W81K00-18-R-0012-0001.pdf

W40M USA HLTH CONTRACTING ACT

REGIONAL HEALTH CONTRACT OFF CENTRAL

POC: PATRICIA PFENINGER

3551 ROGER BROOK DR BLDG 3600

FORT SAM HOUSTON TX 78234-6200

0011023977

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this solicitation amendment is to do the follow ing:

1. Provide answ ers to vendor's questions. Additional questions shall be submitted by 20 Feb 2018 NLT 12PM CST.

2. Correct parts of PWS (changes noted in red)

3. Correct parts of attachment 1 Workload Data (changes noted in red).

4. Correct parts of Amendment 52.212-1 and 52.212-2 (changes noted in red).

5. Solicitation closing date remains the same and no extensions w ill be issue.

Offerors should acknow ledge this amendment by filling and completing blocks 8 and 15A-C and returning w ith offer. Vendors shall still complete original SF1449 along w ith all requirements and documents, as w ell as amendments, as listed in the synopsis and solicitation.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Feb-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K00-18-R-0012

X 9B. DATED (SEE ITEM 11)

13-Feb-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Feb-2018

CODE

W40M USA HLTH CONTRACTING ACT

REGIONAL HEALTH CONTRACT OFF CENTRAL

2539 GARDEN AVENUE

JBSA FT SAM HOUSTON TX 78234-0000

W81K00 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W81K00

FACILITY CODECODE

EMAIL:TEL:

W81K00-18-R-0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & ANSWERS (1ST SET)

SOLICITATION W81K00-18-R-0012

QUESTIONS AND ANSWERS (1st Set)

Q.1-Would you consider allowing SDVOSB to bid W81K00-18-R-0012?

A.1-This requirement has been reserved for all 8(a) small businesses only. Unless your business is classified by the SBA as an 8(a); you will not qualify to compete for this requirement.

Q.2-Is there a current incumbent contractor performing the duties of the PWS? If so, who and are they able to compete for this subject solicitation as a prime contractor?

A.2-Yes, there are currently three incumbent contractors performing these duties: Infused Solutions LLC; Vesa Health & Technology, Inc, and Recruiting Force LLC., DBA Recruiting Veterans. The Government will not answer questions regarding companies who are able to compete for the solicitations as prime contractors.

Q.3-Please confirm there is no Collective Bargaining Agreement in place for the work specified in the PWS.

A.3 There is no Collective Bargaining Agreement in place for the work specified in the PWS.

Q.4-Is there an incumbent contract for the subject effort or is this a new requirement? If there is an incumbent, would you please provide the incumbent contractor's name and contract number?

A.4 There are three incumbent contractors and the contract number for each is the following:

1. Infused Solutions LLC; W81K04-12-D-0004-YY48

2. Vesa Health & Technology, Inc, W81K00-17-P-0333

3. Recruiting Force LLC., DBA Recruiting Veterans; W81K00-17-C-0009

Q.5-What is the current contract number and award amount?

A.5 The current contract number and amount for each is as follows:

W81K04-12-D-0004-YY48 $1,199,409.76 (six months) W81K00-17-P-0333 $ 924,603.20 (12 months) W81K00-17-C-0009 $1,896,307.20 (12 months)

Q.6-Are there any incumbent employees currently performing? If yes, how many?

A.6- Yes, all three contracts have incumbent employees currently performing. Total of 70 FTEs.

Q.7-Would incumbent employees have 1st right of refusal under this opportunity?

A.7-As per clause 52.222-17 NON-DISPLACEMENT OF QUALIFIED WORKERS, Contractor and its sub-contractors shall, except as otherwise provided herein, in good faith offer those service employees employed under the predecessor contract whose employment will be terminated as a result of award of this contract or the expiration of the contract under which the service employees were hired, a right of first refusal of employee under this contract in positions for which the service employees are qualified.

Q.8-Will the government accept teaming agreement/JV partnership?

A.8-Please refer to FAR Part 9.603-Policy and 9.604-Limitations.

Q.9- If so, how will the past performance be evaluated for teaming partners?

A.9- Past Performance is evaluated for the prime contractor or subcontractors in a teaming arrangement.

Q.10-Will there be an opportunity to view the facility?

A.10- No.

Q.11-Is there an incumbent contractor?

A.11-Yes, please refer to Q.2, A.2.

Q.12-Will the government extend the proposal deadline by at least one week?

A.12- No, there will be no extensions due to time constrains.

Q.13-Are the title page/first page and table of contents of each proposal attachment excluded from any page limits specified?

A.13-Correct, these will not count towards the page limit. However, title page should only include the information as stated on the addendum to FAR 52.212-1 Administrative Section.

Q.14-Given the level of response required by the solicitation for the Technical volume, can the Government increase the page limit for Volume 2 to 40 pages?

A.14-No, the page limitation as solicited will stand.

Q.15-Is this a new requirement, or is there an incumbent contract(s) related to this solicitation?

A.15-This is not a new requirement, please refer to Q.2, A.2.

Q.16-Can the Government confirm if there is incumbent contract staff for all of the solicitation labor categories?

A.16-Yes, there is incumbent contract staff for all of the solicitation labor categories.

Q.17-PWS 4.10: is there a particular format for iRAPT invoices? At what point during the monthly period do our iRAPT invoices have to be submitted?

A.17-iRAPT invoices should be submitted monthly according to CLINs assigned for each labor category and hours worked. It is at the discretion of contractor and Contracting Officer Representative when the invoices should be submitted and received.

Q.18-Can past performance references/questionnaires be submitted from both the prime contractor and any proposed subcontractors/teaming partners?

A.18-Yes, the teaming agreement/relationship must be clear to the Government.

Q.19-Can the past performance references (subfactor 2b) be the same contract references as the past performance questionnaires (subfactor 2a)?

A.19-Yes. Please refer to instructions in Addendum 52.212-1 2a and 2b regarding present and past performance.

Q.20-Can you explain the difference between the past performance references (maximum five submitted) and the past performance questionnaires (maximum three submitted)?

A.20-The past performance reference list is submitted by contractor/offeror. The past performance questionnaires are submitted by the person who the contractor/offeror is using as a reference. Both should be relevant to the work being performed as stated in Addendum 52.212-1 2a. and 2b.

Q.21-Can the Government confirm if the current (incumbent) contract(s) has an immunization requirement same or similar to those in this solicitation?

A.21-We cannot discuss current contract immunization requirements.

Q.22-Reserved.

Q.23-The included Wage Determination provides two health & welfare numbers ($4.41 per hour and $4.13 per hour). Does the Government have a preference of which health & welfare amount is to be used?

A.23-Please refer to the Executive Order 13706 on the Wage Determination listed on solicitation.

Q.24-Can the Government confirm if the contract will have one COR or individual CORs for each branch the contract supports?

A.24-No, we cannot confirm the number of CORs that will be appointed until this contract is awarded. Until then, it will be discussed only with the offeror who obtains the contract award.

Q.25-Is it acceptable to submit a narrative description of the submitted past performance references required, or only the contractual information specified in the solicitation instructions?

A.25-No, only contractual information specified in the solicitation instructions. Please refer to Addendum 52.212-1 2.b. regarding present and past performance.

Q.26-Can the Government confirm if the below math accurately shows the expected productive hours per employee?

2080 hours (total working hours)

- 80 hours (Federal holidays)

- 80 to 160 hours (vacation time per the included WD)

- 56 hours (sick leave, per EO 13706)

= 1864 to 1784 hours Knowing incumbent staff eligibility for vacation time (2 - 4 weeks, per issued WD) is critical to pricing.

A.26-Please refer to the Executive Order 13706 on the Wage Determination listed on solicitation.

Q.27-Scheduled CSP leave requires a minimum of 30 days of advanced coordination (per PWS 1.10). However, this seems in conflict with Executive Order 13706 – Paid Sick Leave for Federal Contractors under executive order that prohibits interference / discrimination in how CSPs use their accumulated sick leave. Please clarify?

A.27- To meet mission requirements, the Government asks for advance notice for leave however, situations may occur where that is not possible and the Government will work through those on a case by case basis.

Q.28-Do the CSPs work during training holidays?

A.28-Please refer to PWS paragraph 1.9 Training Holidays.

Q.29-Are CSPs paid (by the Govt.) if they have to participate in Govt. training?

A.29-Yes, contractor service providers (FTEs) will get paid for government training offered only by government.

Commercial available training will not be paid by government.

Q.30-We can find no CLIN in Schedule B for Contract Manager or an Alternate Contract Manager. Is the contractor expected to absorb all the cost of Program Management for this large Government contract?

A.30-The Government will not tell contractors how to work those costs into your proposal.

Q.31-This contract requires significant daily coordination and reporting. Will the Government provide an office space at SAMMC for contract management?

A.31-Space is limited at San Antonio Military Medical Center (SAMMC) and government does not have the space available to accommodate a contract manager.

Q.32-Per the solicitation, minimum font size is 10. Is it acceptable to use a smaller legible font size for any figures, graphics, or tables used to convey information?

A.32-Yes, as long as its visible. However, the font for paragraphs should be 10pt and no larger than 12pt font, front side only.

Q.33-Are the cover page, table of contents, and glossary of acronyms/abbreviations excluded from the page limit of the Technical volume?

A.33- Please refer to Q.13 and A.13.

Q.34-PWS 4.12 - Deliverables states that contractor is to provide a copy of the work schedule at least two weeks prior to the starting day of each pay period. Our pay period is every two weeks, and the Government's pay period is every month. Question: In the PWS 4.12, is the Government referencing the contractor's pay period, or its own pay period?

A.34-Upon contract award, contractor can coordinate with COR about what pay period they would like to use.

Q.35-If, in the above question, if we have to submit the work schedule two weeks prior to Government's pay period, then it potentially conflicts with PWS 1.10, which requires a 30 day notice for scheduled vacation.

A.35-The scheduled absences are submitted at least 30 days in advance to project leave for contractor employees taking vacation longer than a week. The work schedule submitted two weeks prior to the starting date of each pay period is to allow the government and contractor to discuss how to fill positions for those that are absent due to emergency leave or illnesses.

Q.36-How long is the transition period for the incoming contractor?

A.36-The transition period will depend on the contractor as it will not be paid by Government until full performance of services is in place. Please refer to PWS, paragraph 1.28.

Q.37-Is there an incumbent on this contract? If so, please provide the incumbent name, current contract number, length and value of the contract?

A.37-Please refer to Q.2 and A.2.

Q.38-What is est. level of effort for this requirement?

A.38-This question is not clear to the Government.

Q.39-Who is currently performing Logistics Support Services for Brooke Army Medical Center now?

A.39-Please see Q.2 and A.2.

Q.40-Are there conformed positions on this contract? If so, will the Government provide the crosswalk?

A.40-This question is not clear to the Government.

Q.41-Will the Government provide a CLIN for travel costs? If not, where should the offeror capture this cost?

A.41-No, there is no travel cost involved. The Government cannot tell contractors how to capture these cost within their proposal.

Q.42-Reserved

Q.43-Please confirm the contractor does not need to provide materials, equipment, and supplies in performance of this contract.

A.43-As stated in PWS Part 3, these are the items that government will be providing and contractor will not be expected to provide those items. Also please refer to PWS Part 4 and Part 5 to see items that are expected to be provided by contractor.

Q.44-In the past, I’ve noticed that 8a set-asides in TX usually require an FBO in TX, but I don’t see that requirement here. Can you please verify that is not a requirement. Second, will there be a site visit prior to the due date?

Q-44-What is meant by an FBO? This is not clear to the Government. No site visit will be allowed.

Q.45-We request that the Government consider revising this requirement so that it doesn't restrict Small Businesses from participating in this competition?

A.45-Government will not revise this requirement due to sufficient competition among 8(a) businesses.

Q.46-Page 157 and 158 (solicitation) lists Subfactor 2a and 2b. Request the following clarification: 2a asks for PPQ "to at least two references (maximum 3) while 2b ask for Reference list that should "include at least three and no more than five references". There appears to be a disconnect between these two. Can the Government please clarify if the Past Performance requirement is minimum of 2 and maximum of 5? Or is it minimum of 3 and maximum of 5? And based on what it is, how man PPQs minimum are required.

A.46-Past Performance questionnaire is a minimum of 2 and maximum of 3. Reference list is a minimum of 3 and maximum of 5 references on the list. Please refer to addendum 52.212-1 regarding present and past performance.

Q.47-In support of the Past Performance requirement can the Prime bidder propose a subcontractor's past performance and if so, how many subcontractor PPs is a Prime bidder allowed to submit in support of the overall bid Past Performance requirement?

A.47-Yes, the teaming agreement /relationship must be clear to the Government.

Q.48-On page 114 the Government lists the FTEs, Operating Hours and Position Titles. In addition, the Government also includes with the solicitation the Department of Labor Service Contract Act (SCA) Area Wage Determination. Request the following clarifications:

Does the SCA apply to ALL contractor positions listed in the solicitation? If not, which ones are excluded from

SCA?

A.48-No, some of the positions do not apply to the SCA such as the Quality Assurance Technician, Procurement Technician, Facilities Planner and Facilities Engineer Technician.

Q.49-If all positions fall under the SCA then request the Government clarify which AWD Occupation Codes the following Position Titles should be mapped to:

b1 - Quality Assurance Technician b2 - Procurement Technician b3 - Facilities Planner b4 - Facilities Engineer Technician A.49-Please refer to A.48.

Q.50- In addition the Government lists a Secretary position (which is an AWD/SCA mapped position) on page 114 but, then on page 121 under the Supply Chain Management Branch lists a Secretary III position. Can the Government please clarify what the correct bid position is? A Secretary or a Secretary III (they are two different occupation codes and pay rates per the Area Wage Determination).

A.50- This applies to Secretary III. The amendment will correct this discrepancy.

Q.51- Please confirm that the PWS referenced on page 157 under Factor 1 (1a) Part 4 and 5 is located at pages 108 through 112 and listed in the solicitation as Part 4 Contractor Furnished Items and Services and Part 5 Specific Tasks.

A.51-Correct; however, Part 4 and Part 5 also references part of the PWS, workload data, the position descriptions (technical exhibit 1 and 2) etc.

Q.52-Is there an incumbent on this contract? If so, please provide the incumbent name, current contract number, length and value of the contract?

A.52-Please refer to Q.4, Q.5, A.4 and A.5.

Q.53-Can the Government confirm title pages and table of contents per attachment are outside of the allotted page count?

A.53- Yes these are outside the allotted page count as long as contractor does not include information that is supposed to be included in the page count. Please refer to instructions in addendum 52.212-1 Administration Section.

Q.54-Please confirm size 10, 11, and/or 12 font for text is acceptable.

A.54 Yes, it is acceptable. Please refer to 52.212-1 Administrative Section.

Q.55-Given the quick turnaround on proposals, can contractors use CPARs instead of PPQs?

A.55 No, contractors should comply as per instruction addendum 52.212-1 Past Performance 2a and 2b. Please refer to present and past performance.

Q.56-In regards to Past Performance for this effort how far back will the government allow industry to reference their experience?

A.56- Seven years from the date of the solicitation.

Q.57-Can you define relevant experience in respect to how many years back we can go. Is the army going to put a limit on the amount of years we can go back we can use on past performance.

A.57-Please refer to A.56.

Q.58-Per Section 5.5.a, it states… responsible for grounds maintenance, pest control, furniture installation. But in TE-1 - Work Load Data, and TE-2 - Position Descriptions, there doesn't appear to have the people to fulfill these duties. Should 5.5.a or TE's be revised to reflect the addition/reduction of these services?

A.58-No, this was just a description of Facilities Management Branch Mission. And no, this will not be revised. As per workload data and position description for Facilities Management Branch, that is what is solicited.

Q.59-Due to the short turn-around for this proposal, would you allow us to use a CPAR in lieu of a PPQ?

A.59-No, please refer to Q.55, A.55.

Q.60-Page 171 states that in cases where past performance is unknown, a performance confidence rating of “acceptable” will be assigned. Under the definition for “Acceptable” past performance, an Offeror with unknown past performance falls under this category. To confirm: would a lower acceptable price Offeror having “unknown” rating on past performance be considered for award over offeror with higher past performance rating having higher price?

A.60-The source selection method for this solicitation is lowest price technically acceptable.

Q.61-Are all positions considered to be SCA positions with applicable wage determination?

A.61-No, please refer to Q.48, A.48.

Q.62-Who is the incumbent?

A.62- Please refer to Q.4, A.4

Q.63- Are all positions filled?

A.63-No, all positions are not filled. There are currently 70 incumbents performing and there is a need for 82.

Q.64-Do you foresee the response date being extended because of the holiday?

A.64-No, extensions will not be granted.

---End of Q&A---

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO 52.212-1

52.212-1 Instructions to Offeror

Proposal Submission Instructions:

Offeror shall submit signed and dated proposals to arrive no later than the date and time specified in Block 8, SF 1449. Proposals submitted after the due date and/or time will be considered untimely and ineligible for award.

Offeror shall submit electronic copies of their proposals via email to Patricia Pfeninger (patricia.c.pfeninger.civ@mail.mil) AND Jamie Brunner (jamie.m.brunner.civ@mail.mil). Hard copies of proposals are not required.

Questions and Answers Period: Questions must be submitted in writing and sent via email to patricia.c.pfeninger.civ@mail.mil AND jamie.m.brunner.civ@mail.mil. Questions will be accepted from February 13, 2018 to February 20, 2018 NLT 12PM CST. Answers to questions will be posted back on FBO via Solicitation Amendment. All Amendments must be acknowledged with your proposals no later than the RFP close date/time.

ADMINISTRATIVE SECTION (VOLUME 1). Within the Administrative section, offerors shall ensure that the original solicitation's SF 1449, Blocks 12, 17A, and 30A – C, are completed in their entirety as well as any other information requested in the solicitation. Offeror shall also acknowledge each amendment by completing first page on each SF 30, Blocks 8 and 15A – C, should any amendments be issued. Each proposal individual attachments shall also have a title page identifying the offeror; offeror's CAGE code and DUNS number; the full address, phone, and facsimile numbers of the offeror; points of contact (POCs) authorized to negotiate with the Government on the offeror's behalf; the solicitation number; a statement confirming the offeror is willing to hold its prices firm for at least 120 days from the date specified for receipt of offers. The proposal attachments shall be submitted so that it may be printed on standard 8.5” x 11” paper, using no smaller than 10pt. font and no larger than 12pt font, front-side only.

Offeror shall be registered in the System for Award Management (SAM) with the appropriate NAICS Code and shall not have any Active Exclusions listed within SAM. If the offeror is currently registered in SAM with completed representations and certifications, an affirmation on the title page shall state that these representations and certificates are current, complete, and accurate as of the date proposals are due. Otherwise, the offeror shall complete and include in the Administration Section (Volume 1) one (1) copy of the following provisions located within this solicitation: FAR Provision 52.212-3, Offeror Representations and Certifications Alternate I; FAR Provision 52.209-7, Information Regarding Responsibility Matters; plus any other provisions herein.

Offerors shall submit proposal attachments according to the following format:

Administrative Section (Volume 1)_(Offeror's name)

Technical Capability (Volume 2)_(Offeror’s name)

Past Performance (Volume 3)_(Offeror’s name)

Price (Volume 4)_(Offeror’s name)

Each attachment as referenced above shall be submitted as a separate attachment within the emailed proposal. Failure to submit proposals as per illustrated above may disqualify an offeror for award consideration.

Factor 1. Technical Capability (VOLUME 2)

All parts of the technical proposal shall be addressed in sufficient written detail for the Government to determine if the offeror understands each aspect of the Government’s requirement. Statements that the offeror understands, can or will comply with all specifications, or statements paraphrasing the specifications of parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques will be used” will be considered unacceptable.

Insufficient explanations may result in your offer receiving an UNACCEPTABLE rating. The technical proposal (to include addressing all sub-factors below) shall not exceed 25 pages.

1a. Performance Work Statement (PWS) Compliance. Explain how your firm intends to satisfy and/or comply with the requirements of the Performance Work Statement (PWS) Part 4 and 5. Address each paragraph number and identify each response in the order listed in Part 4 and Part 5 (ex: PWS 4.1 (offeror’s response), PWS 4.2 (offeror’s response) etc,). Failure to address any paragraph and section of the PWS Part 4 and Part 5 will make your proposal technically unacceptable.

1b. Recruitment and Retention Plan. Explain your company’s recruitment and retention plan, the methods used to recruit and retain qualified and competent personnel to ensure services commence on the date set forth in the solicitation and throughout the life of the contract. Please include an explanation of incentive programs, also explain how your company provides timely information to contractor employees on subjects such as employee benefits, employee programs, and contract performance.

Factor 2: Past Performance (VOLUME 3)

2a. Past Performance Questionnaire - Provide a copy of the attached Past Performance Questionnaire (PPQ Attachment) to at least two references (maximum 3) with instructions to return the PPQ to the Regional Health Contracting Office, ATTN: Ms. Patricia Pfeninger via email at patricia.c.pfeninger.civ@mail.mil by the specified due date for receipt of offers. It is the offeror’s responsibility to ensure the reference submits the PPQ directly to the Contracting Office for consideration.

For the Government to consider the present and past performance the offeror should have managed over 40 full time equivalent positions on one requirement in a Federal Government environment. Past performance must be no later than seven (7) years from the date of this solicitation (NLT 12 Feb 2011).

2b. List of References - Provide a list of references with company name, contract value, period of performance, point of contact, and phone number. Reference list should include at least three and no more than five references. All references shall be residing in the United States and shall include relevant experience regarding logistics support services equivalent positions. For the Government to consider the present and past performance the offeror should have managed over 40 full time equivalent positions on one requirement in a Federal Government environment. Past performance must be no later than seven

(7) years from the date this solicitation (NLT 12 Feb 2011).

2c. The Government may also consider any additional information from its own files, databases such as the Past Performance Information Retrieval System (PPIRS), or from any other source it deems appropriate.

The Government may survey references to verify the information provided.

Factor 3: Price (VOLUME 4)

3a. Submit proposed pricing for all contract line item number (CLIN). Include the “unit price” and total extended dollar “amount” for each line item as well as the “Net Amount”. As a minimum, the SF 1449 Solicitation shall be submitted with proposed “unit” prices and extended dollar “amounts”. MS Word, PDF or Excel format will be accepted. Proposals will be disqualified from award consideration if unit price and /or total extended amounts are missing from one or more line items as per listed on the solicitation.

(l) Protests received at a level higher than the contracting officer will be referred to the contracting officer. Protestor may request a review by the contracting officer or an independent review at a level higher than the contracting officer. Requests for appeals or independent review will be addressed to the contracting officer for referral to the review authority. Questions on this process will be referred to the cognizant contracting officer identified in the solicitation.

(m) The non-FAR Part 12 discretionary FAR and DFARS provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found.

End of 52.212-1 Addendum

ADDENDUM TO 52.212-2

Addendum to 52.212-2

Award will be made using the lowest price technically acceptable (LPTA) source selection process. Award will be made to the responsible offeror on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Award may be made without discussions with offerors (except communications conducted for the purpose of minor clarification). Therefore, each initial offer should contain the offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the contracting officer to be necessary.

Paragraph (a) is hereby replaced with the following:

(a) The Government will award a contract resulting from this solicitation to the responsible contractor whose quote, conforming to the solicitation, is Lowest Price Technical Acceptable (LPTA). Award will be made on an all or none basis.

The following evaluation criteria will be used to evaluate offers:

Factor 1. Technical Capability.

1a. Performance Work Statement (PWS) Compliance.

1b. Recruitment and Retention Plan.

Factor 2. Past Performance.

Factor 3. Price.

Note: A rating of Acceptable must be received on each of Factors 1 and 2 in order to be considered for award.

Except for communications conducted for the purpose of minor clarification, the Government intends to evaluate the proposal and award a contract without discussions. Therefore, the proposal should contain the offeror’s best terms from a technical capability, past performance, and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the Contracting Officer to be necessary.

The government will initially list proposals from lowest to highest price as long as all pricing is in accordance with FAR Addendum 52.212-1 “Instructions to Offerors”. The government will evaluate the Technical Acceptability of the 3 lowest priced proposals first. If one of those proposals is rated Technically Acceptable and meets all other proposal requirements, the government will not evaluate any other proposals. If those proposals are determined technically unacceptable, the government will evaluate the next 3 lowest priced proposals and continue in that manner until a proposal is rated Technically Acceptable. If a proposal is rated Technically Unacceptable, the government will not evaluate any other factors. USING THIS PROCEDURE, THE GOVERNMENT MAY NOT

EVALUATE ALL PROPOSALS.

Factor 1. Technical Capability.

Technical capability ratings reflect the Government’s confidence in the offeror’s ability, as demonstrated in its written technical proposal, to perform the requirements stated in the solicitation. The Government will make an independent judgment of the probability of success. Prospective contractors shall demonstrate that the service offered complies with the technical requirements as described in the Performance Work Statement.

The following adjectival ratings will be used in evaluating each offeror's written technical proposal:

a. Acceptable – Proposal clearly meets the minimum requirements for each of the technical factors “1.a” and “1.b”.

b. Unacceptable – Proposal does not clearly meet the minimum requirements for any one or more of the technical factors “1.a” and “1.b”.

NOTE: In order to receive an overall "Acceptable" rating for Factor 1, Technical Capability, both factor "1.a" and "1.b" must each receive an "Acceptable" rating. An "unnaceptable rating in either factor will render the Technical Capability "Unnacceptable" and ineligible for award.

Factor 2. Past Performance.

The following adjectival ratings will be used to determine degree of performance risk associated with the proposal:

a. Acceptable – Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

b. Unacceptable – Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note 1: In case the offeror does not have a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

Note 2: The government may also consider any additional past performance information available, to include the

Past Performance Information Retrieval System (PPIRS).

Factor 3. Price.

The Government will evaluate price proposals on the basis of price realism once the proposal has received an Acceptable on technical capability, and past performance. A proposal unrealistically low in price may be grounds for eliminating a proposal and will be determined by the Government to be indicative of failure to be consistent with the offeror’s written technical capability approach and/or indicative of a failure to comprehend the complexity and risks of the proposed contractual requirement. A proposal that fails to establish price realism is ineligible for award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is ineligible for award if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) Given that FAR 52.217-8 provides that the Government may exercise the Option to Extend Services at the rates specified in the contract (i.e., the rates in effect when the Extension of Services option is exercised), for purposes of evaluating the Option to Extend Services, the Contracting Officer will consider the prices submitted for the base year and each option year, since those are the binding prices should the Option to Extend be exercised.

(d) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

End of Addendum to FAR 52.212-2

(End of Provision).

ATTACHMENT 1

TECHNICAL EXHIBIT 1

WORKLOAD DATA

SUPPLY CHAIN MANAGEMENT BRANCH

Hours of Operation Monday thru Friday from 0530-1900

(Work schedule should not exceed 40 hours per week)

Number of FTEs

Operating Hours

Position Title 17 Work hours between 0530 to 1700 Warehouse Specialist

2 Work hours between 0600 to 1600 Quality Assurance Technician

1 0630-1530 or 0700-1600 Secretary III

36 Work hours between 0600 to 1600 Material Expediter

4 Work hours between 0600 to 1700 Procurement Technician

3 Work hours between 0900 to 1900 Material Expediter

TOTAL 63 FTEs *Work schedule is 8 hours per day, 40 days per week. An hour unpaid lunch shall be included in work schedule and work hours are subject to change as per mission requirement needs.

FACILITIES BRANCH

Monday thru Friday from 0630-1630

1 0630-1530 Facilities Planner

3 0700-1600 Facilities Engineer Technicians

1 0700-1600 Data Entry Specialist

1 0700-1600 Drafter/Cad Operator IV

1 0730-1630 Drafter/Cad Operator IV

TOTAL 7 FTEs *Work schedule is 8 hours per day, 40 days per week. An hour unpaid lunch shall be included in work schedule and work hours are subject to change as per mission requirement needs.

ASSET MANAGEMENT BRANCH

Monday thru Friday from 0600-1630

2 Work hours between 0600-1630 Supply Technician

8 Work hours between 0600-1630 Material Expediter

2 Work hours between 0600-1630 Procurement Technician

TOTAL 12 FTEs *Work schedule is 8 hours per day, 40 days per week. An hour unpaid lunch shall be included in work schedule and work hours are subject to change as per mission requirement needs.

End of attachment 1

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

LOGISTICAL AND ADMINISTRATIVE SUPPORT

LOGISTICS DIVISION

SAN ANTONIO MILITARY MEDICAL CENTER (SAMMC)

JBSA, FORT SAM HOUSTON, TEXAS

PART 1

GENERAL INFORMATION

1.1 GENERAL. It is expressly agreed and understood that this contract is a non-personal services contract, as defined in Federal Acquisition Regulation (FAR) 37.101, under which the professional services rendered by a contract service provider are rendered in their capacity as an independent contractor or employee of any independent company that may be a party to this contract. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the professional aspects of the services rendered. The Contractor shall be solely liable for and expressly agree to indemnify the Government with respect to any liability producing acts or omissions by its employees or agents. This contract does not create an employer - employee relationship between the Government and any corporation, partnership, business association or other party or legal entity with which the individual contract service provider may be associated. Contract personnel rending the services are not subject, either by the contract terms or by the manner of its administration, to the supervision and control usually prevailing in relationship between the Government and its employees.

1.2 BACKGROUND. The mission of the United States Army (USA) Medical Command (MEDCOM) is to provide quality healthcare to its beneficiaries who include Active Duty, Reserve, National Guard and Retired Soldiers and their Family Members. BAMC is a modern state-or-the-art, 450-bed health care facility that provides level-one trauma and graduate medical education. The multi-storied medical treatment facility has 1.5 million square feet of operational space and a normal bed capacity of 450, of which 48 are ICU beds and 40 are dedicated to the Institute of Surgical Research Burn Unit. The hospital is capable of expanding to 653 beds if needed to support a wartime mobilization. The direct patient care settings, such as the operating rooms, emergency rooms, critical and non-critical care units and burn care units, require support services 24 hours a day, seven (7) days a week. Other health-care related settings such as clinics, laboratories and administrative areas require support services on an area/room specific scheduled basis.

1.3 DESCRIPTION OF NON-PERSONAL SERVICES. This is a non-personal service requirement to provide support to the logistics division located in San Antonio Military Medical Center (SAMMC), BAMC. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government. The contractor shall provide all personnel with supervision and other items as defined in this Performance Work Statement except for those items specified as government furnished property. The contractor shall perform and shall adhere to the standards in this contract.

1.4 GENERAL MISSION. The mission of the BAMC Logistics Division is to provide logistical support to include:

management, distribution of medical supplies, maintenance of materiel and other commodities; the acquisition and maintenance of capital investment equipment, optical fabrication support, asset management; laundry services, transportation, security, facility management, environmental and safety services.

1.5 MISSION AND OBJECTIVES: The Logistics Division mission is to provide customer support through its branches so that the war fighters receive ultimate quality care. Logistics Division counts with multiple branches and three of them require additional staff support: Supply Management Chain, Asset Management, and Facilities Management.

a. The Supply Management branch mission is to provide superior medical supply support to all departments within hospital and surrounding clinics to provide high quality health care. The objective is to ensure that all supplies are delivered accurate and timely to provide timely patient care (urgent and non-urgent).

b. The Asset Management branch mission is to provide high quality health care by acquiring and delivering the most advance medical equipment and technology. The objective is to maintain accurate property accountability, acquire and deliver equipment on time, and prepare obsolete equipment for disposition and storage.

c. The Facilities Management branch mission is to ensure readiness, capability and sustainability of all patient care facilities and staff. The objective is to maximize space in the healthcare facilities to accommodate patients, staff, furniture, and equipment.

1.6 SCOPE OF WORK. The Contractor shall provide personnel and supervision to support the mission and objectives of Logistics Division and its branches. In order to achieve the mission and objectives, the government needs non-personal services for the following: Material Expediters, Warehouse Specialists, Quality Assurance Technicians, Procurement Technicians, Secretary III, Supply Technicians, Facilities Engineer Technicians, Data Entry Specialist, Facilities Planner, and Draft/Cad Operators IV. Specific requirements regarding these services are described in Part 4 and Part 5 of this PWS as well as attachment 1 “Workload Data” and attachment 2 “Position Description”.

1.7 PERIOD OF PERFORMANCE. The period of performance shall be as follows:

Base year: 1 April 2018 – 31 March 2019 Option 1: 1 April 2019 – 31 March 2020 Option 2: 1 April 2020 – 31 March 2021 Option 3: 1 April 2021 – 31 March 2022 Option 4: 1 April 2022 – 31 March 2023

1.8 RECOGNIZED FEDERAL HOLIDAYS. The following is a list of legal federal holidays that services shall not be performed. Services shall not be performed on any other day declared a federal holiday.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

NOTE: Any of the above federal holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday. Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above. If the area in which a contract employee is scheduled to work is closed due to a holiday declared by an Executive Order and the employee is not required to report in, payment will not be made for those hours. Closures of the installation due to inclement weather or other such acts of God shall be handled in the same manner.

1.9 TRAINING HOLIDAYS. Throughout the year, the MTF observes several training holidays and they vary by fiscal year (FY). Upon notification of designated training holidays for the fiscal year and/or no later than 15 November of the contract year, the Contracting Officers Representative (COR) will provide the information to the

Contractor. The COR will identify and inform the contractor of those departments and/or divisions that will be operational on the specified training holiday and the contractor shall provide names of employees who will work in departments and/or divisions that will be operational on the specified training holiday.

1.10 HOURS OF OPERATION. Normal duty hours are established as 6:30am – 5:00 pm; however, these may vary as per each branch. Days of operation are Monday through Friday, excluding federal holidays and training holidays.

Contract employees shall not be scheduled for more than 40 regular hours in a one (1) week period within the parameters defined above. Duty hours include a one hour (per 8 hour shift), non-compensable lunch break. Meals can be purchased in the hospital dining facility. No additional discounts are provided as reduced rates are already established for the general public and staff.

a. Scheduled Absences. Scheduled absences such as vacations, continuing education units, personal time off shall be scheduled at least 30 calendar days in advance by company supervisor and mutually agreed upon by the COR in order to ensure adequate coverage. Scheduled absences will require back-up/substitute coverage if employee is absent more than one week. Contractor shall provide COR a schedule each month to identify those employees taking leave and ensure that there is back-up/substitute coverage.

b. Unscheduled Absences (emergencies/sick call). For unscheduled emergency/sick call absences, contractor employees shall notify their company supervisor and give courtesy notice to COR and government representative within the first hour of the scheduled reporting time.

c. Emergency Essential Positions. All positions as described on this PWS are NOT emergency essential positions.

1.11 PLACE OF PERFORMANCE. All work to be performed under this contract will be performed at San Antonio Military Medical Center (SAMMC), Join Base San Antonio – Ft Sam Houston, Texas and surrounding medical facilities within San Antonio area. The locations of the medical facilities are: Center for the Intrepid (CFI), Troop Medical Clinic (TMC), Camp Bullis, CPT Jennifer Moreno Primary Care Clinic, SPC Taylor J. Burk Clinic, Rhoades and Budge Dental Clinic, Blood Donor Lab, Optical Fabrication Lab, Soldier Physical Therapy Bldg, Schertz Medical Home, Westover Hills Medical Home, Veterinary Lab, Operational Reserve and National Guard units and occasionally in Corpus Christi Clinic.

1.12 SECURITY REQUIREMENTS. Work under this contract is UNCLASSIFIED. The Contractor shall comply with all applicable DoD security regulations and procedures during the performance of this contract. The Contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, Privacy Act data, and Government personnel work products obtained or generated in the performance of this contract.

Contractor employees shall not disclose or cause to disseminate any information concerning operations of military activities. Such action(s) could result in violation of the contract and possible legal actions. All inquiries, comments or complaints arising from any matter observed, experienced, or learned of as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information, shall be directed to the contracting officer representative (COR) and the contracting officer. The Contractor shall only conduct business with designated CORs listed as points of contact (POCs). Names of authorized personnel shall be provided in writing within 5 days of award and updated as necessary throughout the contract period. US Government records, copies of original results and reports, verified original data, corrected data and corrected supporting final reports remain the property of the U.S Government.

1.13 GOVERNMENT COMMON ACCESS CARD (CAC). Contractor employees will be issued by the Government a Common Access Card (CAC) which is required for access to Government computer databases if required and entrance to the installation. If this contract requires contractor personnel to have access to government computers, contractor personnel requiring access to government computers shall successfully complete a National Agency Check with Written Inquiries (NACI) before obtaining access to the computer. These investigations will be conducted by the government at no additional cost to the contractor.