IndustryDayQuestions_consolidated_Final1.xlsx

XLSX spreadsheet 50 KB Posted Mar 16, 2023

Attached to: Education, Doctrine, and Instruction for Intelligence Efforts (EDIF-IE)
Solicitation number: W900KK_EDIF-IE_IndustryDay
Issued by: Department of the Army Materiel Command Contracting Command Orlando Contracting Center

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File	Type	Posted
EDIF-IE_Industry day presentation_02082023.pptx	PPTX presentation	Feb 27, 2023
Industry Day Participation and_or interested party list.pdf	PDF	Feb 27, 2023
DRAFT_PWS_EDIF-IE_TO_RA__01242023.pdf	PDF	Jan 24, 2023
DRAFT_PWS_EDIF-IE_IDIQ__01242023.pdf	PDF	Jan 24, 2023
DRAFT_PWS_EDIF-IE_TO_PM_01242023.pdf	PDF	Jan 24, 2023

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Sheet3

Question #	PWS Section	PWS Page		PWS Requirement	Questions/ Comments	Recommendations	Answer
1	General			Draft Solicitation Documentation	Does the Government intend to publish remaining draft solicitation documentation prior to the release of the solicitation?		If there is sufficient time, the Government will release draft solicitation documents for Industry's feedback.
2	IDIQ PWS 1.5.1 and Technical Exhibit B	2 & 39		PWS 1.5.1 states: "...The Contractor’s Proposed QCP shall be submitted with the Contractor’s proposal during pre-award phase and updated annually thereafter. Each annual update will be submitted to the Contracting Officer’s Representative (COR) for technical review no later than 30 days prior to the start of each Option Year...." and Technical Exhibit B under Frequency states: "Once during pre-award phase with proposal and annually thereafter no later than 30 days prior to OY start. Also, no later than 30 days prior to any anticipated changes."	PWS 1.5.1 identifies the requirement for a QCP to be delivered with the Proposal and identifies the minimum requirements regarding information to be provided with the QCP, but the Government does not provide any information regarding format or page count limitations. Would the Government please provide any instructions regarding formatting of the documents such as font sizes authorized and any page count limits that offerors must adhere to?		The Draft RFP will contain instructions regarding all page limits and other formatting requirements for each volume.
3	IDIQ PWS 1.5.7 and Technical Exhibit B	5 & 39	1	PWS 1.5.7 Contractor Annual Work Plan States: "The Contractor shall prepare and maintain an annual Work Plan for each Task Order (TO) awarded under this contract. The plan, as a minimum, shall identify regularly scheduled work, personnel assigned and task to which they are assigned, supervisors, technical Government POCs by task, performance locations, approach to address and meet projected increased operations tempo (OPTEMPO), and timelines and milestones (if applicable).....The plan shall be submitted to the Contracting Officer via the COR for review within 30 days prior to initial contract award and/or award of subsequent Option Years (OYs) for each TO....." and Technical Exhibit B under Frequency States: "30 Days prior to initial or OY award"	PWS 1.5.7 identifies the requirement for offerors to submit and maintain and annual work plan for each task order awarded under this contract and states that it shall be submitted 30 day prior to initial contract award. As written the requirement does not provide enough detail for offerors to adequately support this task. The PWS and associated exhibits do not provide a timeline for award notifications meaning offerors have no idea when the award notification will take place and would not be able to successfully backwards plan in order to provide the Annual work plan 30 days prior to award. Would the government provide tentative award dates for each task order solicited under this IDIQ to enable offerors the ability to adequately plan for Annual Work Plan submissions? Additionally, would the Government please clarify if an Annual Work Plan is required as part of the IDIQ proposal?		The Draft RFP will require the submission of an Annual Work Plan. The Government encourages Offerors to review the Draft RFP and submit further questions at that time.
4	IDIQ PWS 1.5.7.2	6	1	PWS 1.5.7.2 Overtime states: "If the need for overtime is anticipated in deviation from the Annual Work Plan, the Contractor must receive approval from the Contracting Officer a minimum seven (7) calendar days prior to execution. Requests for Overtime approval will not constitute a change or amendment to the Annual Work Plan."	The Government has identified the possibility of Overtime under this IDIQ and associated Task Orders. Overtime typically applies to non-exempt employees. Would the Government please provide the applicable Service Contract Act (SCA) Wage Determination (WD) associated for this IDIQ and its associated Task Orders?		The Contractor will be required to support sudden surges in workload associated with the EDIF-IE IDIQ. The Government anticipates these surges to occur within the professional services arena. If Wage-Grade determinations are made by the Contracting Officer, these surges will be defined as overtime. Please refer to Draft RFP upon publishing for further clarification.
5	IDIQ PWS 1.6.2	6	1	PWS 1.6.2 Personnel Security Clearance Requirements States: "Contractor personnel performing work under this contract must have an active personnel security clearance at the secret level, and up to Top Secret/SCI were indicated in the Defense Information System for Security (DISS) at time of the proposal submission, and must maintain the level of security required for the life of the contract...."	PWS 1.6.2 states that contractor personnel performing work under this contract must have an active personnel security clearance at the time of proposal submission. This requirement seems unrealistic. Given the amount of time needed to recruit and staff positions along with the time required to initiate new clearance investigations and the time needed to receive a clearance does not seem realistic. Would the Government consider changing the requirement to having an active clearance at start of full performance?	If full performance is at the start of the contract then yes. Otherwise we have a mission to perform that requires everyone to have, as a minimum, a Secret clearance.	Will modify the language to reflect start of full performance
6	IDIQ PWS 1.24	16		PWS 1.24 Government Property and Services states: "Refer to Part 3 of this PWS for Government property (GP) for this contract. For all issued GP for this contract, the Contractor shall submit a Property Management Plan to the Contracting Officer and the Property Administrator via the COR within 30 days prior to the start of the performance"	PWS 1.24 identifies the requirement to submit a property management plan 30 days prior to the start of performance, but does not provide any Government guidance towards the plan such as page limitations or specific information they would like to see annotated within the plan. Would the Government please provide more guidance on the plan to include minimum information included, page count limitations, font size limitations for the plan to be acceptable?		The Draft RFP will contain instructions regarding all page limits and other formatting requirements for each volume.
7	IDIQ PWS Attachment 1 and Technical Exhibit 4	41 & 44	1	Attachment 1 Estimated Workload Data table and Attachment 4 Personnel Qualifications	Attachment 1 provides estimated workload data information per labor category such as 2 Copy Editors and Technical Exhibit 4 provides minimum qualifications for each Labor Category. Technical Exhibit 4 also identifies differing levels of experience such as expert, consultant, senior, and intermediate. Would the Government please provide their estimated level of experience per labor category listed within Attachment 1 (e.g., how many senior Copy Editors compared to intermediate?)? If the Government is not inclined to provide this estimate would they please provide the historical number for each level of experience per labor category?		Historical information will be updated to reflect historical labor categories and provided to offerors in order to facilitate offeror's ability to develop a rate deck submitted with the cost price volume. The cost price volume of the successful offeror will be incorporated as ceiling rate deck for both onsite and offsite work.

8 IDIQ PWS 1.24 and Technical Exhibit B and Task Order PM PWS 5.2.10, PRS #11 and Technical Exhibit B IDIQ PWS 16 and 39-40 and Task Order PWS: 15 and 28-29 1 IDIQ PWS 1.24 Government Property and Services states: "Refer to Part 3 of this PWS for Government property (GP) for this contract. For all issued GP for this contract, the Contractor shall submit a Property Management Plan to the Contracting Officer and the Property Administrator via the COR within 30 days prior to the start of the performance." and the PM task order PWS 5.2.10 states: "Property Management. The Contractor shall have a management plan to effectively maintain and manage any Contractor Acquired Property (CAP), Government Furnished Property (GFP) provided during the course of the contract. Any plan shall comply with FAR 45.104. (Reference IDIQ PWS, Part 3 and Part 4).", PRS #11 performance objective states: PRS#11- PWS Para 5.2.10 The Contractor shall have a management plan." and Technical Exhibits provide the deliverables schedule" Both the IDIQ and PM Task Order PWS' identify the requirement for a Property Management Plan and the Property Management Plan is identified in PRS#11. However the Property Management Plan is not included within Technical Exhibit B of the IDIQ PWS or the PM Task Order PWS. Would the Government please update Technical Exhibit B for the IDIQ and the PM Task Order PWS to reflect the Property Management plan as deliverable? The Government does not anticipate any GFP on this contract however, if GFP does become a requirement, the Government will update contract documents accordingly, and the requirement is also addressed in the QCP Plan. While the Government does not anticipate GFP, Incidental Property is anticipated and will be accounted for pursuant to updated AFARS PGI 5145.

9	Task Order Requiring Activity PWS 5.2.1.2.3.b	15		PWS 5.2.1.2.3.b states: "Provide personnel to support the design, development, and validation of USAICoE’s courseware for all components."	PWS 5.2.1.2.3.b states: "Provide personnel to support the design, development, and validation of USAICoE’s courseware for all components." Courseware is designed and hosted via different platforms, such as TDC, Central Army Registry, and or LMS. Would the Government please identify the platform that would be used in support of this task?	Different divisions uses a different systems so all listed systems are required.
10	Task Order Requiring Activity PWS 5.2.2	19	1	PWS 5.2.2 High Level Function 2: Product Development states: "The Contractor shall create, coordinate, and maintain products and documents for the RA’s. This includes, but not limited to Lesson Plans, Reports, briefs, tests, task Training and Evaluation Outlines (T&EO), training strategy models, training event matrix (TEM), Standard Mission Essential Task and Lists (MET) and (METL), Training Circulars (TC), doctrine, publications, and training related products and materials. The Contractor shall support the Government from inception to completion of all products required Publications include, but not limited to professional development products, articles, issues, POI, IMI, articles,..."	Task Order Requiring Activity PWS 5.2.2 indicates a requirement to provide Interactive Media Instruction products. Would the Government please clarify the level of Interactivity (IMI Level 0 - 4) required for these products?	While IMI levels 1-2 are most common, levels 3-4 capabilities will be required for some tasks. IMI levels to be clarified in the qualifications. Those positions requiring experience or qualification criteria to facilitate and/or support performance of IMI 3-4 will be annotated in Tech Exhibit 4 of the PWS.

RPT to level 2, TST to level 4.

11 Task Order Requiring Activity PWS 5.2 and associated subtasks 22 1 PWS 5.2 and associated subtasks products required The Task Order Requiring Activity PWS 5.2 and associated subtasks indicate that the contractor is to provide a variety of products, but the Government does not provide the amount of products associated with each task. This information is needed in order to adequately scope the work. Would the Government please provide a list of the products and the anticipated amount that the contractor would be required to provide for each contract year? The Government requires support services at specified experience and qualification levels in order to support the mission as defined by the HLFs. Due to dynamic changes that occur based upon Army Learning requirements the number of products, depth and detail of said products fluctuate. Please refer to questions #7 as it may be germane to a broader understanding of this rqmt.

	12	Task Order Requiring Activity PWS 5.2.3.2 and 5.3.2.2	33		5.2.3.2 Architecture Support. The Contractor shall support IT architecture under the management of the RAs. The Contractor shall, but not limited to system administrator support, trouble shooting, hardware/software diagnostic analyses, root-cause analysis, operational performance assessments, up-time and availability analysis, account maintenance, technical review meetings, problem de-confliction and resolution, as well as the production of a wide array of reporting products relative to those duties." and PWS 5.3.2.2. Learning Systems Administration Support. The Contractor shall maintain and manage the RA’s computer learning-based management systems, training platforms, technology-enabled learning, and multimedia training solutions. Configure and update products to be supported on government-designated platforms for distributed and virtual learning. Support the Government designated network and servers and provide technical guidance for product application.	The Task Order Requiring Activity PWS requires Information Technology support to this effort maintaining and managing systems and technology. The Task Order Requiring Activity PWS does not identify the systems to be maintained and managed. Would the Government please provide a list of hardware and systems to be managed and maintained by the contractor in support of this effort?	Maintain security, updates, performance, and connectivity for 30+ users on a commercial network. Provide end user support for all end user systems. Perform software license management for all developer systems. Maintain the virtual servers and development environment for IMI and web services. Support management and all future movement to DoD cloud architectures (Azure/AWS).
	13	IDIQ and both Task Order PWS Documents PART 4	IDIQ p.31-32, PM Task Order p.19-20, and RA Task Order p.37-38		Part 6 in each PWS identifies Applicable Publications (Current Editions)	Part 6 in each PWS identifies Applicable Publications (Current Editions) and identifies the publications with the numbering sequence starting at 6.1.1 and ends half way through the page at 6.1.15 and appears unfinished as the remainder of the page and the following page have no numbering sequence identified. Would the Government please update each PWS by continuing the numbering sequence through the end of items identified in PART 6?	Concur will update numbering.
	14	Task Order Requiring Activity PWS Technical Exhibit A PRS #10	43		PRS #10 _ Service Contract Reporting (SCR)
PWS 5.3 and CLIN XXXX	Would the Government please update the CLIN associated with PRS#10?		CLIN number will be updated once CLINS are assigned to the contract.
	15	Task Order Requiring Activity PWS Attachment 1 and Technical Exhibit 4	47 and 50		Attachment 1 Estimated Workload Data table and Attachment 4 Personnel Qualifications	Attachment 1 provides estimated workload data information per labor category such as 2 Copy Editors and Technical Exhibit 4 provides minimum qualifications for each Labor Category. Technical Exhibit 4 also identifies differing levels of experience such as expert, consultant, senior, and intermediate. Would the Government please provide their estimated level of experience required per labor category listed within Attachment 1 (e.g., how many senior Copy Editors compared to intermediate?)? If the Government is not inclined to provide this estimate would they please provide the historical number for each level of experience per labor category?	Please refer to #7
	16	Task Order Program Management PWS Part 3	9	1	3.2 Facilities: The government will not provide Facilities in support of this PWS. 3.4 Equipment: The Government will not provide Equipment in support of this PWS.	PWS 5.2.13 states, the Contractor shall be responsible to ensure all

employees supporting this contract meet training requirements as identified in IDIQ PWS

Section 1.23. Some of these training requirements can only be completed or viewed from government systems. Can the government providing one or more dedicated work spaces and furnished equipment in support to the contractors on the PM TO?		No dedicated workspace will be provided on Government installation for work associated with a PM task order. All training can be accomplished via a CAC reader on a commercial system. Or if needed the MI Library on Post is available.
	17	Task Order Requiring Activity PWS 5.3.2.1	33	1	5.3.2.1. Distributed Learning Support. The Contractor shall support the implementation of

distributed learning curriculum programs and products to provide in support of synchronous and asynchronous instruction for the institutional and self-development training domains;

develop, revise, maintain, and enhance existing IMI utilizing which may include, but are not limited to C#, .Net, HTML/CSS, JavaScript/TypeScript, Perl, Python, Ruby, and SQL, dependent upon product and delivery platform requirements, but not limited to Unity Game Engine, Adobe Captivate, Visual Studio, and Adobe CC, C#, HTML/CSS,

JavaScript/TypeScript, and SQL.	The Task order Requiring Activity in PWS section 5.3.2.1 list 8 different coding languages and multiple coding environments. Can the government supply the most current development project being worked and the programming language/s and Software Development Environment being used?		Different units different software development environments and require different coding languages, therefore, all coding languages requested will be required.
	18	General	n/a	Could you please provide the anticipated release date of the Draft RFP?	The Acquisition Strategy has not been approved. Once those documents have been reviewed and approved and estimated PALT will be provided.
	19	General	n/a	Could you please provide the anticipated release date of the Final RFP?	The Acquisition Strategy has not been approved. Once those documents have been reviewed and approved and estimated PALT will be provided.
	20	General	n/a	How many days would the offerors be given to respond to the Final RFP?	Typically the Government provides 30 days from release of the RFP to submission of proposals. That is the intended approach to be taken here.
	20	General	n/a	Could you please provide the initial government Cost Estimate for the EDIF-IE procurement?	The Indepent Government cost estimate will not be release to industry. Pending a approved acquisition strategy, the Government will include a IIDIQ ceiling amount.
	22	General	n/a	What is the estimated contract award date?	To allow for sufficient transition it is planned that award of this contract will be late July 2023.
	23	General	n/a	What is the estimated contract start date?	To allow for sufficient transition it is planned that award of this contract will be late July 2023
	24	General	n/a	Is there a graphic designer requirement in Doctrine Development or Doctrine Production RAs?	yes
	25	General	n/a
	26	General	n/a	Normalized Staffing. One major risk, which has impacted other ATEC

acquisitions, is prime contractors gaming the system by bidding unreasonable staffing levels either at contract start and/or out years in an effort to win on price. This approach can result in significant performance issues, increased attrition, and ultimately, mission failures. We recommend the Government provide labor category position descriptions as well as all required labor categories and number of hours for each labor category by year. By providing the required Level of Effort, it is easier for the Government to evaluate

offerors’ price. It also increases competition and reduces potential protests. This approach allows offerors to focus more on their management and technical approaches – providing a true best value proposal for the Government to evaluate.		Please refer to #7. Historical support will be updated to include technical Exhibit 4 qualification levels.
	27		Will the government provide normalized staffing requirements	Please refer to #7
	28		Plug Numbers. We recommend the Government provide plug numbers as part of the cost requirements for Other Direct Costs (e.g., contractor-owned equipment and travel). This will help level the playing field, decrease the competitive advantages of the incumbent, and reduce the cost of the proposal.

Building these estimates requires significant time and numerous

knowledgeable Subject Matter Experts, which drive up proposal cost		The Government will provide either plug numbers or historical data for proposal.
	29					Will the Government provide the Plug number for ODC and Travel?	Please see #28.
	30	Draft IDIQ PWS 1.4	2	1	High Level Function 1: Research Support	What is the historical number of visits per year to CONUS and OCONUS locations	Historical average is between 10 to 15 OCONUS locations and 20 to 30 CONUS locations
	31	Draft

IDIQ

PWS 1.4/5.2.3	2 & (27-28)	1	High Level Function 2: Product
Development / HLF 3: Instructional Support	Is the Government able to provide examples of instructional related architecture and associated websites – included in this would be examples of current distance learning platforms in use?		No. Provided project TO will include info.
	32	Draft

IDIQ

PWS 1.20	13		Phase In/Phase Out Period	Recommend the Government require offerors provide a formal phase in/out plan with proposal submission to level-set expectations and ensure seamless transition.	The Government intends to require transitions plans. Please refer to Draft RFP upon publication.
	33	Draft

IDIQ

PWS 5.2.1.4	26		Research Analysis Assessment &
Recommendation Support	What is the historical number of reports/conferences/briefs per year?		The number varies upon requirement. Historically between 6-12 conferences a year.
	34	Draft

IDIQ

PWS 5.2.2	26	1	HLF 2: Product Development	Recommend the Government provide sample/example learning products in final solicitation to ensure offerors understand the current products being produced and can propose innovations to existing products.		Sufficient samples/examples will be provided to facilitate industry understanding of the products being supported.
	35	Draft IDIQ PWS 5.2.3	27-28	1	HLF 3: Instructional Support	What is the historical number of training courses provided per year	Approximately up to 20 classes
	36	Draft

IDIQ

PWS 5.2.3.2	28		Architecture Support	What systems require system administrator support, trouble shooting, hardware/software diagnostic analyses, root-cause analysis, operational performance assessments, up-time and availability analysis, account maintenance, technical review meetings, problem de-confliction, and resolution?		Please refer to # 12.
	37	Draft IDIQ PWS 5.2.3.3	28		Mission Fluctuation Support	Recommend providing historical use cases to help offerors determine future surge requirements	The Government will provide levels of effort historically experienced for each area broken down by labor category. This historical LOE will serve as the "use case" scenario that offerors may rely upon to assist them in refining their understanding of support requirements. As referred to in question #11, Government requires support services at specified experience and qualification levels in order to support the mission as defined by the HLFs.

38 Draft IDIQ PWS Attachment and Attachment 2 41-42 1 Attachments 1 & 2 Why is the Government estimating a reduction in support for Multimedia Artists (from 6 to 2) The Government has defined its requirement to the greatest level of specificity possible. Historical LOE and projected LOE for this contract should not be viewed as additions or reductions from differing contracts or solicitations rather, it should be viewed as the Government's best estimate of support required for this solicitation.

If the Government revises its estimated level of effort required to support the requirements of this solicitation, documentation will be updated to reflect current requirements. Please refer to modified documents upon publishing.

	39	Draft IDIQ PWS Technical
Exhibit 4	44-53		Technical Exhibit 4	The personnel qualification titles in this section do not seem to align with the LCATs listed in Attachments 1 & 2. Recommend reconciling personnel qualifications to match LCATs or provide a traceability matrix so that offerors can align personnel with required qualifications to LCATs.	Please refer to #7
	40	Draft IDIQ PWS Technical
Exhibit B	39-40		Technical Exhibit B	This item is missing the Staffing Report CDRL from the table. Recommend adding this CDRL	It will be added in the list
	41	IDIQ PWS

PM PWS

RA PWS 1.5.1 & Technical Exhibit B Row 1 Technical Exhibit B Row 1 Technical Exhibit B Row 1 "The Contractor's Proposed QCP shall be submitted with the Contractor's proposal during pre-award phase and updated annually thereafter."

"Once within 10 days after contract award and no later than 30 days prior to any anticipated changes."

"Once within 10 days after contract award and no later than 30 days prior to any anticipated changes."	The IDIQ PWS states that the QCP is due with the proposal and annually thereafter, while the PM PWS and RA PWS both state that the QCP is due within 10 days of the contract award and due again only when there are changes. What are the correct due dates?	Recommend syncing up due date language between Performance Work Statements.	Solicitation documentation will be updated to accurately reflect current requirements. Please refer to modified documents upon publishing.
	42	IDIQ PWS

PM PWS

RA PWS 1.5.4.3

1.5.4.3

1.5.4.3		"For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons." (all documents)	Will this be a firm fixed price contract?		The Government is still working to defined the requirement. No final CLIN type has been determined.
	43	IDIQ PWS
PM PWS	1.5.4.3 & 1.5.6.1	1	"For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons."
"The Contractor may propose temporary or permanent alternate work locations (i.e. "telework") for any of its employees performing support under this contract."	If the Government facility is closed for any of the given reasons, can we enact AWL?	Recommend contractor be authorized to enact AWL during unexpected closures.	In any instance wherein Contract employees are displaced from the workplace to comply with Government-enforced security, safety, or health protocols, Alternate Work Location will be authorized. However, AWL will not be applicable to Federal Holidays or any instance wherein circumstances inhibit the ability of the Contractor to provide support.
	44	IDIQ PWS
PM PWS	1.5.7 & Technical Exhibit B
Technical Exhibit B		"The plan shall be submitted to the Contracting Officer via the COR for review within 30 days prior to initial contract award and/or award of subsequent Option Years (OYs) for each TO."
"Frequency: 30 Days prior to initial or OY award."	To clarify, is the annual work plan due within 30 days of the award, or 30 days prior to start day of the contract?		Both - the Annual Work Plan is required 30 days before the initial award and also 30 days before the start of an OY.
	45		General		Acquisition lead time question	Will a Draft RFP with Sections L & M be released for review prior to the Final RFP?		We will attempt to provide a draft RFP for review. However, there is no guarantee that we will have time to accomplish getting a DRAFT RFP issued.
	46		General	1	IDIQ Task Order scope question	Will other Task Orders be solicited under the IDIQ in addition to the PM and RA Task Orders?		The intent of an IDIQ is to allow the award of multiple TOs. Currently, the only TOs identified for award are TOs 1 and 2. If further Task Orders are required, they will be identified at that time and the Government will follow the RFP process.
	47		General	1	RFP past performance/Corporate experience question	Will Government allow for the use of affiliate past performance/corporate experience?	Recommend the Government include language in the RFP allowing for the use of past performance/corporate experience examples of affiliate and predecessor companies so long as the offeror demonstrates the resources of the predecessor or affiliate company shall be provided or relied upon for contract performance such that the predecessor or affiliate will have meaningful involvement in contract performance.	The Government will define PP criteria in the PP volume of the RFP.
	48	IDIQ PWS	1.6.1		"Contractor personnel performing work under this contract must have a Secret clearance at a minimum at time of the proposal submission."	Can you clarify this requirement?	Given that the Contractor will not know all personnel who will be on the contract at the time of proposal submission, suggest that this sentence be changed to "Contractor personnel performing work under this contract must have a Secret clearance at a minimum at time of hiring."	Security clearance is required at the time of hire. The Government will update personnel clearance requirements to reflect the need for TS/SCI at the time of performance.
	49	IDIQ PWS	1.6.2	1	"and up to Top Secret/SCI where indicated in the Defense Information System for Security (DISS) at time of proposal submission,…"	Will the PWS be updated to have the requirement under NBIS? The current plan is to have NBIS replace DISS in Mar or Apr 2022.	DISS no longer says if an individual has SCI, it only shows SCI Eligibility. Suggest this be changed to reflect "eligibility" in DISS.	Contract employees must have the ability to gain accesses at the required levels as defined in the PWS at the time of hire. If a contract employee is eligible for TS/SCI and the company can assign the employee to TS/SCI work at the time of hire, then the Government anticipates no significant issues.

The Government will update personnel clearance requirements to reflect the need for TS/SCI at the time of performance.

50 IDIQ PWS 1.6.3.2

1.6.3.3

1.6.3.4 "The Contractor shall collect the CACs and other Government issued identification the same day employment of the individual has expired or has been terminated and shall return them to the COR or the Trusted Agent (TA) within 2 days."

"Upon termination or cancellation of this contract, the Contractor shall collect the CACs and other Government issued identification the same day of contract termination and shall return them to the Trusted Agent (TA) within 2 days."

"All CACs must be turned into the TA or COR on the last day of a contractor's work being performed on contract to the TA. If the contractor will be utilizing on another program a "Transfer in Status" must be completed prior to the last day on the contract."	When is the CAC due back to the government? 1.6.3.4 directly contradicts 1.6.3.2 and 1.6.3.3.	Recommend syncing CAC due dates.	IF a contractor is working onsite the CAC must be returned the last day on site. If the contractor is working off site the PM has 48hrs to return it. Will update the PWS language.
	51		General	Due dates are often reflected as "1 day" or "2 days" or "24 hours" or "48 hours".	Can the Government clarify?	Recommend these be changed to "1 business day", "2 business days", etc.	Concur will update to reflect days
	52	IDIQ PWS	1.6.3.4.b	"Contractor employee will create an appointment in the DEERS system 72 hours prior to projected start date."	Can the Government clarify?		The Government will approve documentation (DA 2875) and sponsor each Contractor employee requiring access to Government facilities. However, it will be the responsibility of the Contractor to coordinate necessary appointments through the DEERS and ID Card Online systems of record to ensure their employee is able to immediately begin work upon assignment to the task/activity.
	53	IDIQ PWS	1.6.3.4.e	"Failure, inability, or delay in obtaining the CAC does not relieve the Contractor from performing under the terms of the contract"	Can the Government clarify?	Suggest changing to "Failure, inability or delay in obtaining the CAC due to Contractor shortfall or error does not relieve…"	The contractor will require a CAC to perform most of the work on this contract. It is their responsibility to make sure it is done expediently.
	54	IDIQ PWS	1.7.	"The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer."	Can the Government clarify?	Recommend changing to "…by Contractor employees to permit entrance of unauthorized personnel…"	Contract employees do not have the authority to grant accesses to any personnel into restricted areas. No change.
	55	IDIQ PWS
PM PWS	1.8.1

5.1.4

Technical Exhibit A - PRS#1-PWS Para 5.4.1		"The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences and briefings that relate to the functions and services herein…"
"Contract Company has designated representative at any requested meeting."	Can the Government clarify?	Recommend removing "and unscheduled" and adding a sentence that says "The Contractor will make every effort to attend unscheduled meetings."	Contractors are required to attend any unscheduled meetings, unless on vacation/sick time.
	56	IDIQ PWS	1.8.1	"Meetings may start or end outside of regular duty hours."	Can the Government clarify?	Recommend changing to "Meetings may occasionally start or end outside of regular operating hours." Operating hours are as defined in 1.5.4.2 - Government Facility Operating Hours.	Contract employees performing work under this TO will be required to attend meetings and/or briefs as they are called.
	57	IDIQ PWS	1.13.	"All travel requires Government approval and authorization 14 days prior to scheduled travel."	Can the Government clarify?	Based on past experience, travel is not always assigned 14 days prior to the travel dates. Suggest changing to "All travel requires Government approval and authorization. When possible, authorization will happen at least 10 business days prior to scheduled travel."	No change.
	58	IDIQ PWS	1.23.	General for 1.23.1-10 - "The Contractor shall submit certificates of completion…to the COR within 10 business days after completion of this training…"; "The Contractor shall provide the COR a copy of the training certificates for its employees no later than five (5) days after completion."; "The Contractor shall make the training certificates of completion available to the COR upon request."	The times a certificate of completion, or verification of training, is due varies throughout this section. Can the Government confirm what due dates contractor should meet?	Recommend standardizing when the proof of completion is due throughout document.	dates will be standardized

	59	IDIQ PWS
RA PWS	Part 4
Part 4		"For any performance from an AWL (see section 1.5.6.1 of this PWS), the Contractor will be responsible for all equipment requirements of its employees."	Will Government laptops be used for AWL?	Contractor understanding is that Government will provide Government laptops for AWL - recommend adding this to PWS for clarification.	The PWS has been updated to distinguish AWL from Offsite performance. The Government may provide incidental property should the enforcement of Government security or safety protocal temporarily displace the contracted workforce from the government facility. Incidental property will not be provided to support Offsite performance should an offeror propose to utilize their own facitlities to perform any requirements under this contract. If an offeror proposes permanent or long-term remote work of any of its employees, the Government is not obligated to provide the offeror's employee the means to satisfy work requirements under this contract. If the Government determines it is in the best interests of the Government to provide equipment facilitating the remote employee's performance, the equipment will be issued as GFP to the company. However, as indicated in question #8, the Government does not anticipate the use of GFP on this contract.

	60	IDIQ PWS	Part 5
Technical Exhibit A		General - All standards are subjective, with no quantitative metrics.	How are these going to be measured in an objective way?	More defined metrics are identified in TO documentation. Please refer to TO documentation.
	61	IDIQ PWS	5.2.2.2	"The Contractor shall but limited to create, maintain, and coordinate schedules…"	Please clarify meaning of this sentence.	It will be the contractors responsibility to coordinate the support of activities within their RA with other sections including military and government to meet requirements.
	62	IDIQ PWS

PM PWS

RA PWS 5.2.3.3

5.2.6.1 Technical Exhibit A - PRS#7-PWS Para 5.2.6

5.2.2.1.8 & 5.2.2.1.8.d

5.2.3.3 1 "The Contractor shall support surge requirements identified by the Government and provide an agile workforce to support the short suspense requirements caused by, but not limited to, mission increases, critical tasks, and classroom availability that would increase the level of effort for a Requiring Activity for a short/unspecified duration of time."

"Program is holistically managed to efficiently and effectively manage the performance requirements of the contract." ( PM PWS 5.2.6.1 & Technical Exhibit A) "The Contractor shall support the cross functional efforts to integrate and coordinate (but not limited to): doctrine, training guidelines, training aids, Lessons Learned and Best Practices throughout the RA's MI proponent capabilities development (DOTMLPF-P) efforts IAW government guidelines and requirements."

"Support and integration of products and information into other unit/RA's events, teams, projects, and other activities as determined by the Government."

"The Contractor shall support surge requirements identified by the Government and provide an agile workforce to support the short suspense requirements caused by, but not limited to mission increases, critical tasks, and classroom availability that would increase the level of effort for a Requiring Activity for a short/unspecified duration of time."	Is the Government expecting and authorizing the Contractor to have a matrixed work force where personnel regularly move from one RA to another?		The Government will require Offerors to submit proposals describing the disposition of their workforce and how that disposition advantageously benefits the Government's mission. The Government will not proscribe nor prescribe the use of a matrixed workforce.
	63	IDIQ PWS
RA PWS	5.2.3.3
5.2.3.3		"The Contractor shall support surge requirements identified by the Government and provide an agile workforce to support the short suspense requirements caused by, but not limited to, mission increases, critical tasks, and classroom availability that would increase the level of effort for a Requiring Activity for a short/unspecified duration of time." (both documents)	If the matrixing between RAs is not sufficient to support the surge requirements, will there be opportunity for price adjustment for the hiring of additional personnel?	Through the LOE, the Government will project the total level of support that is anticipated to fully support the performance of requirements under this contract. If support rqmt exceed that level, increased support will be obtained through a contract modification action. Please refer to questions 11, 37, and 38 as they may be germane to this question.

	64	IDIQ PWS	Technical Exhibit B - A003	"A.003 Monthly Status Report (para 1.5.7.1)"	The paragraph referred to is about the Monthly Staffing Report. Are the Monthly Staffing Report and Monthly Status Report the same document?	Solicitation documentation will be updated to accurately reflect current requirements. Please refer to modified documents upon publishing.
	65	IDIQ PWS
RA PWS	Attachment 2, Line 12
Attachment 2, Line 13		"4" vs "6"	Attachment 2, Line 12, of the IDIQ PWS reads that the historical workload for Doctrine Developer I's was 4. Attachment 2, Line 13, of the RA PWS reads that the historical workload for the same position was 6. Which is correct?	6 is correct. PWS will be updated.
	66	PM PWS	1.1.	"…services necessary to meet performance factors and requirements of the contract and to manage the SA IDIQ and its subsequent awarded Task Orders."	What is the "SA" referring to? It is not in the list of acronyms, and it does not seem to be defined anywhere else in the document.	SA refers to "Single Award" IDIQ
	67	PM PWS
RA PWS	4.3 & 4.4
4.4		"The Contractor will be responsible for all material requirements of its employees."

"The Contractor will be responsible for all equipment requirements of its employees. Software will be compatible with government systems, cloud systems, and it will be the responsibility of the company to resolve any firewall issues."

"For any performance from an AWL (see section 1.5.6.1 of the IDIQ Base PWS), the Contractor will be responsible for all equipment requirements of its employees. Software will be compatible with government systems, cloud systems, and it will be the responsibility of the company to resolve any firewall issues."	Can the Government clarify?	There are known issues between government systems and multiple contractor company systems on Ft Huachuca that have not been resolved. Recommend changing to "…it will be the responsibility of the company to resolve any firewall issues between the contractor firewall and government systems.", as the Contractor has no control over Government firewalls.	Contractor will adhere to the cyber security maturation model in order to facilitate all communications between contract and governments, for which the contractor owns. The contractor is responsible for ensuring compliance with government connectivity requirements.
	68	PM PWS	5.1.2	1	"The Contractor shall prepare and maintain an annual Work Plan for each Task Order (TO) awarded under this contract."	Would a combined Work Plan be sufficient? Or does there need to be one Work Plan for the Program Management Task Order and one for the Requiring Activities Task Order?		Each TO must have its own Annual Work Plan
	69	PM PWS	5.1.2.1		"Apprise the Government of contract management performance and respond to Government requests for data within 24 hours."	Can the Government clarify?	Recommend this be changed from "within 24 hours" to "within one business day".	Will update to within one business day.
	70	PM PWS	5.1.3	1	"The Contractor will provide a simple staffing report for each TO…"	Would a combined Staffing Report be sufficient? Or does there need to be one Staffing Report for the Program Management Task Order and one for the Requiring Activities Task Order?	Recommend the reports be combined.	The Staffing report can be combined into one document so long as the Government has the ability to distinguish the workforce distribution between the TOs.
	71	PM PWS	5.2.5.3
Technical Exhibit A - PRS#6-PWS Para 5.2.3	1	"Processing, passing, and coordination of all VARs and other security actions with USAICoE G2 Industrial Security Officer." (both references)	There have been instances in the past where properly entered VARs have been canceled/archived with no notification to the Contractor FSO. Is this going to be prevented so that there are no deviations?		The Contractor FSO is responsible to coordinate with the Government Industrial Security Officer for all security actions. If the contractor is unable to resolve challenges, the Contractor will notify the COR for assistance.
	72	PM PWS	5.2.7

5.2.7.1 Technical Exhibit A - PRS#8 - PWS Para 5.2.6 1 "The Contractor shall have a single primary POC between the Government and contractor personnel assigned to support the PWS and a single point of contact between the Government and contractor personnel at each manned location…" "STD: Identifies one contract individual to liaise between contractor and Government per RA."

"Performance Objective: The Contractor shall have a single primary POC.

Standard: Identifies one contract individual to liaise between contractor and Government per RA."	Does this mean that there will be the Program Manager and an additional POC for all RAs? If an RA has more than one manned location, does the Government expect there to be one point of contact per RA, or one per manned location? Will the customer accept one primary POC to represent both MIPB and Doctrine based on location or are two POCs required based on separate RAs?		The Government will require Offerors to submit proposals describing the disposition of their workforce and how that disposition advantageously benefits the Government's mission. The Government will not proscribe nor prescribe the use of multiple POCs.
	73	PM PWS	5.2.9.1
Technical Exhibit A - PRS#10 - PWS Para 5.2.9	1	"STD: The Contractor will be responsible for a quarterly recommended process improvement."	Is the Contractor responsible for both recommending and implementing the improvement? What if the Government does not agree with or approve the recommendation?	The Government requires the Contractor to support the process improvement workflow. Subjective assessment of recommendations is implicit to this and the Contractor will not be punitively assessed for recommendations not implemented by the Government.
	74	PM PWS	5.2.12.1	"AQL: Contractor is required to precoordinated the submission of invoices with the Government's Financial Management Representative."	Does this mean that the Contractor must coordinate with the Government's Financial Management Representative before every invoice submission? Is this a pre-approval process?		Yes
	75	PM PWS	5.2.12.1
Technical Exhibit A - PRS#13 - PWS Para 5.2.12		"STD: Each invoice will have an accompanying excel spreadsheet that reflects hours billed per labor category of each functional area."	This is typically a T&M requirement - if this is a firm fixed price contract, can Government clarify why this is a requirement here?	This requirement may be modified as a result of Acquisition Strategy Determinations. Please reference updated solicitation documentation as they are published.
	76	PM PWS	Technical Exhibit A - PRS#1-PWS Para 5.1.2	"Apprise the Government of contract management performance and respond to Government requests for data within 24 hours."
"Official reports with 100% accuracy will be provided by established deadlines or 15 days of request if out of cycle."	Can the Government clarify?	The deadlines listed in the Standard and in the Performance Threshold Acceptable Quality Levels columns do not match, recommend syncing.	The timelines reflected the cyclical report (within 15 days) and the 24 response was for out of cycle requests. PWS will be updated to clarify the requirement.
	77	PM PWS	Technical Exhibit B	A003 to A006 - There are no paragraph reference number.	Can the Government clarify?	Please provide paragraph reference numbers.	Paragraph reference numbers will be included in the final PWS draft
	78	PM PWS	Technical Exhibit B	"A004 Monthly Status Report"	This is mentioned here, but there is no paragraph reference number and it is not mentioned at any other point in the document. What is to be included in this?		Monthly Status report paragraph will be added into PWS
	79	RA PWS	5.2.1.1.1.1.1	"STD: Collection events are planned through examples of supporting and supported work against topics."	Can the Government clarify the meaning of this sentence?		Updating language within the PWS to clarify sentence.
	80	RA PWS	General	"within the stated timeline", "established timeline", "approved scheduled timeline", and "Government's Stated Timeline"	These phrases are used through Part 5 of the RA PWS. Where will the timeline be stated? How will the contractor be informed of the timeline and any changes?		Differing tasks and activities will have differing timelines associated with their requirements. Each task and area will have a defined timeline that will be provided by the assigned Government lead.
	81	RA PWS	5.2.1.2.4.2	"AQL: "	There is no AQL provided for this standard. Is that purposeful?		Final document will be updated with the AQL.
	82	RA PWS	5.2.1.2.4.3	"STD: Writer reads the existing publication, Field Manual (FM) 2-0, and FM 3-0 and proposed outline and identifies gaps or areas in each chapter/appendix for improvement."	Are these the only two publications that will be reviewed? Is there a reason these two specifically are named? Especially since FM 2-0 is being reviewed at this time.		The requirement will be for all related doctrine regulations or laws. Will update the PWS. "... FM 3-0 and any other related doctrine, concept, regulation or law."
	83	RA PWS	5.2.2.1.3.2	"STD: Complete Storyboards and templates for IMI projects. Completed all required
AQL: storyboards and templates for IMI projects, with less than 15% rework required."	Can the Government clarify?	There seems to be a formatting error. Please clarify the STD and AQL.	Incomplete sentence removed from PWS. Revised language:
2.	STD: Complete Storyboards and templates for IMI projects.

AQL: Storyboards and templates for IMI projects, with less than 15% rework required.

RA PWS

5.2.2.1.4.6

"STD: Motion Animation and Video Support will be of professional quality and Products and ready for implementation at completion."

Can the Government clarify the meaning of this sentence?

Professional organizations related to those jobs have standards associated with the product outputs, such as MPAA for videos, which help dictate the quality level.

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File details come from the government source that posted it. Updated Mar 16, 2023.