Conform_Solicitation_16-R-0042_Ft_Hood_HVAC_Chem_Treatment__6_May_16.docx

W91151-16-R-0042

Section SF 30 - BLOCK 14 CONTINUATION PAGE

CONTINUATION PAGE

The referenced solicitation is amended to incorporate/address industry questions and Government responses. The following is a listing of questions raised by industry and the responses provided by the Government:

1. Laboratory Certification – Performance Work Statement (PWS) section C.1.5, page 24, states: “All water analysis performed on the HVAC systems shall be conducted by an Environmental Protection Agency (EPA) certified laboratory, engaged and experienced in the field of industrial water treatment.” There is no EPA laboratory certification specifically applicable to industrial water treatment. EPA laboratory certifications for water analysis are applicable to the analysis of drinking and/or waste water. Commercial laboratories engaged in industrial water treatment are normally not involved in drinking or waste water, and are therefore are not required to be EPA certified.

Identifying and utilizing a water analysis laboratory that is both i) EPA certified, and ii) “engaged and experienced in the field of industrial water treatment” may not be feasible. It would certainly be a departure from standard industry practice for the commercial goods and services being procured under this contract and could increase the total price charged to the Government.

Question: Can the Government revise the solicitation to state: “All water analysis performed on the HVAC systems shall be conducted by an Environmental Protection Agency (EPA) certified laboratory, engaged and experienced in the field of industrial water treatment, or by a laboratory operated by a nationally recognized US manufacturer of water treatment chemicals that follow both industry standards and best practices in the analyses they perform to ensure trusted and reliable data.

Response: Section C - Performance Work Statement Paragraph C.1.5 has been revised to add: For all water testing certifications, we are willing to revise the requirement to require a Texas certified NELAP lab, with the appropriate testing certifications applicable to the offeror’s proposed chemical treatment regimen.

1. Specific Tasks, C.5.6.5 Itemized Schedule, page 50 of 124 – The PWS describes how the contractors will provide an “itemized Schedule” of additional chemicals and or components that may be requested by the Government.

Question: Is the bidder instructed to include in proposal Section II Technical Capability the proposed, and unpriced, item list of additional chemicals and or components?

Response: There is no requirement in Section II Technical Capability for the Contractor to provide in their proposal unpriced, item list of additional chemicals and or components.

1. Specific Tasks, C.5.6.5 Itemized Schedule, page 50 of 124 – The PWS states: “The contractor is responsible for providing an itemized Schedule, to include per item cost, of each chemical or component provided by the contractor IAW this PWS that may become a Government burden purchase.”

Question: Is the bidder instructed to include in proposal section I General or section IV Price, a priced item list of additional chemicals and/or components?

Response: No. Section IV - Price has been removed from the solicitation.

1. Specific Tasks, C.5.6.5 Itemized Schedule, page 50 of 124 – The PWS states: “The contractor is responsible for providing an itemized Schedule, to include per item cost, of each chemical or component provided by the contractor IAW this PWS that may become a Government burden purchase.”

Question: Does the Government intend for items requested under C.5.6.5 to be acquired as an order under CLIN X007?

Response: Yes

1. Specific Tasks, C.5.6.6 Project Work, page 50 of 124 – The PWS describes how the contractor will provide a written Firm Fixed Price Project Work Proposal when requested by the Government.

Question: If project work is requested by the Government, will it be acquired as a FFP order under CLIN X007?

Response: Yes

1. Number of Proposal Sections - Instructions to Offerors, Proposal Preparation Instructions, pages 114 through 115 state:

5. Section C.1 states that the proposal shall consist of three sections.

5. Section C.2.c states that proposals are organized in two sections

5. Table 2 lists four proposals sections Question: Can the Government confirm that there are four proposal sections?

Response: Amendment 0001 has been issued to reflect three section (Section I – General (Contract); Section II – Technical Capability, and Section III Past performance).

1. Page Limitation – Proposal Preparation Instructions, Table 2, page 115 – The page limitation for Section III Past Performance is listed as “3 pages”. The proposal instructions for Section III at C.3(c), pages 119 to 120, lists a number of required components plus a minimum of contract references with a limitation of three pages for each reference.

Question: Can the Government confirm that the page limitation in table 2 applies only to each past performance reference individually, and not to proposal Section III in its entirety.

Response: Yes, 3 pages for each past performance questionnaire references.

1. Description of Proposal Parts - Instruction to Offerors, Proposal Preparation Instructions, pages 114 through 120 – The instructions for the proposal refer variously to the separate parts as “sections”, “books”, or “volumes”.

Question: Can the Government confirm that each separate part of the proposal shall be referred to as a “Section”?

Response: Sections (Section I – General; Section II – Technical Capability, and Section III Past performance).

1. Proposal Title for Section I - Instruction to Offerors, Proposal Preparation Instructions, pages 115 – Proposal section I is variously labeled as “General” or Contract”.

Question: Can the Government confirm that the first section of the proposal shall be labeled “Section I - Contract”?

Response: Yes, Amendment 0001 is issued to reflect Section I – General (Contract) and across the solicitation. The volume reference has been removed from the solicitation.

1. Contents of Proposal Section I, Tab C – Solicitation 3.(a) Section I General, page 116, states that Section I Contract Tab C shall include the solicitation Section B, price narrative, and supporting Excel files. The proposal instructions at 3.(d) Section IV Price, page 120, state that Section IV Price shall include the solicitation Section B, price narrative, and supporting Excel files.

Question: Can the Government confirm that only solicitation Section B shall be included in Section I Contract, and that the cost narrative and supporting Excel files shall be included in Section IV Price?

Response: Amendment 0001 was issued to reflect that Section B shall only be included in Section I General (Contract).

1. Submission of Attachment 5 Pricing Spreadsheet - Proposal Preparation Instructions, Proposal Content, Section I, page 116, states: “This is a commercial acquisition and /or adequate price competition is anticipated; therefore, the offeror is not required to submit cost or pricing data. However, the Contracting Officer may require the offeror to submit information other than cost or pricing data after receipt of its proposal to support its information will be specified at the time it is requested.” In the next paragraphs, the solicitation states that detailed cost breakdown information shall be submitted in pricing spreadsheets.

Question: Can the Government please confirm that that the detailed cost breakdown by cost element (Attachment 5) is provided to assist bidders in preparing their proposed FFP bid, and is not required to be submitted for Firm Fixed Price contract that will be evaluated and awarded on the basis of commercial items or adequate price competition?

Response: In accordance with the Solicitation ADDENDUM TO 52.212-1 TAB C, Paragraph 1. The pricing spreadsheet (ATTACHMENT 5 - PRICING SPREADSHEET) shall be electronically submitted and readable by Microsoft Excel 97-2003.

1. Prices based on Attachment 5 Pricing Spreadsheet - - Proposal Preparation Instructions, Proposal Content, Section I, pages 116 to 117, instruct the bidder to submit FFP prices based on Attachment 5.

Question: Can the Government please confirm that Attachment 5 is provided to assist bidders in preparing their proposed FFP price by CLIN, and is not required to be submitted for Firm Fixed Price contract that will be evaluated and awarded on the basis of commercial items or adequate price competition?

Response: See response to question 11 above.

1. Submission of Attachment 5 Pricing Spreadsheet for Each CLIN - Proposal Preparation Instructions, Proposal Content, Section I, pages 116 to 117, instruct the bidder to submit FFP price for each CLIN, which are based on Attachment 5. The Attachment 5 worksheet appears to cover one CLIN for one year. There are 35 CLINs.

Question: Can the Government confirm that the bidder is not required to submit 35 completed Attachment 5 Pricing Spreadsheets, one for each proposed CLIN, or that the Attachment 5 Pricing Spreadsheets can be modified to show multiple CLINs (grouped by contract years) in each of five spreadsheets?

Response: MICC-FH - Attachment 5 Pricing Spreadsheets can be modified to show multiple CLINs. See revised Attachment 5.

1. “Plug” amounts for CLIN X007 - Proposal Preparation Instructions, Proposal Content, Section I, CLIN X007 pages 117, states that a “plug” value is provided by the Government that will constitute a “Not To Exceed” amount available for orders issued under this CLIN. No amount for CLIN X007 by year is included in the solicitation. Offerors are not able to judge the relative size or complexity of the orders that may be issued under CLIN X007.

Question: Can the Government provide the plug amount by year for CLIN X007?

Response: Amendment 0001 will incorporate the Government plug-in value for CLIN0007 of $75,000NTE.

1. Contents of Section IV Price - Proposal Preparation Instructions, Proposal Content, (d) Section IV Price, page 120, indicates that the offer shall include the completed solicitation Section B and Excel model(s) in Section IV Price. This duplicates the instructions for Section I General (Contract), page 116.

Question: Can the Government confirm if the solicitation Section B and Excel model(s) must be included in proposal Section I, Section IV, or both Section I and IV?

Response: Amendment 0001 has been issued to reflect that Section B shall be submitted in Section I General (Contract) and Section IV Price has been removed/deleted.

1. Technical Exhibit J – Section M Evaluation Factors for Award, Evaluation Criteria, Factor 2 Price, subsection (c), page 124 states that the offeror shall complete “Technical Exhibit J – Baseline Data Table (BASE.XLS)”. The referenced Exhibit was not included in the solicitation package.

Question: Can the Government provide “Technical Exhibit J – Baseline Data Table (BASE.XLS)”?

Response: Amendment 0001 has been issued to reflect the removal of Technical Exhibit J from the solicitation.

1. Page 124 (2) Factor 2 (c) makes reference to "Technical Exhibit J - Baseline Data Table (BASE.XLS)". FedBizOpps list Exhibits A-H and Attachments 1-5.

Question: Is Attachment 5, Exhibit J? If not where do we find Exhibit J?

Response: Amendment 0001 has been issued to reflect the removal of Technical Exhibit J from the solicitation.

1. Page 115 Table 2 - Past Performance states a 3 Page Limit.

Question: Is the 3 pages referring to something different than the 5 pages of Attachment 3?

"Specific Relevant Contracts Format - In accordance with Attachment 3 and are limited to 3 pages per reference."

Response: Yes

1. How many references are being requested?

Response: The number of references has been left to the Offeror discretion. The solicitation has been amended to extend the date of questionnaire(s) submittal to no later than 12 May 2016.

1. Question: When would the period of performance begin (expected date to assume contract responsibilities) once the contract is awarded?

Response: 1 August 2016

1. In the bid documents you reference the following:

Cooling Towers –

* The green chemical treatment for cooling towers is formulated with polyaspartate (PASP) to inhibit scale formation. This class of water-soluble polymer compounds inhibits the formation of calcium carbonate, calcium sulfate, and barium sulfate. It is a replacement for the less environmentally friendly polyacrylates, which are inexpensive and versatile, but are environmentally persistent, lasting virtually forever. The PASP compounds are more environmentally acceptable on the production end; production uses no organic solvents, and is extremely efficient and virtually waste-free. They are also degradable over time with bacterial action.

o The treatment formulation will also contain additional phosphonate materials and an azole supplement for copper corrosion protection. Sodium molybdate is allowed as a trace element for dosage control only, with a maximum residual of 1.0 ppm. A substitute trace element may be substituted only if molybdate is not permitted by local or state regulations.

* For biological control, an automated dual biocide program shall be provided, with the system programmed to apply the biocide three times per week during the hotter months (9) and two time per week during the remaining cooler months (3). The non-oxidizing material shall be the Presidental Green Chemistry award winner material tetrakis (hydroxymethyl) phosphonium sulfate (THPS), an excellent bactericide. THPS is a broad-spectrum, non-foaming microbiocide. The compound has an environmentally benign toxicity profile and degrades rapidly upon discharge, to nontoxic components. THPS does not bioaccumulate and, therefore, offers a reduced risk to higher life forms.

o The second biocide material should be an oxidizing material fed two times per week during the hot months and 1 time per week during the cooler months, to control algae, and should be automatically controlled with an ORP system and a free chlorine test to maintain 0.2 to 0.5 ppm free chlorine for 4 hours. Periodically, the oxidizing material should be increased, with the specific objective of sanitizing the cooling tower for potential Legionella bacteria.

Our team has significant water treatment experience treating boilers, cooling towers and closed loop systems throughout Texas (all regions of Texas including Central, North, South, East and West). We acknowledge your preference for environmental friendly and economical cooling tower water treatment products and biocides.

Based on our experience of central Texas Make-Up Water Quality we also recommend an organic, environmental sustainable and economical cooling tower water treatment products and biocides program composed of the following special features and benefits:

* Economical low dose use concentrations

* Broad spectrum of activity

* Environmentally preferred and non-persistent in the environment o Complies with regulations and registrations

* Supplied as aqueous solutions

* Effective over broad pH range

* Low toxicity at recommended use residuals

* Rapidly biodegradable

* Not bio accumulating

* Non-oxidizing biocide exhibits outstanding activity against bacteria, molds and yeasts to include legionella control

Question: Would you allow an equal and/or superior performance organic and environmentally sustainable cooling tower water treatment products and biocides program that has been used successfully in central Texas that does not include the following ingredients: polyaspartate (PASP) and tetrakis (hydroxymethyl) phosphonium sulfate (THPS)? The organic and environmentally sustainable program we recommend will meet and/or exceed the specifications you listed in the solidification documents. Upon request, our team is willing to provide product labels, product data sheets and safety data sheets for all the products we will be proposing for your boiler, cooling tower and closed loop water treatment program.

Response: No. However, after award the Contractor may submit any deviation (substitutions) from the requirements outlined in the PWS for Government review and approval.

Section B - Supplies or Services and Prices

Hot Water Boiler, Boiler Water Loops

FFP

The Contractor shall provide Hot Water Boiler, Boiler Water Chemical Treatment and Analysis as outlined in the performance work statement. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

FOB: Destination

PURCHASE REQUEST NUMBER: 0010798810

ESTIMATED

NET AMT

Chiller Water Loops

The Contractor shall provide Chiller Water Loops Chemical Treatment and Analysis as outlined in the performance work statement. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

Cooling Towers

The Contractor shall provide Cooling Towers Chemical Treatment and Analysis as outlined in the performance work. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

Steam Boiler Water Loop

The Contractor shall provide Steam Boiler Water Loop Chemical Treatment and Analysis as outlined in the performance work statement. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

Water Softeners

The Contractor shall provide Water Softener Chemical Treatment and Analysis as outlined in the performance work statement.

ESTIMATED

Contractor Manpower Reporting

The Contractor shall submit the annual Contractor Manpower Reporting in accordance with paragraph C.5.7 in the performance work statement.

ESTIMATED

General Expendable Supplies & ODC

This cost is for other direct cost (ODC) associated with the performance of this contract. Any item changed against the ODC CLIN shall be approved by the KO and COR prior to execution of a task order. Upon approval a task order shall be issued. NOTE: The CLIN series will range from 0008-0099, dependent on the task order number being issued.

ESTIMATED

$75,000NTE

FFP

The Contractor shall provide Hot Water Boiler, Boiler Water Chemical Treatment and Analysis as outlined in the performance work statement. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

FFP

The Contractor shall provide Chiller Water Loops Chemical Treatment and Analysis as outlined in the performance work statement. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

FFP

The Contractor shall provide Cooling Towers Chemical Treatment and Analysis as outlined in the performance work. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

FFP

The Contractor shall provide Steam Boiler Water Loop Chemical Treatment and Analysis as outlined in the performance work statement. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

FFP

The Contractor shall provide Water Softener Chemical Treatment and Analysis as outlined in the performance work statement.

ESTIMATED

FFP

The Contractor shall submit the annual Contractor Manpower Reporting in accordance with paragraph C.5.7 in the performance work statement.

ESTIMATED

FFP

This cost is for other direct cost (ODC) associated with the performance of this contract. Any item changed against the ODC CLIN shall be approved by the KO and COR prior to execution of a task order. Upon approval a task order shall be issued. NOTE: The CLIN series will range from 0008-0099, dependent on the task order number being issued.

ESTIMATED

$75,000NTE

FFP

The Contractor shall provide Hot Water Boiler, Boiler Water Chemical Treatment and Analysis as outlined in the performance work statement. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

FFP

The Contractor shall provide Chiller Water Loops Chemical Treatment and Analysis as outlined in the performance work statement. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

FFP

The Contractor shall provide Cooling Towers Chemical Treatment and Analysis as outlined in the performance work. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

FFP

The Contractor shall provide Steam Boiler Water Loop Chemical Treatment and Analysis as outlined in the performance work statement. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

FFP

The Contractor shall provide Water Softener Chemical Treatment and Analysis as outlined in the performance work statement.

ESTIMATED

FFP

The Contractor shall submit the annual Contractor Manpower Reporting in accordance with paragraph C.5.7 in the performance work statement.

ESTIMATED

FFP

This cost is for other direct cost (ODC) associated with the performance of this contract. Any item changed against the ODC CLIN shall be approved by the KO and COR prior to execution of a task order. Upon approval a task order shall be issued. NOTE: The CLIN series will range from 0008-0099, dependent on the task order number being issued.

ESTIMATED

$75,000NTE

FFP

The Contractor shall provide Hot Water Boiler, Boiler Water Chemical Treatment and Analysis as outlined in the performance work statement. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

FFP

The Contractor shall provide Chiller Water Loops Chemical Treatment and Analysis as outlined in the performance work statement. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

FFP

The Contractor shall provide Cooling Towers Chemical Treatment and Analysis as outlined in the performance work. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

FFP

The Contractor shall provide Steam Boiler Water Loop Chemical Treatment and Analysis as outlined in the performance work statement. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

FFP

The Contractor shall provide Water Softener Chemical Treatment and Analysis as outlined in the performance work statement.

ESTIMATED

FFP

The Contractor shall submit the annual Contractor Manpower Reporting in accordance with paragraph C.5.7 in the performance work statement.

ESTIMATED

FFP

This cost is for other direct cost (ODC) associated with the performance of this contract. Any item changed against the ODC CLIN shall be approved by the KO and COR prior to execution of a task order. Upon approval a task order shall be issued. NOTE: The CLIN series will range from 0008-0099, dependent on the task order number being issued.

ESTIMATED

$75,000NTE

FFP

The Contractor shall provide Hot Water Boiler, Boiler Water Chemical Treatment and Analysis as outlined in the performance work statement. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

FFP

The Contractor shall provide Chiller Water Loops Chemical Treatment and Analysis as outlined in the performance work statement. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

FFP

The Contractor shall provide Cooling Towers Chemical Treatment and Analysis as outlined in the performance work. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

FFP

The Contractor shall provide Steam Boiler Water Loop Chemical Treatment and Analysis as outlined in the performance work statement. NOTE: The CLINs are priced on British Thermal Units (BTU) per hour (not labor hours).

ESTIMATED

FFP

The Contractor shall provide Water Softener Chemical Treatment and Analysis as outlined in the performance work statement.

ESTIMATED

FFP

The Contractor shall submit the annual Contractor Manpower Reporting in accordance with paragraph C.5.7 in the performance work statement.

ESTIMATED

FFP

This cost is for other direct cost (ODC) associated with the performance of this contract. Any item changed against the ODC CLIN shall be approved by the KO and COR prior to execution of a task order. Upon approval a task order shall be issued. NOTE: The CLIN series will range from 0008-0099, dependent on the task order number being issued.

ESTIMATED

$75,000NTE

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT (PWS)

FOR

HEATING VENTILATION AND AIR CONDITIONING (HVAC) CHEMICAL WATER TREATMENT SERVICES

FORT HOOD, TEXAS

SECTOIN C.1.

GENERAL INFORMATION

C.1 GENERAL

C.1.1 Scope of Work. The contractor shall provide personnel, management, equipment, tools, parts, supplies, transportation and any other items or services not government furnished necessary to perform heating, ventilation, and air conditioning chemical water treatment service at Fort Hood, Texas. The contractor shall perform to the standards and specifications in this PWS.

C.1.1.1 Hours of Operation. The HVAC Chemical Water Treatment Service functions shall be provided during normal duty hours, 7:30 a.m. – 4:30 p.m., Mondays through Fridays, excluding Federal holidays listed in Section C.2 of this PWS.

C.1.2 Background Information. Information about Fort Hood can be found at the Fort Hood home page, Internet address: www.hood.army.mil. Information about DPW can be found at the Internet address: www.hood.army.mil/DPW.

C.1.2.1 Work Site. Contract work will be performed in three cantonment areas encompassing approximately 20,870 acres: the main cantonment area identified as Fort Hood (FH), West Fort Hood (WFH), located approximately four miles west of Fort Hood, and North Fort Hood (NFH), located 40 miles north of FH.

C.1.3 Personnel. The contractor shall provide a work force possessing the skills, knowledge, and training to satisfactorily perform the services required by this PWS. Personnel performing work under this PWS shall remain employees of the contractor and will not be considered employees of the Government.

C.1.3.1 Conduct of Personnel. The Contracting Officer may require the contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. The removal of an employee from the job site shall not relieve the contractor of the requirement to provide sufficient personnel to perform the services required by this PWS.

C.1.3.2 Security Requirements. Contractor personnel or any other representative of the contractor entering Fort Hood shall abide by all security regulations and shall be subject to security checks.

C.1.3.3 Installation Access. The contractor shall be responsible for assuring all contractor personnel authorized to perform work under this contract obtain installation access as required by DOD Directives 1000.25 and 8190.03 as listed in Section C.6 of this work statement.

C.1.3.3.1 Access to Facilities. Contractor employees identified on contractor’s personnel roster, wearing identification badges, and complying with local security procedures will be allowed access to facilities where HVAC systems requiring chemical water treatment are located. Contractor employees may experience delays such as those associated with entering secured areas.

C.1.3.4 Project Manager (PM). The contractor shall provide a Project Manager who will conduct overall management coordination, and be a liaison with the Government. The Project Manager shall be the point of contact with the Government and shall have the authority to act or make decisions for the contractor on all matters pertaining to the contract. The PM supervising the on-site technicians, who introduce chemicals into the HVAC systems on Fort Hood, shall be a Chemical Engineer or have a minimum of 10 years of chemical treatment experience in the HVAC chemical treatment field.

C.1.3.4.1 Alternate. The contractor shall designate an alternate PM who shall be authorized to act on behalf of the contractor when the project manager is unavailable.

C.1.3.4.2 Quality Control (QC) Manager. The contractor shall provide a QC Manager who will be the central point of contact with the Government for QC inspections for all work on the contract.

C.1.3.4.2.1 Managers. It is the contractor’s discretion whether to designate separate individuals as the Project Manager and the QC Manager.

C.1.3.5 Service technicians or managers involved in any inspection, supervision, hands-on maintenance, services, or any other chemical treatment services on HVAC systems at Fort Hood shall be qualified to perform in accordance with (IAW) the PWS.

C.1.3.5.1 Contractor Personnel. The contractor's personnel shall be able to speak, read, and write the English language. For work requiring personnel qualifications, the Contractor shall provide evidence of the specified qualifications within 10 working days after contract start date and prior to a new employee performing work.

C.1.3.6 The contractor shall not hire any person for work on the contract whose employment would result in conflict with DOD Reg 5500.7-R, "Joint Ethics Regulation."

C.1.3.7 Personnel Roster. The contractor shall provide in writing to the Contracting Officer a list of all contractor employees with their proposal. The list shall state each employee's name, job title, and certifications that the employee holds to fulfill the terms of the PWS. Changes to the list shall be submitted in writing to the Contracting Officer within three working days of any personnel change.

C.1.3.8 Contractor personnel shall wear visible contractor-furnished employee identification badges while physically on the installation. The Contractor shall turn-in these employee identification badges to the contracting Officer upon termination of employment or completion of the contract. Contractor employees shall not wear any part of a currently authorized military uniform while performing work on the contract.

C.1.3.9 Contractor personnel shall complete all required documents to obtain authorized access to the Ft. Hood Military Installation and its subsets within three working days of the Government’s request. Changes to the access documents shall be submitted in writing to the Contracting Officer and Contracting Officer Representative within three working days of any personnel change.

C.1.4 Company Qualification. The contractor shall be a company that is a recognized specialist, working full-time in the field of industrial water treatment. The contractor shall have a minimum of 5 years’ experience servicing water softeners. Evidence of such certifications and qualifications shall be provided to Contracting Officer with the proposal.

C.1.5 Laboratory. All water analysis performed on the HVAC systems shall be conducted by an Environmental Protection Agency (EPA) certified laboratory, engaged and experienced in the field of industrial water treatment or a Texas certified NELAP lab, with the appropriate testing certifications applicable to the offeror’s proposed chemical treatment regimen.

C.1.6 Quality Control (QC). The contractor shall establish and maintain a complete Quality Control Plan to assure the requirements of the contract are provided as specified. The QC plan shall give the contractor an effective means of identifying and correcting potential and actual non-conformance or lack of performance across the entire scope of contract work. The contractor shall submit a Quality Control Plan to the Contracting Officer for approval within 60 working days after contract start date. The contractor shall submit changes to the Quality Control Plan for approval to the Contracting Officer within five working days prior to implementation of the changes.

C.1.6.1 Reserved.

C.1.6.2 QC Plan Contents. The contractor's QC Plan shall describe specific surveillance techniques for all contract services. The QC Plan shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable. The QC Plan shall also describe an inspection system that covers each task stated in the Performance Requirements Summary (PRS). It must specify areas to be inspected on a scheduled or non-scheduled basis, how often inspection will be accomplished, and the title of the individual(s) who will perform the inspection.

C.1.6.3 QC File. The contractor shall maintain a file at the company's local office of all QC inspections conducted. These files will be made available to the Contracting Officer during the term of the contract.

C.1.7 Quality Assurance (QA). The Government will monitor the contractor’s performance under this contract using the quality assurance procedures specified in the Government’s Quality Assurance Surveillance Plan (QASP).

C.1.8 Security of Classified Items and Information. The contract is not a classified contract, and no security clearances are required

C.1.9 Physical Security. The contractor shall develop and administer a physical security plan in accordance with the guidance in this performance work statement. The plan shall include all Government property and equipment furnished to the Contractor for the performance of this PWS. The physical security plan shall be submitted to the Contracting Officer within 30 working days after contract start date for approval. Changes to the physical security plan shall be submitted to the Contracting Officer not later than 3 working days prior to the effective date of change. The Government is not responsible in any way for damage to the Contractor’s supplies, materials, equipment, and property or to contractor’s personnel’s personal belongings that are damaged or destroyed for any reason, to include by fire, theft, accident, or other disaster.

C.1.9.1 Key Control. The contractor shall be responsible for keys provided to the contractor by the Government. Keys shall not be lost, misplaced, duplicated, or used for any unauthorized reason by contractor personnel, nor used by unauthorized contractor personnel. The contractor shall develop and implement procedures in accordance with Fort Hood (FH) Reg 210-2 and FH Reg 190-3 to insure that keys issued to the contractor by the Government are safeguarded. Procedures implemented shall be documented in the physical security plan.

C.1.9.2 The contractor shall submit a written report of any occurrence of duplicated, lost, or misplaced keys to the Contracting Officer within one working day after the discovery of the incident. The report shall contain the following information:

C.1.9.3 Key and Lock Fees. The contractor shall be charged actual replacement costs for each new key required and for each lock recombination or replacement required as a result of keys lost by the contractor.

C.1.10 Interface with Government Operations. Performance of work by contractor personnel under the terms of this contract shall not interfere with regularly scheduled Government operational activities.

C.1.11 Safety Plan. The contractor shall perform a safety risk assessment for all work performed IAW the PWS. As a result of this assessment, develop and employ a Safety Plan incorporating the conditions found (include detailed procedures for employees to follow, e.g. lock-out/tag out and confined space work, and provide the equipment, materials, and training needed to protect contract employees). The contractor shall provide the Contracting Officer with a copy of the Safety Plan within 10 working days after contract award. Changes to the plan shall be submitted within five working days prior to the effective date of change. The contractor shall make a copy of his Safety Plan readily available for contract employees. Within the first six months of each contractor field employee’s work performance under this PWS the contractor shall provide the Contracting Officer a copy of the employee’s Occupational Safety and Health Training record. The contractor shall notify the Work Reception Section of the Directorate of Public Works (DPW) Operations and Maintenance Division (OMD) and COR when hearing protection advisories and safety markings are required but are not present on the HVAC entrance doors. The contractor shall safeguard and maintain all Government property as well as provide for the safety and well-being of personnel employed in the administration of this contract. The contractor and the contractor’s Safety Plan shall comply with the provisions of these publications:

EM-385-1-1 Safety and Health Requirements Manual (U.S. Army Corps of Engineers) AR-385-10 Army Safety Program PAM 385-10 Army Safety Program 29 CFR 1910 Occupational Safety and Health Standards PAM 385-40 Army Accident Investigations and Reporting

C.1.11.1 The Contractor shall follow Occupational Safety and Health Administration (OSHA) safety requirements and those outlined on the Safety Data Sheets (SDS) sheets, e.g. provide the correct respirator cartridges, aprons, gloves, rubber boots, etc. for descaling operations in accordance with 29 CFR 1910 Subpart I. The contractor shall use precautions to protect personnel, such as requiring contractor personnel to wear respirators when entering cooling towers and providing building occupants sufficient notification for personnel to keep a safe distance from descaling operations. The contractor shall keep unnecessary people away from the work area. The contractor shall take all necessary precautions to protect property, such as controlling foam. The contractor is liable for damage to property or injury to personnel in the event the contractor employs improper procedures during descaling operations, e.g. fumes inhaled by personnel in the area, or foam blown onto vehicles.

C.1.11.2 Hot Work. The contractor shall obtain a hot work permit from the Fort Hood Fire Department (254-287-3908) prior to performing any hot work, e.g. welding, or other work that requires the use of an open flame. All contractor work performance shall be in accordance with FH 420-1.

C.1.11.3 Work Stops. If the contractor fails or refuses to promptly comply with safety requirements, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No time lost due to any such work stop order shall be made the subject of a claim for extension of time or for excess costs or damages to the contractor.

C.1.11.4 Environmental Requirements. The contractor shall comply with all federal, state, and local environmental protection laws, regulations, and standards referenced in FH Regulation 200-1. The contractor shall comply with all other applicable regulatory and statutory requirements for clean air, clean water, toxic substances control, pollution control, resource conservation and recovery. All environmental protection matters or questions shall be coordinated with the Contracting Officer, the DPW, and the Environmental Management Office. The contractor shall insure that any discharge of chemicals or treated water into the sewer system and/or any disposal of chemicals or treated water is in compliance with FH Regulation 200-1, SDS Sheets, Texas Commission on Environmental Quality (TCEQ) regulations, and all applicable local, State, and Federal regulations.

C.1.11.4.1 Environmentally Preferable Materials. The contractor shall use products, and especially chemicals, that are available which will have the least adverse impact on the environment. The contractor shall use Green Chemistry technology as classified by the Army Corps of Engineers, Construction Engineers Research Laboratory (CERL), Technical Exhibit D- Green Chemistry Formulations, on cooling water, closed loops, and boiler applications. Green Chemistry will be used in all facilities except for those identified during the joint inspection as not being suitable for green chemistry products. In those facilities where the green chemical formulation will not work, the contractor will submit alternate treatment formulations to the Contracting Officer for approval.

C.1.11.4.2 Hazardous Material Approval. The contractor shall provide the SDS of proposed hazardous materials to the Contracting Officer, and receive approval from the Contracting Officer, prior to bringing any hazardous materials (e.g. chemicals) on the installation in accordance with FH Regulation 200-1. The contractor shall receive approval from the Contracting Officer for all hazardous materials used or proposed for use on an annual basis. The contractor shall provide, store, and maintain chemicals and associated materials in accordance with the PWS. The contractor shall follow all applicable safety procedures when handling hazardous (corrosive, toxic, reactive, or flammable) materials and shall properly mark all containers.

C.1.11.4.3 Asbestos. Contractor employees may come into contact with asbestos containing material in the performance of the Contract, such as working with valves, gauges, piping, or around damaged insulation. To prevent any asbestos related risks the Contractor shall comply with the Fort Hood, Texas Operations and Maintenance Manual, OSHA asbestos regulations 29 CFR 1926.1101, 29 CFR 1910.134, and Environmental Protection Agency’s (EPA) National Emission Standards for Hazardous Air Pollutants, 40 CFR 61, Subpart M.

C.1.11.4.4 Wastewater Discharges. The contractor shall cooperate and coordinate with the DPW Environmental Division for any required sampling of wastewater discharges from HVAC systems. Sampling events shall correspond, as much as possible, with regularly scheduled events to discharge wastewater from these systems. It is expected that representative sampling of the systems serviced under this contract shall be performed on an annual basis.

C.1.12 Observation. Between the contract award date and the contract start date, the contractor's key personnel will be granted access to observe the HVAC Chemical Water Treatment functions, procedures, and office functions as deemed necessary by the contractor to enable his personnel to become familiar with the requirements at Fort Hood.

C.1.12.1 Contract Start Date. On the contract start date, the contractor shall provide a workforce which is fully qualified, certified, and capable of performing all work required under the PWS. On the contract start date, the contractor shall have all materials, tools, equipment and operations in place throughout Fort Hood as specified by the Contracting Officer. On the contract start date, the contractor shall begin full work performance.

C.1.13 Contracting Officer. All information, files, reports, etc. given to the Contracting Officer will be immediately relayed or electronically forwarded to the Contracting Officer’s Representative (COR). The Chief of the DPW Operations and Maintenance Division can give recommendations on the Contractor’s proposed plans, schedules, checklists, etc.

C.2 DEFINITIONS. As used in the PWS, the following terms shall have these definitions:

C.2.1 General Definitions.

Federal Holidays. The following days are legal holidays for the Federal Government:

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. This list of holidays relates to Government duty days, and is not intended to supplement or otherwise alter the provisions of the Wage Determination regarding paid holidays.

SECTION C.2.

DEFINITIONS & ACRONYMS

C.2.2 Technical Definitions.

Major Plant: HVAC facilities at Fort Hood with water-cooled plant capacity rated at 100 ton or larger, or with 50 horse power (hp) steam boilers or larger.

Repairs. Those maintenance tasks required to restore equipment to proper operating conditions after a breakdown or abnormal wear has occurred. It may also be a maintenance task required to prevent a breakdown or further damage to equipment once a discovery of a fault has been made.

Replace: To remove damaged, defective, or deteriorated materials or parts and install new materials or parts.

C.2.3 Acronyms.