Solicitation_Amendment_W81K04-17-T-AVHC-00001_20170822.pdf

W81K04-17-T-AVHC – Amendment 0001

Amendment 0001 -- Combined Synopsis/Solicitation IAW FAR Subpart 12.6 Virtual Telehealth Cart Supply Buy in Support of the U.S. Army Medical Command

Synopsis/Solicitation Number: W81K04-17-T-AVHC

The above numbered solicitation is amended as set forth below. The hour and date specified for receipt of quotes is NOT extended.

Offers must acknowledge receipt of this amendment by signing the last page and submitting a copy with their solicitation response prior to the hour and date specified in the solicitation.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE

DESIGNATED FOR THE RECEIPT OF QUOTES PRIOR TO THE HOUR AND DATE

SPECIFIED MAY RESULT IN REJECTION OF YOUR QUOTE.

Amendment 0001 -- Change 1: The Description of the Requirement has been updated as follows: All changes have been highlighted for ease of reference.

DESCRIPTION OF REQUIREMENT: The Government has an ongoing requirement for Virtual Telehealth Carts capable of conducting asynchronous and synchronous patient encounters. The Virtual Telehealth Carts will be deployed to Medical Treatment Facilities (MTFs) across the U.S. Army Medical Command (MEDCOM) enterprise, both in the Continental United States (CONUS) and outside of the Continental United States (OCONUS). The current need is for the purchase of 47 Virtual Telehealth Carts however, the Government anticipates that as the Department of Defense Virtual Health Initiative expands additional cart purchases will be required. Incidental to the purchase of the Virtual Telehealth Carts, the Government requires delivery, installation, training, software licenses and standard warranty /maintenance services.

The provided Virtual Telehealth Cart(s) shall include the following:

(1) Global Med Clinical Access Station (CAS) Manufacture Part Number (MPN):

C3D2L1N1S1TE3IPES (brand name or equal)

Salient Characteristics:

• Mobile Telehealth cart with 20A/250V with dual height adjustable integrated screens.

• Dual 22” 1080p DC powered monitors, allowing swivel up to 270 degrees for maximized view o Screen resolution minimum of 1280x720.

• Minimum of two powered device and peripheral compartments.

• Minimum Battery life of 8 hours with automatic fail-over during power outage.

• Keyboard integrated into table-top with antimicrobial surface that allows for documentation within the patient encounter.

• Network connectivity to include wired (Ethernet) and wireless Wi-Fi capability.

• Ability to authenticate with dual factor authentication

• Integrated hardware for software support with optimal Random Access Memory and high speed processor running at 2.4 or higher.

• Main camera with pan, tilt, and zoom capability that is operable from the cart remote, with adjustment of the monitors, and from provider desktop.

• Communications ports are to include a minimum of 4 USB 3.0 ports, 1 HDMI, 5 VDC Aux Connectors, and 1 Ethernet

• Cables are to include a minimum of one 15’ Ethernet cable reel, and one 15’ Power cable reel

• Electrical requirements are to be universal with 110V for US state-side use and 220-240, 50-60

Hz for Overseas use; with appropriate power cord and power converter/transformer packaging as applicable included.

• Device must be portable with appropriately sized casters that can clear 1 inch floor transitions, cord covers and elevator transition gaps allowing for smooth movement of the device.

• Integrated cart speaker and microphone that allows for auditory communication between both the provider side and the patient side.

• Remote control operation supported including remote device.

• Remote operation shall be compatible with all specified telehealth cart and peripheral devices.

• Integrated and compatible High Definition CODEC included.

• Display and control labels shall be in English.

• Minimum standard Windows 10 Operating System and Microsoft 2012-R2.

(2) TotalExam 3 camera: Multi-purpose general exam camera (brand name or equal quality).

• U.S. Food & Drug Administration (FDA) Approved

• Hand-held examination video camera with multiple functions integrated to support a variety of clinical encounters

• The camera must have interchangeable, multi-purpose heads allowing for manual focus, auto focus for oral, dermal, eye, and otoscope exams at a minimum.

• Single cord device, light source must be built in to device for optimal visualization of images.

• Integrated real-time encounter calibration of image in view obtained from general exam camera.

• The general exam camera must allow for viewing high definition image capture with freeze frame image capability as well as live images in-motion.

• Configurable and automatic lighting adjustment options in settings must be integrated within the camera and allow for varying levels and intensities of natural white lighting.

• Attachments that allow for diagnostic quality eyes, inner ear, oral exams and dermatology exams must be included with the proposed general exam camera for visualization within the patient encounter.

• The general exam camera must include USB 3.0 connectivity.

(3) PCP USB and Thinklabs One Stethoscope device (brand name or equal quality).

• FDA Approved

• Must allow for audible auscultation on both the provider and patient side of the encounter in real-time with seamless “plug and play” real-time integration and operation as part of the current session and without requiring external adaptation such as a separate login or other separate software or hardware support processes for device operation

• Includes at a minimum Bell, Diaphragm, Extended, and pediatric auscultation assessment capabilities.

• Diaphragm High Frequency to a minimum of 1300Hz.

• Low bandwidth transmission with ability to adapt to the available network bandwidth.

(4) GlobalMed Total Vital Signs Monitor- Bluetooth Blood Pressure, SPO2, Temperature/MPN:

GMDTVSBPO2T (brand name or equal).

• Hand-held USB connected device that digitally captures a wide range of vitals including:

temperature, blood pressure, heart rate, oxygen saturation, and spirometry at a minimum.

Provides continuous monitoring that is uploaded wirelessly throughout a patient exam and is stored in the patient record; battery operated.

• 4 inch or larger display.

• Capable of measuring pediatric, adult, and obese patients.

(5) Cisco Systems Inc. TelePresence SX20 Quick Set with Precision HD 1080p 4x Camera. MPN: CTS- SX20-PHD4X-K9 (brand name or Equal).

• Optical zoom: at least 4x, supported video modes shall include 1080p, 720p;

• Supported graphics resolutions shall include: 720 x 480, 720 x 576, 1280 x 960, 1366 x 768, 1400 x 900, 1440 x 1050, 1024 x 768 (XGA), 1152 x 864;

• Support voice codecs shall include: G.711, G.722, G.722.1; supported video formats shall include H.263, H.264;

• Supported network protocols shall include: TCP/IP.

(6) Software Integrated support: GlobalMedia Group LLC eNcounter 3.0 (MPN) GMD 30610001S;

GMS 30610001, GMD30610001C, GMD30610008S, GMD30610005S (Brand name or equal).

• Telehealth cart embedded desktop applications and software must include:

o Point to point connectivity of telehealth cart and provider for video conferencing using integrated software with real-time plug and play capabilities of embedded peripherals devices that include Stethoscope, Vital Signs, General Exam Camera, and other future peripheral devices.

o Video conferencing application that allows for real-time viewing of encounter consult data, pictures, and auscultation of patient end stethoscope application.

o Personal desktop sharing of images and educational material.

o Encounter visibility of patient and the picture visualization within encounter for each peripheral device used to include exam camera and vital signs device.

o Peripheral Device data capture including images must occur within the provider encounter application when performing synchronized encounter and ability to perform physiological data acquisition asynchronously on the telehealth cart patient and presenter end.

o Capability of measurement and calibration of surface area visualizing with peripheral device.

o Proven Software platform with industry and/or government operational success.

o Software platform is to be tested in a live environment at time of installation with conclusive User Acceptance Testing (UAT).

Note: In addition to the requirement for telehealth carts for clinical settings, one of the proposed configurations must also include a transportable/mobile form factor for clinical use in non-clinical settings (operational field) for future consideration. The Transportable/mobile platform must include multiple connectivity options to include but not limited to wired (Ethernet), wireless WiFi, and 4G cellular broadband support. System must meet all operational cybersecurity requirements identified in the Statement of Work. The equipment shall be new and not a used or re-manufactured product.

Contract Line Items:

CLIN Description Unit of Issue

Estimated Quantity

Line Item Cost

Total Amount

0001 Virtual Telehealth Cart Each 140 0002 Software License Each 140 0003 Delivery-CONUS Site Each 120 0004 Delivery –OCONUS Site Each 20

Onsite Installation/Training

Services-CONUS Site Each 120

Onsite Installation/Training

Services-OCONUS Site Each 20

1 Year Warranty/Maintenance

Services Each 140

DELIVERY

Delivery shall be directly to the site identified on each individual task order.

Required Delivery Date:

60 to 90 days After Receipt of Order (ARO) for CONUS sites 90 to 150 days ARO for OCONUS sites

Amendment 0001 -- Change 2: The ADDENDUM TO 52.212-1 has been updated as follows: All changes have been highlighted for ease of reference.

Paragraph 52.212-1(b) is hereby replaced with the following:

(b) Instructions for preparation and Submission of Quotes:

1. The quoter shall submit their quote through e-mail. Telegraphic and facsimile responses will NOT be accepted. The entire quote shall be submitted as one (1) file; as an Adobe Acrobat document (.pdf). The Font shall be Times New Roman and the Font size shall be no smaller than 10 Points, however the Government will allow a different Font and Font size of no less than 8 Points for graphics and tables. The quote shall have a cover page identifying the quoter, primary point of contact, CAGE Code, DUNS number, the solicitation number, and the contents. To assure timely and equitable evaluation of quote(s), quoter must follow the instructions contained herein. The quoter is required to meet all solicitation requirements, including terms and conditions, representations and certifications, and those identified as evaluation factors and/or subfactors. Failure to meet a requirement may result in the quote being ineligible for award. Taking exception to any provision in the solicitation may render the quote ineligible for award.

All documents submitted in response to this solicitation must be fully responsive to and consistent with the requirements of the solicitation.

2. To be considered, the complete quote must be received not later than the time and date identified within this solicitation by the Health Readiness Contracting Office, Attn: Yesenia C. Rodriguez, Contracting Officer, email: yesenia.c.rodriguez2.civ@mail.mil and Dawn E. Simington, Contract Specialist, dawn.e.simington.civ@mail.mil. All quotes received after this due date and time may be considered late in accordance with FAR 52.212-1(f). All quotes must be in English.

3. The Government intends to use simplified acquisition procedures in accordance with FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items. The source selection process will be informal.

Award will be made using the lowest price technically acceptable (LPTA) source selection process. Award will be made to the responsible quoter on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors. Award may be made without discussions with quoters (except communications conducted for the purpose of minor clarification). Therefore, each initial quote should contain the quoter's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the contracting officer to be necessary. By submitting a quote in response to this solicitation, the quoter is agreeing to comply with all terms and conditions contained in the solicitation. The contracting officer may reject any quote that contains exceptions. Also, except for any portions of the quote incorporated into the resulting contract by specific reference, the terms and conditions included in the solicitation, including any amendments, shall take precedence over the quote.

4. The following shall be included in the quote submission:

(a.) Cover page. The cover page shall identify the quoter, primary point of contact to include a telephone number and email address, CAGE Code, DUNS number, the solicitation number, and the contents. The cover page shall contain the Signature and point of contact information of a corporate officer authorized to negotiate for the company.

(b.) One completed copy of FAR Provision 52.212-3, Offeror Representations and Certifications – Commercial Items, Alternate I

(c.) If the quoter has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website (https://www.sam.gov/sam/) or if their SAM registration does not include the following representations, the quoter shall also submit one completed copy of each of the following:

i. FAR Provision 52.203-2, Certificate Of Independent Price Determination

ii. FAR Provision 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations— Representation

iii. FAR Provision 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

iv. FAR Provision 52.222-22, Previous Contracts and Compliance Reports

v. FAR Provision 52.222-25, Affirmative Action Compliance

(d) The vendor shall submit one completed copy of the blue section of the Medical Device Cybersecurity Assessment.

(e) A statement from vendor of the warranty terms and conditions in English and other disclosures/disclaimers and relevant terms of use and limitations as applicable

(f) Statement from vendor that the equipment possesses or meets the FDA regulatory requirements and/or statement of 510K clearance for compliance as required.

(g.) Technical Narrative: The quote’s technical narrative shall address Factor 1. The technical narrative must not exceed 10 pages. The technical narrative shall be responsive to the following evaluation Factor:

(1) Technical Acceptability. Submit narrative and/or charts describing the salient characteristics for each of the quoted supplies if the quote is for an “or equal” supply. The salient characteristics shall provide sufficient detail to support the “equal” determination. If the quote is for the specific brand name supply identified in the solicitation no technical narrative is required.

(2) Factor 2: Price. The quoter shall submit line item pricing for each of the Contract Line Item Numbers (CLINs) identified in this solicitation.

Paragraph 52.212-1(m) is hereby added:

(m) The non-FAR Part 12 discretionary FAR, DFARS, AFARS and LOCAL provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found.

(End of Addendum to 52.212-1)

[End of Amendment 0001]

Receipt of Amendment 0001 is acknowledged:

Company Name and CAGE/DUNS

Printed Name and Title

Signature and Date

Amendment 0001 -- Combined Synopsis/Solicitation IAW FAR Subpart 12.6