SOL_Amendment_W81K00-23-R-0002-0001_BMETS_16 Dec.pdf

0011747755

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued as follow s::

A. Proposal due date is extended to 10 January 2023, 11:00am CST.

B. Provide Vendor questions and Government answ ers. Questions from Vendors are extended to 19 Dec, 11:00am CST.

B. Page 1, of the SF1449 Block 10- NAICS Code is changed to 811210 and Size Standard is $30,000,000 C. All Offerors shall acknow ledge this amendment and return it w ith their offer. Complete page 1 blocks 15A, 15B, and 15C.

1. CONTRACT ID CODE PAGE OF PAGES

1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Dec-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K0023R0002

X 9B. DATED (SEE ITEM 11)

08-Dec-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Dec-2022

CODE

W40M USA HLTH CONTRACTING ACT

REGIONAL HEALTH CONTRACT OFF CENTRAL

2539 GARDEN AVENUE

FT SAM HOUSTON TX 78234-0000

W81K00 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W81K0023R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTION AND ANSWERS

Answers to Vendor Questions

SOLICITATION W81K00-23-R-0002

BIOMEDICAL MEDICAL EQUIPMENT REPAIR TECHNICIAN SERVICES

16 December 2022

1. PWS section 1.1.1 references the Contractor shall provide at least one qualified BMET with advanced and/or specialized training within each of the following modalities: radiology/imaging, sterilizers/sterilization, dialysis and clinical laboratory, ventilators and respiratory, operating room, endoscopy, and heart-lung bypass and perfusion systems. For better understanding, would the Government clarify if this is one BMET needing all qualifications or one BMET for each qualification?

Answer: One BMET III subject matter expert per modality

2. PWS section 1.2.1.2 references the Contractor shall provide CP support services during any eight-hour shift, Sunday through Saturday, to include federal holidays, evenings, and night shifts, based on the mission needs. Based on a possible conflict with Department of Labor regulations and laws for SCAs, can the government clarify the intent of this statement and/or if this is applicable to a specific BMET type?

Answer: The BioMed section currently has an initiative to have three (3) shifts. Each shift will consist of an eight (8) hour workday. The initiative is for Monday – Friday. However, it could be Sunday – Thursday or Tuesday – Saturday. With that being said the workday could fall on a Federal Holiday.

3. PWS section 1.2.3 references, mission essential CP shall be designated in writing to the Contracting Officer Representative (COR) and Chief, Biomedical Engineering Services (BES) 30 days post contract award.

Based on historical context and to clarify, would the Government provide further guidance as to what it defines as mission essential and/or if this is left to the contractor to determine?

Answer: Contract personnel are considered mission essential. Depending on the situation like COVID pandemic, due to acts of God, etc. BMET I’s and advanced office clerks are not considered mission essential.

4. PWS section 3.1.1 references that the CP shall complete all internal BMET/AOC job-related Clinical Engineering (CE) assigned annual training no later than 90 days after assignment, unless a specific due date (provided in writing) is given by the COR. For clarity, would the Government provide whom assigns this annual training and/or it if is a fixed annual training requirement or an adjustable/flexed annual training requirement?

Answer: Training requirements are historically annually from the date of the initial class, however there may be semi-annual training requirements mandated by Brooke Army Medical Center or higher authority.

Internally there shall be annual refresher training on policies, procedures, etc.

5. PWS section 3.5 references the CP shall provide their own Personnel Protective Equipment (PPE) aside from what is already in the BES department (these PPE are signed out and returned after use). Based on the requirement for the contractor to provide PPE, can the Government provide a current list of PPE required by the contractor?

Answer: Safety shoes (steel, aluminum, composite) shall be provided by the Contractor. Eye, hearing and hand protection will be provided by the medical treatment facility. If a contractor is working with the Radiology section lead aprons will be provided by the medical treatment facility.

6. PWS section 4.5.1 references Unscheduled Services. Based on historical context, would the Government provide clarity on what is the expected or minimum amount of work performed by CP and or the maximum amount of work performed by the CP to include the possibility of a percentage breakdown? Can more information, or expected amount of work, on density of work normally handled by the contractor be provided?

Answer: There is no % breakdown between scheduled preventive maintenance and unscheduled maintenance. The expectation is to have the BMET fully engaged performing services for the eight (8) hour workday. Historically the monthly work order average is 100-150 per contracted technician dependent on the modality.

7. PWS section 4.5.2 references Scheduled Preventative Maintenance. Based on historical context, would the Government provide clarity on what is the expected or minimum amount of work performed by CP and or the maximum amount of work performed by the CP to include the possibility of a percentage breakdown?

Can more information, or expected amount of work, on density of work normally handled by the contractor be provided?

Answer: See answer above for question #6.

8. PWS section 4.5.4 references that because of a minimal time entry of 0.1 per service line, it is possible to surpass eight (8) hours in the APSR in a given day. Based on industry standards and practices, and DOL requirements, and to provide clarity, would the Government provide clarity on if they distinguish between maintenance hours and work hours?

Answer: Yes, there is a distinction in a DOL eight (8) hour workday and the APSR eight (8) hour time entries for work orders. The APSR accounts for the approximate time dedicated to servicing the MDE.

Think of taking your vehicle in for service at the dealership. They have a manual that indicates the oil change will take 1 ½ hours and that’s what you are charged. However, the actual action may take 20 minutes.

9. PWS section 5.2.2 references the Contractor may review candidates who do not meet the requirements but have hands-on experience through a bona fide occupational qualification (BFOQ). Based on what is listed in the RFP, would the Government provide clarity or a model for the BFOQ process?

Answer: Candidates will be evaluated in regards to the BFOQ standard. This would be similar to medical manufacturer trained personnel (i.e., Siemens, Fresenius, Steris) or if a candidate job history related to MDE or high level troubleshooting experience.

10. PWS section 5.2.2.3 references BMET II/SA I’s must have DoD Information Assurance Technician (IAT) Level II Certification (DoDI 8570 is going to be DoDI 8140). Based on the specificity of this requirement, would the Government provide suitable or equivalent certifications under the provision that new hires would get this certification accordingly?

Answer: The Government does not provide Information Assurance Technician (IAT) Level II Certification.

DoDI approved 8140 baseline certifications for Level I include A+ and Network +. The Level II required at BAMC is Security +. Any qualified BMET candidate with the Level I certification will have 90 days outside work hours to acquire the Level II certifications. The aforementioned classes are offered from several civilian institutions.

11. PWS section 5.6.2.3 references BMET III/SA II’s must have DoD Information Assurance Technician (IAT) Level II Certification (DoDI 8570 is going to be DoDI 8140). Based on the specificity of this requirement, would the Government provide suitable or equivalent certifications under the provision that new hires would get this certification accordingly?

Answer: See answers above on question 10.

12. PWS page 17, QASP chart, references performance objective ratings. For clarity, would the Government provide more specific information as to what these ratings mean? For example, 4.5.1 states (BMET and SA) unscheduled services are 90%; the clarifying question is 90% of what or to what? How are these percentages supposed to be met?

Answer: The BioMed Shop Standard Operating Procedures (SOP) is provided upon hiring and annually as a shop training evolution. The candidate is required to review/validate and respond to work load and time management. Our Quality Assurance/Quality Control (QA/QC) cell to include the shop foreman, NCOIC and leadership regularly perform a sampling of the technicians workload, work order completion, equipment record review and utilization rate.

13. PWS page 18, Method of Assessment, references standards of 90% or less as unsatisfactory; however, the QASP chart lists 90% as the performance objective in some areas. Based on historical context and for clarity, would the Government provide more specific information as to their intent and how this is supposed to be met?

Answer: The standards and measurement score are an aggregate score of the other metrics listed in the

PWS.

14. PWS references a fill rate for staffing but does not provide time periods for replacing employees. Based on experience and historical context, would the Government provide a "reasonable" period to replace employees?

Answer: Knowing the Federal and Local background checks can be rather extensive we are making a recommendation to have a replacement employee within 90 days or less of the hiring action.

15. No attachments referenced a density list of possible work to be performed by the contractor. For clarity, would the Government provide a density list of current workload to include a possible break down of different modalities, locations (BAMC proper, off campus, etc.), and number of modalities?

Answer: Density list will not be provided. However, BAMC has approximately 28k MDE that are maintenance significate across over 250 hand receipt holders/clinics that are located in and around south Texas.

16. PWS section 3.6 references Government Provided Vehicles (Car, Pick-up, Truck, and or Van) to support maintenance services to Houston and Corpus Christi. Based on historical information, would the Government provide the average number of trips to Houston and Corpus Christi per year and or any related workload data for these trips per year?

Answer: Historical information will not be provided.

17. PWS 1.2.6 On-Call; how many CPs are required for one on-call shift rotation and is there a required labor mix as well i.e., at least one BMET and one SA per on-call rotation?

Answer: The BMET II’s, BMET III’s and SA candidates will be required to perform the on-call rotation.

This will be only one (1) body per rotation.

18. PWS 2.1 – 2.2; please clarify if the Contractor Representative is allowed to perform their duties remotely and conduct meetings with the COR virtually. If not, is there and what are the GFI/S provided to the Contractor Representative?

Answer: The contractor representative is merely a liaison between the government and the vendor. The contract representative/liaison will NOT be performing their duties remotely. As this representative shall be a BMET III and will be required to work on MDE as well.

19. PWS 2.9 Contractor Fill Rate; can the Government please state what their definition of fill rate means? Fill rate can be defined as maintaining above 95% staffing with no resignations throughout the length of the contract or maintaining 95% staffing with resignations filled within TBD days of vacancy throughout the length of the contract.

Answer: The contract is approved for a fixed number of man-hours being met. This is how the 95% fill rate is determined.

20. PWS 4.5.3 – 4.5.4; it is understood what data BMETs and SAs will be inputting in the APSR to maintain a utilization rate of 95%. Can the Government please clarify what specific data is assigned to the Contractor Representative to maintain a completion and utilization rate of 75%? As well, is the Contractor Representative required to be onsite to input or report such APSR data?

Answer: The contractor representative is merely a liaison between the government and the vendor. Some of the duties of this representative is to assist new hires with the coordination of the Federal and Local background checks, fingerprinting and processing within BAMC. From a 160 hour work month and 75% of that is approximately 40 hours for liaison administrative time and 120 hours of maintenance time

21. We believe that NAICS code 811219 is no longer active in SAM and other NAICS registries. We believe this inquiry benefits both the Government and Industry.

Question: For your consideration, the following question is submitted: In reference to the SF 1449, p. 1, block 10. of the solicitation (W81K0023R0002), would the Government please confirm that NAICS 811219 is still active and appropriate for this procurement. We believe that NAICS 811219 is no longer active in SAM and or the NAICS Association registry, per 52.219-28 Post-Award Small Business Program Representation, part (h), subpart (1) p. 80 of the solicitation.

Answer: Page 1, of the SF1449 Block 10- NAICS: is changed to 811210 and Standard is $30,000,000

22. Offeror Instructions - Page 3 of 7 Exact Copied RFP Section Text, Where Question is Derived From:

Subfactor 1A. Performance Work Statement (PWS) Compliance. Explain how your firm intends to satisfy the minimum requirements of the Performance Work Statement. Paragraphs 1.2 (Hours of Performance), 4 (Contractor Furnished Item, Responsibilities and Services), and 5 (Specific Tasks/Qualifications) shall be addressed in detail.

Does the government want offerors to provide how they will accomplish all sections of the PWS or does the government just want offerors to address Paragraphs 1.2 (Hours of Performance), 4 (Contractor Furnished Item, Responsibilities and Services), and 5 (Specific Tasks/Qualifications) only and in detail?

Answer: It is up to the Contractor as long as you address Subfactor 1A as stated and you follow the guidance of regarding the technical proposal (to include addressing all subfactors) shall not exceed 20 pages.

23. Offeror Instructions - Page 3 of 7

Factor 2. Performance must have been by the Offeror (not by a subsidiary or sister company) either as the prime contractor or subcontractor.

Pursuant to (FAR) 15.305(a)(2)(iii), would the government reconsider allowing affiliated/similarly situated company past performance where affiliates/similarly situated companies share back office resources to include HR/recruiting, PMO upper management, and quality?

Answer: YOUR company (the Offeror) provided the same or similar services with similar magnitude and scope of the solicited requirement in the public and/or private sector.

24. Offeror Instructions - Page 4 of 7

Attachment 5 is hereby provided as a sample to assist Offerors in how to breakout the Base Rate + Fringe to equal the Total Compensation Hourly Rate. Offerors are not required to use this sample; however, Offerors are cautioned to ensure that the information presented in Attachment 5 is included with their compensation plan to show the Total Compensation Hourly Rate (Base + Fringe). The Compensation Plan shall be submitted in Microsoft Excel format with all formulas intact. Offerors shall include a narrative (limited to five (5) pages) and supporting information used in establishing the total compensation structure.

The compensation levels proposed should reflect a clear understanding of work to be performed and should indicate the capability of the proposed compensation structure to obtain and keep suitably qualified personnel to meet mission objectives.

Can the government confirm that the 5 pages of narrative and supporting information for the compensation plan can be submitted in its own volume in PDF format? The instructions state the compensation plan must be in excel format which does not allow for 5 pages of narrative and additional supporting information?

Answer: The Compensation Plan shall be submitted in Microsoft Excel format with all formulas intact

Offerors shall include a narrative (limited to five (5) pages) and supporting information used in establishing the total compensation structure may be submitted as PDF no more than 5 pages.

25. Offeror Instructions - Page 4 of 7

FACTOR 4. PRICE: The Offeror shall submit proposed pricing for all contract line-item numbers identified in the solicitation on the Excel spreadsheet provided as Attachment 2. The Pricing Worksheet shall be submitted in Microsoft Excel format with all formulas intact. Offerors shall ensure the formulas and totals accurately reflect the pricing data proposed. Provide total pricing for the base period and each option period, as well as a grand total of the entire proposal.

Can the government confirm that Attachment 2 (pricing worksheet) is the only information required to satisfy Volume V? If this is not the intent, please provide the criteria to include in any applicable price volume (pdf).

Answer: Attachment 2. The Pricing Worksheet shall be submitted in Microsoft Excel format with all formulas intact. Offerors shall ensure the formulas and totals accurately reflect the pricing data proposed.

Provide total pricing for the base period and each option period, as well as a grand total of the entire proposal. Cost and Pricing Data is not required under competitive and commercial acquisitions; however, if only one proposal is received - Other than Certified Cost or Pricing data may be required.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The standard size code has changed from $22,000,000 to $30,000,000.

The required response date/time has changed from 03-Jan-2023 02:00 PM to 10-Jan-2023 11:00 AM.

(End of Summary of Changes)