QUESTION_and_ANSWER_19R0022_PMHS.docx

SUBJECT: QUESTION and ANSWER for Post Mortem Human Subject (PMHS) Services, Solicitation #: W81XWH19R0022

QUESTION #1: I am hoping to find out if the subject effort is a new requirement or a follow-on to an existing contract? If the latter, can I please find out the incumbent contractor's name and contract number?

ANSWER: This effort is for follow on services to the previous award with Science Care, W81XWH-14-P-0701.

QUESTION #2 I hope to find out if there is an incumbent contractor currently performing these services, if similar services have been performed in the past, or if this is a new requirement. If there is an incumbent, could you please provide the contract or task order number?

ANSWER: Please see answer to question 1

QUESTION 3

1.) When each specimen is listed, it also lists an Xray, DEXA, and Fluoro Image

A. Does each specimen require each one of these scans and should be included in the overall per specimen fee?

ANSWER A1: Per specimen, a minimum of an x-ray is required from the vendor before the specimen is shipped (PWS 3.1.2.2, Deliverable 10). X-ray imaging should be included in the cost per specimen.

ANSWER A2: DEXA and CT imaging are both listed as options (PWS 3.1.6, Deliverable 13). These modalities will be requested specifically in the initial order if required.

B. Is there a specific type of “fluoro image” being requested?

ANSWER: The images need to be clean enough to detect the smallest of fractures/anomalies to the body region of interest.

QUESTION 4

Item No 0009 is for “shipping” 1 job= $5000.00

a. Shipping can vary based on what is shipping. Do you know what this would essentially be? Airtrays? Boxes?

ANSWER: Shipping method and procedure is proposed by the Contractor. See section 3.1.3 Objective 3 – Shipping and Final Acceptance.

QUESTION 5

Item No. 0010 is for Contract Manpower Reporting. For the solicitation, what needs entered here? An estimate of our labor costs per year for the USAARL? Or over the span of the 3-4 years? We wouldn’t necessarily charge labor as a line item so I’m confused how to report this.

ANSWER: See Solicitation page #52, section 2.4.4 for details on Contract Manpower Reporting.

QUESTION 6

What is the preferred way these quotes are submitted? Do you want a single quote submitted for each Item No? If I’m missing this listed in the solicitation, please advise!

ANSWER: Page 108 of the solicitation, provides instructions for the proposal to be divided into distinct volumes or files (technical, cost/price, past performance).

Note: Page 4 Section II. 1 - Know The BPA; requires each BPA to have a price list in it, which lists the items available under the BPA.

QUESTION 7

Lastly, can you clarify the “Small Business” and what exactly meets that classification? Are we required to be small business in order to submit the solicitation?

ANSWER: The "Small Business" determination is based on the NAICS Code assigned to the requirement. For this requirement the NAICS code is 541714, which corresponds to a size standard of 1,000 employees or less.

Block 10 on the solicitation is marked unrestricted. The requirement is solicited for competition on a Full and Open basis.

QUESTION 8

1. How does the layout of the years work? Is the number system 0001 signify a separate year?

ANSWER

Yes, the number system signify a separate year.

Each year consists of 12 months and numbered as follows:

QUESTION 9

1.) It says we need to submit Contract Management Plan/Quality Control plan etc… Is this needed in initial bidding as separate proposal from the cost estimates?

ANSWER

Yes, a response is needed in the initial bidding for Quality Control Plan as a separate proposal from the cost estimates.

Page 108, Section 1.3 lists the evaluation factors to be addressed. Section 2.2. provides information on what is to be demonstrated for Factor 2, Quality Control Plan (QCP).

Page 109, Section 2.4. Factor 3 – Price, states Price will be evaluated separately from non-price and past performance factors.