Amendment 0002-Question and Answer Document-20 Dec 19.pdf

Page and Paragraph Offeror’s Questions Governments Response Page 153 – Paragraph L Page limitations

Please confirm tables, including Attachment 6 in Volume III, is excluded from the 6-page limit.

The page limit for Volume III include the Customer Reference Information Sheet and Narrative only.

Page 157, Section C (1) Within Amendment 0001, 5.1 refers to Exhibit A – Performance Requirements Summary (PRS). The Exhibit A issued on 11/22/2019 included references on page 157 that the procedures manual should include exterior window cleaning and snow/ice removal.

Are exterior window cleaning or snow/ice removal services required for this opportunity?

If not, do we reference these procedures in our manual?

Amendment 0001 did not address or change anything in regards to the Performance Requirements Summary.

Exterior Window Cleaning or Snow/Ice removal is required for this requirement.

Page 160 – Special Instructions

Will the government please confirm that proof of insurance is not required for proposal submission?

Please refer back to page 160, Special Instructions, which states, “In accordance with FAR 52.228- 5, before commencing work under this contract, the contractor shall notify the KO in writing that the required insurance has been obtained.

Page 152 – j. Electronic Offers and Table 1.k

Will the government please clarify if there are to be four separate files correlating to four volumes, or eighteen separate files correlating to the table?

Please refer to Table 1.k. which outlines the four separate volumes required and each document that is to be contained within each volume.

Page 154 – FAR 52.223-3 Please confirm offerors are not to include a list of hazardous materials within Volume I.

Please refer to the Provision Reference Table in regards to FAR 52.223-3 on page 154, which states, “Hazardous Material Identification and Material Safety Data (offeror shall list all hazardous materials).

Page 49 – 252.237-7023 Please confirm offerors are not required to provide a mission essential contractor services plan within Volume I.

Table 1.k-Proposal Organization, Volume I, Section C, Completed Provisions - As part of the completed provisions requirement, which is on page 154, Provision Reference Table, DFARS 252.237- 7023-Notice of Continuation of Essential Contractor Services (offeror shall include a written plan that meets the minimum requirements identified in the clause).

Page 158 – Volume III, Factor 2 – Past Performance (2)

Please confirm a subcontractors letter of release is excluded from page count in Volume III.

Yes, the letter of release is excluded from the page count.

Page 2/Amend 0001 Q&A 13 Dec 2019 #5

Amend 0001: RMW reference has been removed from Attachment 4.

Q&A #5: “RMW costs should be included within the individual bldgs. For which RMW

There is no column to list RMW hours as it has been removed.

Please refer back to the answer listed for Question# 5 in work applies.”

Should Attachment 4 include RMW hours and if so, which Type of Services should the RMW hours be classified as?

Amendment 0001 as to how to treat and price RMW.

Page 56, Section 1.4.1 Section 1.4.1 identifies two (2) projects underway with completion estimated 2021 and 2024. Transitioning each facility will require overlap of services and additional equipment.

How does the government anticipate the additional costs related to the transition and addition of the new buildings be incorporated into this existing contract? Will the Contractor be separately pricing these two new facilities when they are completed?

This information is for your reference. At the time of completion, a modification will be processed by the Administrative Contracting Officer.

Page 12 - 13, Clauses Incorporated by Reference

FAR Clause 52.219-6, Notice of Total Small Business Set-Aside; is this applicable to this 8(a) set-aside?

Yes, the clause applies. An 8(a) set aside is a further designation under a total small business set-aside.

Page 12 - 13, Clauses Incorporated by Reference

The solicitation includes FAR Clause 52.246-4, Inspection of Services - Fixed Price. The solicitation also includes FAR Clause 52.212- 4(a), Inspection/Acceptance. The FAR Clauses do not include the same inspection/ acceptance terms and conditions; which Clause will the Government apply for inspection/ acceptance of services?

Both clauses apply.

Page 26, 52.222-22, Previous Contracts and Compliance Reports and Page 160, 52.222- 22 Previous Contracts and Compliance Reports

The referenced 52.222-22, Previous Contracts and Compliance is duplicated on Page 26 and Page 160.

The by reference clause on page 160 will be deleted with Amendment 0002.

Page 29, FAR Clause 52.222- 42, Statement of Equivalent Rates for Federal Hires

In the Statement of Equivalent Rates table, the Monetary Wages for each Employee Code are not aligned with most current Federal Wage System (Wage Grades (WG) dated 3 April 2019 and 2019 General Schedule (GS)). For example, the Housekeeping Aide monetary wage for WG- 2 is listed at $11.43 but the latest WG schedule has WG-2 at $12.20 for the Southern Missouri region; the WG-3 rate is listed at $11.88 but latest WG schedule for Southern Missour region is $13.46. If the base monetary wages are incorrect then it would appear that fringe benefits and totals are also incorrect. Please provide updates to the wages and fringe benefits to each of the classes of service employees

This clause is for information purposes only and is not to be used as a Wage Determination.

Page 29, FAR Clause 52.222- 42, Statement of Equivalent Rates for Federal Hires

The General Schedule monetary wage for General Clerk appears to be based off GS-2/Step 4 salary $26,877; when the hourly rate of $15.99 is divided into $26,877, the total labor hours is 1,680. In comparison of this methodology, when the Quality Assurance Rep (GS6/Step 7) salary of $45,414 is divided by the hourly rate of $21.76, the total labor hours is 2,087. Please inform offerors what labor hours are being used to calculate monetary wages for GS employee

This clause is for information purposes only and is not to be used as a Wage Determination.

codes (general clerk and quality assurance rep).

Page 55, PWS, Paragraph 1.2 Paragraph 1.2 Background states, "It is currently expected that this MTF will be under direct DHA management not later than 1 October 2019." Has this MTF transitioned to DHA management and if so, are they applicable DHA Regulations?

Yes, the MTF has transitioned.

See PWS paragraph 1.2 for updated language. “The Department of Defense transferred this MTF to DHA on 25 October 2019.” There are no applicable DHA Regulation at this time. This will be included in Amendment 0002.

Page 56, PWS, Paragraph 1.6.3

Paragraph 1.6.3 identifies "Advisory recommendations of the Association of PeriOperative Registersted Nurses (AORN).

However, AORN is not listed as an "advisory" document in Section 6. Please clarify if AORN is an advisory document.

The ‘Association of PeriOperative Registered Nurses (AORN)’ has been added to Section 6 as a mandatory document.

Page 56, PWS, Paragraph 1.6.4

Paragraph 1.6.4 identifies "Advisory recommendations…and The Healthcare Infection Control Practices Advisory Committee (HICPAC), "Guidelines for Environmental Infection Control in Health-Care Facilities."

However, HICPAC is not listed as an "advisory" document in Section 6. Please clarify if HICPAC Guidelines are an advisory document.

The Healthcare Infection Control Practices Advisory Committee (HICPAC), "Guidelines for Environmental Infection Control in Health-Care Facilities has been added to Section 6 as a mandatory document

Page 58, PWS, Paragraph 1.10.5

Paragraph 1.10.5 references "OTSG/MEDCOM Policy Memo 19-019, Sexual Harassment/Assault Response and Prevention Program, 21 March 2019. However, Section 6 references Policy Memo 16-033, dated 29 March 2016. Please clarify which policy memo is applicable.

OTSG/MEDCOM Policy Memo 19-019, Sexual Harassment/Assault Response and Prevention Program, 21 March 2019 applies. Policy date will be updated in Section 6 with Amendment 0002.

Page 63, PWS, Paragraph 1.15 Paragraph 1.15 references Army Regulation 525-27, Army Emergency Management Program. However, AR 525-27 is not listed in Section 6. Please clarify if AR 525-27 is an advisory or mandatory document.

Regulation was added to Section 6 as a mandatory document with Amendment 0002.

Page 64, PWS Paragraph 1.16.4

Paragraph 1.16.4 references FAR Clause 52.236-13 (with Alternate I) but the clause is not included in solicitation. Will the clause be incorporated into the solicitation?

Yes, the clause with its Alternate was added with Amendment 0002.

Page 64, PWS 4.1.7 Paragraph 4.1.7 states, "generally that is a combination of not more than five years of age and less than 72,000 total vehicle mileage;"

however, the latest GSA Vehicle Replacement Standards are varying ages and mileages depending upon type of vehicle. Would Government update PWS language to meet latest GSA vehicle replacement standards?

Language was updated with Amendment 0002. See PWS paragraph, 4.1.7.

Page 85, PWS 5.14 The solicitation is without a CLIN for Regulated Medical Waste but the PWS includes specific tasks for RMW. Please clarify if RMW is applicable to solicitation.

Correct, there is not a separate Contract Line Item Number (CLIN) for Regulated Medical Waste (RMW).

Yes, the costs should be included within the individual bldgs. for which RMW work applies.

Page 87, PWS 6.1.2 Does Army Regulation 40-5 Preventive

Medicine apply to PWS? If so, please provide specific PWS reference.

This entire regulation applies broadly to this requirement and the MTF and is a regulation that you need to be aware of.

Page 87, PWS 6.1.5 Does Army Regulation 190-13 Physical Security Program apply to PWS? If so, please provide specific PWS reference.

This entire regulation applies broadly to this requirement and the MTF and is a regulation that you need to be aware of.

Page 87, PWS 6.1.6 Does Army Regulation 380-67 Personnel Security Program apply to PWS? If so please provide specific PWS reference.

This entire regulation applies broadly to this requirement and the MTF and is a regulation that you need to be aware of.

Page 87, PWS 6.1.9 Does DA Pamphlet 380-40 Army Accident Investigations and Reporting apply to PWS? If so, please provide specific PWS reference.

This entire regulation applies broadly to this requirement and the MTF and is a regulation that you need to be aware of.

Page 87, PWS 6.1.10 Does Supply Bulletin 8-75-11 (current edition) apply to PWS? If so, please provide specific PWS reference.

This entire regulation applies broadly to this requirement and the MTF and is a regulation that you need to be aware of.

Page 104, Paragraph 4.j. The paragraph references "Ref. PWS 5.9.2.1" but the referenced PWS 5.9.2.1 does not include annual deliverable for MRI Safety Training, only refers to Paragraph 5.t. Please clarify if PWS 4.j. is applicable.

The reference will be added to Amendment 0002-Exhibit B, paragraph 4.j. will be added to paragraph 5.9.2.1.

Page 108, Exhibit F Please clarify if RMW Collection applies to solicitation.

Yes, RMW applies. See section

5.14 of the Performance Work Statement and Exhibit F.

Page 109, Exhibits G and J. The solicitation includes Exhibit G, Wage Determination, and Exhibit J, Collective Bargaining Agreement (CBA). Please clarify which is applicable to the solicitation as a wage determination would not be applicable for a CBA-governed contract.

Both are applicable, however, the CBA takes precedence. In the event the CBA lapses, then the wage determination is in place.

Page 152, Table 1.k. - Proposal Organization

In Table 1.k., Volume Section A, the ITO Paragraph Number 2b.(5)a)(1) does not align with volume requirements. The referenced ITO Paragraph Number is for Supplement A-1, ISSA CIMS-GB Certificate.

Table was corrected with Amendment 0002.

Page 152, Table 1.k. - Proposal Organization

In Table 1.k., Volume Section A, the ITO Paragraph Number 2b.(5)a)(1)(a) does not exist.

Table was corrected with Amendment 0002.

Page 152, Table 1.k. - Proposal Organization

In Table 1.k., Volume Section A, the ITO Paragraph Number 2b.(5)a)1(b) does not exist.

Table was corrected with Amendment 0002.

Page 152, Table 1.k. - Proposal Organization

In Table 1.k., Volume Section A, the ITO Paragraph Number 2b.(5)a)(1)(c) does not exist.

Table was corrected with Amendment 0002.

Page 152, Table 1.k. - Proposal Organization

In Table 1.k. Volume Section B, the ITO Paragraph Numbers 2b.(5)a)(2) and 2c.(5)a)(2) do not exist.

Table was corrected with Amendment 0002.

Page 152, Table 1.k. - Proposal Organization

In Table 1.k., Volume Section C, the ITO Paragraph Number 2c.(5)a)(3) does not exist.

Table was corrected with Amendment 0002.

Page 154, Provisions The Provision Reference table does not include 52.209-11 (Page 165); 52.222-25 (Page 169); or 252.247-7022 (Page 173). Does the agency

All provisions included in the solicitation must be filled out and submitted.

require the above referenced provisions to be completed and submitted with proposal?

Page 159, 52.212-1, Paragraph 2.c.(5) and Page 176, 52.212-2 Paragraph C.3.b.1)

According to Paragraph 2.c.(5), "An offeror without a record of relevant past performance or when information on past performance is not available, the offeror's lack of past performance will be evaluated as having no favorable or unfavorable impact on the evaluation."

However, in the 52.212-2, Paragraph C.3.b.1), Past Performance Evaluation Ratings (Page 176), the solicitation does not contain "Neutral Confidence" which is required in a Performance Confidence Assessment Rating Table according to DoD Source Selection Guide in compliance with FAR 15.305(a)(2)(iv). Also, in Paragraph 3.c.b.2), the solicitation states, "...an offeror may not be evaluated favorably or unfavorably on past performance." Request inclusion of "neutral confidence" to past performance evaluation ratings.

For the purposes of this requirement, the word ‘Unknown’ means the same as Neutral.

Page 176, 52.212-2, Paragraph C.1.b.(3)(ii)

The solicitation states, "The KO reserves the right to downgrade the perfomance confidence assessment of any offeror based on lack of relevant performance information." However, as stated in FAR 15.305(a)(2)(iv), "In the case of an offeror without a record of relevant past performance or for whom information on past performance is not availab,e the offeror may not be evaluated favorably or unfavorably on past performance." Request clarification of how KO is able to "downgrade" an offeror that does not provide relevant performance information.

For the meaning and context of the referenced statement, please see Page 176, 52.212-2, paragraph C.1.b.(3)(ii), which states, “The KO reserves the right to down grade the performance confidence assessment of any offeror based on lack of relevant performance information. Offeror’s may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past or present performance effort that is rated less than satisfactory overall or any unfavorable comments received from sources without a formal rating system.”

Page 177, 52.212-2, Paragraph C.3.c.5)

The solicitation states, "…the prices submitted for the four ordering periods as binding…" Please clarify four ordering periods versus one

(1) five-year ordering period.

Reference was updated to five ordering periods with Amendment 0002.

Page 6 of 54 (Amendment 1, Section 6 Environmental Service Statistics

The chart lists two types of hand sanitizers. At the site visit we observed four types. Can you please provide a clarification as to the types of hand sanitizers in use?

For the purpose of this requirement, only, two types of hand sanitizers are applicable. If you observed other types, then it may have been a staff member’s personal item.

Page 6 of 54 (Amendment 1, The chart shows two types of paper towels. We Yes, Single fold towels are in some

Section 6 Environmental Service Statistics only observed multi fold towels at the site visit.

Can you please confirm the use of single fold towels and provide the locations and/or buildings where they are in use?

locations. We did not visit each and every location during the site visit. Please refer back to Attachment 1 as to the usage of these two types of paper towels.

Page 74 of 193 PWS Section 4.1.2.

The paragraph indicates the contractor is responsible for providing batteries. All the dispensers we observed were manually operated.

Can the Government indicate where batteries would be needed other than for the contractor's use?

There are no dispensers that require batteries. Batteries may be needed for contractor use only.

Page 84 of 193, PWS Section 5.13.8.1

Can the Government please confirm that exterior window cleaning is not part of this project?

Exterior Window cleaning is not a part of this requirement.

Page 12 - 13, Clauses Incorporated by Reference

FAR Clause 52.219-6, Notice of Total Small Business Set-Aside; is this applicable to this 8(a) set-aside?

Yes

Page 152 – j. Electronic Offers and Table 1.k. – Proposal Organization

Paragraph j. Electronic Offers states:

offeror shall use separate files to permit rapid location of all portions, including factors, supplements, exhibit, annexes and attachments if any. Please clarify if:

1. Volume I Sections A-E should be included on the CD as separate files?

2. Volume II Sections A, B and C should be included on the CD as separate files?

3. Volume III Supplements A-1, A-2, A-3, B-1, C-1, C-2 should be included on the CD as separate files?

Please see page 152 – j. which states, “offeror shall use separate files to permit rapid location of all portions, including factors, supplements, exhibit, annexes and attachments if any” and table 1.k.

for Volume organization.

Page 152 – j. Electronic Offers Can the government please clarify exactly what exhibits, annexes and attachments it is referring to? Are these Government provided or Offeror provided files?

These are referring to contractor exhibits, annexes and attachments if applicable.

Page 152 – j. Electronic Offers and Table 1.k

Will the government please clarify if each the proposal is to be submit in four separate files, one file on each CD to correlate with the four volumes or eighteen separate files submitted across four volumes on four CDs in correlation to Table 1.k? (For example, for Volume II Technical Approach there would be 9 separate files).

Please see page 152 – j. which states, “offeror shall use separate files to permit rapid location of all portions, including factors, supplements, exhibit, annexes and attachments if any” and table 1.k.

for Volume organization.