Attachment 5-Question and Answers-FINAL.pdf
PDF 370 KB Posted
- Solicitation number
- W81K0424Q0005
- Issued by
-
Department of the Army Medical Command
About this file
This document contains a Question and Answer (Q&A) template for Solicitation W81K0424Q0005, which is for a lease agreement for Philips HeartStart Onsite Automated External Defibrillator (AED) devices. The key details are:
The solicitation specifies the Philips HeartStart Onsite (HS1) Defibrillators (M5066A) as the brand name or equal. However, the Philips HeartStart FRx AED is deemed an acceptable equal. The government requires biannual on-site inspections of the AED devices, as well as monthly virtual/remote inspections. The contractor will be required to participate in a post-award conference to discuss technical, management, and security issues. The government will provide a designated point of contact at the MEPS locations for AED-related issues. The used AED devices will be shipped back to the contractor in an expedited manner once replacement items have been delivered.
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Text version
W81K0424Q0005 Attachment 5
QUESTION AND ANSWER TEMPLATE
Offerors who determine that the technical requirements of this RFQ require clarifications to permit submittal of a responsive quote are requested to submit all questions in writing to the maximum extent possible no later than 12:00 PM Central Daylight Time on Friday, August 9, 2024, for the Government’s consideration. Questions not received within the prescribed date may not be considered. Telephone inquiries for the solicitation will not be accepted.
These questions shall be directed to lashondra.n.garcia.civ@health.mil and catherine-tehila.o.johnson.civ@health.mil. The Government will issue RFQ Questions and Answers on www.sam/.gov, and amend the RFQ if necessary to clarify RFQ requirements.
Page and Paragraph Offeror’s Questions Governments Response
Page 3 and 4, DESCRIPTION OF
REQUIREMENT
Table - Automatic External Defibrillator and Alarm entry wall mounted AED Cabinet
The cabinet described as being the preference “One (1) Defibrillator Cabinet – Basic (989803136531)” is as its name describes a basic cabinet. The stated basic cabinet would not be alarmed.
This is the opposite of what it also states “Alarm entry wall mounted AED Cabinet AED Wall Cabinet Hanging/Installation; includes the installation of the AEDs fully assembled and rescue ready. The wall mounted cabinet shall offer a battery-operated alarm mechanism that will at the minimum, offer an audible sound to alert staff/employees that the cabinet has been accessed.”
The Government confirmed that a Defibrillator Cabinet – Basic (989803136531) does include a Basic audible siren alarm. However, there is no visual alarm nor is it connected to building’s security system. Per the solicitation, the wall mounted cabinet shall offer a battery-operated alarm mechanism that will at the minimum, offer an audible sound to alert staff/employees that the cabinet has been accessed.
Philips HeartStart Onsite (HS1) Defibrillators (M5066A) Brand Name or Equal
The solicitation specifies the Philips HeartStart Onsite (HS1) Defibrillators (M5066A) brand name or equal. We would like to inquire if the Philips HeartStart FRx AED, which we consider an upgrade from the specified device, would be deemed acceptable
Yes, the Philips HeartStart FRx AED is acceptable.
Biannual Inspection Standards:
We confirm that we will provide the required onsite biannual inspections as specified in the solicitation.
Additionally, we will include a virtual or remote inspection on a monthly basis to ensure ongoing compliance and support.
Would the Government be able to facilitate a representative for a monthly 30-minute virtual or remote inspection?
Yes, the Government will be able to facilitate a representative for a monthly 30-minute virtual or remote inspection.
W81K0424Q0005 Attachment 5
Page and Paragraph Offeror’s Questions Governments Response
Post-Award Project Inauguration Session
Should we be considered for the award, would the contracting office be able to arrange a post-award project inauguration session? This would allow us to pose additional questions and gain a comprehensive understanding of all expectations.
Paragraph 5.10, Post-Award Conference, has been added to the Statement of Work.
*(Paragraph 5.10.) Participate in a Post- Award Conference:
This meeting shall provide an introduction between the Contractor personnel and Government personnel who will be involved with the contract. The meeting shall provide the opportunity to discuss technical, management and security issues.
The Post Award Conference will aid both the Government and Contractor in achieving a clear and mutual understanding of all requirements and identify and resolve any potential issues. The Contractor shall be prepared to discuss any items requiring clarification and gather information as necessary to support each deliverable. The Contractor shall provide a written summary of the Post-Award Conference.
The Post-Award Conference is at no additional cost to the Government.
Point of Contact (POC) at MEPS Locations
Will the contracting office provide a designated point of contact (POC) at the MEPS locations for all AED-related issues?
Yes, a designated POC at the MEPS locations will be provided at time of award.
Data Retention and Device Return
We understand that the Phillips device may not retain data for extended periods. To ensure we capture post-usage reports accurately, we request that used devices be shipped back to us in an expedited manner once a replacement item has been delivered. Would this be possible?
Yes, used devices will be shipped in an expedited manner once a replacement device has been delivered.
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