W9098S21Q0008.pdf

SEE ADDENDUM

(No Collect Calls)

W9098S21Q0008 01-Feb-2021

b. TELEPHONE NUMBER

309-782-1598

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 01 Mar 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9098S9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SABRINA L. LOWE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ROCK ISLAND ARSENAL (ACC-RI)

3055 RODMAN AVENUE

ROCK ISLAND IL 61299-8000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS AX

13b. RATING

D0-C9

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

332722

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF66

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9098S21Q0008

Section SF 1449 - CONTINUATION SHEET

SOLICITATION NARRATIVE

This narrative is added as an addendum to FAR 52.212-1 entitled “Instructions to Offerors – Commercial Items”.

1. Army Contracting Command – Rock Island (ACC-RI) hereby issues Solicitation W9098S21Q0008 for the procurement of a Vendor Managed Inventory (VMI) type contract for Tool and Fixture Making Hardware in support of Rock Island Arsenal, Joint Manufacturing and Technology Center (RIA-JMTC). Performance for this VMI is in accordance with the Performance Work Statement (PWS) dated 05 November 2020.

This solicitation is issued in accordance with Federal Acquisition Regulations (FAR) Part 12 (Acquisition of Commercial Items) and FAR Part 13.5 (Test Program for Certain Commercial Items). This solicitation is being issued on a Full and Open basis under the NAICS code: 332722 (Bolt, Nut, Screw Rivet, and Washer Manufacturing) with a business size of 500 Employees.

CLOSING DATE/TIME OF THIS SOLICITATION: Closing date and time for this solicitation is 01 March 2021 at 3:00PM Central Time.

QUESTION AND ANSWER PERIOD: Contractors may submit questions for this solicitation as they pertain to the information in this solicitation up until 3:00pm, CDT, 16 February 2021. No further questions will be accepted after this time. Any responses to industry questions will be provided via Solicitation amendment.

Questions shall be submitted to the following email:

Contract Specialist: Sabrina Lowe, Email: Sabrina.l.lowe.civ@mail.mil and Contracting Officer: Kurt Kleinlein, Email: kurt.l.kleinlein.civ@mail.mil

All responsive, responsible proposals must be received prior to the closing date/time to be considered for award.

Contractors are responsible for providing a complete proposal submission. To include the following: a complete price matrix (Attachement0001), the Contractor’s best terms, and all required fill-ins under this RFQ (i.e. 52.204-20, 52.204-24, 52.212-3, 52.209-5, 52.209-7, 52.223-22, etc.). Contractors responsibility will be determined as outlined in FAR 9.104-1.

2. The Government intends to award a single, Indefinite Delivery Indefinite Quantity (IDIQ) type contract with five

(5) one-year ordering periods. Offerors shall submit in accordance with 52.212-1 (Instructions to Offerors- Commercial Items) and will be evaluated in accordance with 52.212-2 of this solicitation.

3. The resulting IDIQ contract will include Firm Fixed Price (FFP) Contract Line Item Number (CLIN) ordering periods as follows:

Year One (1): Date of award to 365 calendar days Year Two (2): 366 calendar days to 731 calendar days Year Three (3): 732 calendar days to 1096 calendar days Year Four (4): 1097 calendar days to 1461 calendar days Year Five (5): 1462 calendar days to 1826 calendar days

*Actual dates will be clarified at the time of award.

4. The maximum quantity for CLIN0001 is five (5) LOTS. One (1) LOT = One (1) Year.

The guaranteed minimum quantity for CLIN0001 is one (1) year (LOT). The guaranteed minimum quantity is the ONLY guaranteed quantity to be awarded under this solicitation. The Government is under no further obligation to order additional quantities. Except for the minimum quantity, all quantities are estimated and do not bind the Government in any way.

5. SUBCONTRACTING PLAN REQUIREMENTS: Contractor’s that are considered large business in accordance with the NAICS Business Size standards for this solicitation are required to provide a small business subcontracting plan in accordance with FAR Clauses 52.219-8, 52.219, and 52.219-16. An acceptable Small Business Subcontracting Plan is required in order to be awarded a contract.

6. SITE VISIT: A site visit will be held on Wednesday, 10 FEBRUARY 2021 at 10:00am Central Time. This is a one-time, scheduled site visit for all interested contractors to attend. The site visit is NOT a mandatory requirement for proposing, however, it is highly encouraged. Those interested in attending shall review the Installation Access requirements at https://www.usagria.army.mil and the Site Visit Information within this solicitation.

7. HAZARDOUS ITEM REQUIREMENTS: This solicitation includes items that are considered to be or potentially hazardous. SDS’s are required to be submitted with the Contractor’s proposal. See attached Contract Data Requirement List (Attachment0005_CDRL0004_SDSRequirement).

The following items have been identified (but not limited to) as potentially hazardous:

STEEL – All Types SAND – FW65, FW80, and Accucast ID80

7. ORDERING: All delivery orders under the resulting IDIQ award will be, issued unilaterally by the Government.

Upon award of the base contract, the first Delivery Order will be issued for the guaranteed minimum quantity, 1

LOT.

Only ACC-RI, CCRI-AH is authorized to issue delivery orders under this IDIQ contract.

8. PAYMENT: Payments will be processed through Defense Finance and Accounting System (DFAS) via Wide Area Workflow (WAWF). Only electronic invoices submitted through WAWF will be accepted. All other formats will be rejected. See DFARS 252.232-7003 and 252.232-7006 for additional invoicing guidance.

Invoices shall be submitted on a monthly basis.

9. POST AWARD CONFERENCE: A post award conference between the Government and the Awardee will be held approximately 10-business days after award.

10. Point of Contacts for this solicitation are as follows:

Contract Specialist – Sabrina Lowe, Email: Sabrina.l.lowe.civ@mail.mil, Phone: 309-782-1598 Contracting Officer – Kurt Kleinlein, Email: kurt.l.kleinlein.civ@mail.mil, Phone: 309-782-6984

(End of Solicitation Narrative)

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

Addendum to 52.212-1, Instructions to Offerors – Commercial Items.

1. GENERAL INSTRUCTIONS: These instructions are a guide for preparing your proposal. These instructions generally describe the type and extent of information you should provide and emphasize the significant topic areas you should address in your proposal. Contractors are expected to review the complete solicitation for further insight into the significant topic areas that a proposal must address. You should include in the proposal sufficient information to enable the evaluators to determine your understanding of the requirements in each of the evaluated areas. It is the Government’s intent to award a single Firm Fixed-Price (FFP), five (5) year, Indefinite Delivery Indefinite Quantity (IDIQ) contract with five 1-year ordering periods. A Lowest Price Technically Acceptable (LPTA) process in accordance with (IAW) FAR 15.101-2 is being utilized to select the successful Offeror and no trade-offs will be made. The Government intends to evaluate proposals and award without discussions with Contractors (except clarifications as described in FAR 15.306(a)). Therefore, the Contractors initial response should contain the Offerors best terms for technical and price. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

2. PROPOSAL SUBMISSION AND FORMAT: A Contractor shall submit only one proposal that addresses all the Government’s requirements outlined in this solicitation. The proposal shall consist of one (1) set of two (2) separate volumes. These volumes should not be cross-referenced. Each volume shall have an introduction and table of contents. Volume I, Technical Proposal, shall consist of three (3) Subfactors: Experience, Phase-In Plan, and Technical Plan /Quality System. Volume II, Price, shall consist of the Contractors price.

Proposals must not merely repeat the solicitation requirements, but rather must provide convincing documentary evidence of how contract requirements will be met.

The Proposal shall consist of the following:

(a) One executed/signed copy of the solicitation and all amendments.

(b) Volume I: Factor 1: Technical proposal for Solicitation W9098S21Q0008

Page Limitation for Volume I: Technical proposals shall not exceed 50 pages, not including foldouts, section dividers, exhibits, tables, charts, and graphics. Pages containing text, charts, tables, reports, and other graphics should be reduced only to the extent legibility is not lost. If a proposal exceeds 50 pages, excess information will not be included in the Government’s evaluation for Volume I. All text documents shall be formatted at a minimum of 12 point font and one (1) inch margins. The Contractor shall number each page in order to eliminate any confusion.

In the event the Contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(c) Volume II: Factor 2: Price

(d) Volume III: Small Business Contracting Plan (if applicable)

Contractors must submit their proposal electronically prior to the closing date and time listed on Page one of this Solicitation. Proposals shall be submitted via email to the Contract Specialist – Sabrina Lowe, email:

Sabrina.l.lowe.civ@mail.mil AND Contracting Officer – Kurt Kleinlein, email: kurt.l.kleinlein.civ@mail.mil Proposals shall be submitted in Microsoft Office 2007 (or higher) (Word and/or Excel) or PDF format only. Other formats such as (but not limited to) third party cloud files, hard copies, and CDs, or Drop Boxes will not be accepted.

All proposals received after the date and time set for submission to ACC-RI will be considered a late submission and may not be considered IAW FAR 52.212-1(f)(2).

3. PROPOSAL PREPARATION: The Contractors proposal shall be prepared and authorized by a person(s) regularly employed by the Contractor. The proposal shall state the name of each person contributing to the authorship of the proposal, the person(s) position title, phone number, and an email address of the person who should be contacted if an award is to be made. The proposal should be prepared in a clear, legible, practical manner.

In addition, the proposal shall be written in English and should be specific and complete as described in these instructions.

The following factors will be evaluated on a GO/NO-GO basis. In order for proposals to be evaluated as a GO for the Technical Factor, each Subfactor identified must receive a GO rating. Only those proposals which receive a GO rating for all three (3) subfactors will receive an overall GO rating for the technical factor. Only those proposals that receive an overall GO rating for the Technical Factor will be evaluated on Price.

Each proposal shall contain the Contractors best terms for award of a contract under this Solicitation. Proposals shall be specific, complete, and address each of the designated factors and subfactors listed within this solicitation.

Failure to provide the required information /documentation in response to these instructions may result in your proposal being rejected.

Proposals shall be submitted as set forth below:

Volume I: Factor 1: Technical Subfactor 1: Experience Subfactor 2: Phase-In Plan Subfactor 3: Technical Plan /Quality System

Volume II: Factor 2: Price

Volume III: Small Business Subcontracting Plan (if applicable)

4. VOLUME I: FACTOR 1: TECHNICAL: Contractors are required to submit a detailed, written proposal in accordance with the following subfactors (1) Experience, (2) Phase-In Plan, and (3) Technical Plan/Quality System as follows:

(a) Subfactor 1: Experience: The Contractors proposal shall include information regarding the contractors experience in supplying , stocking, and managing a Vendor Managed Inventory (VMI) for tooling and/or hardware items utilizing the same or similar vending machines/cabinets as described in the Performance Work Statement (PWS), within five (5) years preceding this solicitation. Each Contractor shall provide the following as evidence:

References: Each Contractor shall provide contact information (including at least company name, contact name, contact telephone number, contract number or other means to identify the contract, and a description of the supplies and services provided) for a minimum of three (3) projects of similar scope and scale. For projects to be considered similar, the contractor shall have previously supplied, stocked, and managed a VMI type contract for the same or similar type items as described by this solicitation. These references can be Government or non-Government.

(b) Subfactor 2: Phase-In Plan: The Contractors Phase-In plan shall detail how the contractor will prepare their company to become fully operational within 60-days of contact award. The Phase-In plan shall identify any technical or management issues that may impact the contractors’ ability to become fully operational within 60-days of contract award and provide a mitigation plan for those identified technical or management issues. The Phase-In plan shall detail how the contractor will provide sufficient training on the use of the vending machines/cabinets during the phase-in period. The Phase-In plan shall include a detailed Integrated Master Schedule (IMS) for contract execution, including purchasing, stocking, and all associated required activities and demonstrates the Contractor’s ability to be fully operational. The Contractor’s IMS shall identify significant events, milestones, and the interdependencies of program tasks and milestones that demonstrate the Contractor’s ability to meet the solicitation requirements.

(c) Subfactor 3: Technical Plan/Quality System: The Contractor’s Technical Plan shall be specific, detailed and complete enough to clearly and fully demonstrate that the Contractor has the ability to meet all the requirements of the PWS Paragraphs 1.1, 2.1, 4.1, 4.2, 4.3, 4.4, 5 and all their subparagraphs. The Contractor’s plan shall also include a detailed description of its proposed approach for the performance of quality assurance for the items supplied and stocked. The plan shall describe procedures for identifying, controlling, correcting, and resolution of deficiencies. The description shall address the Contractors approach to conducting failure analysis including methodologies for root cause analysis and corrective action. The plan shall provide a detailed description of the proposed supplier management program that demonstrates the ability to evaluate, certify/qualify, manage, audit, and flow-down requirements to control suppliers quality, product and processes to meet the PWS.

5. VOLUME 2: PRICE: Contractor’s shall complete the Price Matrix (Attachment0001) dated 01-06-2021. Pricing provided at the CLIN level of this solicitation is not acceptable.

Each cell that requires the Contractor’s input on the Price Matrix has been colored in Grey. The contractor shall enter their company name, cage code, calendar date, and, a firm fixed-price (FFP) for each item for all five ordering periods and each tab of the price matrix in order to be considered for award. Failure to complete all tabs and fields of the Price Matrix in its entirety may deem a Contractor as non-responsive.

Proposed unit prices must be submitted on a FOB destination basis. The quantities on the price matrix sheet are provide solely for the purpose of establishing reasonable ranges of quantities against which to provide prices in the event delivery orders are executed. In order to be acceptable, an offer must include firm fixed-prices for all ordering periods for each item listed on the price matrix sheet. Any order placed against the resulting contract will be at the unit price offered by the contractor for the applicable ordering period.

No other information is to be added to the Price Matrix, nor shall the Contractor make any changes to the Price matrix. All proposed unit prices are limited to two decimal points and shall be stated in U.S. dollars.

All unit prices proposed will be binding. The Government reserves the right to require the submission of any data (i.e. data other than certified cost or pricing data) necessary to validate the reasonableness of an offer.

Award will be made to the Contractor whose offer represents the lowest total evaluated price for CLIN0001.

Therefore, the contractor’s initial offer should contain the contractor’s best terms.

Proposals shall be valid for six (6) months from date of proposal.

6. VOLUME 3: SMALL BUSINESS SUBCONTRACTING PLAN: Contractor’s that are considered large business in accordance with the NAICS Business Size standards for this solicitation are required to provide a small business subcontracting plan in accordance with FAR Clauses 52.219-8, 52.219, and 52.219-16. An acceptable Small Business Subcontracting Plan is required in order to be awarded a contract.

(End of Instructions to Offerors)

SITE VISIT INFORMATION

IMPORTANT INFORMATION FOR CONTRACTORS WHO WILL BE ATTENDING THE SCHEDULE

SITE VISIT ON WEDNESDAY, 10 FEBRUARY 2021 @ 10:00AM CENTRAL TIME, LOCATED AT

ROCK ISLAND ARSENAL.

1. All interested contractors must adhere to the Installation Access Requirements for Rock Island Arsenal. In addition, contractors attending the schedule site visit for RFQ W9098S21Q0008, shall provide their company name, phone number/email address, and name of the person attending the site visit to the Contractor Specialist prior to the above scheduled date and time.

2. The Contract Specialist will provide instructions and/or directions for the designated meeting place upon receipt of names attending.

3. While this site visit is not mandatory, it should be noted that a contractor may have extreme difficulty in formulating an accurate bid on this project without first examining the existing equipment and determining the existence of other potential obstacles. All area inspections and/or measurements of pertinent areas associated with this requirement are the sole responsibility of the contractor.

4. During the site visit, contractors are urged to ask questions. All questions shall be directed (in writing) to the Contract Specialist / Contracting Officer listed for this solicitation. The Government will not be responsible for information the contractor obtains on their own, therefore, contractors shall not engage or inquire with any other Government Point of Contacts regarding the terms/conditions of this solicitation.

5. Each Visitor will be required to wear safety glasses and closed toed shoes for the tour (Site Visit). Failure to properly adhere to these safety measures may result in the Government refusing facility access to the visitor.

6. All visitors will be required to review and return, signed, a copy of the RIA-JMTC Visitor Safety Card prior to their visit at RIA-JMTC (See Attachment0006_VisitorSafetyCard)

(End of Notice)

INSTALLATION ACCESS INFO

Rock Island Arsenal (RIA) Visitor Access passes are only issued to individuals, not companies or groups. All visitors, to include transportation / freight providers, official and unofficial, are highly recommended to pre-register their visitors at least three (3) business days prior to visiting. Pre-registration of visitors allows for the NCIC-III background check to be conducted prior to the individual’s visit to RIA, reducing the wait time upon arrival.

Visitor Access Request forms can be found at https://home.army.mil/ria/ Forms may be emailed or faxed.

All visitors must process through the Moline, IL Visitor Center Gate off of River Drive in Moline, IL. Visitors (to include transportation /freight providers) will require proper identification to access RIA. A complete list of acceptable identification can be found at http://home.army.mil/ria/index.php/my-fort/all-services/gage-information

It is the responsibility of the prime contractor to ensure that this information is passed along to any subcontractor or transportation provider used during the performance under this contract. DRIVERS WHO DO NOT MEET THE

INSTALLATION ACCESS REQUIREMENTS WILL NOT BE ALLOWED ON THE INSTALLATION AND

WILL BE TURNED AWAY.

**VISITOR CONTROL HOURS OF OPERATION: 7:00AM TO 3:00PM CDT**

POC for this policy is RIA Visitor Control Center, Phone: 309-782-0485, FAX: 309-782-5029, Email:

usarmy.ria.imcom.mbx.usag-access-request@mail.mil

(End of Access Information)

PWS DATED 11-05-2020

Performance Work Statement (PWS)

Vendor Managed Inventory (VMI) - Tool and Fixture Making Hardware Rock Island Arsenal - Joint Manufacturing and Technology Center (RIA-JMTC)

1. Purpose: To provide and maintain tool and fixture making hardware using a Vendor Managed Inventory System (VMI) for Tool and Fixture hardware, steel, and sand in support of Rock Island Arsenal – Joint Manufacturing and Technology Center (RIA-JMTC) Tool Design division. VMI, as defined, is a managing contract account in accordance with generally accepted VMI practices, which optimize supply chain performance. This includes, but not limited to, the resupply of designated items by the vendor through regularly scheduled reviews of on-site inventory counts, removal of damaged or outdated goods, and the re-stocking of inventory to predetermined levels at their specified locations.

1.1. Scope: Vendor will purchase all items as shown in Attachment xxx, and maintain the minimum/maximum supply of each item at Rock Island Arsenal – Joint Manufacturing Technology Center (RIA-JMTC) using a VMI System The items shall be placed in the vendor supplied cabinets/bins/shelving and designated Government owned racks. The Contractor shall provide, install, stock and maintain the cabinets/bins/shelves. Contractor supplied cabinets/bins/shelves will remain the property of the Contractor.

The Contractor shall also stock and maintain the Government-owned racks designed for this contract.

Racks will remain the property of RIA-JMTC.

1.2. Location: Performance under the contract will be at Rock Island Arsenal – Joint Manufacturing and Technology Center (RIA-JMTC).

1.2.1 Stocking locations:

Stocking Location: 4th floor Bldg. 220 Stocking Location: Pattern Shop, Bldg. 212

2. Period of Performance/Term of Contract: Period of Performance (POP) five (5) years from date of contract and will include 60 day phase in period to commence immediately upon award. This will be a five (5) year, Indefinite Delivery /Indefinite Quantity (IDIQ) type contract, with five (5), one (1) year periods of performance.

The Government is not obligated to award beyond the minimum guaranteed quantity. During the 60 day Phase-In Plan, the contractor will be required to hold weekly meetings with the Government to review work progress and address any issues.

2.1. Transition to VMI

2.1.1. The contractor shall assume there is zero (0) government stock. At the end of the phase in period (day 60) the contractor shall have the required levels per Attachment 0001. Should there be RIA-JMTC owned items that exceed the maximum quantity listed on Attachment 0001 at the end of the phase in period (day 60), RIA-JMTC will use the government stock first, and the vendor will not need to restock the items until the quantity level falls below the maximum quantity listed on Attachment 0001.

2.2 Hours of Operation: RIA-JMTC is open Monday thru Friday, except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor is authorized to work during normal business hours when a Contracting Officer’s Representative (COR) is present. Normal business hours are Monday – Friday, 0600 – 1430 (6:00am to 2:30pm). If work needs to be completed outside these hours, the contractor must obtain approval from the COR.

3. SAFETY AND ENVIRONMENTAL:

3.1. Security: The Rock Island Arsenal – Joint Manufacturing and Technology Center (RIA-JMTC) is an Army Installation subject to Department of the Defense (DoD) safeguards, various precautions, and plant protection measures. All of the below requirements will be necessary of contractors visiting Rock Island Arsenal (RIA) to satisfy requirements of this purchase description; Additional requirements will be placed on contractors requiring access to the Army Network, or Common Access Card (CAC), as specifically detailed below. At all times during the execution of this work, contractor personnel will maintain adequate plant protection devices to minimize espionage, sabotage, and other malicious destruction and damage. The Contractor shall comply with all security requirements of RIA. RIA island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the island.

3.1.1 Access and General Protection/Security Policy and Procedures: The contractor and any associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services. All contractor employees must comply with all personal identity verification requirements (IAW FAR clause 52.204-9) as directed by Department of Defense (DoD), Headquarters Department of the Army (HQDA), and any local policy. If the Force Protection Condition (FPCON) changes, the Government may require changes in contractor installation access, security matters, or security processes. For additional Information see “Installation Access” or visit https//home.army.mil/ria.

3.1.2. Random Antiterrorist Measures Program (RAMP) participation: Contractor personnel are subject to RAMP security program (i.e. vehicle searches, wearing of ID badges, etc.).

Contractor shall comply with any, and all instructions issued by the Rock Island Arsenal Police Department. RAMP is discussed in the RIA-JMTC Anti-Terrorism Training.

3.1.3. During FPCONs levels of Charlie or Delta, services may be discontinued/postponed due to a higher National or local security threat. Services will resume when FPCON Level is reduced to Bravo, or lower. FPCON levels are described in Anti-Terrorism Level I Training.

3.1.3. Contractor personnel shall return all Installation Badges and access passes as soon as possible prior to contract completion. RIA-JMTC electronic keys and access passes are accountable items and shall be returned within 24-hours of no longer being needed. All badges and access passed shall be returned to the COR, or placed in a drop box at a RIA-JMTC access point.

3.2 SAFETY: The contractor shall complete the following training:

3.2.1 Anti-Terrorism, Level I: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Anti- Terrorism (AT) Level I Awareness training. The COR will be provided a copy of the RIA-JMTC AT Level I Awareness Training and assure that the training is complete. The contractor shall sign a memorandum of record for each contractor employees and subcontractor employee to the RIA- JMTC Operations Center prior to issuing any electronic keys, or access pass being authorized.

3.2.2 iWatch (See Something, Say Something) Training: The Contractor and all associated subcontractors shall complete iWatch Training. iWatch Training shall be provided during the Anti-Terrorism Training.

3.2.3. Personal Protection Equipment (PPE): Vendors are required to wear steel-toed safety shoes, long pants and safety glasses when in RIA-JMTCs manufacturing center. The vendor must supply all of their own PPE. The Government reserves the right to refuse any vendor who does not properly adhere to the safety requirements listed.

3.3. ENVIRONMENTAL:

3.3.1. FIRE PREVENTION AND PROTECTION: The contractor shall comply with all fire prevention measures prescribed in the installation Fire Regulations, a copy of which is on file in the office of the Contracting Officer. A written fire permit shall be obtained from the installation Fire Marshall for use of open flame devices, such as torches, portable furnaces, tar kettles, or gas and electric welding and cutting equipment, in, on, or within 15-ft of the building. The contractor shall be liable for any fire loss to the Government properly attributable to negligence on the part of the contractor, including failure to comply with fire prevention measures described by the terms of this purchase description.

3.3.2 INDUSTRY AND REGULATIONS: The equipment shall comply with the most current of all local, state, and federal laws and regulations listed in Standards and Publications.

3.3.3 National Standards and Specifications: The following specifications in effect on the Date of Invitation for Bid/Request for Proposal form a part of this purchase description. In the case of conflicting requirements, the more stringent shall apply.

3.3.3.1. Occupational Safety and Health Act of 1970 (OSHA).

3.3.3.2. American Society of Testing and Materials (ASTM).

3.3.3.3. American Society of Mechanical Engineers (ASME).

3.3.3.4. American National Standards Institute (ANSI).

3.3.3.5. National Fire Protection Association (NFPA).

3.3.3.6. International Standards Organization (ISO).

3.4 OZONE DEPLETING CHECMICALS (ODCs): The contractor shall assure during the execution of this work that none of the materials or equipment used contain polychlorinated biphenyl (PCB), ozone depleting substances (Class I or Class II), or asbestos materials as defined by Public Law 102-484, Section 326.

3.4.1 MATERIAL SAFETY DATA SHEETS (MSDS): MSDS information shall be provided at the time of bidding. This information is required for all liquids, gasses, and potentially hazardous materials included as part of the flooring system, as delivered. All materials used during performance at the installation must be VOC compliant. RIA-Garrison Public Works, prior to award of the contract, shall approve all chemicals via MSDS Sheets. Disapproval by the Public Works for any reason will exclude this chemical from consideration.

4. Requirements: The contractor shall supply, stock, and manage tool and fixture making hardware listed in Attachment 0001 in designated Vendor cabinets and designated Government-owned racks. The contractor must be available to provide a comprehensive system support for RIA-JMTC operations on a 24 hour a day/ 7 day a week basis (except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings) to include:

Point of Contact (POC) to include the point of contacts name, phone number, and email address;

Guaranteed response within ½ hour in cases of emergency calls;

Guaranteed physical on-site plant presence within 24 hours of emergency/expedited service request; and Guaranteed inventory refills/replacements within 24 hours of an emergency/expedited service request.

4.1 Inventory Items: Attachment 0001 is a complete list of items required to be stocked. The complete list of items will include minimum and maximum stock levels for each item, and unit price for each ordering period.

4.1.1. Substitutes/ Equals/ Replacement Items All items must be exact as detailed in Attachment 0001. When an Item is determined to need to be substituted or replaced, the contractor shall provide written request to the Contracting Officer/ COR for approval of replacement. Written requests shall include at a minimum, a complete description of the substituted/replaced item, identify the original item which the replacement is for and pricing information. Upon review, the government will provide approval/disapproval within 10 days. If replacement is approved, a contract modification will be implemented. Contractors shall not replace items without notice from Contracting Officer of approval.

4.1.2 Obsolete Items When an item becomes obsolete, the vendor shall notify the Contracting Officer and COR as soon as possible in writing of the obsolete item. The written notice shall include the following information: which item will no longer be available, the item replacing the obsolete item, and the price of the new item. Upon review, the government will provide approval/disapproval within 10 days. If replacement is approved, a contract modification will be implemented. Contractors shall not replace items without notice from Contracting Officer of approval.

4.1.3 Adding/Removing/Changing Items RIA-JMTC reserves the right to add, remove or change items at any time during the period of performance. Authorization to add, remove, or change items must come from the Contracting Officer in the form of a written modification. All Items are subject to and must pass in-house quality inspections, where required.

4.1.4 Minimum / Maximum Quantity Requirements: At any given time during performance under this contract, the contractor shall maintain, at a minimum, the minimum quantity for each item as identified in Attachment 0001. The maximum quantity for each item is the maximum quantity that each shelf/cabinet should hold at any given point during performance under this contract. Exceptions will be reviewed for those items that have minimum package requirements or low consumption.

4.1.5. Stocking and Additional Deliveries: The stocking of items shall be done in a fashion so that the oldest items are used first. In the event that the stock of an item is depleted before the vendor’s scheduled visit, the COR will contact the vendor. The vendor shall replenish stock within 24 hours. When the items are of a large size RIA-JMTC will supply a Forklift and operator for loading and unloading. This must be coordinated with the COR, 24 hours prior to delivery.

4.1.6 The vendor shall inventory the cabinets and racks as needed to ensure minimal stock levels are maintained. The vendor shall provide a Weekly Stocking Report (Attachment 0002_CDRL0001) and a Bi-Weekly Consumption Report (Attachment 0003_CDRL0002) to the COR to document stock levels and consumption of stock.

4.2. Vending Machine/Cabinet Specifications: Vendor is responsible for determine what style of dispensing machine that will be best suited for the type of items. The machines/cabinets shall be fully functional and capable of providing easy dispensing of tooling hardware within an industrial shop setting.

The design and manufacture of the machines/cabinet shall be of sufficient quality to hold-up to heavy usage on the production shop floor. The Government will provide 110/220 single phase or 220/440 three-phase Electrical power to each location.

4.2.1 Machine specifications are:

4.2.1.1 The cabinets must be suitable in size to safely store and dispense hardware. Vending Machine/Cabinets system must fit in the 20FT x 50FT size room.

4.2.1.2. Access should be controlled electronically by a computer or other electronic device capable of monitoring inventory of the cabinet.

4.2.1.2.1 Network Connectivity: Due to security policies, the network switches used by Rock Island Arsenal Installation Campus Area Network (RIA-ICAN) cannot be used to provide LAN connectivity for the cabinets. Offerors must propose connectivity solution that does not utilize any Government existing network switches or Internet connectivity. If the proposed connectivity will utilize cellular modems. Offerors should check signal reception at each Vending device location to assure an acceptable signal is available.

4.2.1.2.2 Data Access: The system must provide access to the dispensing device data from Governments PC. The preferred access method is via a standard Web browser utilizing HTTPS, port

443. If the system utilizes other ports or requires software to be loaded on the Government PC’s, Army Information Assurance approvals are required. This includes obtaining an Army Certificate of

Net-worthiness (CoN) for any software to be loaded on Government PC’s; and Waiver approval to utilized non-standard network ports. The contractor would be responsible for providing all necessary information to JMTC for approval.

4.2.1.3 Transactions will require minimal data input by RIA-JMTC personnel. Limited Government users shall have a secure access through user name and pin #.

4.2.1.4. Capability of being self-sustained; maintain data transactions and automatically update records once internet connectivity has been re-established. System shall have time stamp ability.

4.3. Vending Machine/Cabinet Operation: Vending Machine/Cabinet shall be fully functional at all times. The contractor is responsible for all machine maintenance requirements while ensuring no brake in service during the life of the contract.

4.4. Contract Deliverables:

4.4.1 Bi-Weekly Consumption Report (CDRL0002): The vendor shall provide the COR with a bi-weekly consumption report showing the tool and fixture making hardware used and stocked in the cabinets and racks. This report shall be in Microsoft Excel format and shall be sent electronically to the COR. The report shall include the following information at a minimum:

Location (including bldg. number) Material numbers/Stock numbers Description of the item Total quantity stocked Total quantity used Item price

4.4.2 Weekly Stock Report (CDRL0001): The vendor shall provide the COR with a weekly stocking report. The weekly stocking report shall include the items to be restocked in the cabinets and racks. This report shall be in Microsoft Excel format and shall be sent electronically to the COR. The report shall include the following information at a minimum:

Current quantity in the cabinet and/or on the rack Quantity to be added to the cabinet and/or placed on the rack Unit price of the item Total dollar amount for each item Grand total for all items to be restocked

4.4.3. Road Map (CDRL0003): Vendor will provide RIA-JMTC with a “Road Map” that will consist of a diagram of where the items are placed on the provided shelves and in the cabinets within the designated stock room to assist in quick location of tool and fixture making hardware.

4.5. Ownership of Items: RIA-JMTC assumes ownership of the product/item when it is taken from the designated cabinet and racks at RIA-JMTC.

5. QUALITY:

5.1 To ensure quality of the items received, a Quality professional employed by RIA-JMTC will randomly sample and inspect the items placed in the cabinets and on the racks.

5.2 Defective/Non-conforming Products: If an item is found to be defective or non-conforming the COR will contact the vendor for replacement of the item. The item or items shall be replaced within 3 days along with an explanation of what corrective actions have been taken to prevent non-conforming items from being placed in the cabinets and on the racks.

5.3. Yearly Review: The contractor must have continuous improvement initiatives such as regular meetings with RIA-JMTC on how to improve processes. Performance of this contract will require yearly performance reviews with the Contracting Officer/Contract Specialist

6. FINAL ACCEPTANCE:

6.1 Acceptance under this PWS will be performed by the COR on a weekly basis.

6.2 Upon stocking inventory, the Contractor shall invoice thru Defense Finance and Accounting (DFAS) via Wide Area Workflow (WAWF). See DFARS 252.223-7003 and 252.223-7006 for additional guidance on invoicing.

6.2.1. Contractor shall include all applicable supporting documentation (i.e. consumption reports, etc.) to each invoice.

6.3 The Contractor shall submit invoices for approval and payment on a monthly basis. The contractor’s monthly invoice may include cost incurred from multiple visits within the month.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 5 Lot VMI Tool and Fixture Materials

FFP

Vendor Managed Inventory (VMI) Tool and Fixture Materials in support of Rock Island Arsenal Joint Manufacturing and Technology Center (RIA-JMTC).

This VMI is in accordance with the provided Performance Work Statement (PWS) dated 05 November 2020.

Note: There is no technical data available for this requirement.

The following items are attached to this solicitation:

Attachment 0001 - Inventory Item Stock Levels / Price Matrix Attachment 0002 - CDRL#0001 - Weekly Stocking Report Attachment 0003 - CDRL#0002 - BiWeekly Comsumption Report Attachment 0004 - CDRL#0003 - RoadMap Attachment 0005 - CDRL#0004 - SDS Requirements Attachment 0006 - VistorSafetyCard

A Contracting Officer's Represenative (COR) will be assigned to the resulting award. See DFARS Clause 252.225-7000.

FOR RIA INTERNAL USE ONLY

LMP PR: N/A

Project Code:

QA Number: N/A

FOB: Destination MODEL: Many

COLOR: N/A

MFR PART NR: Many VENDOR PART NR: Many

PSC CD: 5305

MAX

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.212-1 Instructions to Offerors--Commercial Items JUN 2020

ADDENDUM TO 52.212-1

ADDENDUM TO FAR 52.212-1 “Instructions to Offerors – Commercial Items”

Clauses Incorporated by REFERENCE

52.203-11 Certification and Disclosure Regarding Payments to Influence SEP 2007 Certain Federal Transactions 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal JAN 2017 52.204-7 System for Award Management AUG 2020 52.204-17 Ownership or Control of Offeror JUL 2016 52.204-22 Alternate Line Item Proposal JAN 2017 52.215-20 Requirements for Cost or Pricing Data or Information Other Than Certified OCT 2010 Cost or Pricing Data 52.225-25 Prohibition on Contracting with Entities Engaging in Certain AUG 2020 Activities or Transactions Relating to Iran--Representation and Certifications.

Clauses Incorporated by FULL TEXT

52.204-20 PRDECESSOR OF OFFEROR (Aug 2020)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means--

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

(b) The Offeror represents that it [____] is or [____] is not a successor to a predecessor that held a Federal contract or grant within the last three years.

(c) If the Offeror has indicated “is” in paragraph (b) of this provision, enter the following information for all predecessors that held a Federal contract or grant within the last three years (if more than one predecessor, list in reverse chronological order):

Predecessor CAGE code: ____ (or mark “Unknown”).

Predecessor legal name: ____.

(Do not use a “doing business as” name).

(End of provision)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the…