HUSK Vendor Managed Inventory Site Visit Final.pptx

Version 1.0 As of 31 March 2021 Mr. Kurt Kleinlein Contracting Officer U.S. Army Contracting Command HUSK Vendor Managed Inventory (VMI) Site Visit

UNCLASSIFIED

UNCLASSIFIED

UNCLASSIFIED

UNCLASSIFIED

HUSK VMI Industry Day Meet Registered Vendors 8:00am – 8:15am Opening Remarks 8:15am – 8:30am Contracting Officer Remarks 8:30am – 9:00am Tour of Rock Island Arsenal – Joint Manufacturing and Technology Center (RIA-JMTC) Stocking locations 9:00am – 10:00am Review of Solicitation highlights 10:00am – 11:00am Questions & Answers 11:00am – 12:00pm Closing Remarks 12:00pm

AGENDA

UNCLASSIFIED

HUSK VMI Site Visit Event Location

HUSK VMI Site Visit HUSK Vendor Managed Inventory Site Visit is not mandatory.

All questions MUST be in writing. It is the Government’s intent to publish all Q&As in an amendment.

If there is any (real or perceived) conflict between statements made during the site visit and the solicitation, including documents & amendments, what is written in the solicitation shall prevail.

The Government will not reimburse the attendees for any costs incurred to attend this event.

All information discussed is subject to release. Do NOT discuss proprietary information.

General Information

HUSK VMI Site Visit Type of Contract Scope of Work Pricing Spreadsheet Instructions to Offerors Solicitation Review

HUSK VMI Site Visit 100% Small Business Set-Aside FAR Clause 52.219-6 (Dev) Notice of Total Small Business Set-Aside (Deviation 2020-O0008) Nov 2020 applies FAR Clause 52.219-33, Nonmanufacturer Rule applies Planned Firm-Fixed Price, Five (5) Year Indefinite Delivery/Indefinite Quantity (IDIQ) Single Award Hybrid Lowest Price Technically Acceptable (LPTA) Type of Contract

HUSK VMI Site Visit

1.1 Scope: Vendor will purchase all items as shown in the price matrix, and maintain the minimum/maximum supply of each item at JMTC. The items shall be placed in the vendor supplied cabinets/bins/shelving and designated Government owned racks. The Contractor shall provide, install, stock and maintain the cabinets/bins/shelves. Contractor supplied cabinets/bins/shelves will remain the property of the Contractor. The Contractor shall also stock and maintain the Government-owned racks designed for this contract. Racks will remain the property of RIA-JMTC.

Scope of Work (Highlights)

HUSK VMI Site Visit

2.1.1. The contractor shall assume there is zero (0) government stock. At the end of the phase in period (day 60) the contractor shall have the required levels per Attachment 0002. Should there be RIA-JMTC owned items that exceed the maximum quantity listed on Attachment 0002 at the end of the phase in period (day 60), RIA-JMTC will use the government stock first, and the vendor will not need to restock the items until the quantity level falls below the maximum quantity listed on Attachment 0002.

Scope of Work (Highlights Cont.)

HUSK VMI Site Visit

4. Requirements: The contractor shall supply, stock, and manage tool and fixture making hardware listed in Attachment 0003 in designated Vendor cabinets and designated Government-owned racks. The contractor must be available to provide a comprehensive system support for JMTC operations on a 24 hour a day/7 day a week basis (except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings) to include:

Point of Contact (POC) to include the point of contacts name, phone number, and email address;

Guaranteed response within ½ hour in cases of emergency calls;

Guaranteed physical on-site plant presence within 24 hours of emergency/expedited service request; and Guaranteed inventory refills/replacements within 24 hours of an emergency/expedited service request.

HUSK VMI Site Visit 4.1Inventory Items: Attachment 0003 is a complete list of items required to be stocked. The complete list of items will include minimum stock levels for each item, and unit price for each ordering period.

HUSK VMI Site Visit

4.1.4 Minimum / Maximum Quantity Requirements: At any given time during performance under this contract, the contractor shall maintain a minimum quantity of parts that equates to two (2) HUSK Cabs. Since ownership transfers when an item is taken from the designated cabinet/racks, there is no maximum quantity (see 4.2.4).

HUSK VMI Site Visit

4.1.5. Stocking and Additional Deliveries: The stocking of items shall be done in a fashion so that the oldest items are used first. In the event that the stock of an item is depleted before the vendor’s scheduled visit, the COR will contact the vendor. The vendor shall replenish stock within 24 hours.

HUSK VMI Site Visit

4.1.6 The vendor shall inventory the cabinets and racks as needed to ensure minimal stock levels are maintained. The vendor shall provide a Bi-Weekly Consumption Report (CDRL0001) and a Weekly Stocking Report (CDRL0002) to the COR to document stock levels and consumption of stock.

HUSK VMI Site Visit Invoicing: The Contractor shall invoice monthly at the fixed price for the actual quantities in which ownership transferred. For example, In June 2021, ownership of 500 units of Part A and 300 units of Part B was transferred to the Government. Part A has a unit price listed in the Pricing Matrix of $1.50 per part and Part B is listed at $2.00 per unit. The invoice shall be for 1 lot at $1,350 (500 x $1.5 + 300 x $2)

HUSK VMI Site Visit Review of Pricing Matrix Discussion of Pricing Matrix (ATT 0003)

HUSK VMI Site Visit THIS IS ONLY AN OVERVIEW. SEE THE COMPLETE SOLICITATION FOR COMPLETE INFORMATION. IF THERE IS ANY REAL OR PERCEIVED CONFLICT, THE INFORMATION IN THE SOLICITATION SHALL PREVAIL.

Volume I: Signed copy of solicitation and all amendments Volume II: Technical proposal – maximum 25 pages, not including cover sheet and table of contents Volume III: Past Performance – maximum 5 pages, not including cover sheet and table of contents Volume IV: Pricing Proposal Instructions to Offerors

HUSK VMI Site Visit Volume II: Factor 1: Technical: Offerors are required to submit a detailed, written proposal in accordance with the following Technical subfactors (1) Technical Approach and (2) Program Management Plan.

Subfactor 1: Technical Approach: The Offeror’s written Technical Approach shall at a minimum cover the following elements:

The Offeror’s proposed approach to monitoring and stocking of the hardware per the SOW.

The Offeror’s proposed approach to meeting the required time limits that are outlined in the SOW.

The Offeror’s proposed approach for meeting the shelving requirements per the SOW.

The Offeror’s proposed approach for meeting the minimum reporting requirements of the SOW.

Instructions to Offerors (Cont.)

HUSK VMI Site Visit Subfactor 2: Program Management Plan: The Offeror’s written Program Management Plan shall at a minimum cover the following elements:

The Offeror’s proposed Integrated Master Schedule (IMS) for the 60-day phase-in period to become fully operational. The IMS shall identify significant events, milestones, and program tasks, such as but not limited to purchasing, stocking, training, that demonstrate the Offeror’s ability to become fully operational within the phase-in period.

The Offeror’s proposed organizational structure that demonstrates a sound understanding of the SOW requirements with responsibilities and functional relationships that full support the requirements of the SOW, including the reporting responsibilities and communication process.

The Offeror’s proposed comprehensive strategy that demonstrates the Offeror possesses the experience and capabilities to successfully manage, understand, and execute the requirements of the SOW.

HUSK VMI Site Visit Volume III: Factor 2: Past Performance: The Offeror shall provide a list and description of all Government and Commercial contracts that are recent and relevant to this solicitation and requirement in which the Offeror performed as either the Prime or major/key subcontractor.

The burden of providing thorough and complete past performance information remains with the Offeror. It is incumbent upon the Offeror to explain the relevance of the data provided. It is incumbent upon the Offeror to explain why they are considered a major/key subcontractor on a relevant requirement. Offerors are advised that while the Government may use independent data to evaluate an Offerors past performance the Government does not assume the duty to search for data to cure problems. The Government reserves the right to determine whether an item is like or similar, and whether the item applies to the current requirements for evaluation purposes.

HUSK VMI Site Visit Volume IV: Factor 3: Price:

Complete Price Matrix in its entirety, including all Ordering Periods, without altering calculations or adding/deleting Offerors are required to provide firm-fixed unit of measure pricing for each part.

All proposed prices shall be stated in US dollars and limited to two decimal places

HUSK VMI Industry Day Questions?

image5.jpeg image6.png image7.png image8.png image9.png image10.png image1.png image2.png image3.png image4.png