W81XWH-16-R-0023_Amendment_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Extend the due date.

2. Answ er questions/provide clarif ications.

Please see solicitation/amendment for full details.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Apr-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81XWH-16-R-0023

X 9B. DATED (SEE ITEM 11)

21-Mar-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Apr-2016

CODE

USA MED RESEARCH ACQ ACTIVITY

820 CHANDLER ST

FORT DETRICK MD 21702-5014

W81XWH 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81XWH-16-R-0023

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 21-Apr-2016 03:00 PM to 25-Apr-2016 10:00 AM.

The following have been modified:

ADDITIONAL INSTRUCTIONS

PROPOSAL SUBMISSION INSTRUCTIONS.

a. POINT OF CONTACT (POC): Due to the difficulties in receipt of mail through normal postal services, questions and proposals shall be sent via E-mail to the POC, at christopher.l.baker132.civ@mail.mil. The Offeror is responsible for ensuring receipt by the POC.

b. PROPOSAL QUESTIONS: Questions may be submitted to the POC via email No Later Than 5 April 2016 at 4:00PM Eastern Time. Follow-up/additional questions will not be accepted after this date. Answers to Contractor submitted questions will be provided via amendment posted to FedBizOpps.

c. PROPOSAL DUE DATE: No Later Than: 25 April 2016 at 10:00 AM Eastern Time (also shown in Block 8 of the solicitation).

d. ELECTRONIC SUBMISSION: Proposals shall be electronically submitted to the Point of Contact above. Your submission should include three separate parts: a Price proposal , a Non-Price proposal, and Solicitation/Representations and Certifications. The Non-Price proposal shall be submitted in MS Word or searchable PDF format. The Price proposal shall be submitted in MS Word or MS Excel 2000 or higher, but not greater than MS Word or MS Excel 2003 format. The firewall utilized by the Government contracting office does not authorize or accept zip files.

PROPOSAL CONTENT AND FORMAT INSTRUCTIONS.

The Offeror’s submission shall include three separate parts: a Price proposal , a Non-Price proposal, and Solicitation/Representations and Certifications.

a. ADMINISTRATIVE FORMAT INSTRUCTIONS:

(1) PAGE LIMITS: Non-price proposals are limited to 40 pages. Pages should be numbered consecutively throughout the document and not by sections. For any sections of a proposal with a defined page limit, pages exceeding the specified limit will be removed and not forwarded for evaluation. The following sections are not subject to page limits:

• Table of Contents

• Title page

• Contractor Task Order POC Cover Page

• Past Performance Questionnaires mailto:christopher.l.baker132.civ@mail.mil

• Transition-In Plan

(2) FORMATTING: Proposal content shall be no smaller than Times New Roman font

12 pitch. Exhibits, graphics, charts, captions, etc., shall be no smaller than 10 pitch.

b. NON-PRICE PROPOSAL CONTENT INSTRUCTIONS The Offeror’s non-price proposal shall clearly reflect the offerer’s approach to execute and comply with the performance requirements identified in the PWS, regardless of the Government’s estimated effort. Your non-price proposal, including any supporting documentation, is to be clear and concise. The level of effort proposed must be consistent with the proposed solution outlined in your non-price proposal. The proposal must fully document and substantiate a cross mapping of your price approach as it equates to the non-price proposal. If you intend to use any labor categories that you feel are consistent in duties with the level of effort labor categories but are titled differently, in accordance with your cost accounting procedures, you must cross map those labor categories to the Government’s PWS to ensure your proposal receives a proper evaluation. All items should be addressed in the evaluation criteria.

The Offeror’s non-price proposal shall contain the following:

Technical Approach Experience Management Approach Past Performance

Factor 1 - Technical Approach:

The Offeror’s proposed Technical Approach shall demonstrate the excellence and appropriateness of the techniques, methods, and processes the offeror plans to use to successfully accomplish the objectives specified in the Performance Work Statement (specifically “how” the objectives will be accomplished), namely:

1. Administrative Support Services

2. Technical Support Services

3. Program Administration Support Services

4. Transition-In Plan

Offerors shall submit a Transition-In Plan for 30 days of incoming transition support from contract to contract. This plan is not subject to the page limitations.

The Transition In Plan shall describe in detail how the Contractor will transition in to the resultant contract to include being capable of providing full performance on the day after the end of the transition-in period.

Factor 2 - Experience:

The Offeror’s proposed Experience shall demonstrate experience performance of identical, similar to, or related to performing tasks contained within the Performance Work Statement, as well as contracts of comparable risk - the functions, responsibilities, and control exercised by the Offeror are essentially the same as required under this solicitation.

The proposal shall describe evidence of relevant corporate experience in managing subcontractors and providing personnel with an appropriate mix and balance in education and training relates to the tasks required in the PWS.

Factor 3 - Management Approach:

The Offeror’s Management Approach shall demonstrate an approach to staffing that will lead to the successful accomplishment of this requirement. The offeror shall indicate how their chain of command practices will contribute in a positive manner to ensuring the completion of all tasks.

The offeror shall discuss their approach to coordinating, directing, and effectively managing sub-contractors, if applicable. The Management Approach shall be comprised of the following:

The Recruitment and Retention Strategy shall demonstrate how the contractor plans to meet the requirement in the PWS specific to staffing and managing qualified personnel. The Offeror’s proposed recruitment and retention strategy shall address their approach to handling unanticipated personnel issues.

The Offeror’s proposed Management Plan shall describe the Offeror’s organizational structure and subcontracting relationships. The proposal shall demonstrate that the offeror’s chain of command practices will contribute in a positive manner to ensure the completion of all objectives on schedule and flexibility in allocating resources. The offeror’s proposal shall address methods for managing subcontracts and mitigating organizational conflicts of interest.

The Offeror’s proposed Quality Control Plan (QCP) shall document how the Contractor will meet and comply with the quality standards established in this PWS. At a minimum, the QCP must include a self-inspection plan and an outline of the procedures that the Contractor will use to maintain quality, timeliness, responsiveness, customer satisfaction, and any other requirements set forth in this solicitation.

The Offeror’s quality control approach to quality control shall demonstrate and identify processes, procedures, and metrics which, are likely to result in successful outcome within cost and on schedule.

The proposed Risk Mitigation Plan shall document how the Contractor plans to reduce the risk associated with this requirement.

Factor 4- Past Performance:

A Past Performance Questionnaire has been included (Attachment 5) for offerors to distribute to past customers who offerors had/ have provided similar services in the past 3 years. The Offeror, shall submit NO MORE THAN four (4) past performance references for itself as the prime contractor of relevant CONTRACTS in scope, magnitude of effort, and complexities with this requirement. The Offeror shall also submit NO MORE THAN two (2) references for each subcontractor. The contracts may be past or current as long as the recent performance did not end more than three (3) years prior to the due date for the submission of the Offeror’s proposal, and the referenced contracts may have been with Federal, State, or City agencies and commercial customers. Please note that questionnaires shall be submitted by the customer directly to christopher.l.baker132.civ@mail.mil.

In addition, the offeror shall submit a list of references of relevant contracts/orders within the past 3 years.

The contracts/orders may be past or current as long as the performance did not end more than 3 years prior to the due date for the submission of the proposal, and the contracts/orders may have been with Federal, State and/or City agencies and commercial customers. Prime-“Relevant” is defined as like service as stated in this solicitation’s Performance Work Statement in terms of similar scope and mailto:christopher.l.baker132.civ@mail.mil complexity. Other team member-“Relevant” is defined as like service in terms of scope and complexity to the portion of the solicitation’s Performance Work Statement that it is proposed to perform.

References are required for the Prime and subcontractor(s).

The past performance evaluation will examine how the offeror’s past and present performance validates expected performance and customer satisfaction. In the event an offeror lacks a record of past performance, the lack of past performance will be evaluated as an unknown risk having no favorable or unfavorable impact on the evaluation.

(a) REFERENCE CONTENT: It is the offeror’s responsibility to provide valid, current and verifiable references. References must include:

Name of the Organization that will be providing the reference, Name of the Point of Contact (POC), POC Telephone Number, POC Email address, Contract Number, Period of Performance, and Scope of Work.

(b) POCs: The above POCs must be either Government personnel (civil service or military) or employees of private sector clients (such as public or private sector medical facilities) with whom you have provided services. Information provided by or for POCs who work directly for your company, or indirectly (i.e. in a prime or subcontractor relationship), will NOT be considered relevant.

(c) SUBCONTRACTOR CONSENT: If a subcontracting relationship is proposed, the offeror shall submit the consent of its proposed principal subcontractor(s) to disclose their past performance information to the offeror (Prime Contractor) along with the offeror’s proposed submission. If the proposed principal subcontractor(s) consent is not provided at the time of the offeror’s proposed submission, the past performance information for the principal subcontractor(s) may not be considered by the government in assessing the offeror’s past performance.

(d) INFORMATION FROM OTHER SOURCES: The Government may also consider information obtained through other sources. You should ensure that contact information for designated references is accurate and up-to-date.

Factor 5 - Price:

Price will be evaluated separately from past performance and other non-priced factors, and will be evaluated for fairness and reasonableness. The Government will evaluate all proposed fully loaded labor rates for the base year and each option year. The price will be evaluated in terms of:

a. Consistency with labor categories in the Offeror’s technical approach;

b. Completeness in the proposed labor mix and labor hours which are based on the technical approach and reasonable assumptions; and

c. Fairness and reasonableness in proposed labor rates for labor mix consistent with the technical approach and which reflect reasonable escalation and economy assumptions for all labor rates proposed for the base and all options.

(1) OTHER DIRECT COSTS: Estimated ODCs are as follows. The contractor shall include the Government’s estimate of travel costs (provided in the CLIN description) in their price proposal.

Description Quantity Travel $25,000 Base Year and all Four Option Periods

(2) PRICING SHEET: The Offeror’s proposal shall include the signed SF1449 with pricing for the base and each option year. The Government estimates an FTE is equivalent to 1920 man hours. The Offeror shall ensure mathematical computations are correct.

(a) Offerors shall propose on all contract line items, either by price or “NSP” (Not Separately Priced). A line item price left blank will be considered nonresponsive to this request and the proposal will not be considered for award.

(b) Offerors shall complete Attachment 7 – Pricing Sheet with fully loaded labor rates based on the table below. Based on current projections, the Government anticipates requiring the levels of support listed below. Please note that this is a projection and is subject to change. A task order performance work statement had been provided as Attachment 8, which represents the Government’s anticipated level of support required for the first task order. No response is required from offerors; this is provided only as a courtesy.

(c) In addition to the completed SF1449 and Attachment 7, Offerors shall provide a breakdown of each proposed fully loaded rate (for base and option years) which clearly shows how the rates were calculated. Offerors shall submit these breakdowns in an Excel spreadsheet, and leave all formulas for calculations unlocked.

(d) Offerors’ proposals shall remain valid for a minimum of 90 days from the date of submission.

Base OY1 OY2 OY3 OY4

Labor Category FTE's FTE's FTE's FTE's FTE's

Program Manager I (KEY)

Program Manager II (KEY)

Program Manager III (KEY)

Program Analyst I

Program Analyst II

Program Analyst III

Mgmt Analyst/Prog Eval I -

Mgmt Analyst/Prog Eval II

Mgmt Analyst/Prog Eval III

(KEY)

Public Relations Specialist I

Public Relations Specialist II

(KEY)

Grants Specialist I

Grants Specialist II - - -

Logistics Specialist I

Logistics Specialist II - -

Data Manager I

Data Manager II (KEY)

(3) CONTRACTOR MANPOWER REPORTING (CMR): CMR is now a requirement of DOD contracts. Offerors are allowed to include a nominal fee in their price proposal for providing this data. A “nominal fee” is defined as a computation of an administrative assistant equivalent labor category providing approximately 6-8 hours to complete data input. Offerors may opt to not separately price this required annual data input.

(End of Summary of Changes)