Attachment 3 Shipping Instruction for Tracy .docx

1. SHIPPING INSTRUCTIONS

a. Deliver to address indicated in block 15 of this order if 70 lbs or less. A Return Receipt should be purchased for the proof of delivery. The Receiving Officer’s name is stated in block 15 of this order.

b. Point of Embarkation (POE) Designation (Over 70 lbs) is Tracy CA: The POE will be within the 48 contiguous states. The contractor should contact the transportation officer at their local Defense Contract Management Agency Office (DCMAO) for cargo booking and shipping instructions when the cargo does not meet the rules specified in the above information or exceeds the limitations for Cargo Excluded from DLA Consolidation and Containerization Activities paragraph listed below.

c. Delivery to Government POE: The contractor shall deliver items to the Government POE as:

Freight Shipping Address: SW3225 Defense Logistics Agency Defense Distribution Depot San Joaquin (DDJC) TCN: Will Be Provided at a Later Date W62N2A/SW3225- Tracy, CA XU Def DIST DEPOT SAN JOAQUIN

CCP WHSE 30

25600 SOUTH CHRISMAN RD

Tracy Ca. 95376 Appt. Commercial Number: (209) 839-5396 or (209) 839-5195

d. FOR GOVERNMENT USE ONLY:

M/F:

TRANSPORATION CONTROL NUMBER (TCN): TBD

REQUIRED DELIVERY (POE):

TRANSPORTATION ACCOUNT CODE (TAC): FG28

PROJECT: NA

TRANSPORTATION PRIORITY: 02

SUPPLEMENTAL ADDRESS: Y00000

SIGNAL: A

e. DESTINATION INFORMATION:

MARK FOR: Department of the Air Force, Republic of Korea 51st Force Support Squadron POC: Ms. Lee, Ju Young

APO AP 96278-2065

315-784-8491 (DSN) 011-82-505-784-8491 (COMM)

DLA CONSOLIDATION AND CONTAINERIZATION ACTIVITY POINTS OF CONTACT

THE VENDOR MUST INCLUDE A COPY OF THE CONTRACT (SF 1449 OR DD 1155) IN THE PACKING LIST ATTACHED TO EACH BOX OR CONTAINER.

2. DLA CONSOLIDATION AND CONTAINERIZATION ACTIVITIES

a. General: Material advanced to a DLA transshipment activity for movement to an OCONUS activity by surface or air movement, especially hazardous material, must be palletized, properly packed, marked and addressed(See MIL-STD 129-R) at point of origin for the ultimate consignee and certified for shipment to final destination in accordance with selected mode. Those shipments subject DoD or Service established “Air Challenge” criteria must be “offered and cleared” prior to shipment to the DLA consolidation activity. Shipments downgraded to surface must be marked “Air Denied”. Air-eligible shipments containing hazardous material must be shipped directly to the MILSTAMP designated Aerial Port of Embarkation.

Note: Wood packaging material must be treated and certified according to ISPM No.15. Wood packaging material without the mark (Annex II, ISPMNO.15), will be inspected at ports of entry by plant quarantine officers for confirmation of compliance with the regulation. We cannot accept or ship any material that does not comply. If this is not done it will delay shipping material to customer.

b. DLA Distribution Depot San Joaquin CA (DDJC) (DODAAC: SW3225, CCP Code 301), accepts surface shipments, except as excluded below, for Army, Air Force and Navy activities located in Hawaii and throughout the Pacific; Army and Air Force customers in Alaska; and Marine Corps customers in Okinawa and Saudi Arabia. DDJC also accepts cleared, air-eligible shipments, except as excluded below, for Army activities throughout the Pacific and Alaska and for Navy OCONUS shipments, except CASREP shipments, throughout the Pacific and Hawaii under BBP code 307.

c. DLA Distribution Depot Susquehanna PA (DDSP)(DODAAC SW3123; CCP Code 101), accepts surface shipments, except as excluded below, for Army and Air Force activities located in Northern and Southern Europe, Africa, South America, Central America. DDSP also accepts cleared, air-eligible shipments, except as excluded below, for Army activities throughout Northern and Southern Europe, Africa, South and Central America.

3. CCP Excluded Cargo:

a. Release unit (RU) shipment or combination of LRU’s which economically (by cube or weight) fill a seavan for a single consignee or overseas breakbulk activity.

b. Single items oversize to a forty-foot seavan (maximum item dimensions L= 228” x W = 85” x H = 85”, or occupying 50 percent or more of the floor space in a 40-foot seavan).

c. Air –eligible item(s) outsized to a single 463L pallet (L = 84” x W = 104” x H = 96”); or over 9645 lbs.; or containing hazardous material(Contact Aerial Port of Embarkation for these shipments).

d. Navy CASREPS and Air Force and Marine Corps high-priority (TP1 or TP2 designated 999, 777, 555, N__, and E__, or RDD under 21 days (60 days USMC) which have not been downgraded to surface.

e. Foreign Military Sales (FMS) shipments (except authorized special projects identified in the MAPAD).

f. Shipments consisting of material categorized as follows:

1) Aircraft, unboxed……………………………..…………………………………..…………..(990)

2) Arms, ammunition, explosives and radioactive waste…..…………………….…(40X-499;680-686) Exception: (DDJC accepts 1.4 explosives)

3) Baggage/household goods…..……………………………………………………………..…(360-399) Exception: (DDJC Accepts HHG/Baggage)

4) Boats, (640-642) Exception (DDJC&DDSP can accept boats within the limits of paragraph 1b).

5) Bulk cargo, unpacked, dry or liquid……………………………………………….………..(200-280)

6) Classified or intelligence material or material requiring Transportation Protective Services,(NA)

7) Controlled substances………………………………………………………..…(532,533,537,540,542)

8) Mail..…………………………………………………………………………………………..(610-619)

9) Privately owned vehicles (POV)………………………………….………………………… (300-359)

10) Radioactive material,(Type Cargo Code A, 4)

11) Radioactive material, (Water Commodity Code 451-496)

12) Refrigerated cargo………………………………………………………………..…………..(100-189)

13) Special cargo/oversized

a) Antisubmarine equipment, (800-899)

b) Boats and boxed vehicles, (810-829)

c) Lumber and logs, (832-840, 842-843, 845-846, 848-849, 851-859)

d) Special cargo (860-894) Exception; DDJC & DDSP accept vehicle (except POVs)that can be loaded in a seavan or on a flatrack and meet the dimensional limitations.

14) Subsistence, perishable, (500-529)

15) Water Type Cargo Code A, C, D, I, J, P & S

16) Water Special Handing codes- Single Handling Condition, 2, 3, 4, 5, 6, 7 & 8

g. Parcel Post material addressed to an Army Post Office(APO)/Fleet Post Office shall be shipped via parcel post to the customer.

The following may be cut out and used as a shipping label:

TCN: /TP_/RDD/

CONTRACT NUMBER: W90VN6-23-F-0074

DDJC CCP M/F: TBD

All lines of the address above must be used.

The TCN number, ending in XXX, is applicable to movement of the material in one complete shipment only.

The XXX denotes a total order, which has not been split. If shipment is made in two or more increments, the first increment shall bear the TCN followed by AXX in lieu of XXX. Subsequent shipments shall be marked with the same TCN followed by BXX, CXX, etc., with the final increment bearing a ZXX.

(Example: Two increments would be AXX and ZXX) Multiple boxes shipped at the same time must be labeled 1 of___(total of boxes) 2 of _____, etc.

Five of the most common packaging, marking, and labeling errors:

1. No Military Shipping Label: The Military Shipping Label should be prepared in accordance with MIL-STD- 129R, paragraph 5.2.2 (pages 28-36).

2. Missing TCN and Mark For (M/F) information: These markings are necessary as they identify the ultimate consignee to the transshipment points (CCPs, APOEs,etc) and are used for overseas routing.

3. No Bar Code Markings: Bar code markings are required on all containers and loose or unpacked items. The National Stock Number (NSN) shall be bar coded on all unit packs and intermediate containers. The exterior container must be bar coded with the NSN and the contract or purchase order number. When shipments are destined for OCONUS locations and are shipped through the transshipment points listed above, address markings must be placed on a bar coded DD Form 1387.

4. Wrong Method of Preservation: When material is being shipped OCONUS the Method of Preservation is very important. If using the wrong or inadequate Method of Preservation for the item, the material may be damaged by corrosion, contamination, deterioration of the item, etc.

5. Inadequate Shipping Container: If the level of shipping container is inadequate for OCONUS shipments the items and containers may be damaged by environmental elements, multiple handling of the containers, outside storage, etc.

4. INSPECTION AND ACCEPTANCE: Any inspection under this purchase order shall be performed by the assigned Receiving Officer, authorized representative or a Quality Assurance Inspector. Supplies shall be inspected for condition, quality, quantity count and acceptance at the final destination point in Korea.

5. NOTICE TO RECEIVING OFFICER (KOREA); Upon receipt and acceptance of supplies, the receiving report shall be submitted electronically through Wide Area Work Flow – Receipt and Acceptance (WAWF) at the web site https://wawf.eb.mil.

CAUTION: Failure to provide completed receiving report in a timely manner may result in a loss of discount, in which event the Receiving Officer is required to furnish reasons for delay to assist in justifying loss of any discounts.

6. RECEIVING OFFICER’S NOTIFICATION TO PURCHASING ACTIVITY OF NON-RECEIPT, DAMAGE OR NON-CONFORMANCE. The Receiving Officer shall promptly notify the Purchasing Office of supplies not received, items damaged in transit, or not conforming to specifications of the purchase order. Only under extenuating circumstances shall such notification be made later than 15 days after specified date of delivery.

7. Contractor shall ensure that a copy of Government Purchase/Delivery Order (SF 1449 or DD 1155) is included in Packing List/Invoice ATTACHED to the outside of the shipping container.