IC-OUM-09043_v1.1_B3.pdf

IC-OUM-09043 Rev 1.1 12/11/2017

Operator User Manual for the (HVAC, MAARC TENT)

Date: 11 December 2017

Prepared by: Georgana Wright

Operator User Manual for the (HVAC, MAARC TENT)

CHANGE LOG

CHANGE / REVISION RECORD

Revision Page(s) Description of Change Made By Date Approved By

1.0 All Initial Release G. Wright

1.1 4,5,6

Removal of not applicable, removed extra line, correction to verbiage and removal of unnecessary wording

G. Wright

12/11/17

1.1a Added contract number and fixed

OUM number J DePersis

1/3/18 J DePersis

Operator User Manual for the (HVAC, MAARC TENT)

Table of Contents

1. Introduction

1.1 General Information

1.1.1 Scope

1.1.2 Safety

1.1.3 Security

1.1.4 List of Abbreviations/Acronyms

1.2 Equipment Description

1.2.1 Equipment Characteristics, Capabilities, and Features

1.2.2 Equipment Data

1.3 Principles of Operation

2. Operating Instructions

2.1 Description and Use of Operator’s Controls and Indicators

2.2 Operation under Usual Conditions

2.2.1 Preparation for Operation

2.2.2 Operation

2.2.3 Termination

2.2.4 Removal

2.2.5 Preparation for Storage

2.2.6 Preparation for Shipment

2.3 Operation under Unusual Conditions

2.3.1 Unusual Environment

2.3.2 Emergency Procedures

3. Operator Maintenance Instructions

3.1 Troubleshooting

3.2 Maintenance Procedures

4. Special Tools/Installation Equipment

5. Appendix

Operator User Manual for the (HVAC, MAARC TENT)

1. Introduction

1.1 General Information

1.1.1 Scope

This operator’s manual for the HVAC system for the Mobile After Action Review Center (MAARC) focuses on functionality and proper operation within the FlexTrain program.

1.1.2 Safety

These instructions are intended as an aid to qualified service personnel for the proper installation and operation of the current make and model HVAC system utilized in conjunction with the MAARC Tent package. Read these instructions as well as appropriate manufactures installation/operation manuals thoroughly before attempting installation or operation. Failure to follow these instructions may result in improper installation, service, or maintenance possibly causing electrocution, fire, equipment damage, personal injury or death.

1.1.3 Security

Not Applicable

1.1.4 List of Abbreviations/Acronyms

HVAC – Heating, Ventilation and Air Conditioning

MAARC – Mobile After-Action Review Center

1.2 Equipment Description

Refer to appropriate manufactures manuals for specific descriptions of the various make/models currently utilized within the FlexTrain program.

1.2.1 Equipment Characteristics, Capabilities, and Features

Refer to appropriate manufactures manuals for specific characteristics, capabilities and features of the various make/models currently utilized within the FlexTrain program.

Operator User Manual for the (HVAC, MAARC TENT)

1.2.1.1 Functions of HVAC System

HVAC systems contain current technologies utilized for indoor environmental comfort. Ravenswood Solutions utilizes various makes and models of HVAC systems in conjunction with the MAARC package to provide ideal environmental comfort to clientele during after action reviews.

1.2.2 Equipment Data

Refer to appropriate manufacture data sheets and manuals for the various make/models currently utilized within the FlexTrain program. HVAC systems contain three basic components: the air handler, heat/ cooling system, and the heat exchanger.

1.3 Principles of Operation

Principles of Operation include

Heating – amount of thermal energy needed to be added

Cooling - amount of thermal energy needed to be removed

Humidifying – increasing water vapor into the system

Dehumidifying – removing water vapor from the given space

Cleaning – removal of dust, smoke, pollen from given space

Air Movement – ample movement of the air to maintain a comfortable space

2. Operating Instructions

2.1 Description and Use of Operator’s Controls and Indicators Refer to appropriate manufacture manuals for description and use of operator controls and indicators relevant to each make/model currently utilized within the FlexTrain program.

2.2 Operation under Usual Conditions

2.2.1 Preparation for Operation

Prior to installing the HVAC system at a MAARC location, familiarization of the HVAC system is needed.

Installer should inventory each system and ensure all components are present. Once the system is inventoried and location of the MAARC tent with HVAC is noted, installation can commence.

2.2.1.1 Installation...

Refer to the appropriate manufacture’s manual for proper installation instructions.

2.2.1.2 Power-up and Initialize

Refer to the appropriate manufacture’s manual for proper power-up and initialization instructions. HVAC systems will be turned on an hour prior to the start of any scheduled meetings usage.

Operator User Manual for the (HVAC, MAARC TENT)

2.2.2 Operation

Refer to the appropriate manufacture’s manual for proper operation.

2.2.3 Termination

After the final usage of the day, all HVAC systems will be shut down for energy/fuel savings.

When HVAC system is no longer required it should be properly shut down and disassembled for removal.

2.2.4 Removal

To remove the HVAC systems, refer to the appropriate operator manual and follow the instruction in reverse order.

2.2.5 Preparation for Storage

All components of the HVAC system need to be cleaned and inspected for damage. All damaged or missing equipment is noted, red tagged and reported. HVAC components placed back into the appropriate transit case.

2.2.6 Preparation for Shipment

HVAC transit cases, once all components are stored, replace the lid, lock up the case. Transit case is now ready for loading. Utilize appropriate forklift to maneuver case to and from trailer.

2.3 Operation under Unusual Conditions

See Usual Conditions section. Operation of HVAC system components are not affected by adverse weather. Care should be taken to keep cable connectors clean, free of debris.

2.3.1 Unusual Environment

HVAC systems are designed to withstand varying environments with minimal affects. Care should be taken to inspect the system daily for any obvious signs of damage. Routine maintenance schedule is required.

2.3.1.1 Lightning

HVAC systems and any connected electrical generators should be properly grounded during setup. Avoid working on the HVAC system or generator during severe lightning storms. If lightening damage is suspected, immediately power down the HVAC system, generators and thoroughly check for lightening damage.

2.3.1.2 Strong Winds

HVAC systems are ground level and should not experience strong wind conditions.

Operator User Manual for the (HVAC, MAARC TENT)

2.3.1.3 Cold

Outside HVAC systems are designed to function in various weather conditions. The system should be checked periodically for general maintenance and upkeep.

2.3.2 Emergency Procedures

Refer to appropriate manufacture’s manuals for emergency shut off procedures.

3. Operator Maintenance Instructions HVAC system requires maintenance and repair by a properly trained service technician. Work by unauthorized personnel may void product warranty. Operator level maintenance includes replacing the air filter, maintain free outdoor coil airflow, cleaning the finish. Review the appropriate owner’s manual for specific operator maintenance allowed. Call authorized dealer for additional routine maintenance options for the system.

3.1 Troubleshooting

a. Observation

Insufficient heating or cooling

b. Solutions

Clean or replace air filters, check supply registers and return grills for blockage, clear away leaves or other debris.

a. Observation

Failure to operate

b. Solutions

Verify main switch is in ON position, reset circuit breaker or replace burned-out fuses, check setting, adjust thermostat

a. Observation

Trouble shooting HVAC system

b. Solutions

Refer to manufacture’s owner’s manual for specific trouble shooting tips for each unit.

Operator User Manual for the (HVAC, MAARC TENT)

3.2 Maintenance Procedures

Refer to specific manufactures owner’s manual for periodic maintenance procedures, annual maintenance checks and operator daily maintenance checks.

4. Special Tools/Installation Equipment Refer to appropriate manufactures manuals and owner guides for list of required tools

5. Appendix Not Applicable

1.2.2 Equipment Data

1.3 Principles of Operation

2.3.2 Emergency Procedures