TSS RFP Complete Questions and Answers for Posting 20201201.xlsx
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- Solicitation number
- W909MY-20-R-A019
About this file
This pre-solicitation notice seeks proposals for a security surveillance system contract. The Army requires perimeter security equipment to protect base camps and detention facilities, replacing an existing force protection suite. Offerors must submit any questions by October 22nd. The contractor will produce, test, and deliver security surveillance equipment according to the technical data package and performance specifications through task orders. The effort involves secret-level security clearance for certain personnel. The minimum order is eight units along with associated acceptance testing. Pricing will be in accordance with the contract sections.
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Sheet1
| Question | Answer |
| Are these new SSS Technologies to be used, are going to be applied to control access into facilities? | The SSS focus is surveillance of the perimeter and not access control. More detailed informtion will be provided during the Virtual Industry Day, see Sam.gov for the link. |
| Please explain of what is envisioned as to the use of power systems for those surveillance technologies? How many hours or days will these standalone power systems need to supply its power the SSS Technologies? Please provide examples w/o detailing locations (ei: wooded area environments, etc.)? | The SSS has a requirement for 72 hours of unattended power that we are meeting through the use of a hybrid power system including batteries, solar, and generator. The system is meant for world-wide operations. |
| Please provide us a sample of an installation environment? | Sample installation environments could range from small combat outposts to larger base camps in austere environments. Theater detention facilities will be located within larger base camps. The power infrastructure could range from generator power only to established utilities. |
| Please provide us a sample of the most challenging environment. | The most challenging environments include, but are not limited to, combat zones and locations with military detention centers. |
| Please explain if these hardware components are going to be shipped to a site in the USA? | The initial plan designates SSS be shipped to a designated Army Prepositioned Stock location (To Be Determined). System fieldings and spares for maintinence are inteded for Outside the Continenetal Unites States locations. |
| Is the Army going to upgrade the existing C2 Software and Hardware? | The Army plans to upgrade the Command & Control software and hardware with the Integrated Groud Security, Surveillance and Response System Capability Program Of Record, upon completion of production. |
| Can you please tell us what Software and Hardware was used for it? | The SSS hardware is derived from the SGS Lite which is used by Base Expeditionary Targeting Surveillance System - Combined program. The SSS Software is Ageon ISR. |
| Is it a customized software? | The SSS software is Government-owned, custom software. |
| Is this upgrade going to be part of the new SSS initiatives, and part of this contract? | The SSS Command & Control software and hardware upgrade from the legacy to Integrated Groud Security, Surveillance and Response System Capability Program Of Record is part of this Request For Proposal. The primary focus of that upgrade, within this Request For Proposal, is regression testing with existing sensors. |
| The contractor shall also be required to integrate SSS with IGSSR-C as the C2 node once IGSSR-C is ready to be tested and fielded. Does the government have a schedule for this integration? | The Government does not have a set schedule for this integration at this time. The Government does anticipate the integration will happen after the first year of production in late Fiscal Year 2022. |
| Will Executive Summary be evaluated? If so, how? | The executive summary is meant for administrative information and must meet proposal requirements. The executive summary will not be part of the evaluation criteria. |
| "All software will be maintained through existing contracts with the current developers and will be provided to this contract as Government Furnished Information (GFI)." What are the names of the software developers and contract numbers? Will the Government provide the source code and development environment and tools to the wining Contractor to support regression testing? | This information can be provided at time of award and source code, if needed, after contract award. However any maintenance or modifications shall be performed by the Original Engineering Manufacturer. |
| Would the Government provide a list of OCONUS locations that the Government anticipates requiring CONUS and OCONUS FSR support and what facilities and support equipment will be made available for the Offeror to use for these CONUS and OCONUS locations? | Fielding locations are still to be determined. The Government will provide facilities and services in austere locations such as Afghanistan if required. |
| When required, the Contractor shall update and deliver all electrical, mechanical, and software ICDs Iaw cdrl A008-Interface Control Document (ICD). Once the Government accepts the ICD, the ICD will be placed under Government Configuration Management (CM) control and can only be changed through Engineeering Change Proposals (ECPs)." In another paragraph, it was stated that there will be more than the SSS CCB, plus the majority of the SSS major components are COTS which are products under the full production configuration control of non-Government legal entities. Therefore, the Government should have already reached Copy Right and Intellectual Property Proprietary Information release and rights agreements with the OEMs. Will the Government transfer these rights and information to the winning Contractor at the begining of the contract, or is the Government requesting our proposal include all costs to reach such agreements with each of the OEMs and include this cost in our price proposal? | The Engineering Change Proposals will only be for custom components and / or switching out or adding Commercial Off-The-Shelf components. The Government does not expect the Contractor to make changes to individual Commercial Off-The-Shelf components nor do we have data rights to these components. |
| Please provide notional locations, numbers of students, how many training systems will be made available as GFE to perform the training with and durations of the training events to be used to support Proposal IMS and pricing. | One SSS will be provided as Government Furnished Equipment. The notional training location is Fort Leonardwood with the maximum number of students per class as eight. Training events will be no longer than 10 business days. |
| What is the length of the desired "Standard Warranty" and are there any special Terms and/or Conditions required? | The Standard warranty describes the warrranty provided from the Original Engineering Manufacturer on Commercial Off-The Shelf items. The Government will not request special terms and/or conditions. |
| The Government states, "This installation shall be in accordance with (IAW) procedures outlined in the SSS Technical Manuals." Please confirm that such technical manuals will be included in the updated Draft RFP or Final RFP with sufficient time for the Offerors to review and comment on prior to the release of the final RFP. | The Government will provide the current DRAFT, 100% validated, Technical Manual upon request with a signed Non Disclosure Agreement after official Request For Proposal release. The final (verified) Technical Manual will be provided upon contract award. |
| What is the estimated schedule of site surveys, by theater of operations? It would be helpful to provide a notional year that all Offerors can use to estimate this requirement. | SSS is initially being sent to Army Preposition Sorck. The Government does not have an estimated schedule for site surveys or theater operations at his time. |
| "The Contractor shall develop a Risk Management Plan (RMP) to… and implementation IAW CDRL A037-Contractor Risk Management Plan and the PM FPS Risk Management Plan referenced in Table 6." Please provide the PM FPS Risk Management Plan and all documents identified in Tables 5 and 6. | These documents wil be provded in the final Request For Proposal. |
| Is ISA compliance required? (Integrated Sensor Architecture) | Intergrated Sesnor Architecture compliance is required for this system. |
| Can the Government provide copies of the SDD, CDD, CONOPS and DoDAF artifacts referenced in Table 5 – Program Reference Documents? | List of documents provided in the Request For Proposal will be provided in Virtual Industry Day slides. Any other applicable documents will be provided at the Kick Off meeting after contract award. |
| Can the Government provide copies of the TSS P-Spec v3.0 and IUID Implementation Plan referenced in Table 6 – Program Compliance Documents? | List of documents provided in the Request For Proposal will be provided in Virtual Industry Day slides. Any other applicable documents will be provided at the Kick Off meeting after contract award. |
| Given OSD's CBM+ acquisition initiative, will the Government please confirm that the Army is going to employ CBM+ for SSS and that sufficient testability characteristics have been incorporated in the design solution to allow implementation of a CMB+ sustainment solution? If so, will these details be provided with the next iteration of the TDP? | In light of the DOD Joint 2020 initiative, yes CBM+ should be included most effectively prior in the design process prior to the acquisition process begins. This program will maximize the use of the technical manual, knowledge gained from test events, production, training and knowledge gained form embedded diagnostics and Failure Reporting, Analysis and Corrective Action System data. This is a very small program and the program office is employing equipment that is already used in the Force Protection Community. The maintain and sustainment strategy will be developed to monitor costs and provide the best equipment to the warfighter. |
| In section 5.4.16 of the PWS, it states “The Contractor shall provide periodic PPIP updates IAW to DI-MGMT80004A, Management Plan.” This DID (DI-MGMT-80004A) is not referenced on any CDRL. The CDRL for the PPIP is A028 and references DID DI-ADMN-81306. Can the Government clarify which DID should be used for CDRL A028 - PPIP? | This will be corrected in the Final Request For Proposal. DID DI-ADMIN-81306 and DI-MGMT-80004A should be used for CDRL A028 - PPIP, please see appendix 1 CDRLs in the final Request For Proposal. |
| On CDRL A009, the title of the Title of Data Item is Supplier’s Configuration Management Plan. However, in Block 4, it states, "The Contractor shall develop a Supplier’s Contract Management Plan(CMP) in an electronic format that’s compatible with Microsoft 2013." The PWS states, "The Contractor shall comply with the PM FPS CMP v3.0 and shall maintain a CM Process of which the Government reserves the right to review and approve. The process shall be documented as a Supplier’s Configuration Management Plan, IAW CDRL A009." This may be a typo on Block 4 of the CDRL. Will the Government please clarify the correct name regarding the Supplier's Configuration Management Plan? | This will be corrected in the Final Request For Proposal. CDRL A009, block 4, should state Suppliers Configuration Management Plan, please see appendix 1 CDRLs in the final Request For Proposal. |
| A010 - BLOCK 10-13 STATES, "First delivery is sixty (60) calendars days after contract award. The Government requires ten (15) calendar days to review and comment. The contractor shall resubmit NLT five (10) calendar days after receipt of Government comments." The written number and the number do not match. Recommend "The Government requires fifteen (15) calendar days to review and comment. The contractor shall resubmit NLT ten (10) calendar days after receipt of Government comments." Will the Government please provide clarification on which number of calendar days for Government comments and contractor resubmit? | This will be corrected in the final Request For Proposal. CDRL A010 Block 10-13 has been updated to reflect business days in lue of calendar days and the written number and numerical value have been corrected to match, please see appendix 1 CDRLs in the final Request For Proposal. |
| First delivery shall be twenty (30) business days prior to the first SSS unit delivery. The written number and the number do not match. Recommend "First delivery shall be thirty (30) business days prior to the first SSS unit delivery." Will the Government please provide clarification on which number of business days for delivery? | This will be corrected in the final Request For Proposal CDRL A027 Block 10-13 has been updated and the written number and numerical value have been corrected to match, please see appendix 1 CDRLs in the final Request For Proposal. |
| What is the "CAMERA, SUB-NODE, AUDIO" Part No A3666480 Find No 1? There is no other reference to this part or a VENDOR ITEM CONTROL DRAWING for it It is shown again on page 22, but the part listed is only for the AUDIO PAN TILT UNIT. | The Directional Acoustic Assembly consist of two major components: The Audio sub node which consist of a Pan-tilt unit and a Box Camera (Drawing Number / Part Number A3366480), and the Directional Microphone (Drawing Number / Part Number A3366567). The complete assembly is shown in Drawing Number / Part Number A3366387 of the updated final Techincal Data Package to be provided upon request with a signed Non Disclosure Agreement after official Request For Proposal release. |
| Since the Power and Data Distribution subsystem is a custom Government solution, will the Government provide it as GFE. If not, then when will the Government provide sufficiently detailed technical drawings, PCB schematics and commercially available Bill of Materials and specifications for it to be produced by an offerer? | Detailed drawings and files needed to produce these components will be provided in the final Technical Data Package upon request with a signed Non Disclosure Agreement after official Request For Proposal release. |
| Will the Government please provide the Performance Spec (PSPEC)? | The Performance Specification will be provided upon request with a signed Non Disclosure Agreement after official Request For Proposal release. |
| "(3) Section 3 Subcontracts. Offerors shall provide an outline of how the effort required by the RFP will be assigned for performance within the offerors corporate entity and among the proposed subcontractors. The information provided for the prime offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable Government PWS subparagraph number. This includes all subcontractors who will be providing critical hardware/services or whose subcontract is for more than 10% of the total proposed cost/price. This section will further include written consent of major subcontractors to allow the disclosure of their subcontractors past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors." Will the Government please clarify what constitutes "critical hardware/services"? | Critical Hardware are items which are not Commercial-Off-The-Shelf. Critical services are any services which are a direct respose to a Performance Work Statement requirement. |
| Will the use of DRONE Technologies for Detection and Surveillance be applicable to some areas? If the answer is yes, please tell us what types of areas will it be applicable to? | Currently, drone technology is not a requirement within the SSS program. |
| Are these new SSS Technologies to be used, are going to be applied for biometrics identification? | Biometrics is not a requirement within the SSS program. |
| Please explain of what is envisioned, as to the use of communication system for those surveillance technologies? As an average how far do these SSS Technologies will need to transmit its signal and where to? Is this data going to be capture at a Command Control Center? Is there a new for a redundancy for the communications transmission of data? | The Capability Development Document provides this information on pages 6-8. The Capabilty Development Document will be provided upon request with a signed Non-Disclosure Agreement after official Request For Proposal release |
| We assume that all the SSS Sensor’s data is integrated into the C2, are we correct in our assumption? | All sensors data feeds back to the Command and Control station. |
| How old is the C2 hardware and Software? | The current Command and Control hardware is approximately three years old. |
| Will the army be open for replacing/upgrading the existing C2 software with a non-customized Software off the shelf? | The Government does not desire to replace/upgrade the Command and Control software with a non-customized off-the-shelf software. The SSS program intends to utalize the government-owned solution being developed by Integrated Groud Security, Surveillance and Response System Capability for the long term. |
| Regarding the above statement, please give us an example of a theater Base Camps? | In general these will be Company to Battalion sized base camps in active areas of conflict. The Base Camps can range from hastily constructed Combat Outposts with little to no infrastructure to large city sized facilities with well-established infrastructure and fortifications. |
| How often in the previous TSS program was the need of the Security Engineer to be deployed to the field? | There is no direct predecessor to SSS however, similar quick reaction programs Field Service Representatives numbers have varied based on the number of systems deployed. The Government does not expect the Security Engineer to deploy often under this contract. |
| How often you expect the use of a Security Engineer to be deployed to the field under this contract? | The Government does not expect the Security Engineer to deploy often under this contract. The Goverment mainly needs Feild Service Representatives, capable of setting up and training personnel on the system, to provide set up training and some field level maintenance, if required. The total number of Feild Service Repesentatives could vary depended on how many systems are fielded. |
| Is this contract mostly to supply the SSS Technologies composed of hardware and software, with training in the US? | SSS training will be primarily in the United States although, there will be some training required overseas by Feild Service Representatives. SSS is not currently being fielded to specific units, some units may fall in on the equipment in theater without the opportunity to train before deploying. |
| Within Source Selection Methodology, the paragraph identifies that the Government will evaluate the Offeror on a tradeoff of four factors; however only identify three (Technical, Price, and Past Performance). What is the fourth tradeoff evaluation factor? | There are only three evaluation factors. The final Request For Proposal will reflect only three evaluation factors. |
| The Government states, "This volume shall contain technical performance information in response to the four subfactors listed below. This volume shall not exceed 50 pages. The volume shall be organized into the following sections." Only Subfactor 1 and Subfactor 2 are listed. Will the Government please clarify if there are two missing subfactors? If yes, please provide the subfactors. | There are only two subfactors. The final Request For Proposal will reflect only two subfactors. |
| On page 2, the Government states: "(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is -1-. (2) The small business size standard is -2-. (3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees." Then on page 45, Section M, the Government states, "The Government may use data provided by the offeror in its proposal and data obtained from other sources, including data in Government files or data obtained through interviews with personnel familiar with the contractor and their current and past performance under Federal, State or Local government or commercial contracts for same or similar services as compared to the North American Industry Classification System (NAICS) 334511." Will the Government please clarify North American Industry Classification System (NAICS) code for this acquisition? | The North American Industry Classification System code for this aqcusition is 334511. |
| Does the government expect the funding of the remaining systems to come from OCO funds, and if not what will be the funding source? | If the remaining systems are needed, OCO OPA will be used for their procurement. |
| "Ensure that all requirements in the SSS Performance Specification are met" Unless the Government will be able to provide as GFI all technical and software/firmware source code, SSS Performance Specifications and development tools to make changes, it is not possible for the Offeror to ensure that all requirements are met. The majority of the system will be composed of Commercial products whose technical details including its software/firmware & hardware desigin are protected from disclosure under the Trade Secrets Act. Question: Will the Government provide the Offeror with OEM technical data including their software/firmware source code and any proprietary tools? If not, request the Government consider rewording this requirement to: verification that the system still complies with the SSS Performance Specifications as previously verified by Government test and evaluation and the identification of any descrepancies not previously identified. | The government will update this section to make the requirement more clear and will be included in the final Request for Proposal. |
| The last paragraph of section 1.0 Background states that "The TDP and manuals will be maintained by the Contractor based on the Government provided configuration management plan and all system updates will be made in conjunction with the Government through Configuration Control Boards (CCBs)." Will the Government provide their Configuration Management Plan and list of the CCBs, the scope of each CCB, and the CCBs meeting scheduling, so that the Offeror can properly determine the best approach and solution resourcing to provide the Government with the support it requires. | The Government will provide the Configuration Mangement Plan with the final Request For Proposal. The scope and frequency of the Configuration Control Boards will depend on the frequncy of needed changes and complication level. Product Manger Force Protection Systems currently hosts a Configuration Control Board monthly for programs within the portfolio requesting changes. |
| In the first sentence of PWS 2.0 Scope of Work, the government requires the Offeror to provide, "all personnel, equipment, supplies, facilities transportation, tools, materials, supervision, and other items and non-personal services necessary in accordance with (IAW) the requirements identified in this PWS and the SSS TDP, except for those item specified as Government Furnished Property (GFP) and services." Please verify that the only transportation expected to be provided by the Offeror is transportation within our own facilities or does the Government intend for the Offeror to propose transportation and if so, please provide guidance on what we are to transport, the from and to locations, and the number of transport events. To propose the best solution, the Offeror will require sufficient time to review and source the SSS TDP and to not propose duplicative services, when will the Government provide the list of GFP and the SSS TDP - and Appendix 2, and Appendix 3. If Appendix 3 is the same as the PWS included Appendix A, please clarify. | The Government would require the equipment be transported from the contractor facility to the Product Manager Force Protection Systems warehouse at Redstone Arsenal as is listed in Section 6.1.3 of the Performance Work Statement. The number of events would be equivalent to the number of systems procured. The final Technical Data Package will be provided with the final Request For Propoal as well as all appendices and references materials. |
| "The test plan for all…shall include at a minimum, the requirements marked in Appendix 2 under Government Acceptance Test column." Neither Appendix 2, providing such information, nor Appendix 3 Acceptance Test Requirements Matrix referenced in 5.2.4 First Article Test were provided with this Draft documentation. Please clarify the test requirements and provide appropriate test requirements traceability matrices. | The Performance Specification will be provided upon request with a signed Non-Disclosure Agreement after official Request For Proposal release. |
| Paragaph 5.2.4 First Article Test (FAT) requires the FAT to cover, at a minimum the P-Spec marked for FAT in Appendix 3-Acceptance Test Requirements Matrix. However, that Appendix was not provided. When and how will the Government provide both the SSS P-Spec and Appendix 3, Acceptance Test Requirement Matrix to review to allow sufficient time prior to the Final RFP and associated documents? | The Performance Specification and other referenced documentation will be provided upon request with a signed Non-Disclosure Agreement after official Request For Proposal release. |
| In the last paragraph at the bottom of the page, lists applicable delivery documents and ..may include: updates to the TDP, test plans, and reports (IAW section 3.2),…" However there is no paragraph 3.2 in the PWS. Please correct or update so that this requirement can be fully proposed. | The Performance Work Statement reference will be corrected in the Request For Proposal. |
| "The Contractor shall comply with the PM FPS CMP v3.0…" Will the Government provide PM FPS CMP V3.0 in sufficient time prior to the release of the final RFP & PWS to allow for the review and comment on this requirement? | Product Manager Force Protection Systems will not release the Configuration Management Plan v3.0 prior to the final Request For Proposal. |
| As changes to SSS are made, and as required by individual TO/DO, the Contractor shall update the Safety Assessment Report (SAR)…IAW CDRL A025- Safety Assessment Report (SAR)." Will the production baseline SAR tests and test reports be included in the GFI? | The referenced documents will be included as Government Furnished Information during the Kick Off meeting after contract award. |
| Please verify that since the training material will not have any restrictive markings (e.g. proprietary) to preclude Government distribution, the Government will have already gotten Copyright exemptions from SSS Commercial components OEMs or if we are going to have to develop non-proprietary training materials that do not violate the OEMs' proprietary data rights. | The Government will obtain the necessary copyrights and provide non-proprietary training materials. |
| To provide sufficiently detailed technical and configuration item information required to propose the best solution to the Government, Contractors will require sufficient time to review, prepare, and obtain pricing and delivery lead time and pricing information from all of the suppliers of the TSS configurations. When will the Government release this information and what will potential bidders need to do to obtain it? | After release of the final Request For Proposal, potential bidders must provide a signed Non-Disclosure Agreement to request the Tehcnical Data Package, with Vendor ID drawings for each component. |
| "Contractor shall comply with the SSS IUID Plan (Table 6)." was not provided in the draft information. When will the Government release a draft of the SSS IUID Plan? | The Item Unique Identification Plan will be included with the final Request For Proposal. The updated Item Unique Identification Plan, for Milestone C, will be provided after contract award. |
| Will the Government provide the Contractor with on-site facilities to include NIPRNET and SIPRNET access and IT equipment capabilities for Contractor FSRs to use to keep COLTS up to date with close to real-time information about OCONUS assets? If the Government directs the use of another IDE other than GFE COLTS, will the Government provide Contractor FSRs the on-site Information Technology equipment, network, and priviledges to satisfy this requirement? | The Government will provide the facilities and equipment for Outside the Continental United States locations. |
| "The Contractor shall perform all activities required to sustain the SSS major end items and components/subcomponents.." The Contractor shall maintain an operational readiness (OR) rating of 90% or greater using the following formula: Total number of Systems (TS) minus number of system that are Non-Mission Capable (NMC) equals the number of systems that are Mission Capable (MC) (TS-NMC = MC)." The provided formula only provides an equation to compute the number of MC systems. It does not compute a percentage. Please provide a formula that computes a percentage. Also, provide a matrix or table that lists "the SSS major end items and components/subcomponents etc. that comprises a TSS configuration and the specifications or operational state that each item must exist to be considered mission capable such that if the item does not meet will be considered contributing to the overall system being counted as Non-Mission Capable (NMC). Often in situations where there are several major subsystems and spares that comprise a system, the end-user/commander may not have a mission requirement to secure their area of responsibility. For example, the system may be comprised of 10 EO/IR sensor system nodes and 5 spare EO/IR sensors, but the site commander decides to only use four at a location. While another site commander for a different location needs all 10. Therefore what constitues a mission failure in terms of the number of EO/IR sensor systems is different in each situation -i.e. what constitutes a NMC system is site unique. At some locations that has a considerably larger perimeter, the user commander may need more than one standard base operations kit configuration, and therefore may be fielded with two kits or one full kit and a partial kit. The point being that to maintain and sustain a location will be mission and location specific and should best be specified at the DO/TO level. | The formula will be updated in the Request For Proposal. The Government will provide Non-Mission Capable, Partially Mission Capable and Mission Capable criteria based on capability/mission required. |
| The Government states, "Proposed repair should be in accordance with (IAW) the Maintenance Allocation Chart." The MAC was not included in the draft information. When will the MAC be provided? For equal pricing comparisons, please provide an estimated number of each you would like the bidders to use to base their pricing on. | The Maintinence Allocation Chart will be provided with the final Request For Proposal. |
| At the end of the first paragraph, "The Contractor shall maintain an approved security posture of SSS by…applied, and tested per Section 3.2. There is no section 3.2. Please clarify what the test must be IAW. In addition, "The contractor shall scan the system for vulnerabilities every 30 days or as directed.." What system is the Government wanting the Contractor to perform these monthly scans - i.e. all fielded systems at the end user's site, or on baseline configurations of the system using the same regression testing resources it will provide to satisfy Testing and Protection Planning requirements? | The Performance Work Statement will be updated to reflect the correct section. The contractor will scan the Government Furnished Equipment provided system(s). The scans will be conducted on the baseline system and updates will be applied to feilded systems. |
| Please clarify the following requirement; "Submission of Class I Major ECPs shall be five days or more prior to implementation and Government must approve prior to implementation." What is the reason for this requirement, since all Major ECPs must be approved before work can start on its implementation and only after the Government receives the ECP.Is there some special situation that the Government wants to ensure the Offeror accounts for in its proposed solution, if so, please update this section to make it clearer. | The Government does not want to assume that the Contractor knows all major Engineering Change Proposals must be approved before work starts. |
| Please provide the missing references to PWS paragraphs 8.0 and 8.1.12. | The references will be updated with the final Request For Proposal. |
| There is an incorrect PWS paragraph reference - Paragraph 5.2.2 does not include any requirements for A005 Failure Analysis and Corrective Action Report while PWS Paragraph 5.4.5 does include a reference to A005 yet is not listed. Please provide the current references and missing requirements. | The reference paragraph will be updated in the final Request For Proposal. |
| CDRL A006 is not referenced in PWS parag. 5.2.4. Please clarify. | The reference will be corrected in the final Request For Proposal. |
| CDRL A006 is not referenced in PWS parag. 6.1.6. Please clarify. | The reference will be corrected in the final Request For Proposal. |
| CDRL A019 is not referenced in PWS parag. 6.1.10. Please clarify. | The reference will be corrected in the final Request For Proposal. |
| CDRL A026 is not referenced in PWS parag. 6.1.7. Please clarify. | The reference will be corrected in the final Request For Proposal. |
| CDRL A042 is not included in this Exhibit list nor is a DD1423 provided, but is in paragraph 8.1.8 of the PWS. Please clarify. | The reference will be corrected in the final Request For Proposal. |
| The Government states, IAW the Contractor's proposed Configuration Audit Plan, the Contractor shall support a Government led Physical Configuration Audit (PCA). Where will the PCA be held? | The Physical Configuration Audit will be conducted at the Contractor’s facility. |
| Paragraph states "initial operator and maintainer manuals, supplemental manuals, and training materials will be developed. The TDP and manuals will be maintained by the Contractor." Will the Government provide the LPD data files from which the manuals were developed and will the IETM source files be provided? | The Government will provide all of the necessary data files. The Technical Manuals are currently created in Oxygen with XML formatted output. |
| Paragraph states "initial operator and maintainer manuals, supplemental manuals, and training materials will be developed. The TDP and manuals will be maintained by the Contractor." Will the Government provide the ITEM viewer and development suite for Contractor use in development of updates? | The Government will not provide a ITEM viewer. The Contractor will be responsible for providing appropriate software for the updating of the manual maintaining the XML format. |
| Will the Government provide all required Government Furnished Data needed to meet the RAM/ILS requirements of the PWS to the Contractor at the Kick-off Meeting? | The Government will provide all Reliability and Maintainability/Integrated Logistics Support data at the Kick Off meeting after contract award. |
| Will there be a separate PSA guidance conference, per MIL HDBK 502A, following the Project Kick-off meetings? | The Government will not conduct a Product Support Analysis guidance conference after the Project Kick Off meeting. |
| Are PSA TIMs included in the 6 per year, or will PSA TIMs be additional meetings? | The Government does not plan to conduct Product Support Analysis Technical Interchange Meetings. |
| The paragraph states" Update supporting documentation such as Operator manual as required". Will updating be outside normal ECP/CM processes, or included in subsequent updates? | The updates to Technical Manuals and Training Materials will be included in the normal Engineering Change Proposal/Configuration Management process. |
| The paragraph described performance of a PCA. When will the Functional Configuration Audit (FCA) be performed and when will the contractor be provided a report of the FCA results? Per CDRL A010. | Functional Configuration Audit results will be provded at the Kick Off meeting, after contract award. |
| The paragraph states" The Contractor shall also update and deliver to the Government Logistics Product Data to support the updating of Technical Manuals and cataloging of components for life-cycle sustainment IAW CDRL A013 – Logistics Product Data" When and how will the Government provide the baseline LPD data to the contractor for update? | The Government will provide the baseline Logistics Poroduct Data via DoD SAFE at the time of the Kick Off meeting, after contract award. |
| The paragraph states "The Contractor shall also update and deliver to the Government Logistics Product Data to support the updating of Technical Manuals and cataloging of components for life-cycle sustainment IAW CDRL A013 – Logistics Product Data". An Attribute Selection Sheet, Appendix A, GEIA HDBK 0007, was not provided with the PWS. When will this 49-page form be provided to the Offeror, or is the Offeror required to submit with the proposal? | SSS will not provide nor require the Contractor to provide an Attribute Selection Sheet for this effort. |
| The paragraph states" the Contractor shall assist the Government with PSA efforts" The PSA process, per TechAmerica Std 0017, as implemented by MILHDBK 502A, consists of 17 Activities which are divided into 89 sub-Activities. Which Activities/Sub-activities does the Government require Contractor assistance? | The Product Support Analysis will be conducted by a Government agency. The Contractor will be responsbile for providing neccesary datat to include, but are not limted to, items listed in the Perfomance Work Statement section 5.4.6, repair parts, Repair Parts Special Tools Lists, Maintenance Allocation Charts, provisioning technical documentation, and Bill Of Materials. |
| The paragraph states "the Contractor shall assist the Government with PSA efforts" MIL HDBK 502A identifies Activities/Sub-activities that are Government responsibilities and must be completed prior to contract award. Specifically, when will the results of Activity 4, Application Assessment Report, be provided to the Offeror? | The Government will provide the current APSA after contract award. |
| The paragraph states "Per DoDI 4140.61, the Contractor shall work with the Government to establish acceptable customer wait times" DODI 4140.61 applies to supply chain management and requisition to receipt time at wholesale and retail levels. It is inappropriate to apply this specific DODI to a production contract. Recommend requirement be removed. | This requirement has been deemed appropriate and will not be removed from the Request For Proposal. |
| The paragraph states "Reliability-Centered Maintenance (RCM) Analysis Report; DoD 4151.22M; and MIL-STD-3034A" MIL STD 3034A is a US Navy Standard for Surface Vessels. AR 750-1, Army Maintenance Policy, paragraph 7.3d, states "RCM will be executed using the procedures outlined in SAE JA1011 and SAE JA1012". Recommend changing requirement to align with Army policy. | The Performance Work Statement will be updated to align with Army Policy in the final Request For Proposal. |
| The paragraph states "The Contractor shall submit Provisioning Parts Data, IAW CDRL A023, and Engineering Data for Provisioning (EDFP) and GEIA-STD-0007B" This requirement mixes three separate issues, 1) provisioning data 2) EDFP and 3) NSN assignment. Provisioning data is Provisioning Parts List, LSA-036, for input into LMP. EDFP is a set of drawings for cataloging assuming NSNs are to assigned to non-cataloged items. Recommend requirement be clarified into three areas, LSA-036 PPL submittal, EDFP submittal and NSN cataloging and assignment. | The reference to Engineering Data for Provisioning and GEIA-STD-0007B, in the section quoted, will be removed from the Performance Work Statement in the final Request For Proposal. |
| Can you please provide the criteria used in this solicitation for establishing a small business? What are the standards that qualify a company for small business for this solicitation? | This criteria has been determined by the Small Business Administration. |
| How many Force Protection (FP) Suite and Rapid Deployment Integrated Surveillance System (RDISS) Quick Reaction Capability suites have been fielded OCONUS? | Irrelevant to this acquisition. |
| How many Force Protection (FP) Suite and Rapid Deployment Integrated Surveillance System (RDISS) Quick Reaction Capability suites have been fielded CONUS? | Irrelevant to this acquisition. |
| What is procurement approach for sensors? Will they be GFE or contractor procured? If GFE, how will performance be guaranteed? | All hardware components will be procured by the contractor and the contractor must perform acceptance tests for these components to verify performance. |
| If procurement approach for sensors is GFE, can the contractor make alternative recommendations? | Sensors are not Government Furnished Equipment. Alternative recommendations by contractor will not be accepted. |
| How are additional sensors and other items added to any pre-approved equipment lists? | The contractor can propose changes via Engineering Change Proposal In Accordance With Performance Work Statement para 6.4 when authorized by the Government. |
| Can the USG identify the Command and Control software to be utilized? | The Command and Control software to be used in SSS is Ageon ISR. |
| Many of the systems and services requested under this solicitation have been commoditized and are available commercially as fully integrated solutions for a firm-fixed price. Will the Government reconsider its use of CPFF in favor of FFP contracting approach to enable participation from non-traditional defense contractors? | No, the Government will not reconsider the use of Cost Plus Fixed Fee in favor of Firm Fixed Price. |
| What is the Government’s planned timing of contract award? | The planned SSS Contract Award is scheduled for 4th Quarter Fiscal Yead 2021. |
| Given the significant questions provide we recommend and request the Government consider providing a second DRFP for review before the final RFP. | The Government will not provide an additional DRAFT Request For Proposal. |
| Do offers need to price the minimum order of 8 units as part of the RFP? | Yes, offerors need to price the minimum of eight (8) units as part of the Request For Proposal. |
| SSS is currently in the Engineering and Manufacturing Development (EMD) phase of the Acquisition cycle where a production level Technical Data Package (TDP) will be developed and tested along with supporting technical manuals and training. The Government will have Unlimited Rights to the TDP, and the TDP and supporting specifications will be included in the solicitation package. Is this effort a build to print? | Yes, this effort is a build to print. |
| Will the contractor be expected to support the full RMF process to obtain an ATO? | The Contractor will be responsible for Authority To Operate maintinence and re-accredidation. |
| "Support for systems Outside Continental United Status (OCONUS) are intended to be provided through other PM FPS contracts …" Please identify the other contracts and what the scope of each contract is with respect to OCONUS support of SSS. Also, please clarify if we are to include direct FSR support at what locations and if the Government will be providing facilities, and life support services -i.e. billeting, dining facilities, emergency medical care, and transportation to and from deployed sites that require armored vehicles and force protection from Combatant adversaries. | Fielding locations are still To Be Determined. SSS will initially be fielded to Army Prepositioned Stock and then be sent to an Outside the Continental United States location as needed. The Government will provide facilities and services in austere locations such as Afghanistan if required. |
| "The Contractor shall document all depot and field maintenance efforts in Catalog Ordering Logistics Tracking System (COLTS) or other Government directed Integrated Data Environment (IDE) that tracks systems issued/installed, spare parts, and maintenance actions." Will the specific implementation of COLTS and its data be GFP and GFI and be hosted on a Government provided environment, or will the Offeror be required or allowed to propose an alternative system? | COLTS is hosted with a current contract within Product Manager Force Protection Systems. The Offeror will not be allowed to propose an alternative system. The offeror will be required to provide and update information in the COLTS system. |
| Will the Government consider allowing the Offeror to propose an alternative IDE to satisfy the Asset Visibility requirements in this section of the PWS - as was indicated in paragraph 5.4.8? | The Offeror will not be allowed to propose an alternative system. The offeror will be required to provide and update information in the COLTS system. |
| Please confirm if the Government will provide for the shipment of Export Controlled items or if the Contractor will be required to contract and pay for all shipping? Also confirm that the Government will not be providing any equipment storage facilities. | The Contractor will only be required to ship equipment to a Continental United States Government facility. The Government will be responsible for funding all Outside the Continental United States shipments. The Government will not be providing an equipment storage facility. |
| Paragraph states "initial operator and maintainer manuals, supplemental manuals, and training materials will be developed. The TDP and manuals will be maintained by the Contractor." To what standard or specification were the manuals developed, ASD S1000D or another IETM standard? | The Techincal Manuals were developed In Accordance With ASD SD1000. |
| The paragraph states "The Contractor shall provide a proposed spare parts list to include, spare parts, consumables, component parts," What is the provisioning period for spares calculations? 48 months? | Provisioning is calculated with Engineering Subject Matter Experts from CECOM. |
| The DD254 Block 13 references a TEMPEST requirement. Will Block 11, Item i, be accordingly marked? | TEMPEST is not a requirement. |
| Is this acquisition strategy a Total Small Business Set-Aside under NAICS 334511 or is this a full and open competition? | This is a competitive total small business set-aside.The North American Industry Classification System code for this aqcusition is 334511. |
| What other contracts are providing OCONUS support and what level of interaction/coordination is expected between that contractor and the SSS contractor? | Not relevant to this requirement. |
| “This requirement is to meet The Army’s need to provide perimeter security for theater Base Camps and Detention Facilities, through the procurement of new Security Surveillance System equipment (SSS). The SSS is a new Force Protection Program of Record replacing the existing Force Protection (FP) Suite and Rapid Deployment Integrated Surveillance System (RDISS) Quick Reaction Capabilities (QRCs).” | There is no question here. |
| Can you please tell us the brand name of TSS’s current technologies the program is using? | This information is in the Technical Data Package which will be provided upon request with a signed Non Disclosure Agreement after official Request For Proposal release. |
| What format will the Drawing package be delivered? | The Drawing pakage was developed in Solid Works. The delivery should be in industry standard format. |
| Please confirm if the similar or like product comments in the Technical Data Package means the contractor will be able to suggest / replace other components at a better value and is that allowed in the contract. | The Government does not want any recommendations for this proposal. Recommendations can be suggested after contract award with approval of the Government. |
| The DRFP spoke to maintenance levels (specifically 8). Please provide a description on the 8 levels of maintenance. | Descriptions of maintenance levels will be provided in the Performance Work Statement of the final Request For Proposal. |
| It was mentioned up to 40 system may be added to this contract and some may be tied to aging / obsolete systems. Will any of this contract tie into some of those Quick Reaction Capability system phase outs, how will that be managed? Will the Field Service Representative maintenance under this contract will be inclusive of that. | This contract will not sustain any Quick Reaction Capability systems nor will the SSS contract take over for those systems however, SSS may take over the mission for those systems. |
| What will happen from 2nd Quarter Fiscal Year 2021 until production and deployment award? | The Government will be conducting logistics demonstrations and Authority To Operate / Risk Management Framework events during this period. There will be no production happening in that span of time. |
| What are the top challenges did you face during the Low Rate initial Production phase of this? | SSS did not have a Low Rate Initial Production phase however, SSS did develop a test asset. The top challenges faced developing the test asset are… |
| Will there be an updated DRAFT Request For proposal. | The Government will not be providing an additional DRAFT Request For Proposal. |
| Would the Government consider providing plug numbers for Other Direct Costs such as maintenance and travel to ensure a level playing field for proposals, enabling the Government to compare apples to apples? | The Government will take this recommendation under advisement. |
| Would the Government welcome alternate supplier’s technology and advance innovative capabilities? | The Government does not want any recommendations for this proposal. Recommendations for alternate technologies and advance innovative capabilities can be suggested after contract award with approval of the Government. |
| Would the Government consider not making transition on phase to an evaluated item to provided level completion? Can the transition from the Engineering and Manufacturing Design to the production and sustainment contract not be a part of the evaluated items? | There is no incumbent production contractor. The transition from the Engineering and Manufacturing Design to the Production Contract is not a factor for this Request For Proposal. |
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