIN and all other option year CLINs, this quantity is only “eight (8)”. Like was the TE A attachment also shows only 8 events required per year. Will the government please correct this or clarify the requirement?

A. Quantity of 10 as indicated on page 9 of the solicitation document.

14. Q. In TE A Scenarios_W91151-19-R-0015, the government lists each scenario and the number of FLSs required for that scenario. However, the government never specifies what the target language is that the FLSs should speak in those scenarios. It is assumed that this may then change from one training event to the next even if executing the same scenario. And that contractors must be ready to provide FLSs with any of the target languages listed in C.5.1.2 of the PWS. Q8a.

Will the government please confirm that this assumption is true? Q8b If true, will the government please tell us how much lead time we will have of what the target language will be for each event before that event occurs?

A. This assumption is true. The government will issue notices to the contractor not later than two weeks prior to upcoming training

15. Q. Is it the government’s intention for (or expect of) us to provide pyrotechnics and/or simulated weapons effects for this effort?

A. The government shall make available any training aids that are required

16. Q. (ref: Document: TE A Scenarios_W91151-19-R-0015.pdf) Scenario 6:

Finance Customers; Shouldn’t the (M) CRP/HRS 15/12 be changed to 5 CRPs?

A. 5 CRPs

17. Q. (ref: Document: TE A Scenarios_W91151-19-R-0015.pdf) Scenario 1 has

Task #1 & Task #2. Should contractor price 28 estimates # number of annual events for each Task Area? or 28 estimates # of annual events for both Task #1 & Task #2?

A. 28.Scenario 1 includes both tasks combined.

18. Q. Ref: C.4.2. Transportation; The Contractor will provide transportation for contractor employees to and from the training site. Is the governments preferred method of transportation of employees by bus?

A. The government does not have a preference of the contractors’ method of transportation.

19. Q. Ref: C.4.2. Transportation; The Contractor will provide transportation for contractor employees to and from the training site. Is the governments preferred method of transportation of employees by bus?

A. The government does not have a preference of the contractor’s method of transportation.

20. Q. Ref: C.4.2. Transportation; Will the government provide a CLIN for Travel/Transportation to and from training?

A. The contractor is responsible for all transportation requirements

21. Q. (ref: Document: TE A Scenarios_W91151-19-R-0015.pdf) SCENARIO 2:

IMPROVISED EXPLOSIVE DEVICE (IED) – Seems to be a mistake under Additional Instructions. Under Personnel NO FLS’s are listed, but listed in Additional Instructions there is a request for 3 X FLS Male and 1 X FLS Female.

Can the government clarify if this is a mistake?

A. No FLS required

22. Q. (ref: Document: TE A Scenarios_W91151-19-R-0015.pdf) Pricing - Should the contractor’s pricing reflect the over-time hours for each scenario listed in the ref TE A attachment?

A.

23. Q. Ref: C.3.8. Equipment Maintenance. Repairs to any Government equipment shall be provided through current military maintenance procedures. If a contract employee detects a situation deeming immediate repair, he/she shall notify the Scenario Leader, SUPERVISOR who will then notify the COR Question:

Government requiring each Scenario to have a Scenario Leader/Lead Role Player?

A. The supervisor shall be on-site during all active scenario exercises

24. Q. (ref: Document: TE A Scenarios_W91151-19-R-0015.pdf) Scenario 5: Clinical Patients - Seems to be a mistake in section Personnel under total CRP/HRS 20/64? Shouldn’t the 64HRS be total of 80HRS?

A. Total CRP HRS is 160

25. Q. (ref: Document: TE A Scenarios_W91151-19-R-0015.pdf) Scenario 8 Force Protection. Personnel Section (M) CRP/HRS 5/15 Shouldn’t the 15HRS be total of 12HRS?

A. 5/12

26. Q. (ref: Document: TE A Scenarios_W91151-19-R-0015.pdf and PWS C.1.6.2.2) Contractor shall provide all equipment to meet PWS and Scenarios at contractor cost? Will government provide a cost CLIN Reimbursement for equipment or should the contractors FFP price include all equipment required?

A. The government will not provide cost reimbursement

27. Q. (ref: Document: TE A Scenarios_W91151-19-R-0015.pdf) For planning and cost purpose’s, does the Government ever run more than one Scenario event at the same time and at multiple locations requiring multiple sets of equipment?

A. Please reference question #1

28. Q. (ref: 3. Sub-factor 3 Resources) – Will the government provide all equipment/supplies and materials for each scenario in ref: Document: TE A Scenarios_W91151-19-R-0015 and as stated during the site visit?

A. The government shall make available all training aids that are required except those specified as contractor furnished materials

29. Q. (ref: Key Personnel); In addition to an onsite Supervisor is the government requiring a lead role player for each Scenario?

A. There is no requirement for a lead role

30. Q. (ref: Key Personnel); In addition to CRP, FLS and Lead Role Players, Is the government requiring a full-time Supervisor?

A. A full time supervisor is required.

31. Q. (ref: Key Personnel); Does the Government provide office space to the contractor for the Supervisor?

A. The government does not provide office space for the supervisor.

32. Q. (PWS pages 48-49: PROPOSAL SUBMITTAL AND INQUIRES Para 4.

Proposal Submittal and Inquires limits each volume to ten (10) pages).

Will Table of Contents, Acronym Listings, and Compliance Listings for each Vol be exempt from the ten-page limit?

A. Please see response to RFI # 8.

33. Q. PWS CLN’s The PWS does not include a CLN for Travel Will RP travel be reimbursed by the government?

A. The contractor is responsible for all transportation requirements.

34. Q. PWS page 33, Para C.3 Government -Furnished Services:

a) Will the government provide the contractor on post office space and an area for storing and securing both Government and Contractor Provided equipment, and Parking Contractor vehicles?

A. Government will not provide on post office space. There will be adequate space for parking.

b) TE B contradicts Para C.3 of the PWS. It states, “Clothing and Uniforms will be provided by the contractor”. Given this contradiction, what if any clothing and uniforms will be provided by the government?

A. Clothing and uniforms will be provided by the contractor.

c) What Training aids will be available to the contractor?

A. The government shall make available any training aids that are required

35. The PWS states: “The Government will issue training notices to the Contractor not later than two weeks prior to the upcoming month reflecting an estimated schedule of the training. The Task Orders will be issued by the Government to the Contractor at least two weeks prior to the commencement of the period.”

PWS page 27, Para C.1.5.1

Q. It was stated at the 13 DEC site visit that contract award is anticipated to be 1 March 2020. Given the PWS verbiage cited above and the 1 March contract start date, will there be a contract phase-in period for in-processing a new contractor and/or providing enough time to prepare for the first set of missions?

If so, what will the dates for phase-in be?

A. There will be no phase in period.

36. Q. TE A Scenarios; TEs 2 and 8 call for the use of 9 mm pistols and AK-47s but does not cite a requirement for blank training ammunition;

a) Can the contractor provided weapons be inert (Rubber Duck) training aids or must they be operational weapons capable of firing blank ammunition?

A. Weapons will be training aids.

b) If blank firing weapons are required, what are the blank ammunition requirements for each scenario?

A. Blank firing weapons are not required (training aids will be provided).

37. Q. TE A Scenarios Page 4 Scenario 2; The Personnel list 12 CRP and the additional instructions list 4 FLS and 3 CRP under uniforms plus 2 Iraqi National CRP as additional personnel. What is the number of personnel required for Scenario 2?

A. 14 Personnel.

38. Q. TE A Scenarios Page 8 Scenario 6; The Personnel list 15 CRP but the scenario and remarks address only 5 CRPs. What is the number of CRPs required for Scenario 6?

A. 5 CRPs.

39. Q. TE A Scenarios Page 10 Scenario 8 The Personnel list 15 hours per 5x male

CRP and 12 hours per 2x female CRP but the total hours for CRP is 84 hours and not 99 hours. What is the number of hours per male CRPs required for Scenario 8?

A. 12 hours.

40. Q. RFP Page 9 of 87 CLIN 1006 and TE A Scenarios Page 7 Scenario 5 The CLIN Quantity is 10 but the exhibit states the quantity is 8. Does Schedule B supersede the exhibits?

A. Quantity is 10.

41. Q. RFP Page 18 of 87 CLIN 1006 and TE A Scenarios Page 6 Scenario 4; The CLIN Quantity is 1 but the exhibit states the quantity is 15. Does Schedule B supersede the exhibits?

A. Yes, in this case, Schedule B shall supersede the exhibit.

42. Q. RFP Page 3 through 25 of 87 CLIN structure and RFP Page 49 of 87 proposal instructions; The CLIN structure is 23 pages in length and is a requirement to include in Volume I General, along with all representations, certifications, and other statements. Will the Government remove the page limit from Volume I?

A. Please see RFI response in #8.

43. Q. RFP Page 3 through 25 of 87 CLIN structure and RFP Page 49 of 87 proposal instructions; The CLIN structure is 23 pages in length, but the Volume IV price factor is limited to 10 pages. Is the offeror allowed to condense the schedule B by abbreviating the descriptions to comply with the 10-page limit of the Volume IV Price Factor?

A. Please see RFI response in #8.

44. Q. Will the Government provide equipment to the contractor to perform each

Scenario?

The government shall make available any training aids that are required A.

45. Q. SCENARIO 6: - Male CRP's should be total of 5XCRP and not 15XCRPs?

A. 5X CRP

46. Q. SCENARIO 2: The total of 4XFLS are being requested below in additional instructions - Is the Government requesting 3 (M) FLS and 1 (F) FLS for this Scenario?

A. No FLS

47. Q. SCENARIO 5: Total CRP HRS should be 80HRS?

A. Total CRP hours 160

48. Q. SCENARIO 8: Total CRP HRS be should 12HRS?

A. Total CPR hours 84

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations

Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that--

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

The following have been modified:

ADDENDUM 52.212-2

A. Basis for Contract Award

(1) The Government intends to award an Indefinite Delivery Indefinite Quantity (IDIQ) contract with single Firm

Fixed Price (FFP) task orders as a result of this solicitation. The award will be made to the responsible vendor whose proposal provides the best overall value for the requirements described in this solicitation and is most advantageous to the Government. The vendor must conform to the terms and conditions of this solicitation. The

Government anticipates awarding a contract on the basis of the written proposal. Therefore, the Technical and

Price proposal shall be complete, free of deficiencies and include the offeror’s best terms from a Technical, Price, and, past performance standpoint.

(2) Award will be based on best value lowest price technical acceptable (LPTA). Solicitation requirement is based on FAR Part 13, 12 and 15 (FAR Part 15 will be utilized at the KO’s discretion).

B. Award for All of the Work.

Offers received for less than the stated number of items listed will be considered ineligible for award. As set forth in

FAR 52.215-1 (f)(4), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions. The

Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In the event that discussions are held, a competitive range determination will be made.

C. Evaluation Criteria

(1) Evaluation criteria consist of factors and sub-factors. The proposals will be evaluated under three (3) evaluation factors.

Factor 1: Technical

Sub-factor 1: Management Approach

Sub-factor 2: Staffing Plan

Sub-factor 3: Resources

Sub-factor 4: Operational Approach

Factor 2: Price

Factor 3: Past Performance

(2) Factor 1 - Technical. The Technical Factor evaluation provides an assessment of the offeror’s capability to satisfy the Government’s minimum requirements.

a. Technical Factor - contains four sub-factors: (1) Management Approach, (2) Staffing Plan, (3) Resources and (4)

Operational Approach. Each sub-factor will be evaluated to determine whether or not the offer meets a minimum criterion stated in Section L - Instructions, Conditions and Notices to offerors. They are as follows:

1. Sub-factor 1 Management Approach:

a) The Offeror shall provide a chart of its proposed labor mix containing the title of each labor position/category, the net productive hours for each labor position/category and whether each labor position/category is covered under the Service Contract Labor Standards (FAR 52.222-43) or exempt.

For each labor position/category covered by the Service Contract Labor Standards, the Offeror shall provide the Wage Determination Category Number and the unburdened base hourly rate(s) proposed.

For Offerors intending to subcontract, the chart shall also specify which positions are prime contractor positions and which are subcontractor positions. The Offerors proposed management approach must comply with FAR Clause 52.219-14, Limitations on Subcontracting.

b) The Offeror shall also provide a written narrative justifying how its management approach will be successful in the performance of contract requirements. This staffing narrative shall crosswalk/cross-reference the Offeror’s staffing approach with the specific scenarios. The staffing narrative shall address the management approach to recruit, retain, and replenish qualified personnel to successfully perform contract requirements.

2. Sub-factor 2 Staffing Plan: The Offeror’s staffing approach will be evaluated to determine: 1) the offeror’s ability to recruit, hire and retain a workforce sufficient (language skill-set in accordance with PWS paragraph C.5.1.2) to satisfy the requirements stated in the PWS); 2) whether the offerors’ proposed staffing chart has sufficient labor hours and skill mix; 3) how the proposed staffing approach satisfies the specific qualifications identified in section C.5 of the PWS. An offeror’s proposal that fails to address or articulate its staffing approach (recruit, hire, retain, skill-set and qualifications) will be rated as unacceptable and the proposal will no longer be considered for award.

(a) An organizational chart or diagram showing the Offeror’s organization structure and how it facilitates communication and management of the contract effort.

(b) A brief job description and qualifications, to include experience and education, The contractor shall provide an on-site Supervisor who shall be responsible for the overall management and coordination of the contract. The Government established qualifications for these positions are listed in PWS Sections C.1.7. and C.1.7.1. In this written narrative, the Offeror shall address why it believes the provided key personnel’s experience and qualifications will enable it to successfully perform the solicited effort. The contractor shall emphasize how its experience is “relevant” to this requirement. “Relevant” is defined as similar in nature of work, size, and complexity.

3. Sub-factor 3 Resources: This sub-factor will be evaluated to determine whether or not the offeror provided list of Equipment/Supplies and Materials, if any, that address an understanding of what Equipment/Supplies and Materials, will be required in performance of this contract. In addition what the Offeror’s proposed list of Equipment/Supplies and Materials, which will be provided at their own expense, with the exception of Government made available material identified in the PWS. An offeror’s proposal that fails to address the proposed resources as specified/outlined in the instructions and evaluation will be rated Unacceptable and the proposal will no longer be considered for award.

4. Sub-factor 4 Operational Approach: The offeror’s Operational approach will be evaluated to determine: 1) the Offeror’s Quality Control Program/Methodology in ensuring the continuity of quality services; 2) whether the offerors’ methodology to subcontracting reflects a clear, logical and effective approach identifying the lines of authority and communications; 3) approach to managing multiple task order and the ability to manage fluctuating increases and decreases in workload, 4) and the overall proposed management approach to satisfying the requirements outlined in the PWS. An offeror’s proposal that fails to address the proposed operational approach as specified/outlined in the instructions and evaluation will be rated Unacceptable and the proposal will no longer be considered for award.

The Technical Capabilities Factor will receive one of the adjectival ratings defined below. Proposal risk is used to portray the evaluation of weaknesses in the Offerors’ proposals. The sub factor ratings will be used to determine an overall rating for the factor. Any sub factor that receives an unacceptable rating will result in an overall unacceptable rating for the factor and are not eligible for award.

The Technical Factors will receive one of the adjectival ratings as defined in the tables outlined/defined in 52.212-2 – Evaluation Criteria. The sub-factor ratings will be used to determine an overall rating for the factor.

The Technical Capabilities Factor will receive one of the adjectival ratings defined below. Proposal risk is used to portray the evaluation of weaknesses in the Offerors’ proposals. The sub factor ratings will be used to determine an overall rating for the factor. Any sub factor that receives an unacceptable rating will result in an overall unacceptable rating for the factor and are not eligible for award.

The Technical Factors will receive one of the adjectival ratings defined below. The sub-factor ratings will be used to determine an overall rating for the factor.

Table A-1. Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

(3) Factor 2 – Price. Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 15.404-1(b) and (g). Through these techniques the Government will determine whether prices are reasonable, complete and balanced.

a. The Government will evaluate the price proposed for each CLIN, and the total estimated price proposed base period and all options. Evaluation of options will not obligate the Government to exercise the option(s).

b. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). As part of price evaluation, the government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding one-half of the offeror's final option period prices to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the base period, 1st option, 2nd option and 1/2 of the 2nd option. Offerors are not required to enter a price for the six-month period.

(4) Factor 3 - Past Performance. The Past Performance evaluation will assess the offeror’s probability of meeting the solicitation’s requirements as indicated by that offeror’s record of past performance. Past Performance is assessed at the factor level after evaluating aspects of the offeror’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the offeror’s proposal and data obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems and State Department Watch Lists. Past performance areas of evaluation include:

– Past Performance Factor. Past performance areas of evaluation include:

Quality of Service Schedule Customer Satisfaction

– Price Factor. This is a commercial acquisition and adequate price competition is anticipated; therefore, the Offeror is not required to submit cost or pricing data.

(a) Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

(b) Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity. The

Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services/products being procured under this solicitation.

A relevancy determination of the offeror’s (including joint venture partner(s) and major and critical subcontractor(s)) past performance will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. In establishing what is relevant for the acquisition, consideration should be given to what aspects of an offeror’s contract history would give the most confidence that the offeror will satisfy the current procurement. The past performance information provided in the proposal and obtained from other sources will be used to establish the relevancy of past performance.

(c) The Past Performance Evaluation Team will review this past performance information and determine the quality and usefulness as it applies to past performance assessment.

(d) Assigning Ratings. The Past Performance Factor will be assigned one of the ratings defined below.

Table A-2. Past Performance Evaluation Ratings

Rating Description

Acceptable

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

(e) Offerors without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered

“acceptable.”

Non-exempt Labor:

This solicitation is subject to Wage Determination see latest version in this solicitation. Service Labor Standards are applicable to this solicitation for the proposed non-exempt labor classifications. All proposals submitted in response to this solicitation shall reflect, at a minimum, the latest wages and fringe benefit rates for all non-exempt labor positions proposed.

Exempt Labor:

Since the Service Contract Labor Standards does not apply to exempt employees, escalation of labor for Exempt employees/personnel for each option period is recommended.

PERFORMANCE WORK STATEMENT

Revised to Reflect Correct Language for Government Furnished Property (GFP)

PERFORMANCE WORK STATEMENT (PWS)

Cultural Role Player (CRP) Services

FORT HOOD POST-MOBILIZATION TRAINING CENTER

C.1. General: The 120th Infantry Brigade at Fort Hood, Texas, has a requirement for Cultural Role Players (CRP) services in support of the Overseas Contingency Operations (OCO). The 120th Infantry Brigade is responsible for the mobilization, training, and validation for deployed mobilized National Guard and Reserve soldiers as well as providing orientation and training to U.S. military, Department of Defense (DOD), and other federal Government agency personnel on multiple languages, cultural awareness, and negotiation skills. See C.5.1.2 for a list of applicable languages.

C.1.1. Scope of Work. The contractor shall provide labor, supervision and required materials to supplement the training effort for U.S. military, DOD and other federal government agency personnel in support of Theater Specific

Individual Readiness Training (TSIRT) and pre-deployment unit collective training in accordance with published training guidance at designated training sites located at Fort Hood Army Installation, Texas.

This contract is designed to support Reserve Components training, but may also be used to support the Active

Component. This training culminates with situational exercises and a mission rehearsal exercise that enables

Soldiers and units to interact with simulated civilian personnel under realistic wartime conditions.

C.1.2. Background Information: First Army is responsible to mobilize, train, validate and deploy mobilized

National Guard and Reserve soldiers in support of the United States overseas contingency operations. The TSIRT and collective training is associated with Overseas Contingency Operations (OCO) including, but not limited to, Kosovo Forces (KFOR), Operation Freedom Sentinel (OFS), Afghan National Army (ANA), Operation Inherent

Resolve (OIR), Multi-National Force Observers (MFO), Operation Spartan Shield (OSS), and Guantanamo Bay

(GTMO). United States Forces Command (FORSCOM) has directed that all command integrate country orientation and training on language and cultural awareness, negotiation skills and the use of foreign language speakers, into training plans. In addition, training events require realistic soldier interaction with appropriate role player’s representative of the indigenous population of Iraq, Afghanistan, Kosovo, Eastern Europe or other designated areas.

Role players participate during various Situational Training Exercises and other Collective Training events to replicate mission scenarios.

Role players provide the essential training experience to Soldiers preparing for combat operation in varying conditions. Conditions may vary from coordinating an opportunity to meet with local leaders, setting up a time to provide medical support to local children, assessing the attitudes of the population in a certain area, de-escalating a situation by communicating properly with local religious leaders, or redirecting both combatants and non-combatants during offensive operations.

C.1.3. RESERVED

C.1.4. Period of Performance. The ordering period for this contract will be a 12 month base year with four one-year option periods. This CLIN will be awarded on the first Task Order (TO) the same date as the basic contract.

C.1.5. Hours of Operation. The nature of the work requires the contractor to use flexible employment and scheduling techniques, while maximizing performance outcome to adapt to varying workload requirements. This will require work outside normal duty hours to meet unit mobilization, deployment, and redeployment time restrictions. Training schedules may require contractor personnel to work on weekends and Federal holidays to meet mission requirements. Every task order executed will identify the specific hours of operations required to support the training exercise.

Federal holidays are established by Federal Law and are currently as follows:

New Year’s Day 1 January

Martin Luther King Jr. Day 3rd Monday in January

Presidents Day 3rd Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

C.1.5.1.

The Government will issue training notices to the Contractor not later than two weeks prior to the upcoming month reflecting an estimated schedule of the training. The Task Orders will be issued by the Government to the

Contractor at least two weeks prior to the commencement of the period. In the event of conflicts, delays, or cancellation of scheduled training, the Government reserves the right to re-schedule training on a later date or time at no additional cost to the Government. In such event, Government will attempt to give the contractor a 48 hour notice of changes. In the event the Government does not provide proper notification of cancellation or rescheduling within 48 hours of scheduled training events, the contractor may be reimbursed for actual costs incurred due to the change. The contractor has the right to refuse an exercise due to short notice. Costs will be required to be substantiated with documentation and these costs may be negotiated by the KO.

C.1.6. Personnel:

C.1.6.1. General Qualifications and Constraints: The Contractor shall provide management, administration, and qualified labor force/mix appropriate for the task(s) authorized to be performed within each approved TO.

Contractor shall ensure that all Contractor personnel performing services on this contract are knowledgeable of the assigned work and familiar with safety and health precautions necessary to perform services under this contract.

Contractor employees performing services under this contract will be controlled, directed and supervised at all times by management personnel of the Contractor. Government personnel may not perform any supervisor functions for

Contractor personnel. Notwithstanding another provision of this contract, the Contractor shall at all times be responsible for the supervision of its employees in the performance of the services.

C.1.6.1.1. Conflict of Interest. The Contractor shall not hire any personnel whose employment would result in a conflict with Department of Defense (DOD) Regulation (REG) 5500.7-R, Joint Ethics REG.

C.1.6.2. Physical Requirements and Work Environment:

C1.6.2.1. Contractor personnel shall be physically capable of performing their assigned work under normally anticipated climatic conditions, such as extreme weather conditions (snow, sleet, rain, heat, humidity). The work will normally require long periods of standing and walking; furthermore, the work is physical in nature and will require kneeling, crawling, and running for short periods of time. Role players may have to walk distances of up to

3 km over broken ground. If assigned a speaking role, the role player must be able to speak the language appropriate to the assigned scenario. If physically limited i.e. a moulage utilizing an actual amputee for added realism etc., the role player must be able to perform all tasks even if it is lying down for long periods of time. Role players must arrive to the staging area in required uniform, on time and prepared to perform the required role. Role player must be physically able to move over, through, and or around obstacles (Except Minefields). Role player must be able to identify visual indicators of an Improvised Explosive Device (IED). Role player must be able to react to a Possible

Improvised Explosive Device (IED). Role player must be able to search an Individual in a tactical environment.

Role player must be able to move as a member of a team. Role player must be able to and move under direct fire.

Role player must be able to react to indirect fire while dismounted perform voice communications.

C.1.6.2.2. Contractor employees shall be self-sustaining while on site (i.e. wearing appropriate clothing for cold and/or inclement weather, having items for personal comfort and coming equipped with any food and water needed for the training period.) Contractor must provide equipment needed to store any food/water provided to their employees taking into consideration the weather elements.

C.1.6.2.3. Role players may be detained in enclosures for an extended period of time.

C.1.6.2.4. Role players may be required to ride in military vehicles during performance of service.

C.1.6.2.5. Role players may be searched for weapons, contraband, and items of intelligence value as part of the training scenario; female role players will only be searched by female Soldiers.

C.1.6.2.6. Role players may be detained and restrained by training units using handcuffs, flex cuffs, tape, rope or other devices or materials. Role players may have to lie down or kneel on the ground as part of this process.

C.1.6.2.7. The lane/exercise OC/T’s may direct some verbal and non-violent physical interaction between members of the training units and role players. Non-Violent is defined as not expected to cause injury to the role player.

Basic rules of engagements must be maintained.

C.1.6.2.8. Contractor shall manage role players’ time so that they are provided sufficient rest between work shifts to preclude any safety hazards, violations of labor laws or regulations during training events.

C.1.6.2.9. Role players shall perform assigned roles and shall remain on site during periods specified in each task order to train units in accordance with training and work schedules.

Role players, if assigned, must be able to speak the language appropriate to the required scenario.

C.1.6.2.10. Conduct of Personnel. The KO may require the Contractor to remove from the job site any employee working under this contract for reason of misconduct; security; or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interests of the Government. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

C.1.6.3. Security Requirements. Contractor personnel or any representative of the Contractor entering the Fort

Hood installation shall abide by all security regulations and shall be subject to security checks. Contractor personnel shall be lawfully employable in the United States. Government rules, regulations, laws, directives and requirements, in place or issued during the performance period shall apply to all contractor personnel. The contractor shall be solely responsible for any costs resulting from contractor’s employee violations.

All DOD contractor employees must undergo a background investigation as directed by Department of the Army G-

2 and the Garrison Security Office. Said investigation may include a background check with FBI, DHS, JTTF, NSA, DSA, and other federal agencies as required. Investigations may also include personal interviews or polygraph exams. Contractor personnel shall obtain a favorable determination by the Government prior to commencement of duties associated with this contract.

As a condition of employment, the Contractor shall obtain and maintain criminal background checks on all employees to cover the last three years and the last three residences. Criminal background and Joint Terrorism Task

Force (JTTF) checks shall be completed and found favorable prior to the contract performance start date. The contractor shall be responsible for the cost of the criminal background checks. Contractor’s employee background check shall be favorable in order for the employee to perform services under the contract. Results of background checks shall be provided to the installation security office and the Contracting Officer Representative (COR) when requested. The COR and/or the Alternate Contracting Officer Representative (ACOR) will conduct periodic inspections to ensure compliance with this requirement. Personnel with outstanding felony warrants or felony convictions pose a security risk and shall not perform services under this contract.

C.1.6.3.1. Security Training Requirements

C.1.6.3.1.1. AT Level I training. All contractor employees, to include subcontractor employees, requiring access

Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

C.1.6.3.1.2. iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

C.1.6.3.1.3. For contracts that require a formal OPSEC program. The contractor shall develop an OPSEC

Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

http://jko.jten.mil/

C.1.6.3.1.4. For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

C.1.6.3.2. Condition of Employment.

C.1.6.3.2.1. The contractor shall not hire any individual with positive pre-employment drug screening.

C.1.6.3.2.2. The contractor shall perform random substance abuse checks such as urinalysis, breathalyzer, blood test, or other appropriate tests or instruments on all employees during the life of the contract. The contractor shall provide the substance abuse results upon request.

C.1.6.3.3. Installation Access. Contractor personnel or any representative of the Contractor entering a military installation shall abide by all security regulations and are subject to security checks. Local rules, regulations, directives and requirements issued by military and civilian authorities pursuant to their responsibility for the administration and security of Government and military installations are applicable to Contractor personnel entering the offices or installations or traveling via Government-owned transportation. The Contractor shall ensure that all contractor personnel employed to perform work under this contract obtains installation access as required by the

Provost Marshal Office (PMO). Government furnished identification shall be returned to the issuing Government office when the employee no longer performs work for the Contractor under this contract.

C.1.6.3.3.1. Access and general protection/security policy and procedures.