W81XWH-17-R-0036-Amendment_0002.docx

W81XWH-17-R-0036

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002 Q&A

Contracting Questions- Amendment 0002, W81XWH-17-R-0036 1.

0. Question: In L.2.1 of Amendment 1 on page 44 (of 53) it states we should three (3) hard-copies of the proposal. In L.2.4 on page 45 (of 53) the table indicates five (5) copies should be submitted. Can the Government please clarify how many hard-copies of the proposal are required

0. Response: Section L.2.4. has been updated to reflect that 3 copies are required.

1.

1. Question: Reference Amendment 0001 answers to Questions 7, 21 and 95 - There is an inconsistency in the answers to these questions: the answers to Questions 7 and 21 indicate that the three sample task orders will be awarded at the time of award (of the IDIQ), while the answer to Question 95 indicates that the Government does not intend to issue formal Task Order awards based on the sample Task Order cost proposals received in response to the RFP. Please clarify which is correct.

1. Response: The response to question 7 is correct, question 21 and 95 have been revised below:

1. Question (Previous Question 21): Section L.4.5.2.1.2 (pg. 64 of 77) references sample Task Orders. Question: Will the three Task Orders be awardable Task Orders or are they for evaluation purposes only and will not be awarded?

1. Revised Response: While these are example task orders, used for evaluation purposes the Government intends to award the task orders for this program after the base IDIQ is awarded.

1. Question (Previous Question 95): Section L.4.5.2.1.2, page 64 of 77. Does the Government intend to issue formal Task Order awards based on the sample Task Order cost proposals received in response to the RFP?

1. Revised Response: No, these are example task orders. The Government intends to award Task Orders for these programs after the base IDIQ is awarded.

1.

2. Question: Reference Amendment 0001 answer to Question 96 - In response to this question regarding a missing assumptions worksheet for CLIN 0003, the Government revised Sample Task 2 to add the assumptions worksheet for CLIN 0003, but in doing so, the assumptions worksheet for CLIN 0002 – which had been included with the original RFP – was removed. The deletion of the CLIN 0002 assumption worksheet makes it ambiguous as to whether Offerors are to price only CLIN 0003, or both CLINs (using the originally provided worksheet for CLIN 0002). We request that the Government confirm that the Government wants offerors to include both CLINs in their proposed cost for this sample task.

2. Response: Please see revised Attachment 2.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

Instructions to Offerors

L.1 General Instructions

This section provides general guidance for preparation of proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested and must be submitted in accordance with these instructions. The proposal shall also be compliant with all requirements as stated in the Performance Work Statement. This acquisition is a full and open (UNRESTRICTED) procurement under NAICS 541690 (size standard $15M).

The Government intends to award a Single Award Indefinite Delivery/Indefinite Quantity (SA-IDIQ) contract to the Offeror that represents best value as determined by the Government. The SA-IDIQ CONTRACT will utilize cost plus fixed fee (CPFF) TASK ORDERS based on the requirements of the task order PWS.

The use of contractor teaming arrangements (as defined in FAR 9.601(1)) and subcontractor relationships are acceptable. Any subcontracting/teaming arrangements contemplated by the Offeror must be presented in detail. The details should disclose those portions of the task which will be subcontracted and the anticipated organizations with which subcontracting or teaming arrangements are planned. Since there is a direct relationship from the Cost/Price proposal to the Management Approach, teaming and functional capabilities, and Past Performance proposal, the Offeror shall include enough information on subcontracting/teaming arrangements to allow for a thorough proposal review from a technical and management perspective.

The Offeror shall include evidence (e.g., statement of intent to enter into a teaming agreement) of all subcontractor relationships (with both large and small businesses) in Volume IV of their proposal.

The Offeror shall submit documentation illustrating its approach for satisfying the requirements of this solicitation. Proposals must be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. This documentation shall cover all aspects of this solicitation and include the Offeror’s approach for integration and program management activities. Proposals must clearly demonstrate how the Offeror intends to accomplish the project and must include convincing rationale and substantiation of all claims. Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete effective response to the solicitation are not desired.

The Offeror may describe its proposal through the use of graphs, charts, diagrams and narrative in sufficient detail for the Government to understand and evaluate the nature of the approach. In its evaluation and confidence assessment, the Government will consider the degree of substantiation of the proposed approaches in all proposal volumes.

The Government will evaluate only one proposal from each prime Offeror. The Government will not accept alternate proposals. Offeror's proposals must include a statement that the proposal shall remain valid for a minimum of 90 days from the date of submission.

The Government intends to award without discussions. Therefore, the Offeror’s proposal is presumed to represent the Offeror’s best effort in response to the Solicitation. If discussions are required they will be conducted with Offerors in the competitive range to the extent deemed necessary by the Contracting Officer in accordance with FAR 15.306. Discussions will be conducted on the content of the proposal and, if discussions have been conducted, a Final Proposal Revision (FPR) will be solicited from those Offerors within the competitive range. A common cut-off date will be established for receipt of all FPRs.

Offerors are prohibited from modifying any documents, printed or electronic, associated with this solicitation and any amendments in any way, shape or form, unless specifically authorized to do so. The electronic solicitation documents posted on http://www.fbo.gov shall be the official documents for this solicitation.

All proposal information is subject to verification by the Government. Falsification of any proposal submission, documents, or statements may subject the Offeror to civil or criminal prosecution under Section 1001 of Title 18 of the United States Code.

All Offerors must comply with FAR Clause 52.204-7 System for Award Management (SAM). In complying with this clause, the Offeror must ensure that ALL representations and certifications contained in Solicitation Section K are completed and uploaded to its SAM record at http://www.sam.gov by the date specified for receipt of proposals. Any Offeror that does not have an active SAM record or has a record that does not include all representations and certifications required in Section K may be found non-responsive and may not be considered for award.

Any data previously submitted in response to another solicitation to USAMRAA or another agency shall be assumed to be unavailable during this proposal evaluation and source selection process. Proposal data shall not be incorporated into this proposal by referring to another proposal or other source.

The Government will not reimburse any Offerors for costs incurred as a result of preparation and submission of a proposal in response to this solicitation.

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be determined non-responsive.

L.1.2. TECHNICAL QUESTIONS

Questions shall be submitted to Jesse Hoffman, Contract Specialist, at jesse.m.hoffman2.civ@mail.mil by the 26 April 2017 at 1:00 PM EST. No telephone calls will be accepted. An Amendment to the solicitation will be submitted providing the answers.

L.1.3 PROPOSAL DUE DATE

No later than 17 May 2017 at 1:00 PM EST.

L.1.3.1 Proposals shall be submitted both electronically and hard copy to the Point of Contact below:

Electronic Submission: jesse.m.hoffman2.civ@mail.mil

Hard Copy Submissions:

Attn: Jesse Hoffman 820 Chandler Street Fort Detrick, MD 21702-5014

Your submission should include five (5) separate parts, as outlined in section L.2.4. The Non-Price proposal shall be submitted in MS Word or searchable PDF format. The Price proposal shall be submitted in MS Word or MS Excel 2000 or higher, but not greater than MS Word or MS Excel 2010 format. The firewall utilized by the Government contracting office does not authorize or accept zip files.

L.2. PROPOSAL FORMAT AND CONTENT INSTRUCTIONS

Failure to submit all documents concurrently, and in accordance with these instructions, may render a proposal unacceptable. The Government will not consider pages submitted in excess of the stated page limitations.

L.2.1. MEDIA

The Offeror shall provide three (3) hard-copies of the proposal. The hard-copies shall be organized as described below, with each volume submitted in a separate 3-ring binder. If a discrepancy exists between the original paper copy of the proposal and the electronic copy required to be submitted, the electronic copy will take precedence. Documents contained in the electronic copy will be the considered the official proposal documents. The offeror shall be responsible for verifying the Government has received both electronic and hard copy submissions by the submission deadline.

All electronic submissions, with the exception of Volume 5, shall be submitted as “Read Only” and be compatible with Microsoft Windows XP, Microsoft Excel 2007, Microsoft Word 2007, Microsoft Project 2007, and Adobe Acrobat Reader 8.0.

L.2.2. PROPOSAL EVALUATION

To aid in evaluation, proposals shall be practical, specific and complete as well as being indexed (cross-indexed, as appropriate) and logically assembled. The proposal shall be in a clear, concise form. All pages of each proposal Volume shall be numbered and dated and include the solicitation number. Note, the indexes will not be counted toward the page limit.

L.2.3. COST/PRICE INFORMATION. Cost/Price information shall be included in the cost/price proposal Volume only. The proposed cost/price shall not be discussed or exhibited in any other Volume of the Offeror’s proposal.

L.2.3.1. INNOVATIVE APPROACHES. Wherever the Contractor is proposing an innovative approach that may significantly impact the cost/price, the Contractor shall identify this within the technical proposal, without actually referencing the labor rates or labor costs. Any significant inconsistency between the cost/price proposal and any other section of the proposal, if unexplained, may be interpreted as a lack of the Offeror’s understanding of the nature and scope of the requirement and the Offeror’s ability to perform the CONTRACT within the financial restraints therein.

L.2.4. THE OFFEROR’S PROPOSAL

The overall proposal shall consist of five (5) separate Volumes, individually titled. All copies of each Volume shall be appropriately titled. The required number of copies of each proposal Volume, each of which shall be contained in separate 3-ring binders, is as follows:

L.3. PAGE LIMITATIONS

L.3.1. There are page limitations associated with each proposal Volume. If the Offeror’s proposal Volume exceeds the defined page limitations, the pages exceeding the limit will be removed and will not be evaluated.

L.3.2. The Table of Contents will not be counted toward the page limit.

L.4. CONTENT OF PROPOSAL PARTS

L.4.1. VOLUME I- Executed Solicitation Documents (Section K) and SF 33

The Offeror shall fill out page 1 of the Solicitation Form (SF) 33, Solicitation, Offer and Award. The Offeror shall fill out blocks 12 through 19 accordingly:

The Government requires a minimum acceptance period of not less than 90 calendar days. The Offeror shall complete Block 12 with full cognizance of the minimum acceptance period of 90 calendar days. “Acceptance Period” means the number of calendar days available to the Government for awarding a contract from the date specified in this solicitation for receipt of an offer. The offer may specify for a longer acceptance period than the Government’s minimum requirement but shall not specify a shorter period. .

If any amendments to the solicitation are issued, the Offeror must acknowledge each amendment number and date in Block 14 of the SF 33. Failure to acknowledge all solicitation amendments may render the Offeror non-responsive.

The Offeror’s legal name and address in Block 15A on the SF33 must match the information for the Offeror in SAM.gov at http://www.sam.gov including the corresponding Commercial and Government Entity (CAGE) code number and Data Universal Numbering System (DUNS) number (Note: the address listed in Block 15A will be the official mailing address used by the Government for letter correspondence, if necessary).

The name, title, signature and date identified in Block 16, 17 and 18 must be an authorized representative with authority to commit the Offeror to contractual obligation.

L.4.2. VOLUME II – Executive Summary, Technical Approach, Management Approach, Experience

All sections of the Offeror’s proposal shall make direct reference to the PWS specification paragraph numbers. Proposed approach and methods shall be presented in a clear and logical order. Statements such as “will comply”, “meets the intent of”, or “we intend to meet the requirements” and the like, will not suffice for evaluation purposes.

Volume II shall be divided into five (5) sections: Executive Summary, Technical Approach, Management Approach, Experience, and resumes of Key Personnel. Note that the OCI form and OCI mitigation plan, as applicable, shall follow the technical section, but are not included in the page limits. Note that the resumes of Key Personnel shall follow the Experience section, but are not included in the page limits. Technical Approach, Management Approach, and Experience are further defined below. Volume II, shall not exceed sixty (60) pages, including appendices, matrices, and tables. Fold-outs (either 8 ½” by 14” or 11” x 17”) shall count as two (2) pages each. Proposals shall be double-sided, typed in 12-point, Times New Roman font using 1” margins on the top, bottom and sides. Graphics, tables and matrices are exempt from the 12-point font requirement; however, any materials not legible to the evaluators will be disregarded. Cover pages containing plain names (example - title pages) will not be include in total page counts.

L.4.2.1. EXECUTIVE SUMMARY

The Executive Summary shall not exceed 1 page.

L.4.2.2. TECHNICAL APPRAOCH

L.4.2.2.1 The Offeror shall demonstrate the excellence and appropriateness of the techniques, methods, and processes the Offeror plans to use to successfully accomplish the objectives specified in the Performance Work Statement (specifically “how” the objectives will be accomplished), namely:

a. Providing a contractor-owned, contractor-operated web-based system

b. Providing Program Meeting Support

c. Providing Scientific Support

d. Providing Administrative Support

e. Providing Publicity Services

Offerors shall submit a Transition-In Plan for 60 days calendar of incoming transition support from contract to contract. This plan is not subject to the page limitations.

The Transition-In Plan shall describe in detail how the Offeror will transition in to the resultant contract to include: 1) being capable of providing full performance on the day after the end of the transition-in period; and 2) providing a facility within 10 miles of Fort Detrick which meets all of the requirements as outlined in Section 3.1.2 of the PWS.

L.4.2.3 MANAGEMENT APPROACH

L.4.2.3.1 The Offeror’s Management Approach shall demonstrate an approach to staffing that will lead to the successful accomplishment of this requirement. The offeror shall indicate how their chain of command practices will contribute in a positive manner to ensuring the completion of all tasks. The offeror shall discuss their approach to coordinating, directing, and effectively managing sub-contractors, if applicable.

Within the Management Approach, the Offeror shall submit the following:

L.4.2.3.1.1 Recruitment and Retention Strategy: The Recruitment and Retention Strategy shall demonstrate how the contractor plans to meet the requirement in the PWS specific to staffing and managing qualified personnel. The Offeror’s proposed recruitment and retention strategy shall address their approach to handling unanticipated personnel issues.

L.4.2.3.1.2 Management Plan: The Offeror’s proposed Management Plan shall describe the Offeror’s organizational structure and subcontracting relationships. The proposal shall demonstrate that the offeror’s chain of command practices will contribute in a positive manner to ensure the completion of all objectives on schedule and flexibility in allocating resources. The offeror’s proposal shall address methods for managing subcontracts and mitigating organizational conflicts of interest.

L.4.2.3.1.3 Quality Control Plan: The Offeror’s proposed Quality Control Plan (QCP) shall document how the Contractor will meet and comply with the quality standards established in this PWS. At a minimum, the QCP must include a self-inspection plan and an outline of the procedures that the Contractor will use to maintain quality, timeliness, responsiveness, customer satisfaction, and any other requirements set forth in this solicitation. The Offeror’s quality control approach to quality control shall demonstrate and identify processes, procedures, and metrics which are likely to result in successful outcome within cost and on schedule.

L.4.2.1.4 Risk Mitigation Plan: The Offeror’s Risk Mitigation Plan shall describe how the Contractor plans to reduce the risk associated with this requirement.

L.4.2.4 EXPERIENCE

L.4.2.4.1. The Offeror’s proposal shall describe demonstrated performance of identical, similar to, or related to performing tasks contained within the Performance Work Statement, as well as contracts of comparable risk-the functions, responsibilities, and control exercised by the Offeror are essentially the same as required under this solicitation.

The proposal shall describe evidence of relevant corporate experience in managing subcontractors and providing personnel with an appropriate mix and balance in education and training relates to the tasks required in the PWS.

The Offeror shall also demonstrate evidence of relevant corporate experience, as well as demonstrate evidence of relevant experience of Key Personnel. The Offeror shall provide resumes for all individuals proposed to fill Key Personnel positions. For individuals proposed as Key Personnel who are not current employees of the Offeror’s company or a subcontractor, a signed letter of intent is required.

L.4.3. VOLUME III – Past Performance Reference, Narrative, Questionnaires

The entirety of the Volume III past performance narrative shall not exceed fifteen (15) pages, including appendices, matrices, and tables. Fold-outs (either 8 ½” by 14” or 11” x 17”) shall count as two (2) pages each. Proposals shall be double-sided, typed in 12-point, Times New Roman font using 1” margins on the top, bottom and sides. Graphics, tables and matrices are exempt from the 12-point font requirement; however, any materials not legible to the evaluators will be disregarded.

L.4.3.1. PAST PERFORMANCE REFERENCES

L.4.3.1.1 A Past Performance Questionnaire has been included (Attachment 5) for offerors to distribute to past customers who offerors had/ have provided similar services in the past 3 years. The Offeror, shall submit NO MORE THAN four (4) past performance references for itself as the prime contractor of relevant CONTRACTS in scope, magnitude of effort, and complexities with this requirement. The Offeror shall also submit NO MORE THAN two (2) references for each subcontractor. The contracts may be past or current as long as the recent performance did not end more than three (3) years prior to the due date for the submission of the Offeror’s proposal, and the referenced contracts may have been with Federal, State, or City agencies and commercial customers. Please note that questionnaires shall be submitted by the customer directly to the Contract Specialist, jesse.m.hoffman2.civ@mail.mil.

In addition, the offeror shall submit a list of references of relevant contracts/orders within the past 3 years. The contracts/orders may be past or current as long as the performance did not end more than 3 years prior to the due date for the submission of the proposal, and the contracts/orders may have been with Federal, State and/or City agencies and commercial customers. Prime-“Relevant” is defined as like service as stated in this solicitation’s Performance Work Statement in terms of similar scope and complexity. Other team member-“Relevant” is defined as like service in terms of scope and complexity to the portion of the solicitation’s Performance Work Statement that it is proposed to perform. References are required for the Prime and subcontractor(s).

The past performance evaluation will examine how the offeror’s past and present performance validates expected performance and customer satisfaction. In the event an offeror lacks a record of past performance, the lack of past performance will be evaluated as an unknown risk having no favorable or unfavorable impact on the evaluation.

L.4.3.1.1 (a) REFERENCE CONTENT: It is the offeror’s responsibility to provide valid, current and verifiable references. References must include:

Name of the Organization that will be providing the reference, Name of the Point of Contact (POC), POC Telephone Number, POC Email address, Contract Number, Period of Performance, and Scope of Work.

L.4.3.1.1 (b) POCs: The above POCs must be either Government personnel (civil service or military) or employees of private sector clients (such as public or private sector medical facilities) to whom you have provided services. Information provided by or for POCs who work directly for your company, or indirectly (i.e. in a prime or subcontractor relationship), will NOT be considered relevant.

L.4.3.1.1 (c) SUBCONTRACTOR CONSENT: If a subcontracting relationship is proposed, the offeror shall submit the consent of its proposed principal subcontractor(s) to disclose their past performance information to the offeror (Prime Contractor) along with the offeror’s proposed submission. If the proposed principal subcontractor(s) consent is not provided at the time of the offeror’s proposed submission, the past performance information for the principal subcontractor(s) may not be considered by the government in assessing the offeror’s past performance.

L.4.3.1.1 (d) INFORMATION FROM OTHER SOURCES: The Government may also consider information obtained through other sources. You should ensure that contact information for designated references is accurate and up-to-date.

L.4.4. VOLUME IV –Small Business Participation Plan, Small Business Subcontracting Plan (as applicable)

L.4.4.1 EXEUCITVE SUMMARY

The Executive Summary shall not exceed 1 page.

L.4.4.2. SMALL BUSINESS PARTICIPATION PLAN

L.4.4.2.1 All Offerors (both large and small businesses) are required to complete a Small Business Participation Proposal. Offerors should propose the level of participation of small businesses (as a small business prime and/or small business subcontractors) in the performance of the acquisition relative to the following small business objectives/goals.

The Department of Defense (DOD) has established small business goals as an assistance to assure small business receives a fair proportion of DOD awards. The goals for this procurement are as follows:

Small Business :{15.0%} of the total *contract value;

Small Disadvantaged Business: {2.0%} of the total contract value;

Woman-Owned Small Business: {2.0%} of the total contract value;

Historically Underutilized Business Zone (HUBZone) Small Business: {1.0%} of the total contract value;

Service Disabled Veteran Owned Small Business: {1.0 %} of the total contract value.

(Note, for example, that a participation plan that reflects {4.0%} of the contract value for Woman-Owned Small Business would also count towards the overall Small Business Goal).

*The Government recognizes that these goals are stated as a percentage of the total contract value for the small business participation plan; whereas, the goals included in the subcontracting plan (FAR Clause 52.219-9) are stated in terms of a percentage of total subcontract dollars.

L.4.4.2.2 Check the applicable size and categories for the PRIME Offeror only -- Check all applicable boxes:

{ } Small Business Prime; also categorized as a { } Small Disadvantaged Business (SDB) { } Woman-Owned Small Business (WOSB) { } Historically Underutilized Zone (HUB Zone) Small Business { } Veteran Owned Small Business (VOSB) { } Service Disabled Veteran Owned Small Business (SDVOSB)

L.4.4.2.3 Submit the total combined percentage of work to be performed by both large and small businesses (include the percentage of work to be performed both by Prime and Subcontractors):

Example: If Prime proposes a price of $1,000,000 (including all options), and small business(es) will provide $250,000 in services/supplies as a prime or subcontractor, the % planned for small businesses is 25%; and 75% for large business equaling 100%.

L.4.4.2.4 Please indicate the total percentage of participation to be performed by each type of subcategory small business. The percentage of work performed by Small Businesses that qualify in multiple small business categories may be counted in each category:

Example: Victory Prop Mgt (WOSB and SDVOSB) performing 2%; and Williams Group (SDB, HubZ and WOSB) performing 3%. Results equate to: SDB 3%; HubZone 3%; WOSB 5%; SDVOSB 2%; VOSB 2%;). SDVOSBs are also VOSBs automatically; however VOSBs are not automatically SDVOSBs.

L.4.4.2.5 List principle supplies/services to be performed by Small Businesses:

Example: If a Small Business qualifies also as a WOSB and a SDVOSB, and you can add them to each category below in which they qualify.

Name of Company Identify Type of Service/Supply

Small Business (SB):

Small Disadvantaged Business (SDB):

Women-Owned Small Business (WOSB):

Historically Underutilized Business Zone (HUB Zone):

Veteran Owned Small Business (VOSB):

Service Disabled Veteran Owned Small Business (SDVO):

Historically Black Colleges and Universities and Minority Institutions (HBCU/MI):

L.4.4.2.6 Describe the extent of commitment to use small businesses (for example, what types of commitments if any are in place for this specific acquisition either – small business prime, written contract, verbal, enforceable, non-enforceable, joint venturing, mentor-protégé, etc.)

L.4.4.2.7 Small Business Subcontracting Plan: If applicable (for large business concern Offerors under the assigned NAICS code herein), the Offeror shall submit a subcontracting plan in accordance with FAR Clause 52.219-9 and DFARS Clause 252.219-7003 (for reference see FAR 19.704 and DFARS 219-704). The negotiation of a subcontracting plan shall not be considered discussions or a reopening of Solicitation W81XWH-17-R-0036. The subcontracting plan requirement is not applicable to small business concerns qualified as such under the NAICS code assigned to this solicitation. Master subcontracting plans can be included as an appendix to the subcontracting plan and will not count towards the page count.

L.4.5 VOLUME V- Executive Summary and Cost/Price Proposal

L4.5.1 EXEUCITVE SUMMARY

The Executive Summary shall not exceed 1 page.

L.4.5.2 COST/ PRICE PROPOSAL

The cost/price proposal has no page limitation. Offerors shall provide cost/price information to meet the cost reimbursable and fixed price nature of the contract.

L.4.5.2.1. COST PROPOSAL: The Government is not requesting an overall cost for all activities to be performed under this requirement. An overall contract ceiling costs of $98,450,474.02 will be applied to this SA-IDIQ.

In order to evaluate costs, the Government shall evaluate the following:

L.4.5.2.1.1 Labor Categories/ Rates: Attachment 7 provides a list of potential labor categories. Offerors are not bound to propose these labor categories, rather Offerors are expected to provide their best solution citing the labor mix required to accomplish the tasks. If Offerors have determined the labor categories provided are not consistent with their technical solution, Offerors shall replace the provided labor categories with those that more closely match their technical proposal.

Offerors shall complete Attachment 4 and include it with the submission of their Cost Proposal. Note that labor rates proposed will be utilized throughout the duration of the contract and will be the negotiated ceiling rates for each labor category. Each individual labor rate will be evaluated for fair and reasonable cost and cost realism. Note that after award of the contract, if additional labor categories and/or subcontractors are deemed necessary by the Contractor, they may be added with the concurrence of the Contracting Officer through a modification. The Government’s expectation is that any labor categories added after award will be supplemental in nature and not command a significant portion of the effort. The Government encourages Offeror’s to be forward-thinking and include all potential labor categories that could be utilized under this contract.

In addition to providing all proposed labor categories and rates, the contractor shall cross-map each labor category back to the specific tasks from the Performance Work Statement. This cross-mapping may be submitted as part of Attachment 4 or as a separate, clearly labeled document.

By submitting a proposal for the base contract, the Offeror agrees to pay the prevailing labor rates in accordance with the DOL wage determinations in the areas where services will be provided. For purposes of base contract proposal evaluation, the Offeror shall use the DOL wage determination for the National Capital Area in developing the CONUS labor rate ranges. The Offeror shall asterisk those labor categories determined to be Service Contract Act positions. These specific positions will be subject to change in Task Orders depending on the location of the work and the prevailing DOL Wage Determination.

The Offeror shall provide cost build up data for loaded labor rates beginning with the unloaded labor rate through application of indirect and profit or fee. The Offeror shall not propose labor rates that are derived from blending two or more separate Contractors, Subcontractors, or Consultants.

All percentages and rates shall be rounded to two decimal places. The Offeror shall ensure mathematical computations are correct. Errors in addition or multiplication may be considered a reason to be removed from competition.

Subcontractors can submit cost build up data directly to the Contracting Officer. This sealed package shall be clearly identified and must be received in accordance with the instuctions in section L.1.2.

L.4.5.2.1.2 Sample General Support Task Order Cost Proposal, Peer Reviewed Cancer Research Program Task Order Cost Proposal and Peer Reviewed Orthopedic Research Program Task Order Cost Proposal : Attachments 1-3 provide sample task orders. Offerors shall provide cost proposals for each task order in accordance with the task order PWS. Offerors may submit their cost proposals in a format of their choosing. These proposals shall utilize the rates and categories proposed in response to Section L.4.5.2.1.1 of this document and shall delineate the estimated number of hours for each labor category proposed. The proposed cost estimates shall be reflective of the Technical Approach proposed by the Offeror.

L.4.5.2.1.2.1 Attachment 1: General Support Task Order/ CPFF Task Order: The Offeror shall provide estimated costs based on the Government’s assumptions. Offerors shall submit cost information to reflect a cost estimate for the FY17 General Support.

L.4.5.2.1.2.2 Attachment 2: Peer Reviewed Cancer Research Program (PRCRP)/ CPFF Task Order: The Offeror shall provide estimated costs based on the Government’s assumptions. Offerors shall submit cost information to reflect each of the individual Cycles, as well as cumulative cost estimate for the FY17 PRCRP; assumptions are part of the task order attachments. When determining the costs for the onsite panel reviews, the Offeror shall assume a meeting location within the DC Metro region.

L.4.5.2.1.2.3 Attachment 3: Peer Reviewed Orthopedic Research Program (PRORP)/ CPFF Task Order: The Offeror shall provide estimated costs based on the Government’s assumptions. Offerors shall submit cost information to reflect each of the individual Cycles, as well as cumulative cost estimate for the FY17 PRORP; assumptions are part of the task order attachments. When determining the costs for the onsite panel reviews, the Offeror shall assume a meeting location within the DC Metro region.

L.4.5.3 FINANCIAL RESOURCES

To be determined responsible, a prospective Contractor must have adequate financial resources to perform the contract or the ability to obtain them. Offerors shall submit either reviewed or audited financial statements to include an Independent Accountants’ Review Report or Independent Auditors Report or compiled financial statements signed by the Chief Executive Officer and the Chief Financial Officer (CFO) in accordance with Sarbanes-Oxley Act Section 302 certifying (a) The signing officers have reviewed the financial statements, (b) The financial statements do not contain any material untrue statements or material omission or be considered misleading, (c) The financial statements and related information fairly present the financial condition and the results in all material respects, (d) The signing officers are responsible for internal controls and have evaluated these internal controls within the previous ninety days and have reported on their findings, (e) A list of all deficiencies in the internal controls and information on any fraud that involves employees who are involved with internal activities, and (f) Any significant changes in internal controls or related factors that could have a negative impact on the internal controls.

L.4.5.4 OFFEROR’s ACCOUNTING SYSTEM

All Offerors are required to have an adequate accounting system as defined in DFARS Clause 252.242-7006 (Accounting System Administration) to be eligible for an award. All prime Contractors are required have an acceptable purchasing system as defined in DFARS Clause 252.244-7001(Contractor Purchasing System Administration) to be eligible for an award. The Offeror shall provide evidence of its acceptable purchasing system’s compliance with DFARS 252.244-7001. The Offeror shall provide evidence of its accounting system being adequate in accordance with FAR 16.301-3, 16.304, 16.306, and 16.601 and in compliance with FAR Part 31 Contract Cost Principles and Procedures. Evidence in the form of (a) Third party audited financial statements to include audit of accounting system and methods, (b) Current Defense Contract Audit Agency (DCAA) cost accounting system audit report, or (c) Current certified DCAA Standard Form 1408 shall be accepted.

Self-certification or unsubstantiated statements of possessing an adequate accounting system or acceptable purchasing system is insufficient and may render the Offeror’s proposal non-responsive.

L.4.5.5. HOURLY LABOR RATES

The labor rates awarded in the base contract shall be used by the contractor when proposing on TASK ORDERS issued under this CONTRACT. The proposed rate for each labor category shall not exceed the negotiated approved rates awarded in the contract. All Subcontractors proposed must satisfy the requirements of FAR Part 44. Labor rates shall be proposed for Government Off-Site in accordance with the descriptions provided and using the spreadsheets provided by the Government. The Offeror shall show cost data in support of all labor rates. Discounted rates shall be offered at this time if available, however these are the maximum rates, not to exceed ceiling labor rates, the Government will allow on task orders.

L.4.5.6. COST/PRICE COMPETITION

The expectation is there will be adequate cost/price competition; therefore, the Offeror is not required to certify pricing data IAW FAR 15.403-1(c). However, if after receipt of the proposals, the Contracting Officer determines that additional data, other than certified pricing data, is required, the Offeror shall provide it at the Government’s request. The Government reserves the right to request DCAA to audit pricing data.

L.5. ADDITIONAL PROPOSAL SUBMITTAL INFORMATION

The proposal and all copies shall be either mailed or hand carried to: Abigail Strock, Contracting Officer, U.S. Army Medical Research Acquisition Activity, 820 Chandler Street, Fort Detrick, MD 21702-5014. Proposals shall be clearly marked on the outside of any container or box with the solicitation number, the Contracting Officer’s name, and the Offeror’s company name and address. The Government will not be responsible for any lost or misdirected proposals due to failure to follow these instructions.

The Point-of-Contact (POC) for the delivery of the proposals is Ms. Abigail L. Strock at abigail.l.strock.civ@mail.mil. The Offeror is responsible for ensuring receipt of the proposals by the POC. The Government recommends contacting the POC listed above to establish a drop-off time and date to ensure receipt by the Government.

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