Attachment_8_Sample_Task_Order_Request.docx

Attachment 8

Sample Task Order #0001 Performance Work Statement for reference, no action required from the offeror. The Government anticipates issuing a task order request for the same or similar support with a week of the base IDIQ award.

Program Administration and Technical Support Services Task Order Performance Work Statement Task Order #0001 Period of performance: 1 July 2016 through 30 June 2017

The CDMRP anticipates this level of effort shall be one (1) Public Relations Specialist II (Key), one Public Relations Specialist I, one (1) Data Manager II (Key), one (1) Data Manager I and two (2) Grants Specialists I.

Key Tasks:

Key Task 4.1.1 Clerical Support to the Grants Management Division

4.1.1.1 In/out process all progress reports using CDMRP’s Electronic Grants System (EGS).

4.1.1.2 Assist the CDMRP Science Officers with Grants Officer’s Representative file maintenance, including uploading electronic contracting documents and support agreements into EGS.

4.1.1.3 Review documents for accuracy in comparison with the EGS data.

4.1.1.4 Collaborate with USAMRMC personnel to resolve any discrepancies in the grants information/EGS.

Key Task 4.2.1 Public Relations Services Coordinate CDMRP public relations activities with the Web Media Specialist, USAMRMC public affairs office, federal agencies, advocacy organizations, professional associations, biotechnical industries, and educational institutions. The individual responsible for tasks listed in 4.2.1.3 below shall successfully complete the Web Content and OPSEC Certification offered via https://iatraining.us.army.mil (Webmaster Website – 001 Army Webmaster Website Training) immediately upon issuance of this task order.

4.2.1.1 Public Relations Planning

4.2.1.1.1 In collaboration with CDMRP leadership and staff, develop a CDMRP public relations plan on an annual basis. The plan will identify the communication needs and target audiences of each program and ensure that information about CDMRP is available to all interested parties for dissemination of funding opportunities and research achievements. Implement this plan with the CDMRP human resources assigned to public affairs activities.

4.2.1.1.2 In coordination with Program Managers, design, implement and annually evaluate a public relations plan for each program, and implement process improvements. In those years in which a Program provides a national forum for their funded research, assist with the development and coordination of the event publicity plan.

4.2.1.1.3 Develop recommendations for new contact resources, promotional venues, and the dissemination of information when additional CDMRP programs or funding mechanisms are initiated to serve new areas of medical research.

4.2.1.1.4 Selectively disseminate institutional notifications describing grants received from CDMRP to news/media representatives of recipient research institutions, and encourage research institution news representatives to use these facts in promotion of their research in internal and external media.

4.2.1.2 Public Relations Coordination

4.2.1.2.1 Participate in USAMRMC Public Affairs Office initiatives as a team member representing CDMRP.

4.2.1.2.2 Maintain professional media contacts such as: federal agencies, professional associations, advocacy organizations, and research institutions appropriate to the public relations of medical research funding.

4.2.1.2.3 Maintain CDMRP public affairs databases and coordination of media citations.

4.2.1.2.4 Provide a briefing on Public Affairs during CDMRP new staff orientation.

4.2.1.2.5 Assure compliance with the notification procedures with regard to negative CDMRP publicity by CDMRP and provide CDMRP leadership with an immediate Public affairs advisement.

4.2.1.2.6 Coordinate the preparation, revision, and distribution of promotional materials including brochures, program books, exhibits, banners, fliers, videos, etc.

4.2.1.2.7 Provide PAO/OPSEC reviews of all public presentations, publications, promotional materials, program books, videos, etc. in compliance with Department of the Army regulations.

4.2.1.2.8 Provide media placements and coverage of CDMRP research and organizational news through media outlets.

4.2.1.2.9 Provide Public Affairs responses to media inquiries. Escalate inquiries to leadership when necessary, and assist with the responses. Follow protocols for informing USAMRMC Public Affairs of media inquiries and responses.

4.2.1.2.10 Develop internet queries to identify news of CDMRP funded research for potential media collaboration between funded institutions and CDMRP for use in social media, website links, and research highlights.

4.2.1.2.11 Collect, display, distribute, and archive CDMRP media citations and publications written by CDMRP staff.

4.2.1.2.12 Track public speaking engagements and prepare reports for leadership as required.

4.2.1.2.13 Coordinate staffing and promotional materials for local exhibits, tours, and other events.

4.2.1.3 Web Media Services

4.2.1.3.1 Consult with the CDMRP Website COR, Webmaster, and Web Team to refine the existing electronic documentation system to reflect Public Affairs Officer (PAO) and Operations Security (OPSEC) requirements for website content reviews capable of quarterly audits and reporting.

4.2.1.3.2 Review all content posted to the CDMRP web site to reflect PAO requirement. Coordinate with CDMRP Website COR final approvals for posting.

4.2.1.3.3 Coordinate content review services and/or other issues and concerns with the USAMRMC PAO and OPSEC Coordinators as necessary.

4.2.1.3.4 Ensure adherence to DOD, Army, MEDCOM and USAMRMC policies governing the release of information to public and private websites operated by CDMRP.

4.2.1.3.5 Conduct quarterly reviews and provide reports as required, from both Web Media/Public Affairs perspectives, of all CDMRP public web sites in accordance with CDMRP SOP and MRMC Regulation 25-3. Coordinate reviews with CDMRP Website COR and Webmaster.

4.2.1.3.6 Explore public relations website media content and coordinate the use of new media technologies with CDMRP Website COR.

4.2.1.3.7 Provide PAO and OPSEC perspectives during website enhancements and redesigns, participating as a member of working groups to accomplish such efforts. Contribute to group processes including identification of end-user functional needs, development of potential solutions, and comment on evaluation of products, mock-ups and/or virtual designs.

4.2.1.4 Social Media Services

4.2.1.4.1 Coordinate and maintain Twitter and YouTube accounts. Develop recommendations to increase the number of Twitter followers and consult with the CDMRP Website COR to review and implement recommendations.

4.2.1.4.2 In coordination with Program Managers prepare, revise and post tweets publicizing funding opportunities, program highlights, research accomplishments, consumer stories, etc.

4.2.1.4.3 Coordinate the development and creation of a Facebook account with the CDMRP Website COR.

4.2.1.4.4 Review and maintain the CDMRP Facebook account.

4.2.1.4.5 Review all content posted to the CDMRP Facebook account. Coordinate final approvals for posting with the Website COR.

4.2.1.4.6 Ensure adherence to DOD, Army, MEDCOM and USAMRMC policies governing the use of social media accounts.

4.2.1.4.7 Conduct quarterly reviews and provide reports as required, from Social Media/Public Affairs perspectives, of all CDMRP social media accounts in accordance with CDMRP SOP and MRMC Regulation 25-3. Coordinate reviews with CDMRP Website COR.

4.2.1.4.8 Explore public relations social media content and coordinate the use of new social media technologies with CDMRP Website COR.

Key Task 4.2.4 Data Management and Reconciliation The contractor shall provide data management and reconciliation support services by accomplishing the following tasks:

4.2.4.1 Track, monitor and confirm data deliverables from different organizations. Communicate with the Electronic Grants System (EGS) users to disseminate information as requested

4.2.4.2 Coordinate, QC, correct and format imports and exports of data to and from EGS.

4.2.4.3 Document data management procedures, develop policies and practices, and ensure compliance by users including maintenance of an EGS user guide and documentation of EGS business process.

4.2.4.4 Work with financial and other staff to verify data on documents produced for publication by the CDMRP.

4.2.4.5 Monitor and verify data on the CDMRP website.

4.2.4.6 Assist in coordination of EGS stakeholder meetings and training sessions and as requested, take notes.

4.2.4.7 Train new EGS users on data management processes and use of the EGS data.

4.2.4.8 Assist the development team with providing end-user support for various functional and data related questions.

4.2.4.9 Define the data elements shared across the Joint Program Committees and other Program Management Offices and the relationships between those data elements and processes, people, systems, and the impact on the data model.

4.2.4.10 Provide ad hoc project support which includes data mining from external sources.

4.2.4.11 Track costs for all government-owned systems for purposes of billing outside users and for Defense Business Certification (DBC). Serve as CDMRP’s primary point of contact for all financial aspects of DBC.

4.2.4.12 Reconcile CDMRP data in EGS and the CDMRP website with the CDMRP Financial Manager’s records. Data shall include but is not limited to proposal, award, award status, budget, mechanism, principal investigator, organization and scientific code.

4.2.4.13 Reconcile data for external databases including the International Cancer Research portfolio website, Federal RePORTER, Defense Technical Information Center (DTIC), and others as required.

4.2.4.15 Review ad hoc reports generated in EGS for accuracy.

4.2.4.16 Recommend policies to be implemented by CDMRP to account for and report all award data both in EGS and on the CDMRP website.

4.2.4.17 On a monthly basis, identify data on the website that needs to be updated and provide updates as needed. Check links to external web sites at least twice a year to ensure links are relevant and working properly; report problems and make recommendations to the web master. Review all data to be posted on the website (for example, fact sheets, research highlights, etc.).