A03 - Attachment 0002 - HUSK VMI Scope of Work.docx

Scope of Work (SOW) Vendor Managed Inventory (VMI) Heavy Urban Survivability Kit (HUSK) Hardware Rock Island Arsenal – Joint Manufacturing and Technology Center (RIA-JMTC)

1. Purpose: Contractor to provide and maintain HUSK hardware using a Vendor Managed Inventory (VMI). VMI is defined as managing contract account in accordance with generally accepted VMI practices, which optimize supply chain performance. This includes, but is not limited to, the resupply of designated items by the Vendor through regularly scheduled reviews of on-site inventory counts, removal of damaged or outdated goods, at their specified locations. VMI, as defined, is a managing contract account in accordance with generally accepted VMI practices.

1.1. Scope: Vendor will purchase all items as shown in the price matrix, and maintain the minimum/maximum supply of each item at Rock Island Arsenal – Joint Manufacturing Technology Center (RIA-JMTC) using a VMI System The items shall be placed in the vendor supplied cabinets/bins/shelving and designated Government owned racks. The Contractor shall provide, install, stock and maintain the cabinets/bins/shelves. Contractor supplied cabinets/bins/shelves will remain the property of the Contractor. The Contractor shall also stock and maintain the Government-owned racks designed for this contract. Racks will remain the property of RIA-JMTC.

1.2. Location: Performance under the contract will be at Rock Island Arsenal – Joint Manufacturing and Technology Center (RIA-JMTC).

1.2.1 Stocking location: TBD

Stocking Location: TBD

2. Period of Performance/Term of Contract: Period of Performance (POP) five (5) years from date of contract and will include 60 day phase in period to commence immediately upon award. This will be a five (5) year, Indefinite Delivery /Indefinite Quantity (IDIQ) type contract, with five (5), one (1) year periods of performance. The Government is not obligated to award beyond the minimum guaranteed quantity. During the 60 day Phase-In Plan, the contractor will be required to hold weekly meetings with the Government to review work progress and address any issues.

2.1. Transition to VMI

SOW

HUSK ITEMS HARDWARE

VENDOR MANAGED INVENTORY (VMI)

DATED 22 February 2021

7 | Page

2.1.1. The contractor shall assume there is zero (0) government stock. At the end of the phase in period (day 60) the contractor shall have the required levels per Attachment 0002. Should there be RIA-JMTC owned items that exceed the maximum quantity listed on Attachment 0002 at the end of the phase in period (day 60), RIA-JMTC will use the government stock first, and the vendor will not need to restock the items until the quantity level falls below the maximum quantity listed on Attachment 0002.

2.2 Hours of Operation: RIA-JMTC is open Monday thru Friday, except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor is authorized to work during normal business hours when a Contracting Officer’s Representative (COR) is present. Normal business hours are Monday – Friday, 0600 – 1430 (6:00am to 2:30pm). If work needs to be completed outside these hours, the contractor must obtain approval from the COR.

3. SAFETY AND ENVIRONMENTAL:

3.1. Security: The Rock Island Arsenal – Joint Manufacturing and Technology Center (RIA-JMTC) is an Army Installation subject to Department of the Defense (DoD) safeguards, various precautions, and plant protection measures. All of the below requirements will be necessary of contractors visiting Rock Island Arsenal (RIA) to satisfy requirements of this purchase description; Additional requirements will be placed on contractors requiring access to the Army Network, or Common Access Card (CAC), as specifically detailed below. At all times during the execution of this work, contractor personnel will maintain adequate plant protection devices to minimize espionage, sabotage, and other malicious destruction and damage. The Contractor shall comply with all security requirements of RIA. RIA island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the island.

3.1.1 Access and General Protection/Security Policy and Procedures: The contractor and any associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services. All contractor employees must comply with all personal identity verification requirements (IAW FAR clause 52.204-9) as directed by Department of Defense (DoD), Headquarters Department of the Army (HQDA), and any local policy. If the Force Protection Condition (FPCON) changes, the Government may require changes in contractor installation access, security matters, or security processes. For additional Information see “Installation Access” or visit https//home.army.mil/ria.

3.1.2. Random Antiterrorist Measures Program (RAMP) participation: Contractor personnel are subject to RAMP security program (i.e. vehicle searches, wearing of ID badges, etc.). Contractor shall comply with any, and all instructions issued by the Rock Island Arsenal Police Department. RAMP is discussed in the RIA-JMTC Anti-Terrorism Training.

3.1.3. During FPCONs levels of Charlie or Delta, services may be discontinued/postponed due to a higher National or local security threat. Services will resume when FPCON Level is reduced to Bravo, or lower. FPCON levels are described in Anti-Terrorism Level I Training.

3.1.3. Contractor personnel shall return all Installation Badges and access passes as soon as possible prior to contract completion. RIA-JMTC electronic keys and access passes are accountable items and shall be returned within 24-hours of no longer being needed. All badges and access passed shall be returned to the COR, or placed in a drop box at a RIA-JMTC access point.

3.2 SAFETY: The contractor shall complete the following training:

3.2.1 Anti-Terrorism, Level I: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Anti-Terrorism (AT) Level I Awareness training. The COR will be provided a copy of the RIA-JMTC AT Level I Awareness Training and assure that the training is complete. The contractor shall sign a memorandum of record for each contractor employees and subcontractor employee to the RIA-JMTC Operations Center prior to issuing any electronic keys, or access pass being authorized.

3.2.2 iWatch (See Something, Say Something) Training: The Contractor and all associated subcontractors shall complete iWatch Training. iWatch Training shall be provided during the Anti-Terrorism Training.

3.2.3. Personal Protection Equipment (PPE): Vendors are required to wear steel-toed safety shoes, long pants and safety glasses when in RIA- JMTCs manufacturing center. The vendor must supply all of their own PPE. The Government reserves the right to refuse any vendor who does not properly adhere to the safety requirements listed.

3.3. ENVIRONMENTAL:

3.3.1. FIRE PREVENTION AND PROTECTION: The contractor shall comply with all fire prevention measures prescribed in the installation Fire Regulations, a copy of which is on file in the office of the Contracting Officer. A written fire permit shall be obtained from the installation Fire Marshall for use of open flame devices, such as torches, portable furnaces, tar kettles, or gas and electric welding and cutting equipment, in, on, or within 15-ft of the building. The contractor shall be liable for any fire loss to the Government properly attributable to negligence on the part of the contractor, including failure to comply with fire prevention measures described by the terms of this purchase description.

3.3.2 INDUSTRY AND REGULATIONS: The equipment shall comply with the most current of all local, state, and federal laws and regulations listed in Standards and Publications.

3.3.3 National Standards and Specifications: The following specifications in effect on the Date of Invitation for Bid/Request for Proposal form a part of this purchase description. In the case of conflicting requirements, the more stringent shall apply.

3.3.3.1. Occupational Safety and Health Act of 1970 (OSHA).

3.3.3.2. American Society of Testing and Materials (ASTM).

3.3.3.3. American Society of Mechanical Engineers (ASME).

3.3.3.4. American National Standards Institute (ANSI).

3.3.3.5. National Fire Protection Association (NFPA).

3.3.3.6. International Standards Organization (ISO).

3.4.1 MATERIAL SAFETY DATA SHEETS (MSDS): MSDS information shall be provided at the time of bidding. This information is required for all liquids, gasses, and potentially hazardous materials included as part of the flooring system, as delivered. All materials used during performance at the installation must be VOC compliant. RIA-Garrison Public Works, prior to award of the contract, shall approve all chemicals via MSDS Sheets.

Disapproval by the Public Works for any reason will exclude this chemical from consideration.

4. Requirements: The contractor shall supply, stock, and manage tool and fixture making hardware listed in Attachment 0000 in designated Vendor cabinets and designated Government-owned racks. The contractor must be available to provide a comprehensive system support for RIA-JMTC operations on a 24 hour a day/7 day a week basis (except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings) to include:

· Point of Contact (POC) to include the point of contacts name, phone number, and email address;

· Guaranteed response within ½ hour in cases of emergency calls;

· Guaranteed physical on-site plant presence within 24 hours of emergency/expedited service request; and

· Guaranteed inventory refills/replacements within 24 hours of an emergency/expedited service request.

4.1 Inventory Items: Attachment 0003 is a complete list of items required to be stocked. The complete list of items will include minimum and maximum stock levels for each item, and unit price for each ordering period.

4.1.1. Substitutes/ Equals/ Replacement Items All items must be exact as detailed in Attachment 0003. When an Item is determined to need to be substituted or replaced, the contractor shall provide written request to the Contracting Officer/ COR for approval of replacement. Written requests shall include at a minimum, a complete description of the substituted/replaced item, identify the original item which the replacement is for and pricing information. Upon review, the government will provide approval/disapproval within 10 days. If replacement is approved, a contract modification will be implemented. Contractors shall not replace items without notice from Contracting Officer of approval.

4.1.2 Obsolete Items When an item becomes obsolete, the vendor shall notify the Contracting Officer and COR as soon as possible in writing of the obsolete item. The written notice shall include the following information: which item will no longer be available, the item replacing the obsolete item, and the price of the new item. Upon review, the government will provide approval/disapproval within 10 days. If replacement is approved, a contract modification will be implemented. Contractors shall not replace items without notice from Contracting Officer of approval.

4.1.3 Adding/Removing/Changing Items RIA-JMTC reserves the right to add, remove or change items at any time during the period of performance. Authorization to add, remove, or change items must come from the Contracting Officer in the form of a written modification. All Items are subject to and must pass in-house quality inspections, where required.

4.1.4 Minimum / Maximum Quantity Requirements: At any given time during performance under this contract, the contractor shall maintain, at a minimum, the minimum quantity for each item as identified in Attachment 0003. The maximum quantity for each item is the maximum quantity that each shelf/cabinet should hold at any given point during performance under this contract. Exceptions will be reviewed for those items that have minimum package requirements or low consumption.

4.1.5. Stocking and Additional Deliveries: The stocking of items shall be done in a fashion so that the oldest items are used first. In the event that the stock of an item is depleted before the vendor’s scheduled visit, the COR will contact the vendor. The vendor shall replenish stock within 24 hours. When the items are of a large size RIA-JMTC will supply a Forklift and operator for loading and unloading. This must be coordinated with the COR, 24 hours prior to delivery.

4.1.6 The vendor shall inventory the cabinets and racks as needed to ensure minimal stock levels are maintained. The vendor shall provide a Bi-Weekly Consumption Report (CDRL0001) and a Weekly Stocking Report (CDRL0002) to the COR to document stock levels and consumption of stock.

4.2 Contract Deliverables:

4.2.1 Bi-Weekly Consumption Report (CDRL0001): The vendor shall provide the COR with a bi-weekly consumption report showing the HUSK making hardware used and stocked in the cabinets and racks. This report shall be in Microsoft Excel format and shall be sent electronically to the COR. The report shall include the following information at a minimum:

· Location (including bldg. number)

· Material numbers/Stock numbers

· Description of the item

· Total quantity stocked

· Total quantity used

· Item price

4.2.2 Weekly Stock Report (CDRL0002): The vendor shall provide the COR with a weekly stocking report. The weekly stocking report shall include the items to be restocked in the cabinets and racks. This report shall be in Microsoft Excel format and shall be sent electronically to the COR. The report shall include the following information at a minimum:

· Current quantity in the cabinet and/or on the rack

· Quantity to be added to the cabinet and/or placed on the rack

· Unit price of the item

· Total dollar amount for each item

· Grand total for all items to be restocked

4.2.3 Inventory Road Map (CDRL 0003): The contractors road map shall show the location of where supplied items are located in the supplied shelves and in the cabinets.

· The road map shall be in Microsoft Excel or Adobe.pdf format and sent electronically to the Contracting Officers Representative (COR).

· Road maps shall be submitted yearly unless items move, then a new road map wil be required within 10-days of the move.

4.2.4 Ownership of Items: RIA-JMTC assumes ownership of the product/item when it is taken from the designated cabinet and racks at RIA-JMTC.

5. QUALITY:

5.1 To ensure quality of the items received, a Quality professional employed by RIA-JMTC will randomly sample and inspect the items placed in the cabinets and on the racks.

5.2 Defective/Non-conforming Products: If an item is found to be defective or non-conforming the COR will contact the vendor for replacement of the item.

The item or items shall be replaced within 3 days along with an explanation of what corrective actions have been taken to prevent non-conforming items from being placed in the cabinets and on the racks.

5.3. Yearly Review: The contractor must have continuous improvement initiatives such as regular meetings with RIA-JMTC on how to improve processes. Performance of this contract will require yearly performance reviews with the Contracting Officer/Contract Specialist

6. FINAL ACCEPTANCE:

6.1. Acceptance under this SOW will be performed by the JMTC REPRESENTATIVE on a monthly basis. The JMTC REPRESENTATIVE will monitor contractor performance in accordance with this SOW.

6.2. The Contractor shall invoice thru the Wide Area Workflow (WAWF) electronic invoicing system. http://www.wawf.eb.mil See clause 252.232-7006.

6.3. Contractor shall attach all bi-weekly consumption report as applicable in WAWF as supporting documentation for the invoice.

6.4. The Contractor shall submit invoices for approval and payment on a monthly basis to the JMTC REPRESENTATIVE and ACC Contract Specialist.