W81XWH-17-R-0036_Amendment_0001.docx

W81XWH-17-R-0036

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

BIDDERS QUESTIONS AND RESPONSE

Contracting Questions, W81XWH-17-R-0036 1.

0. Question: Does the Combined Synopsis/Solicitation under solicitation number W81XWH17R0036 contain requirements similar to a current contract? If possible, please provide the current contract number. Or, is this a new requirement for the government?

0. Response: This is a new requirement, the need for this requirement is due to a change in mission.

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1. Question: SECTION 4.1 Task 1 Provide Program Meeting Support, Page 15; “ The Contractor shall abide by all policies in order to support the meeting approval/exemption process as referenced in USAMRMC Command Policy Memorandum 2016-19 (and any future policy updates) [Attachment 4].” Question: Attachment 4 available is “Attachment_4_Labor_Category__Rate_Worksheet”. Please could you provide the “USAMRMC Command Policy Memorandum 2016-19”.

1. Response: The MRMC policy has been added as Attachment 11.

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2. Question: SECTION L.4.4.2.1. SMALL BUSINESS PARTICIPATION PLAN; Page 61; “L.4.4.2.1 All Offerors (both large and small businesses) are required to complete a Small Business Participation Proposal. Offerors should propose the level of participation of small businesses (as a small business prime and/or small business subcontractors) in the performance of the acquisition relative to the following small business objectives/goals.” Question: We are a Woman owned small business- prime. Is the ‘Small Business Participation plan’ applicable to us?

2. Response: This is a requirement for all offerors.

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3. Question: RFP Section 2.2, Government-Furnished Property (pg. 13) states “The Government will provide personal computer, telephone, fax machine, copying and scanning machine, printer, web cameras, projectors and supplies necessary to perform the work at the contractor site”. Can the Government provide the list of GFE on the current contract?

3. Response: Please see newly added Attachment 10, GFP

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4. Question: RFP Section 5.3, Quality Assurance Surveillance Plan (QASP) (pg. 21) states “Attachments 6, 7 and 8 are sample QASP documents provided for this requirement.” Please confirm that only one QASP sample is provided and it is Attachment 8. Will a single QASP be used at the IDIQ level or individual QASP for each task order?

4. Response: Contracting can correct this section to reflect, Attachment 8 is the QASP. Please respond to the QASP at the task order level.

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5. Question: RFP Section L.1, General Instructions (pg. 55) states “This acquisition is a full and open (UNRESTRICTED) procurement under NAICS 541690 (size standard 500 employees)”. We understand the size standard for NAICS 541690 to be $15M, please clarify if the correct NAICS code is cited in the RFP.

5. Response: Section 6.1 has been updated to update the size standard to $15M

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6. Question: When does the Government anticipate awarding the three sample task orders?

6. Response: Task Order will be awarded after the base IDIQ is awarded

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7. Question: Section L.4.5.2.1.1. Will the Government identify the labor categories that fall under wage determination service contract act and provide a mapping to the appropriate occupation code?

7. Response: The Government did not provide specific labor categories that fall under the wage determination as it will vary by offeror based on their technical approach.

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8. Question: L.4.5.2.1.1. Please confirm offerors are to price all the labor categories in Attachment 4 and that these rates will be the ceiling rates for the duration of the contract?

8. Response: Please see revised language L.4.5.2.1.1

8. Question: Section B, Item No 4003 (pg. 9 of 77), Task Order Labor Caps: “No task order will be awarded with labor rates higher than those approved in the base contract. Rates approved in the base contract are the maximum labor rates the Government will allow on task orders. These rates may not be re-negotiated” Question: Is the government's intent to use these rates as not to exceed guidelines?

8. Response: Please see revised language, Page 9

8. Section L.4.5.2.1.2 (pg. 54of 77), Section L.4.5.2.1.2 (pg. 64 of 77) and Section L.4.5.5 (pg. 65 of 77), The RFP includes conflicting statements regarding the use of the IDIQ ceiling rates at the Task Order (TO) level. Question: Does the Government intend for offerors to provide a cost build up at the TO level ensuring the labor rates do not exceed the IDIQ ceiling rates?

8. Response: Please see revised language in section L.4.5.5. A cost build up is to be required per L.4.5.2.1.1.. Task Order proposals should utilize labor rates proposed at the base.

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9. Question: Attachment 4 – The Government provided sheet only allows for one set of rates builds (base period). In order to accurately reflect the option periods will the Government modify the sheet to allow for rate builds corresponding to each option period?

9. Attachment 4 - Does not require rate build details for each contract year. However, Section L.4.5.2.1.1 paragraph 5 (pg. 63 of 77) states “The Offeror shall provide cost build up data for loaded labor rates beginning with the unloaded labor rate through application of indirect and profit or fee. Question: Are offerors allowed to tailor Attachment 4 to reflect the labor rate build up for Option Year 1 through Option Year 4?

9. Response: Offers are able to tailor Attachment 4. Please see revisions made to Attachment 4.

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10. Question: Section C.6.3.5 (pg. 22 of 77), The CDMRP Confidentiality Agreement (Attachment 9) mentioned in section was not provided as part of the solicitation package. Question: Will the Government provide Attachment 9?

10. Response: Attachment 9 has been added.

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11. Question: Section K (pg. 49 of 77), There is a clause that refers to a $15M size standard and one that refers to a 500 employee size standard, page 49. There is also a statement in section L, (pg. 55 of 77), that refers to the solicitation as full and open unrestricted (size standard 500 employees). Question: Will the Government clarify the size standard for this requirement Full and Open, $15M or 500 employees?

11. Response: Section L has been updated to correct the correct size standard of $15M 1.

12. Question: Section L.1.3.1 (pg. 56 of 77), “Your submission should include three separate parts: a Price proposal, a Non-Price proposal, and Solicitation/Representations and Certifications.” However, L.2.4 (pg. 57 of 77) states, “The overall proposal shall consist of five (5) separate Volumes…” Question: Will the Government please clarify the number of separate volumes that comprise the overall proposal?

12. Response: Section L.1.3.1 has been updated to reflect that five volumes are required.

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13. Question: Section L.1.3.1 (pg. 56 of 77), “Proposals shall be electronically submitted to the Point of Contact above.” However, Section L.2.1 (pg. 56 of 77) states, “The offeror shall provide one (1) compact disk (CD) containing all proposal Volumes...The offeror shall also provide five (5) hard-copies of the proposal.” Question: Will the Government clarify the proposal submission requirements and the proposal delivery method?

13. Response: Both sections have been updated to reflect the correct requirement, hard copies will be required however CD submissions will not.

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14. Question: Section L 2.4., Question: Will the Government please consider removing the hard copy submission requirement and opt for an electronic (via email) submission?

14. Response: Hard-copies will be required, Section L has been updated.

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15. Question: Section L.4.3.1.1 A (pg. 60 of 77), Past Performance Questionnaire – Question: Will the Government clarify whether the Past Performance Questionnaire (Attachment 5) be distributed to a prime contractor to describe a subcontractor’s performance supporting a Government client?

15. Response: Please see section L.4.3.1.1.A.

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16. Question: Section L.4.3.1.1(c) (pg. 60 of 77), “If a subcontracting relationship is proposed, the offeror shall submit the consent of its proposed principal subcontractor(s) to disclose their past performance information to the offeror (Prime Contractor) along with the offeror’s proposed submission.” Question: Would the government consider it sufficient to include a signed statement of consent with each subcontractor’s past performance example?

16. Response: The subcontractor consent that is described in L.4.3.1.1(c) is what is required.

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17. Question: Section L.4.3.1.1 (pg. 60 of 77), outlines past performance requirements as well as Performance questionnaires. Thereafter, the second paragraph states: “In addition, the offeror shall submit a list of references of relevant contracts/orders within the past 3 years. The contracts/orders may be past or current as long as the performance did not end more than 3 years prior…..” Question: Given the number of other references that could be relevant (and that are in addition to the past performance references that will be provided), would the government provide further information on what type of information must be included for these additional references? Will a phone number and a name be enough? Is the government expecting a Contracting Officer as the POC or the Technical point of contact?

17. Response: The contractor shall make the determination as to which past performance references are submitted.

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18. Question: Section L.4.5.2.1.1 (pg. 63 of 77), There are no instructions for any sealed packages submission for subcontractors. Question: Can the subcontractor submit their sealed packages directly to the Contracting Officers?

18. Question: Section L.4.5.5., page 65 of 77. This section states the Offeror shall show cost data in support of all labor rates. In order to protect 3rd party proprietary cost data (salary costs, overhead, fringe, G&A), should the Prime’s proposed Subcontractors submit sealed bids directly to the Government containing this cost information?

18. Question: Sections L.4.5.2.1.2.1, L.4.5.2.1.2.2, L.4.5.2.1.2.3. – If a subcontractor is proposed on any of the sample task are sealed packages required? If so will the Government provide specific instructions for sealed packages?

18. Response: This is allowable. Please see revised language in Section L.4.5.2.1.1.

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19. Question: Section L.4.5.2.1.1 (pg. 63 of 77),“The Offeror shall not propose labor rates that are derived from blending two or more separate Contractors, Subcontractors, or Consultants.” Question: In order to ensure maximum ability to meet a wide range of government requirements, will the Government allow blending of Prime and Subcontractor rates?

19. Response: No, this is unallowable

20. Question: Section L.4.5.2.1.2 (pg. 64 of 77) references sample Task Orders. Question: Will the three Task Orders be awardable Task Orders or are they for evaluation purposes only and will not be awarded?

20. Response: While these are example task orders, used for evaluation purposes the Government intends to award these task orders at the time of award.

21. Question: Section L.4.2 (pg. 58 of 77), Volume II is required to be printed double-sided, however, in section L.4.3 (pg. 59 of 77), Volume III is required to be single-sided. Question: Will the Government please verify the preference for how Volumes II and III are to be printed?

21. Response: Please see revised section L.4.3.

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22. Question: Section L.4.5.4 (pg. 64 of 77), Question: Would the Government please confirm that only Prime Contractors shall provide evidence of its accounting system being adequate in accordance with FAR 16.301-3, 16.304, 16.306, and 16.601 and in compliance with FAR Part 31 Contract Cost Principles and Procedures?

22. Response: Yes, this is confirmed.

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23. Question: Section L.4.5.5 (pg. 65 of 77), "Discounted rates shall be offered at this time if available". Question: Did the Government intend to request discounts in a CPFF type contract?

23. Response: Yes, this is confirmed.

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24. Question: Attachment 4 – Labor Category/Rate Template includes Fringe, Overhead (OH), General and Administrative (G&A), and Fee percentages; however, it does not include other common indirect rates like Material Handling (MH) and Facilities Capital Cost of Money (FCCM). Question: Will the Government confirm that Offerors may modify Attachment 4 to provide a rate build-up in accordance with their Cost Accounting System?

24. Response: Yes, this is confirmed

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25. Question: Attachment 4 – The Government has included an annual $3.4M ODC line item in Attachment 4. Question: Will the Government please provide historical examples of the types of ODCs incurred in the past under this contract?

25. Response: Other direct costs include travel (for non-military, non-uniform, non-civilian personnel) [airfare, hotel, per diem, parking, mileage, etc.], honoraria/vendor fees, costs associated with hosting a meeting (renting equipment like a projector, microphones, screens, computers [when necessary] internet connections, etc.), hotel costs for room rental/meal fees, shipping, supplies, and courier fees.

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26. Question: Attachment 4 - Includes a column for "Prime/Subcontractor Name" for each labor category. For each Task Order, any Prime contractor and their subcontractor will want the ability to flexibly allocate resources to dynamically fulfill CDMRP requirements. Question: At the Task Order-level, will the Prime contractor be compelled to utilize only the specific subcontractor identified for each labor category set forth in the base ID/IQ contract?

26. Response: Please see revised language 6.4.5.2.1.1.

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27. Question: Attachment 7 - “Please note that this historical data is only put in place for Offerors to ascertain the approximate or estimated level of effort for all tasks contained in this SA-IDIQ.” However, the historical level of effort was not provided. Question: Will the Government provide this information?

27. Response: The information that was compiled in Attachment 7 is based on historical data.

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28. Question: Will the Government provide an estimate on when MEDCOM is planned to move to Office 365?

28. Response: This information is unknown.

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29. Question: Will the Government provide a two week proposal due date extension from the time?

29. Response: Please see revised date, Section L.1.3.

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30. Question: Section C, PWS, Section 3.1.3, page 14 of 77. Under Contractor Requirements it states the Governments estimated labor categories and descriptions are provided in Attachment 3. Attachment 3 contains the FY17 PRORP Sample Task Order PWS. Should the LC description reference be revised to reflect Attachment 7?

30. Response: The PWS has been updated to reflect Attachment 7 rather than Attachment 3.

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31. Question: Section C, PWS, Section 4.1.1, page 15 of 77. This section states the specific meeting requirements will be identified at the task order level using a meeting assumptions page which is referenced under Attachment 5. RFP Attachment 5 contains the Past Performance Questionnaire. Is there another attachment that needs to be provided to Offeror’s providing an example of the Assumptions template?

31. Response: This has been corrected

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32. Question: Section C, PWS, Section 5.3, page 21 of 77. This section states Attachments 6, 7 and 8 are sample QASP documents provided for this requirement. RFP Attachment 6 provides the OCI Categories and Certification requirements and Attachment 7 contains the Labor Categories. Should this section be revised to only reference attachment 8?

32. Response: This has been updated to reflect Attachment 8

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33. Question: RFP Section C, 6.0, Deliverables, 6.3.7 (OCI), page 22 of 77, and Section F, Deliverable 7, page 28 of 77. Section 6.3.7 states the contractor shall provide a signed copy of Attachment 6, Organizational Conflict of Interest Form, as appropriate. Section F states Deliverable 7- Organizational Conflict of Interest is due with Proposal. What are Offeror’s certifying against? OCI at the IDIQ SOW contract level or OCI at the sample task Order SOW level? If Offeror’s are required to provide a completed OCI certification that includes a detailed OCI Comparative Analysis and OCI Mitigation Plan, will the Government please exclude the OCI form and subsequent Mitigation Plan pages from the Volume II page count?

33. Response: Yes this has been excluded. Please see revised section 6.4.2.

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34. Question: Section F, Delivery Information, page 29 of 77. OY2/CLINs 2001 – 2003 reference a Period of Performance (PoP) from 01 August 2019 through 31 July 2020. OY3/CLINs 3001 – 3003 skips a complete year and lists a Period of Performance starting 01 August 2021 through 31 July 2022. We assume the Delivery Schedule was not intended to provide a break in PoP coverage. Please confirm and if in agreement, please update the Delivery Information Schedule as follows: CLINs 3001 – 3003: 01 August 2020 through 31 July 2021 CLINs 4001 – 4003: 01 August 2021 through 31 July 2022.

34. Response: This has been corrected to reflect the proper date.

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35. Question: Section I – Contract Clauses, page 36 of 77. Not all companies are able to comply with the system deadlines imposed under the Oct 2016 version of DFAR 252.204-7012/ Safeguarding Covered Defense Information and Cyber Incident Reporting. To ensure an open and fair bidding environment, would the Government please amend the solicitation to include the Dec 2016 version of DFAR 252.204-7012 under Section I?

35. Response: Per the most recent version of the DFARS the October 2016 clause is the most recent and will remain in the solicitation.

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36. Question: Section L, General Instructions, 2nd paragraph, page 56 of 77. This section requires the Offeror to ensure that ALL representations and certifications contained in Solicitation Section K are completed and uploaded to its SAM record at http://www.sam.gov by the date specified for receipt of proposals. Any Offeror that does not have an active SAM record or has a record that does not include all representations and certifications required in Section K may be found non-responsive and may not be considered for award. [Section K, page 49 of 77] - FAR 52.204-8 states, If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this FAR 52.204-8 provision applies. [Section K, page 52 of 77] - The paragraph D table allows Offerors to provide amended representation(s) and/or certification(s) incorporated into their proposal offer that are current, accurate, and complete as of the date of the offer. Any changes provided by the offeror are applicable to the solicitation only, and do not result in an update to the representations and certifications posted on SAM. If there are representations and certifications under RFP Section K that are not currently contained in the Offerors’ active SAM record, may Offeror’s update their proposal submission with additional Reps and Certs in the table provided under paragraph (d) of FAR 52.204-8 in lieu of formally updating their SAM record?

36. Response: Please see FAR 52.204-8

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37. Question: Section L.2.2, page 57 of 77. This section requires that Offerors index their proposals. Are Tables of Contents and indexes excluded from the page counts for Volumes II and III which have page limits?

37. Response: Yes, please see updated Section L.2.2. Section L.3.2. already addresses this issue.

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38. Question: Section L.4.3.1.1, page 60 of 77. The Offeror, shall submit NO MORE THAN four (4) past performance references for itself as the prime contractor of relevant CONTRACTS in scope, magnitude of effort, and complexities with this requirement. Do all of the past performance references provided by the Offeror for its own work (excluding subcontractors) have to be on contracts where the Offeror serves as the prime contractor?

38. Response: No

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39. Question: Section L.4.3.1.1(b), page 60 of 77. Please clarify the intent of the second sentence of this section with regard to private sector POCs. Specifically, if an Offeror or one its proposed subcontractors wishes to cite as their relevant past performance a federal contract under which they are currently performing as a subcontractor to a private sector firm, should they identify as POC (1) a POC from the responsible prime contractor, or (2) a POC from the government client supported by the prime contract?

39. Response: Please reference L.4.3.1.1, as this addresses this issue.

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40. Question: Section L.4.3.1.1(c). To ensure adequate space for reference content within Volume III, will consent letters from proposed principal subcontractors be excluded from the page count for purposes of compliance with the 15 page limit for this Volume?

40. Response: Yes, consent letters are excluded.

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41. Question: Section L.4.5.2.1.1, page 63 of 77. To allow for cost realism analysis and comparison of costs across different Offerors, does the Government require that Offerors provide education, minimum years of experience, and other qualification requirements as applicable for the labor categories that they propose?

41. Response: This is not applicable to Section 6.4.5.2.1.1.

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42. Question: Section L.5, FAR 52.222-46, Evaluation Of Compensation For Professional Employees, page 65 of 77. Does the Government require Offeror’s to provide their Compensation Plan for the Professional Employees who will work under a. the IDIQ contract b. under each of the 3 Sample Task Orders, c. or will completion of FAR 52.222-46 be required post award at the Task Order RFP level?

42. Response: The compensation plan shall be provided at the base contract and will be inclusive of all task orders.

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43. Question: Attachments 1, 2, and 3, Sample Task Orders. Will Offeror’s be allowed to apply their fixed fee rate for all allowable costs proposed (labor, travel and ODCs)?

43. Response: Please see Section B, CLINS 0001, 1001, 2001, 3001 and 4001 as these are the CLINS that allow the application of fixed fee.

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44. Question: Attachment 4, Labor Category Rate Worksheet. Is the base labor rate in attachment 4 inclusive of escalation?

44. Response: Please see revised Attachment 4.

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45. Question: Attachment 4, Labor Category Rate Worksheet. Are the ODC/Travel plug numbers provided in Row A43 inclusive of Offeror’s indirect burdens and should remain without change for evaluation purposes?

45. Response: Correct, this amount should remain unchanged.

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46. Question: C.1.13 – Organizational Conflict of Interest (OCI) Category The RFP states that the Contractor shall submit an OCI Mitigation Plan if the Contractor believes that a real or apparent OCI may exist. Submission of an OCI Plan is not required in Section L, Instructions to Offerors. If an Offeror decides to submit an OCI Mitigation Plan (RFP Attachment 6), where should it appear in the Offeror's proposal? We assume this will be an attachment outside of page count, please confirm.

46. Response: Please see Section F, Deliverable Chart.

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47. Question: L.4.2.1 – Executive Summary, L.4.4.1 – Executive Summary, L.4.5.1 – Executive Summary. Can the Government please confirm they want an Executive Summary in three of the five volumes? If Please confirm this should only be included in Volume II.

47. Response: The executives summary shall remain the same, as noted in the solicitation.

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48. Question: L.2.4 – The Offeror’s Proposal, L.4.x Volume(s). The volume names in the table in L.2.4 do not match the individual volume names in L.4.1, L.4.2, etc. Which Section L instruction has precedence?

48. Response: This has been updated in Section L.

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49. Question: Section B – CLIN 0003 Manpower Reporting. Can the government confirm that this CLIN is not to be priced at this time and will be priced at the task order level?

49. Response: Please reference the CMR language in section 6.3.9. If offeror decided to include a cost for CMR is must be applied at the base level.

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50. Question: Section B – Task Order Labor Rates (pg. 9). Are the maximum rates for the contract based on the unloaded labor rate?

50. Response: These rates are based on loaded rates, please see revised language in Section B.

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51. Question:L.4.5.2.1.1 – Labor Categories/Rates. Does the government allow for template manipulation by offerors? For example, can additional columns be added for other indirect rates used in the buildup of rates or to show the buildup for each Option Year?

51. Response: Yes, this is acceptable.

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52. Question: Attachment 4 – Labor Category/Rate Template. Can the government confirm that “offsite” refers to contractor site?

52. Response: Yes, this is correct. Attachment 4 has been revised to reflect this.

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53. Question: SECTION L.4.4.2.1. SMALL BUSINESS PARTICIPATION PLAN; Page 61 Question: Do we need to specify the names of the Small Business Sub-contractors at the time of the proposal submission ; or upon contract award or upon task order award?

53. Response: Small business participation plan is completed at the base contract level and submitted at the time of award.

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54. Question: RFP Section 3.1.1, Contractor Requirements (pg. 13) states “The Contractor shall have a signed letter of commitment from the proposed Key Personnel employees in response to this solicitation”, however, Section L.4.2.4.1, Experience, states that “For individuals proposed as Key Personnel who are not current employees of the Offeror’s company or a subcontractor, a signed letter of intent is required”. Please clarify if signed letters of commitment are required for all proposed key personnel or just proposed key personnel that are not current employees.

54. Response: Please see revisions to section 3.1.1.

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55. Question: RFP Section F, Deliverables (pg. 28) states that Deliverable 6, Quarterly Task Status Report should be included in “Volume 2, Technical Approach of Proposal”, however Section L.4.2, Volume II (pg. 58) does not include a requirement for the Quarterly Task Status Report. Please clarify if the Quarterly Task Status Report should be included in the proposal, and if so, how should it be included.

55. Response: Please see revised deliverables table.

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56. Question: Section L.4.5.4. Will the government please define “evidence of its acceptable purchasing system’s compliance with DFARS 252.244-7001”? We have a documented purchasing process in accordance with the DFARS clause which could be submitted with our response as evidence. Would this be acceptable to the Government?

56. Response: Please submit IAW DFARS 252.244-7001.

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57. Question: Section L.4.5.4. Can a subcontractor’s approved purchasing system be utilized in order to meet the requirement? Or if a subcontractor has “evidence” of an acceptable purchasing system will it be accepted by the Government with regards to meeting this requirement?

57. Response: Per DFAR 252.244-7001, an approved accounting is the responsibility of the offeror.

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58. Question: Section L.1 (pg. 55 of 77), “The Offeror shall include evidence (e.g., statement of intent to enter into a teaming agreement) of all subcontractor relationships (with both large and small businesses) in Volume IV of their proposal.” Question: Will the Government please clarify if we are required to provide the entire Teaming Agreements documents for all Subcontractors?

58. Response: As stated in L.1. the offeror shall provide evidence of all subcontractor relationships that have been mutually agreed to.

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59. Question: Attachment 6 - “(f) or purposes of identifying and/or mitigating against OCIs, CDMRP will examine all its services requirements and acquisitions …”. Question: Please confirm that its assessment of potential OCI risks is in relation to past, existing, and awarded CDRMP contracts/subcontracts only.

59. Response: The risk for OCI is at it relates to CDMRP and USAMRMC requirements. This has been updated in the PWS and Attachment 6.

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60. Question: In order to level the playing field for non-incumbent firms will the Government allow direct charges for initial and on-going facilities and network costs?

60. Response: The offeror may submit all costs they feel are appropriate for their approach.

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61. Question: Section C, PWS, Section 7.1.3, page 24 of 77. When are Offeror’s required to provide a completed PIA Determination Checklist and DD Form 2930 to the TMA Privacy Office at piamail@tma.osd.mil? At the time of proposal submission or post award?

61. Response: This is applicable to the offeror receiving the award at the time of award.

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62. Question: SECTION 4.0: PERFORMANCE OBJECTIVES; Page 15 ;“In addition, the Contractor shall provide a contractor-owned, contractor-operated, web-based electronic system which includes hosting of such system.” Question: Is there a web-based electronic system already in use to support meeting related activities? If yes, is the same (current) system going to be continued?

62. Response: The incumbent currently provides an electronic system to support meeting related activities. This system is contractor-owned and will not be available for use by other contractors.

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63. Question: SECTION 4.1.1.7 ; Page 16; “Provide a contractor-owned, contractor-operated and hosted web-based electronic meeting facilitation, scoring, review, and voting system, with capabilities to capture live notes, allow for virtual meetings, enable document sharing, and conduct concurrent reviews in multiple meetings and/or panels. ” Question: Is this an existing system? If not, when does the Government need it to be developed and deployed? If yes, then could you please elaborate on the current system/ application functionalities?

63. Response: See response to question #63 above. The Government requires that the contractor-owned, contractor-operated system be 100% functional/operational and ready for use after the 60 day transition-in period is complete. For a list of system capabilities, see section C.4.1.1.7 of the RFP.

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64. Question: RFP Section 1.2. Is the scope of this RFP meeting, scientific, and administrative support services limited to the second tier of review (programmatic review)?

64. Response: Section 1.2 of the RFP provides the background of this requirement. Section 4.0 outlines the performance objectives which is broader than just programmatic review.

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65. Question: RFP Section 3.1.2, Contractor Requirements (pg. 13) states “The Contractor must have a facility that houses all Contractor employees and associated sub-Contractor employees with access to a Government information system no more than 10 miles from Fort Detrick because connection to the .mil domain shall be required under this contract.” Is it a requirement that all contractor employees work at the contractor facility? Do all contractor employees require access to a Government information system on a .mil domain? Can the Government please clarify which Government information systems (e.g. Defense Travel System) will need to be accessed by contractor personnel.

65. Response: It is up to the contractor to determine who works at the contractor facility but not all contractor staff are required to work at the contractor facility. Historically all contractor employees supporting this effort require access to the Fort Detrick domain (.mil domain). To clarify, the term “information system” can be interpreted many ways. Yes, all contractor employees supporting this effort will be granted access to the Fort Detrick domain/Army network/.mil domain (used synonymously) only after a successful security clearance. The contractor staff will also be granted access to the CDMRP contractor-operated, government-owned Electronic Grants System. Individuals supporting travel for CDMRP staff (military, civilian and PHS personnel) will be granted access to the Defense Travel System as well as the Fort Detrick domain.

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66. Question: Attachment 1 specifies general administrative support personnel to be located at Fort Detrick. Please confirm which contractor employees will (1) require access to a Government information system and must be physically located in the facility near Fort Detrick, (2) those sitting on the government site, and (3) those who may not require access to the .mil domain.

66. Response: (1) all contractors supporting this contract directly will require access to the “Government information system” which is the Fort Detrick domain. It is up to the contractor to determine who will be located at the contractor facility. (2) It is up to the contractor to determine the number of contractor employees who will be located at the Government facility at Fort Detrick but it is clear in Section 1.4 that the Government will provide up to five (5) work stations for those administrative and meeting support personnel. If additional spaces at Fort Detrick are needed to support this effort, then they need to propose that in the response to the RFP. (3) anyone having access to government information should have a security clearance and a Common Access Card.

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67. Question: RFP Section 4.0. Is the contractor-owned contractor-operated web-based electronic system required to be on a .mil server? Would the Government consider a contractor with a secure FedRAMP approved cloud-based (like AWS GovCloud) contractor-owned contractor-operated system?

67. Response: No, the contractor-owned, contractor-operated web-based electronic system is not permitted to be on a .mil server. It is up to the offeror to determine the kind of system they will provide to accomplish the objectives outlined in the PWS.

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68. Question: RFP Section 4.3. 4. In addition to coordinating and tracking travel arrangements, are any travel costs, stipends, honorarium, or related costs paid through the task orders?

68. Response: Yes, these costs are a direct bill to the contract and reimbursable at the task order level. Note that any military, PHS officers or Federal civilians are not to be paid directly by the contractor for any travel, etc.

69. Question: RFP Section 4.4.4 Are CDMRP publications printed through GPO or handled as a cost-reimbursable ODC?

69. Response: Both

70. Question: RFP Section 5.3, Quality Assurance Surveillance Plan (QASP) (pg. 21) states “Attachments 6, 7 and 8 are sample QASP documents provided for this requirement.” Please confirm that only one QASP sample is provided and it is Attachment 8. Will a single QASP be used at the IDIQ level or individual QASP for each task order?

70. Response: Original Attachment 8 was a consolidated QASP that was intended to cover the entire spectrum of what was to be reviewed. For clarity, sample QASPs are provided for each of the sample task orders, Attachments 1,2 and 3 have been updated to reflect this information.

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71. Question: RFP Section 4.1.1.7. “Input data from eBRAP and EGS”. Is there a specific format required for this data transfer (e.g. XML, Access, SQL)?

71. Response: There is not a specific format required for data transfer. To clarify, there will be no back-end data transfer. All data transferred is front-end uploaded typically using Microsoft Office (Excel, Word, email) or PDF.

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72. Question: RFP Section L.4.2.4.1. Resumes are required for key personnel: Project Director, Deputy Project Director, and Task Order Program Managers. Should resumes for the proposed PMs of each of the sample task orders be included in the response, or is the requirement to submit those resumes when the task order is being awarded?

72. Response: It is the preference of the Government that the Offeror provides the resumes with their proposal for each Key Personnel position as an appendix. Reminder that it is up to the Offeror to determine the number of Task Order Program Managers they plan to propose in order to support this effort.

72. Question: Section H (pg. 32 of 77) and Attachment 7, “Labor Categories and Descriptions” both indicate that the Task Order Program Managers are Key Personnel positions. Section L.4.2 requires resumes of Key Personnel. Question: Since the total number of Task Orders is unknown at this time, will the government please clarify how many resumes for the Task Order Program Manager labor category are required to be submitted with the proposal?

72. Response: See response to question 73a above.

73. Question: Attachment 1, 4.3.6.1. How many travel plans were coordinated for CDMRP Health Service Officers and CDMRP federal civilian personnel in an average year? Is this same level anticipated for the FY17/18 General Program Support?

73. Response: In an average year, approximately 115 local (no overnight or airfare), 45 local TDY (overnight stays but no airfare) and 115 non-local TDY (including airfare) are coordinated. Much of the travel plans are dependent upon appropriations. If appropriations increase (not in dollars but in number of programs), then travel increases. Conversely, if appropriations decrease, travel decreases.

74. Question: Attachment 1, 4.3.6.5. How many travel plans were coordinated for travelers outside of CDMRP in an average year? Is this same level anticipated for the FY17/18 General Program Support?

74. Response: Typically CDMRP does not directly arrange travel for non-CDMRP personnel, regardless of employment mechanism. There are two ways CDMRP funds travel for non-CDMRP employees traveling to CDMRP hosted meetings:

1. If an individual is traveling from a different military installation/office and they are completing their own orders through DTS, the CDMRP finance staff are able to go into that particular travel order and apply funding so that CDMRP is able to pay for the travel but not coordinate the travel. This is considered a “cross-org” in DTS. Historically, CDMRP has funded approximately 180 “cross org” orders through DTS. It is uncertain as to the same level of effort as it is dependent upon who is invited to meetings and their organizational affiliation/employment mechanism that dictates this process.

1. If an individual is traveling from a different Federal office that does not utilize the Defense Travel System, then these individuals are provided with a Military Interdepartmental Purchase Request to fund their travel. Historically, CDMRP has provided no more than 5 MIPRs per year. It is uncertain as to the same level of effort as it is dependent upon who is invited to meetings and their organizational affiliation/employment mechanism that dictates this process.

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75. Question: Attachment 1 did not contain a Meeting Assumptions Worksheet like Attachments 2 and 3. Was that an oversight?

75. Response: No meetings will be supported on this sample task order so no Meeting Assumptions were provided (see 4.1.d in the task order PWS).

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76. Question: Attachment 2. How many read-ahead packages are anticipated? What is the maximum number of attendees?

76. Response: It is up to the Offeror to determine how many read-ahead packages will be required in order to meet the objective of the requirement.

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77. Question: Attachment 3 specifies that 5 laptops are required for the meeting. Are these GFE or contractor equipment?

77. Response: It is the preference of the Government that the Offeror temporarily borrow laptops from the CDMRP for these meetings; however, if GFE is not available, then the Offeror should provide/rent the laptops.

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78. Question: Will the security classification be UNCLASSIFIED for the resulting IDIQ award? Will any task order require personnel with a security clearance?

78. Response: See Section 3.1.4 – any personnel with access to the Fort Detrick domain will be required to possess a favorable security clearance before access is granted.

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79. Question: Section L.4.5.4. What was the total amount (across all orders) of purchasing of goods and services by the incumbent last year?

79. Response: It is unknown what is meant by the purchasing of “goods and services”

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80. Question: Section C.3.1.1 (pg. 13 of 77), Question: Will the Government define the key personnel requirement to report immediately?

80. Response: It is not clear what the term “report immediately” means .

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81. Question: Section C.3.1.2 (pg. 13 of 77), Section C.6.3.1 (pg. 22 of 77), and Section C.6.3.8.2 (pg. 23 of 77), Each section provides different requirements for GFE. Question: Will the Government clarify and confirm what the GFE includes?

81. Response: Each section of the RFP related to GFE is for a different purpose. Section C.3.1.2 is in relation to what GFE will be provided at the contractor provided facility. Section C.6.3.1 of the RFP is specific for the transition-in plan which will require GFE to be transferred from the incumbent to the incoming contractor. Section C.6.3.8.2 of the RFP is intended for transition-out (should the incumbent not be the successful offeror). These are three distinct and different requirements. The GFE to be provided is outlined in Section C.3.1.2 of the RFP and is not different in the transition-in or transition-out sections of the RFP. A list of GFE on the current contract has been added as Attachment 10.

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82. Question: Section C.4.1.1.7 (Pg. 16 of 77), The requirement states a meeting facilitation, scoring, review, and voting system must be contractor-owned and contractor-operated and hosted. Question: In order to ensure full and fair competition with the incumbent system, is the government willing to consider:

0. Including flexibility in this requirement to allow a system that is contractor-developed, contractor-operated, but government-owned and hosted?

0. Response: No, this cannot be a government-owned or hosted system.

0. and/or including flexibility in this requirement to allow a system that is contractor-owned and contractor-operated and hosted but requires development time upon award?

0. Response: The system must be fully functional and operational upon the expiration of the 60 day transition-in period.

0. If not will the government provide all technical requirements for the current web-based system?

0. Response: Please see section 4.0 and 4.1.1.7 of the PWS for the technical requirements.

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83. Question: Section C.4.1.1.7 (Pg. 16 of 77), The requirement states the web-based system needs to allow for virtual meetings. Question: Can the government inform if WebEx, Skype for Business or another peer to peer system works within the current network?

83. Response: It is up to the contractor to determine the method for how they plan to execute virtual meetings.

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84. Question: Section C.4.3.6 (Page 20 of 77), The requirement states that the contractor shall provide travel coordination support to Government travelers, however section C.4.1.1.3 (pg. 16 of 77) indicates the contractor shall coordinate all travel for meetings. Question: Will the Government please confirm that contractors will only provide travel coordination support to Government travelers?

84. Response: The contractor is responsible for coordinating ALL travel for CDMRP military (excluding the Director and Deputy Director), PHS Officers and Federal civilian personnel as outlined in Section 4.3.6 of the PWS through administrative support personnel who are to be onsite at Fort Detrick. This is inclusive of all conferences and other program execution meetings required as well as those meetings executed by the successful MSASS Offeror. In addition, the successful MSASS Offeror is required to coordinate (and pay in some circumstances) for travel for all attendees to all meetings executed under this contract. Details regarding the total estimated number of travelers the contractor is responsible for traveling will be provided with the Task Order Assumptions for each task order.

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85. Question: Section H (pg. 32 of 77), “The Task Order Project Managers are identified as key personnel, however, there are no Task Orders within this solicitation requiring personnel identification. Question: Will the Government clarify whether these positions are to be listed only when we reach the Task Order level?

85. Response: Please provide the names and resumes of all listed Key Personnel with the response to the RFP.

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86. Question: Section H (pg. 33 of 77), Foreign Travel – Question: Will DTS (Defense Travel System) process/issue official business/immigration travel credentials/orders to accommodate admission for our contractors to these international locations?

86. Response: No contractors will travel through the Defense Travel System – ever. If contractors supporting this effort are required to travel internationally, then they are required to follow the DOD Contractor Foreign Travel (March 2016) (USAMRAA) clause in the contract on page 33 of 77. However, if CDMRP military, civilian or PHS officers are required to travel internationally, then the admin support coordinating travel through DTS will be required to follow the USAMRMC OCONUS travel regulations and the staff supporting this effort will be responsible for ensuring the traveler is in compliance with the regulations.

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87. Question: Section H (pg. 33 of 77), Foreign Travel – Question: We understand that the contractors will be required to travel during the performance of this contract. Can you please provide an estimate of the durations of stays, the frequency of travel to these locations and potential countries being considered?

87. Response: At this time it is not anticipated that any contractors supporting this effort will need to travel internationally.

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88. Question: Attachment 1 – Task Order Performance Work Statement for “FY17/18 General Program Support” states (under “Parameters (CDMRP only))”: “Approximately 40 task orders per fiscal year to support CDMRP.” This statement follows a listing of 39 potential task orders. Question: Will the Government clarify whether the “Approximately 40 task orders” includes the listed 39 task orders or is in addition to the listed 39 task orders; thus indicating that a total of 79 task orders may be issued?

88. Response: It is anticipated that the annual number of task orders issued will be 40 task orders per fiscal year. That figure will increase if CDMRP receives additional programs for management/execution.

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89. Question: Attachment 1, Sample Task Order #1: FY17/18 General Program Support appears to feature tasks that are redundant with the two specific Sample Task Orders (PRCRP and PRORP) and, presumably, future program-specific Task Orders. Question: Will the Government confirm the General Program Support Task Order is only intended to cover daily functional and managerial support whereas the program-specific Task Orders provision requirements to the execute support of each individual program?

89. Response: Yes, the General Program Support task order is only intended to cover daily functional and managerial support. Program-specific task orders are issued so that program-specific costs can be billed directly to that program-specific task order.

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90. Question: In order to ensure a fair competition, will the Government provide a level-of-effort estimate or, conversely, a size figure for the two program-specific Sample Task Orders?

90. Response: See details regarding the workload in response to question #99 below.

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91. Question: Section C, PWS, Section 1.5, page 11 of 77. Will Government site Contractor employees be allowed to work offsite at a Contractor provided facility to include the option of teleworking, for days in which the Government facility is closed due to holidays or unforeseen closures?

91. Response: Yes.

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92. Question: Section F, Deliverables, Deliverable 5, page 28 of 77. Deliverable 5 requires completed Confidentiality Agreements to be submitted with proposals as part of Volume II. Please clarify whether Confidentiality Agreements are required with proposals only for those individuals proposed as Key Personnel, or for all individuals who will work on the contract. We also request that Confidentiality Agreements be excluded from the page count for purposes of compliance with the 60 page limit for Volume II.

92. Response: At time of proposal submission, the Offeror shall provide signed Confidentiality Agreements for all Key Personnel proposed. Then, after award, all contractor employees will be required to sign Confidentiality Agreements and return before the end of the 60 day transition-in period.

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93. Question: Section F, Deliverables, Deliverable 5, page 28 of 77. Deliverable 6 requires a Quarterly Task Status Report to be provided with proposals as part of Volume II. Since there will be no data to report at time of proposal submission, an actual report cannot be prepared. Therefore, we interpret this to mean that the Offeror’s plan for the Quarterly Task Status Report is to be addressed in Volume II of the proposal, and that actual Quarterly Task Status Reports will be submitted as required deliverables after award. Please confirm that this interpretation is correct; if not, please clarify what is to be provided with the proposal in regard to the Quarterly Task Status Report.

93. Response: Yes, that interpretation is correct. The deliverable chart has been updated to reflect this change.

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94. Question: Section L.4.5.2.1.2, page 64 of 77. Does the Government intend to issue formal Task Order awards based on the sample Task Order cost proposals received in response to the RFP?

94. Response: No.

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95. Question: Attachment 2, FY17 PRCRP sample task. Under Attachment 2, FY17 PRCRP sample Task Order PWS, assumptions were provided for the Pre-Application Screening Teleconference (CLIN 0002). However, the suggested CLIN structure includes a programmatic review/vision setting meeting (CLIN 0003). Will assumptions be provided to Offerors in support of CLIN 0003?

95. Response: This document will be updated to include the Assumptions for programmatic review/vision setting (CLIN 0003).

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96. Question: Attachment 3, FY17 PRORP sample task. Under Attachment 3, FY17 PRORP sample Task Order PWS, assumptions were provided for the Pre-Application Screening (CLIN 0002). However, the suggested CLIN structure includes the following items: Programmatic review/vision setting meeting (CLIN 0003), Consortium meeting (CLIN 0004). Will assumptions be provided to Offeror’s in support of CLINs 0003 and 0004?

96. Response: This document will be updated to include the Assumptions for programmatic review/vision setting (CLIN 0003) and the Consortium…