Offeror QA 03Mar2020 Final.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- Nutrition Care Food Services
- Solicitation number
- W81K04-20-R-0014
- Issued by
-
Department of the Army Medical Command
About this file
This document contains a request for proposal for non-personal nutrition care services at military treatment facilities. The solicitation seeks proposals for meals and special nutritional needs for patients, service members, and other customers within hospitals of the Military Health System. Proposals are due by the date and time listed in block 8 of the SF1449. The contract will have a one year base period and four one year option periods. Services will be firm fixed price and subject to the Service Contract Act and collective bargaining agreements. The North American Industry Classification code is 722310. The acquisition will use tradeoff source selection. The incumbent contractor provides support at five military treatment facility locations. The pre-proposal conference will be held on February 18, 2020 in San Antonio, Texas. Questions are due by February 24, 2020 using the provided template.
This document provides details for a solicitation seeking proposals for nutrition care services at various military hospitals. Offerors are to submit proposals by the deadline listed for a one year base contract plus four option years of firm fixed price meal services, special diets, and nutritional support at multiple military treatment facility locations.
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Sheet1
| Document | Pg # | Para # | Question | Answers | |
| How many beds are each facility licensed for? | Maximum Number of inpatient beds by location: Fort Irwin (20), Fort Leonard Wood (44, with capacity to expand to 64 during wartime mission), Fort Riley (47), Fort Stewart (43), West Point (12). | ||||
| Is the state minimum wage more important than CBA or wage determination? | In accordance with FAR 52.222-55(a)(b)(8), " Nothing in this clause shall excuse the Contractor from compliance with any applicable Federal or State prevailing wage law or any applicable law or municipal ordinance establishing a minimum wage higher than the E.O. minimum wage. However, wage increases under such other laws or municipal ordinances are not subject to price adjustment under this subpart. | ||||
| Are the POS systems standardized at each facility? | No. POS Systems may vary at each location. | ||||
| Is there a Dr.'s Lounge? | No. There are no Dr.'s lounges. | ||||
| Will the contractor be responsible for Catering events? | No. The contractor will not be responsible for catering events. | ||||
| Who puts together the menu? | The Government supplies the menu at each location. | ||||
| Will there be site visits ar the different locations? | No. The Government will not be hosting individual site visits at each MTF. Additionally, we ask the offerors restrain themselves from traveling to each MTF to see the kitchens to avoid impacting current services. | ||||
| Who furnishes the computers at the various hospitals that the patients and contractors use? | The Government supplies the computers and POS systems. | ||||
| Are the Hospitals busier during the week or weekend? | On an average week, week days are typically busier than weekend days. | ||||
| Are these kitchens open 24 hours per day, 7 days per week? | Kitchens are open during set hours, 7 days per week. | ||||
| Are uniforms standard at each location? | The Government does not furnish uniforms, nor specify a standard for uniforms. PWS 4.1.1. requires that the contractor provide employee uniforms. PWS 1.18 requires the contractor to ensure employees wear a uniform approved by the Government. The Contractor shall submit uniforms to the COR 10 days after award to determine acceptability. | ||||
| I looked through this solicitation and found that there is an Addendum that is effective from 10/1/2018 - 09/30/2020 that is between SDH Services West, LLC and Industrial, Technical, and Professional Employees Union, OPEIU Local 4873, Afl-CIO that covers food service employees at Fort Leonard Wood Army Base. I also found a second Addendum between SDH Services West, LLC a subsidiary of Sodexo Inc. and Industrial, Technical, and Professional Employees Union, OPEIU Local 4873, Afl-CIO that covers food service employees at Fort Riley Army Base Kansas. It also has the same effective date. Does this mean that this solicitation is for the hospital at Fort Leonard Wood or will this be for several states in this bid? | The Request for Proposal clearly defines the scope of work for this effort. There are multiple locations as part of this contract. | ||||
| Exhibit H | 5 | Section III - Medical Coding for Patient Encounters | This section speaks to outpatient medical nutrition therapy. Is the contractor providing this service? And if so, where is that indicated in the Performance Requirement Summary of the RFP? | No, the contractor will not provide outpatient medical nutrition therapy. Exhibit H was included because at 5.7.8.4. the PWS requires the contractor to submit data for input into the Defence Medical Human Resources System internet (DMHRSi). OTSG/MEDCOM Policy Memo 18-002 provides the DMHRSi codes for the work required in the PWS. | |
| RFP | Technical Exhibit D - Key Personnel 1.3 Registered Dietitian | Is a contractor RD required at every site? Is the contractor RD to provide inpatient medical nutrition therapy and if so, where is the specified in the Performance Requirement Summary of the RFP and/or in section 5.1 - Theraputic Nutrition Education by Registered Dietitian? | It is up to the offeror to determine if a RD is necessary at every site. The contractor RD is not required to provide inpatient medical nutrition therapy. Government RDs provide all clinical patient care. PWS section 5.1 requires that an RD develop and impliment a therapeutic nutrition training and competency assessment program for all contractors, and their work leaders, involved in the preparation, assembly and delivery of patient trays on a regular or occasional bases. | ||
| RFP | 5.2 Menus | The RFP states the government will provide all menus - does that include recipes and preparation steps? | Yes, the Government will provide Production Planning Schedules and recipes. | ||
| RFP | 5.7.4 Cash Collection | Are the revenues from retail food service property of the government or of the contractor? | Revenues from retail food service are the property of the Government. | ||
| RFP | 5.3.1.5 | Please provide examples of nourishments/supplements/enteral feedings that would need preparation. | See attached for an example of standardized bulk nurishments and patient snacks. This will vary per location. Other non-standard items may be ordered by physicians such as high-protein, high-calorie shakes, thickened beverages, etc. | ||
| RFP | 5.3.1.5 | Are supplements and enteral formulas purchased via Abbot or Nestle? | No, supplements and enteral formulas are purchased thru the Prime Vendor contract, currently with US Foods. | ||
| RFP | 5.9 Directives, Publications and Forms | Will you please provide current work schedules, template logs/documents used within each department? We'd like to keep as much unchanged as possible during transition. | No, the requested documents will not be provided as they are propriatary information. The winning offeror will be given this information during the transition phase. | ||
| RFP | What is the cost of the current contract? | The current contract is valued at $40,951,266.15 | |||
| RFP | Can you please provide the company names and points of contact of current small business providers for the Small Business Participation Plan? | Each offeror is responsible for creation of their own small business team. The Government will not be providing lists of companies for this RFP to avoid the appearance of preference. | |||
| Technical Exhibit J5_NY WD.pdf | 2 | N/A (All WD Rates) | There is a discrepancy in the WD rates provided in the solicitation and the current DOL WD rates for NY state. As DOL requires contractors pay the state/local minimum wage if a location is not covered by a Federal Enclave (KACH, NY is not covered), please confirm the applicable state/local minimum wage is acceptable to the Governement, where rates conflicts with those in the solicitation's WD. | The wage determinations have been corrected. Please see all other responses regarding WDs. | |
| W81K04-20-R-0014 Solicitation.pdf | 127 | c. Volume III, Factor 2 –Present and Past Performance. | Are Offerors permitted to use MEDCOM NCS as one of up to five contracts cited as a past/present performance reference, if applicable? | Yes | |
| W81K04-20-R-0014 Solicitation.pdf | 123 | k. Organization/ Number of Copies/Page Limits. | The solicitation states "**Page limitations are exclusive of … Supplement A-1-7" | ||
| Supplements A-1-7 are: Transition Plan, Corporate Experience and Management Organization, Recruiting Plan, Staffing Plan, Quality Control Plan, Government Furnished Property Plan and Contingency Plan. Please confirm that the 100-page limitation does not apply to these seven items. | The 100 page limitation does not apply to supplements A-1-7. | ||||
| W81K04-20-R-0014 Solicitation.pdf | 1 | B.1.c | On page 121, the solicitaion states: "The proposal shall be submitted to the address identified in block 9 of the SF 1449." Block 15 of SF 1449 states: "Deliver to ...2748 WORTH RD BLDG 2792 JBSA FT SAM HOUSTON TX 78234-6019" |
Please confirm the proposal package may be shipped via UPS courier to this address:
W40M USA HLTH CONTRACTING ACT, Ctr for Health Care CONTR 2199 Storage St. Bldg 4197 Ste. 68, JBSA Ft. Sam Houston TX 78234-5074 Proposals may be sent by courier to W40M USA HLTH CONTRACTING ACT, Ctr for Health Care CONTR 2199 Storage St. Bldg 4197 Ste. 68, JBSA Ft. Sam Houston TX 78234-5074
| W81K04-20-R-0014 Solicitation.pdf | 128 | d. Volume VI, Factor 3 - Small Business Participation Plan | The solicitation states: "The offeror shall submit a Small Business Participation Plan using the format at Attachment 6." However, the attachment is titled as Attachment 4 - Small Business Particpation Plan in the document, can the Government please clarify the correct attachment number for the Small Business Participation Plan? | The attachment was mislabeled as attachment 4. I has been corrected to attachment 6. |
| W81K04-20-R-0014 Solicitation.pdf | 3 | Item No 0001 | In the event the state minimum wage is above the WD and the location is not a federal enclave, can the government confirm which rate do we use in our proposal ? | In accordance with FAR 52.222-55(a)(b)(8), " Nothing in this clause shall excuse the Contractor from compliance with any applicable Federal or State prevailing wage law or any applicable law or municipal ordinance establishing a minimum wage higher than the E.O. minimum wage. However, wage increases under such other laws or municipal ordinances are not subject to price adjustment under this subpart. |
| Technical Exhibits J5_NY WD | 2 | N/A (All WD Rates) | The current hourly minimum wage is $13.75 for fast food workers in NY state. The NY hourly minimum wage is $10.80 in Technical Exhibit J5; please confirm the applicable state/local minimum wage that is acceptable to the Government. | In accordance with FAR 52.222-55(a)(b)(8), " Nothing in this clause shall excuse the Contractor from compliance with any applicable Federal or State prevailing wage law or any applicable law or municipal ordinance establishing a minimum wage higher than the E.O. minimum wage. However, wage increases under such other laws or municipal ordinances are not subject to price adjustment under this subpart. |
| Technical Exhibits J3_CA WD &Technical Exhibits J5_NY WD | 2 | N/A (All WD Rates) | The referenced Technical Exhibits include the incorrect county for West Point and Fort Irwin WDs. Will the Government please provide the correct WDs for these two sites ? | The wage determinations have been corrected. |
| RFP CLINS | Our team noticed that there is not a CLIN line item provided for the Fort Sam Houston Nutrition Care Program Management Services. This is part of the current contract and is described as “This CLIN is not for an MTF, but provides contractor PM support for the five MTFs listed in CLINs 0001-0005 and the Government Deputy Nutrition Care Manager.” Should this be included in the current Solicitation #W81K04-19-R-0014 ? | W81K04-19-R-0014 is the previously issued draft RFP. The new RFP number is W81K04-20-R-0014. The Government confirmed the scope and CLINS for this requirement are accurate. This requirement does not include a separate CLIN for contractor PM Support. | ||
| Ref. RFP - Instructions to Offerors (p. 121 of 165), section M - Page Size and Format, subsections iii Sanitized and iv Un-sanitized: | Understanding that we will redact core company and personnel related data from the document, can the government provide further instructions as to how the contractors should respond in the sanitized submission related to the organization chart, tables and key personnel writeups ? | The Government has provided sufficient instructions on how contractors should provide data. “Sanitized” means to exclude information that pertains to the offeror. This information excludes any information that would identify the company (i.e., name, address, telephone numbers, employees’ names, etc.). Any information provided shall allow the offeror to be anonymous. |
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