Attachment_1-_General_Support_Sample_Task_Order.docx

Attachment 1- EXAMPLE Task Order Performance Work Statement

Parameters (CDMRP only):

30 research program task orders (program and meeting support) 5 JPC task orders (program and meetings support) 1 general program task order 1 general JPC/military program task order 1 task order to support DHA R&A meetings 1 publicity task order Approximately 40 task orders per fiscal year to support CDMRP

TASKS:

Section 3.0 – Contractor Requirements All staff shall complete all government mandated training as required in Section 3.0 of the base Performance Work Statement and any other training as required by the government.

Section 4.0 – Performance Objectives The Contractor shall provide support via multiple program-specific task orders. For non-program specific tasks, all support shall be billed to this task order. This includes labor and other direct costs associated with general management and oversight of the contract. This also includes non-program specific deliverable development and delivery, training as listed in 3.0 above, and non-program specific meeting attendance (i.e., quarterly evaluations, general meetings with USAMRAA or COR/TOCORs, etc.).

4.1 Task 1 – Provide Program Meeting Support

Provide all meeting support as requested by the Government. Either meeting approval or a meeting exemption must be received before a task order can be awarded to support meetings (meeting approval or exemption to be identified by the Government). The Contractor shall abide by all policies in order to support the meeting approval/exemption process as referenced in USAMRMC Command Policy Memorandum 2016-19 (and any future policy updates) [Attachment 4]. The Contractor is also responsible for supporting the process of completing the approval/exemption packages, completing and submitting the final packages, facilitating and tracking the packages through the approval process, following up as appropriate, receiving and distributing as appropriate, and completing after action reports as appropriate.

a. Work with the CDMRP staff to develop track and schedule all meeting requirements for the execution of CDMRP business. This includes meeting packets, agenda, attendee list, cost estimates, determining initial needs for Government and contractor travel for the proposed meetings, and submission of the meeting packets for approval at the level required by MRMC, MEDCOM and Army Conference Policy. Ensure approval of meetings.

b. Coordinate all meeting requirements including scheduling, notices to attendees and all staff needed to support the meeting, preparation of documents, and after action reports.

c. Coordinate with MSASS scientists and administrative staff to plan and execute the meeting.

d. It is not anticipated that execution of the meetings will be supported through this task order. Instead, meetings will be supported either via an existing program support task order with the MSASS contractor or CDMRP will request a new task order for the meeting support.

e. Complete and submit all after action reports as required.

f. It is anticipated that a total of 50 meeting approvals will have to be completed during this task order period of performance.

4.2 Task 2 – Provide Scientific Support Services

4.2.1 Provide FOA support, including General Application Instructions and associated forms.

4.2.2 Provide tasker support.

4.2.3 Provide content review and editing support.

4.2.4 Assist in the creation of data collection instruments. Coordinate, conduct, collate data and analyze results.

4.2.5 Conduct topic area, program or product-related analyses and prepare summary materials.

4.2.6 Develop content for program related materials for distribution.

4.2.7 Create, edit and finalize press releases.

4.2.8 Provide presentation support (draft, prepare content, edit, distribute, etc.).

4.2.9 Provide support to the research IPT during site visits and teleconferences to include taking notes pertaining to the findings of the meeting. Edit, finalize and deliver minutes/notes as appropriate. Deliver raw notes as requested by the PM and/or research award GOR.

4.2.10 Attend designated meetings and conferences to gather information and provide CDMRP program-specific expertise.

4.2.11 Provide Inquiry Review Panel (IRP) support by preparing minutes of meeting deliberations and coordinating with administrative component for documents and votes as needed. Provide IRP minutes within three (3) business days after each IRP meeting.

4.2.12 Attend internal business meetings as requested by the PM.

4.2.13 Provide note taking support to working groups as requested by the COR. Minutes from each working group meeting are due within three (3) business days after the meeting.

4.3 Provide Administrative Support Services

4.3.1 Provide editing support for documents produced under this contract, abstracts for web posting and also for documents as requested.

4.3.2 Provide IRP support including but not limited to collecting documents for IRP review for each inquiry received, scheduling IRP meetings, and tabulating votes at IRP meetings, preparing letters, and tracking all inquiries received and the results. Provide IRP Packets at least 10 business days before each IRP meeting.

4.3.3 Coordinate CDMRP booth logistics, including assembling/disassembling and organization of the display materials at meetings and conferences as requested by the COR.

4.3.4 Administrative Support

The Contractor shall provide general administrative support to the CDMRP office located at Fort Detrick. The Contractor shall provide for CDMRP main telephone line coverage, receive visitors and ensure visitors sign-in on the Official Visitor Register, provide general administrative support to PM’s and Science Officers, provide general administrative tasker support, receive and distribute mail, schedule and maintain the CDMRP conference room calendars, post conference room calendars and ensure conference rooms are neat and orderly, organize teleconferences, coordinate FedEx shipments, distribute the annual report, provide SF540 preparation and distribution, update CDMRP phone lists and other similar documents on a monthly basis, and provide general administrative support to working groups within CDMRP.

4.3.5 Provide support for DTIC submissions (record creation and update as requested).

4.3.6 Provide Travel Coordination Support to CDMRP Personnel and Guests to CDMRP Meetings

4.3.6.1 Provide all local and non-local travel coordination support to CDMRP Public Health Service Officers and CDMRP federal civilian personnel (approximately 50 personnel).

4.3.6.2 Prepare all documentation necessary for staff to travel including but not limited to Program and Budget and Advisory Council (PBAC) approval forms, travel orders, amendments, vouchers, etc..

4.3.6.3 Using the Defense Travel System (DTS), coordinate all travel arrangements (air/train/car, hotel, and miscellaneous travel arrangements). Coordinate with Carlson Travel and USAMRMC’s DTS Administrator to resolve issues.

4.3.6.4 Process all travel claims so travelers are able to get reimbursed. Coordinate with DFAS to resolve issues.

4.3.6.5 Prepare fund cite memos, coordinate cross-organization funding, prepare Military Interdepartmental Purchase Requests, and process Invitational Travel Orders for travelers outside of CDMRP (approximately 50-100 per year).

4.3.5.6 Assist with responses to taskers related to travel and maintain a spreadsheet of all CDMRP travel including the status of each travel approval, order, and voucher in process.