PreProposal_Slides_Fort_Hood_-_Final.pdf

U.S. Army Contracting Activity Health Readiness Contracting Office

Pre‐Proposal Conference for

Healthcare Environmental Cleaning Carl R. Darnall Army Medical Center

Fort Hood, TX 24 – 25 October 2019

Presented By:

Ms. Lizete M. Greene Contract Specialist

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Agenda

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24 October 2019

7:15 am – 8:00 am Registered Participants Check-In

8:00 am – 9:15 am Conference Start; Administrative Announcements

9:15 am – 9:30 am Introduction of Government Team & Contractors

9:30 am – 10:45 am Solicitation Discussion (Key Areas)

10:45 am – 11:00 am Break

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Agenda Cont.

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11:00 am – 11:45 am Solicitation Discussion (Key Areas)

11:45 am – 12:50 pm Lunch on Your Own

1:00 pm – 5:00 pm Tour Main MTF

25 October 2019 Site Visit

8:00 am – 5:00 pm Tour of MTFs in the HSA of Fort Hood

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Administrative Announcements

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• Clarifications and Questions related to the RFP Must be submitted in writing IAW RFP format

• To be Posted on FedBizOpps after Conference:

Briefing Slides & Attendee List Official Responses to Clarifications and Questions Company names & authors of questions excluded

• Unauthorized Activities Sidebars with Government Personnel Photos of Government Facilities Use of Recording Devices

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Introduction of Government Team

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• Pre-Award Branch Chief – Mo Hopkins Contracting Officer – Katherine Perry Contract Specialist – Lizete Greene

• Post-Award Administrative Contracting Officer – Jacquelyn Johnson Administrative Contract Specialist – Anthony Browner Chief, Environmental Services – Dorothy Smith

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Solicitation Terms and Conditions

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• FAR 12 Commercial Terms and Standards

• Contract Type Indefinite-Delivery, Indefinite-Quantity (IDIQ) with Firm- Fixed-Price (FFP) Task Orders FFP Task Orders Issued against Basic Contract Contract Line Item Number (CLIN) Pricing FFP & Stepladder Pricing

• Competitive 8(a) Set-aside

• Performance Price Tradeoff (PPT) Source Selection Procedures

• Instructions to Offerors (FAR 52.212-1)

• Evaluation of Offers (FAR 52.212-2)

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CLIN Structure

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• Stepladder Pricing CLINs – 0002 – 0045 Example:

CLIN 0038 Bldg 36065 CRDAMC

(747,068 SF)

From Quantity To Quantity Unit Price 588,009 646,810 $_________ 646,811 711,492 $_________ 711,493 784,421 $_________ 784,422 862,865 $_________ 862,866 949,152 $_________

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CLIN Structure Cont.

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• Contractor Manpower Reporting (CMR) – CLIN 0001 Quantity – 1 Annual Report each year Due 31 Oct annually Not Separately Priced (NSP)

• Phase In – CLIN 0049 Firm Fixed Price 60 Days Period of Performance: 1 May 2020 – 30 June 2020

• Deliverables – CLIN 0050

NSP

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Ordering Period/ Delivery

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CLIN 0001 (CMR) 1 May 2020 – 30 April 2025

CLIN 0002-0045 (HEC) 1 July 2020 – 30 April 2025

CLIN 0046 (RMW) 1 July 2020 – 30 April 2025

CLIN 0047 (Linen) 1 July 2020 – 30 April 2025

CLIN 0048 (Post Award Conf) 8 May 2020

CLIN 0049 (Phase In) 1 May 2020 – 30 June 2020

CLIN 0050 (Deliverables) 1 May 2020 – 30 April 2025

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Commercial Standards/ Advisory Recommendations

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• Association for Healthcare Environment (AHE) Practice Guidance for Healthcare Environmental Cleaning Manual

• Center for Disease Control and Prevention (CDC)

• Occupational Safety and Health Administration (OSHA)

• Industrial Sanitary Supply Association (ISSA) Cleaning Industry Management Standard for Green Building

(CIMS-GB)

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Solicitation Terms and Conditions

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• Performance Price Tradeoff Source Selection Procedures

Technically Acceptable Past Performance slightly more important than price Fair and Reasonable Price based on adequate competition Conforms to solicitation requirements

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Solicitation Terms and Conditions

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FAR 52.212-1 Instructions to Offerors

• Volume I – Administrative

Completed Signed SF 1449 Acknowledged Signed Amendments Completed Provisions Statement of Offerors Contractor Teaming Arrangement

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Solicitation Terms and Conditions

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FAR 52.212-1 Instructions to Offerors, Cont.

General Instruction – ALL OFFERORS

Failure to submit all required documentation may result ineligible for award

Government Reserves the right to make an award based on initial proposals received

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Solicitation Terms and Conditions

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• Volume II – Factor 1 – Technical Approach Shall not make reference to price data Outline – General Format Section A - General Requirements (PWS Sections 1.6. – 1.6.6., 1.9. – 1.9.4., and 1.13. – 1.13.5.)

Supplement A-1 - CIMS-GB Certification Supplement A-2 - Quality Control Plan Supplement A-3 - Phase-In Plan Section B - Contractor Furnished Supplies/Property (PWS Sections 4.3.3. and

4.3.14.)

Supplement B-1 – Supply and Equipment List Section C – Specific Tasks (PWS Section 5) Supplement C-1 – Sample Healthcare Environmental Cleaning Procedures

Manual Supplement C-2 – Staffing Chart (Attachment 4)

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Solicitation Terms and Conditions

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• Volume III – Factor 2 – Past Performance

Submit past performance information for up to three contracts the offeror considers recent and relevant.

Recent and relevant past performance information is past performance for a total of 24 months of the previous 36 months (from the date established for submission of proposals) in a medical facility same or similar to CRDAMC performing services similar in scope and complexity the solicitation requires

• Volume IV – Factor 3 – Price

Transition CLIN applicable to only the base ordering period Attachment 3, Price Matrix

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Solicitation Terms and Conditions

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FAR 52.212-2 Evaluation of Offers

• Factor 1 –Technical Approach

Section A - General Requirements (PWS Sections 1.6. - 1.6.6., 1.9. – 1.9.4., and 1.13. – 1.13.5.)

Supplement A-1 - CIMS-GB Certification Supplement A-2 - Quality Control Plan Supplement A-3 - Phase-In Plan Section B - Contractor Furnished Supplies/Property (PWS Sections 4.3.3.

and 4.3.14.)

Supplement B-1 – Supply and Equipment List Section C – Specific Tasks (PWS Section 5) Supplement C-1 – Sample Healthcare Environmental Cleaning

Procedures Manual Supplement C-2 – Staffing Chart (Attachment 4) Government will evaluate Technical Proposals on acceptable/unacceptable (pass/fail) basis

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Solicitation Terms and Conditions

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FAR 52.212-2 Evaluation of Offers, Cont.

• Factor 2 – Past Performance

Will be assigned a rating on the basis of “recent” past performance information, “relevancy” rating, quality assessment, and a subsequent performance confidence rating

• Factor 3 – Price

Prices will be determined reasonable based on adequate price competition

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Solicitation Terms and Conditions

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• Proposal Due Date: 12 November 2019, 2:00PM (CST)

• Proposals shall be submitted to the address:

CTR FOR HEALTH CARE CONTR

2199 STORAGE ST BLDG 4197 STE 68

JBSA FT SAM HOUSTON TX 78234-5074

• Contractor Facsimile offers are unacceptable

• No Proposals will be picked up from the gate

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Solicitation Terms and Conditions

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• FAR 52.222-17 Nondisplacement of Qualified Workers

Right of First Refusal

Not less than 30 days – certified list of names

Not less than 10 days – updates

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Conclusion

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• Please submit your questions in writing

• Will make every effort to answer all questions today

• Official responses to all questions will be posted on FebBizOpps

• Questions from Audience