PreProposal Slides GLWACH - Final.pptx

U.S. Army Contracting Activity Health Readiness Contracting Office

Pre-Proposal Conference for Healthcare Environmental Cleaning General Leonard Wood Army Community Hospital Fort Leonard Wood, MO 4 December 2019

Presented By:

Ms. Quinella M. Purks Contract Specialist

Agenda

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4 December 2019

7:15 am – 8:00 am Registered Participants Check-In

8:00 am – 9:15 am Conference Start; Administrative Announcements

9:15 am – 9:30 am Introduction of Government Team & Contractors

9:30 am – 10:45 am Solicitation Discussion (Key Areas)

10:45 am – 11:00 am Break

Rank Action Officer / e-mail / phone number 08 January 2016 Slide ‹#› of x

4 December 2019 quinella.m.purks.civ@mail.mil/210-221-3699 Slide ‹#› of 20

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Agenda Cont.

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11:00 am – 11:45 am Solicitation Discussion (Key Areas)

11:45 am – 12:50 pm Lunch on Your Own

1:00 pm – 3:30 pm Site Visit-Tour Outlying buildings

4:00 pm - Site Visit-Tour Main MTF

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Administrative Announcements

Unclassified//FOUO Clarifications and Questions related to the RFP Must be submitted in writing IAW RFP format

To be Posted on beta.SAM.gov after Conference:

Briefing Slides & Attendee List Official Responses to Clarifications and Questions Company names & authors of questions excluded

Unauthorized Activities Sidebars with Government Personnel Photos of Government Facilities Use of Recording Devices

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Introduction of Government Team

Unclassified//FOUO Pre-Award Branch Chief – Moton Hopkins, Jr.

Contracting Officer – Katherine I. Perry Contract Specialist – Quinella M. Purks Post-Award Administrative Contracting Officer – Jacquelyn Johnson Administrative Contract Specialist – Timothy Hoerz Chief, Environmental Services – Angela Riebl

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Solicitation Terms and Conditions

Unclassified//FOUO FAR 12 Commercial Terms and Standards

Contract Type Indefinite-Delivery, Indefinite-Quantity (IDIQ) with Firm-Fixed-Price (FFP) Task Orders FFP Task Orders Issued against Basic Contract Contract Line Item Number (CLIN) Pricing FFP & Stepladder Pricing

Competitive 8(a) Set-aside Performance Price Tradeoff (PPT) Source Selection Procedures Instructions to Offerors (FAR 52.212-1) Evaluation of Offers (FAR 52.212-2)

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CLIN Structure

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Stepladder Pricing CLINs – 0002 – 0010 Example:

CLIN 0002 Bldg. 310 Main MTF (332,229 SF)

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CLIN Structure Cont.

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Contractor Manpower Reporting (CMR) – CLIN 0001 Quantity – 1 Annual Report each year Due 31 Oct annually Not Separately Priced (NSP)

Phase In – CLIN 0012 Firm Fixed Price 30 Days Period of Performance: 1 September 2020 – 30 September 2020

Deliverables – CLIN 0013

NSP

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Ordering Period/ Delivery

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CLIN 0012 (Phase In) 1 September 2020 – 30 September 2020 CLIN 0013 (Deliverables) 1 September 2020 – 31 August 2025

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Commercial Standards/ Advisory Recommendations

Unclassified//FOUO Association for Healthcare Environment (AHE) Practice Guidance for Healthcare Environmental Cleaning Manual

Center for Disease Control and Prevention (CDC)

Occupational Safety and Health Administration (OSHA)

Industrial Sanitary Supply Association (ISSA) Cleaning Industry Management Standard for Green Building

(CIMS-GB)

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Solicitation Terms and Conditions

Unclassified//FOUO Performance Price Tradeoff Source Selection Procedures

Technically Acceptable Past Performance slightly more important than price Fair and Reasonable Price based on adequate competition Conforms to solicitation requirements

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Solicitation Terms and Conditions

Unclassified//FOUO FAR 52.212-1 Instructions to Offerors

Volume I – Administrative

Completed Signed SF 1449 Acknowledged Signed Amendments Completed Provisions Statement of Offerors Contractor Teaming Arrangement

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Solicitation Terms and Conditions

Unclassified//FOUO FAR 52.212-1 Instructions to Offerors, Cont.

General Instruction – ALL OFFERORS

Failure to submit all required documentation may result ineligible for award

Government Reserves the right to make an award based on initial proposals received

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Solicitation Terms and Conditions

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Volume II – Factor 1 – Technical Approach Shall not make reference to price data Outline – General Format Section A - General Requirements (PWS Sections 1.6. – 1.6.6., 1.9. – 1.9.4., and 1.13. – 1.13.5.)

Supplement A-1 - CIMS-GB Certification Supplement A-2 - Quality Control Plan Supplement A-3 - Phase-In Plan Section B - Contractor Furnished Supplies/Property (PWS Sections 4.3.3. and 4.3.14.)

Supplement B-1 – Supply and Equipment List Section C – Specific Tasks (PWS Section 5) Supplement C-1 – Sample Healthcare Environmental Cleaning Procedures Manual Supplement C-2 – Staffing Chart (Attachment 4)

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Solicitation Terms and Conditions

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Volume III – Factor 2 – Past Performance

Submit past performance information for up to three contracts the offeror considers recent and relevant.

Recent and relevant past performance information is past performance for a total of 24 months of the previous 36 months (from the date established for submission of proposals) in a medical facility same or similar to GLWACH performing services similar in scope and complexity the solicitation requires

Volume IV – Factor 3 – Price

Phase-In CLIN applicable to only the base ordering period Attachment 3, Price Matrix

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Solicitation Terms and Conditions

Unclassified//FOUO FAR 52.212-2 Evaluation of Offers

Factor 1 –Technical Approach

Section A - General Requirements (PWS Sections 1.6. - 1.6.6., 1.9. – 1.9.4., and 1.13. – 1.13.5.)

Supplement A-1 - CIMS-GB Certification Supplement A-2 - Quality Control Plan Supplement A-3 - Phase-In Plan Section B - Contractor Furnished Supplies/Property (PWS Sections 4.3.3. and 4.3.14.)

Supplement B-1 – Supply and Equipment List Section C – Specific Tasks (PWS Section 5) Supplement C-1 – Sample Healthcare Environmental Cleaning Procedures Manual Supplement C-2 – Staffing Chart (Attachment 4) Government will evaluate Technical Proposals on acceptable/unacceptable (pass/fail) basis

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Solicitation Terms and Conditions

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FAR 52.212-2 Evaluation of Offers, Cont.

Factor 2 – Past Performance

Will be assigned a rating on the basis of “recent” past performance information, “relevancy” rating, quality assessment, and a subsequent performance confidence rating

Factor 3 – Price

Prices will be determined reasonable based on adequate price competition

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Solicitation Terms and Conditions

Unclassified//FOUO Proposal Due Date: 3 January 2020, 2:00PM (CST)

Proposals shall be submitted to the address:

CTR FOR HEALTH CARE CONTR

2199 STORAGE ST BLDG 4197 STE 68

JBSA FT SAM HOUSTON TX 78234-5074

Contractor Facsimile offers are unacceptable No Proposals will be picked up from the gate

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Solicitation Terms and Conditions

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FAR 52.222-17 Nondisplacement of Qualified Workers

Right of First Refusal

Not less than 30 days – certified list of names

Not less than 10 days – updates

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Conclusion

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Please submit your questions in writing

Will make every effort to answer all questions today

Official responses to all questions will be posted on beta.SAM.gov

Questions from Audience

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