USAMMA_SKO_PreSolicitation_Conference_Questions_04-12-2018.pdf

Pre-Solicitation Conference Questions and Answers (Q&A) – W81XWH-18-R-0013

U.S. Army Medical Materiel Agency (USAMMA) Sets, Kits, and Outfits

4 April 2018

Q = Offeror Question / A = Government Answer

Q1. Is this still for surge support?

A1. Yes

Q2. Will part of the solicitation include a complete list of the materials for each of the SKOs? Is pricing expected for each component in the SKO kit? Industry may need longer than 30 days for pricing for large kits.

A2. Yes. Yes. The solicitation will be open for 60 days.

Q3. Some of the SKO’s will have medical devices. Will the contactor need to provide calibration?

A3. There is no requirement for medical devices.

Q4. Will the solicitation include any kind of forecast of the demand signal as the demand signal has changed on the current award?

A4. No.

Q5. Will solicitation include notification or questions regarding kits that don’t exist today? Will there be request for kitting fees or for products for medical devices that become available after award?

A5. No. No.

Q6. Will there be an expectation for spiral development?

A6. No.

Q7. For vendors with pre-existing kits, how will that be treated in the solicitation?

Specifically, with regard to medical devices.

A7. The Government does not require the Offeror to possess pre-existing kits and as such will not be addressed in the solicitation. Reference Q3.

Q8. Is there a requirement for an approved purchasing system in the solicitation?

A8. No.

Q9. How much transition time will the Government allow for transition from current incumbent to new awardee?

A9. The Government anticipates a 60 day transition period but that is subject to change.

Q10. Will previously purchased material by the incumbent, if they’re not successful, be part of the transition package to the new awardee?

A10. No.

Q11. Will the Government provide a list of approved/recommended material vendors?

A11. No.

Q12. Do all questions need to be submitted today?

A12. All questions specific to the pre-solicitation conference must be submitted today (date of pre-solicitation conference).

Q13. Under Objective 6 of the Statement of Need it discusses how the components in the SKOs may change at any given time upon the Government’s notification. Given the information in 6.3 will there be any special dispensation or a new calculation for fulfillment towards the Contractor for items not previously known?

A13. A change occurs when a specific product is discontinued or is no longer available for purchase. The Government will identify a new or replacement product and the discontinued product is removed.

Q14. Will there be any site visits to confirm vendor capability?

A14. No.

Q15. If a bidder is a manufacturer will that be considered in comparison to a bidder who is not and does not have control over their product?

A15. No.

Q16. Will each BOM have consideration for small business set-aside?

A16. No.

Q17. Why did the requirement go from a small business set aside to full and open competition?

A17. The acquisition for the USAMMA SKO requirement awarded in 2014 was full and open competition.

Q18. Will this be LPTA or Trade-Off?

A18. Trade-Off.

Q19. What is the requirement for cold chain management?

A19. The Government has no requirement for cold chain management.

Q20. Will there be pharmaceuticals? How will pharmaceuticals be handled for life expectancies?

A20. The Government anticipates requiring pharmaceuticals. Reference Army Regulation (AR) 40-61 and/or AR 220-1 for life expectancies.

Q21. Previous requirement required a licensed Veterinary Physician, will this still be a requirement in this solicitation?

A21. The Government does not require a licensed Veterinary Physician; however, there are products within the veterinary assemblages that require a Veterinary License for procurement.

Q22. Previous requirement required a Psychologist. Can you explain why a Psychologist and not a prescriber is required for this requirement?

A22. The Government does not require a Psychologist; however, there are products within the Clinical Psychology assemblages that require a Psychiatric License for procurement.

Q23. Government Objective 5, specifically, 5.6.8, prior to shipment the COR will have access to Contractor’s facility, is this for onsite inspection prior to delivery?

A23. The Government reserves the right to inspect assemblages prior to shipment.

Q24. Are there any restrictions on the location of the contractor’s facility?

A24. No.

Q25. Will there be a request for contingency holding of SKO’s? If so, where will it be located?

A25. No.

Q26. Will there be any stock minimums?

A26. No.

Q27. Is there a requirement for warehousing? What is the quantity and size?

A27. No.

Q28. DHA move to an easier Past Performance factor/evaluation. Will this method be incorporated in to this requirement?

A28. The Government will consider this approach.

Q29. Will there be a letter from the Government in order to obtain manufacturer’s pricing? Manufacturers are less receptive to long lists and provide standard pricing. A shorter list of supplies is easier to price.

A29. No.

Q30. Will any of the evaluation factors be weighted heavier than others or will they be weighted the same?

A30. All non-price evaluation factors, when combined, are significantly more important than price.

Q31. Will pricing be based on sample task or general requirement?

A31. The Government has not determined what the pricing will be based on at this time.

Q32. Is there any Ability One language included in this solicitation?

A32. The Government requires clarification regarding this question. The Offeror who posed this question is asked to resubmit the question after the release of the solicitation to provide clarification.

Q33. Will DAPA pricing be taken into account in terms of pricing?

A33. No.

Q34. Will the RFP address expiring inventory disposal?

A34. No.

Q35. Will the length of time for task order response be consistent? Or is it expected to be very short- turnarounds?

A35. The Government anticipates a consistent length of time for delivery order response; however, urgencies do occur.

Q36. Is there a reason why this is a multiple award IDIQ rather than a single award, particularly given the infrastructure requirements?

A36. The Government requires multiple Offerors to support this requirement.

Q37. Will FDA approved vendors receive preference over non FDA approved vendors?

A37. No.

Q38. The Statement of Need indicates that the Contractor will have access to WebFliss. However, WebFliss is outdated. Will the Contractor have access to the Medical Master Catalog?

A38. No.

Q39. In terms of order management, will a customer portal be required as part of the process?

A39. No.

Q40. Are the SKOs split between the three (3) current awardees or does the DOPR go out to each of the three (3) companies to compete on every order?

A40. The DOPR is competed among the three (3) Contractors.

Q41. Can you provide actual procurement data for all SKOs for the last 5 year period?

Can you provide a 5 year forecast for all SKOs? Are there any guaranteed minimums?

A41. Procurement data can be obtained through a Freedom of Information Act (FOIA) request. No. Yes.

Q42. Are there any expectations or requirements to stack inventory or is everything purchased, assembled, packed and immediately shipped?

Q42. No. The DOPR requires the purchase, assembly, and packaging of the sets and then shipped in accordance with the Required Delivery Date (RDD).

Q43. Are there any facility security requirements?

A43. No.

Q44. Will it be a plus or even required for a vendor to be FDA registered or ISO certified? Is ISO 13485 certification a plus or required?

A44. No.

Q45. How do the option years’ work? Do vendors and USAMRAA have the ability to decline an option?

A45. The Government will notify the Contractor of its intent to exercise an option year in accordance with the contract. If the Contractor fails to accept the exercise of the option, the contract will be terminated.

Q46. Can USAMRAA get all pricing for all SKO items and request lowest price and then provide this pricing as part of the solicitation? This levels the playing field allowing the vendor to compete on quality, efficiency, and profit margin. This allows the process to move much faster and prevents suppliers from being inundated with RFQs.

A46. No.

Q47. What size/volume of refrigeration is required for cold chain products?

A47. Reference Q19.

Q48. Is it an advantage for a vendor to have in-house engineering/technical support?

A48. Reference the six (6) Objectives in the Statement of Need.

Q49. The Statement of Need, Section 6.6 states the Contractor shall not travel to the USAMMA SKO fielding location(s). Please clarify the reason why.

A49. The Government does not require the Contractor to travel to the SKO fielding site.

Q50. Is warehouse needed in local area to Fort Detrick?

A50. No.

Q51. How many awardees do you anticipate?

A51. The Government anticipates awarding up to five (5) contracts; however, the Government reserves the right to make the final determination on the number of awards and maybe less or more than the five (5).

Q52. What will the small business requirements be for each Task Order?

A52. The Small Business requirements will not be determined at the delivery order level.

Q53. Can vendors offer kitting ideas?

A53. No.

Q54. Will small businesses who participate be required to have a DEA license?

A54. No.

Q55. What insurance requirements are there for stored products?

A55. The Government does not require insurance as there is no requirement for stored products.

Q56. Can you state value of goods stored?

A56. No. Reference Q55.

Q57. Do you evaluate financial stability of vendors?

A56. No.

Q58. Are there warehouse space requirements?

A58. No.

Q59. Will you specify temperature control specifications for facilities?

A59. Reference Q19.

Q60. Does USAMMA have geographical preferences for facilities?

A60. No.

Q61. Besides price, what is the most weighted qualification in bid award?

A61. Reference Q30.

Q62. What is the annual volume of orders?

A62. Reference Q41.

Q63. Is there a busy window during the year or an even flow of materials shipped?

A63. No, an even flow exists.