Solicitation_Amendment_0002_W81K00-18-R-0012.pdf

W40M USA HLTH CONTRACTING ACT

REGIONAL HEALTH CONTRACT OFF CENTRAL

POC: PATRICIA PFENINGER

3551 ROGER BROOK DR BLDG 3600

FORT SAM HOUSTON TX 78234-6200

0011023977

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

3. Delete Night Differential CLINs and Clause 52.237-7 Indemnification and Medical Liability Insurance.

4. Make additional changes to Addendum 52.212-1 and PWS Paragraph 1.16 (marked in blue).

5. Provide BAMC In-Processing Requirements form for Immunization requirements and Past Performance reference list sample.

Offerors should acknow ledge this amendment by filling and completing blocks 8 and 15A-C and returning w ith offer. Vendors shall still complete original SF1449 along w ith all requirements and documents, as w ell as amendments, as listed in the synopsis and solicitation.

NOTE: A conformed version of this solicitation w hich includes all changes made is also included to assist offerors w ith their proposals.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 30

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Feb-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K00-18-R-0012

X 9B. DATED (SEE ITEM 11)

13-Feb-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this modification is to do the follow ing:

1.Provide answ ers to offerors' questions and extend this solicitation for Monday 5 March 2018 @ 12PM CST.

2.Provide incumbents anniversary dates to assist w ith offeror's proposals.

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Feb-2018

CODE

W40M USA HLTH CONTRACTING ACT

REGIONAL HEALTH CONTRACT OFF CENTRAL

2539 GARDEN AVENUE

JBSA FT SAM HOUSTON TX 78234-0000

W81K00 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W81K00

FACILITY CODECODE

EMAIL:TEL:

W81K00-18-R-0012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS & ANSWERS (2ND SET)

Q.1 Reference Page 114 labor categories listed - there are 9 labor categories listed. Are all 9 labor categories currently being supported by one of the three current contracts being re-competed under this solicitation?

*A.1-There are 10 labor categories:

1) Warehouse Specialist

2) QA Technician (not covered by SCA)

3) Secretary III

4) Material Expediter

5) Procurement Technician (not covered by SCA)

6) Supply Technician

7) Facilities Planner (not covered by SCA)

8) Facilities Engineer Technician (not covered by SCA)

9) Drafter/Cad Operator IV

10) Data Entry Specialist (not covered by SCA)

No, all labor categories are not currently being supported by all three current contractors. Please refer to solicitation amendment 0001, questions and answers.

** Information above supersedes Amendment 0001, Q48, A48 as Data Entry Specialist was not included in the list as exempted from SCA. Data Entry Specialist is another position exempted from SCA.**

Q.2 Reference Page 114 labor categories listed - if all 9 labor categories are NOT currently being supported, please identify those labor categories where no incumbent personnel currently reside.

A.2-There are ten (10) labor categories as described in A.1 above. Incumbent personnel are currently in place, but due to change in requirement their labor categories have changed in accordance with the SCA and according to their job description. There is a total of 76 FTES currently in place (please see attached list of FTE’s anniversary date who are currently employed).

Q.3 Reference VOL 2 (Technical) requirements - the solicitation calls out Part 4 and Part 5 as well Attachment (Technical Exhibit) 1 and Attachment (Technical Exhibit) 2 for the Logistics Division and its 3 Branches. Are we required to list and address every section in Part 4, Part 5, Attachment 1 and Attachment 2 in our technical response?

A.3-Please refer to Solicitation instructions in Addendum 52.212-1 and Solicitation Amendment 0001, “Questions and Answers” list and all other revisions. Also refer to this solicitation amendment 0002 and all revisions as well.

Q.4 If so, the 25 page limit will be challenging given there are Section Part 4 (4.1-4.17), Part 5 (5.1-5.5). Technical Exhibit 1 and Technical Exhibit 2 are the labor distribution by Branch, the work hours and labor categories while Technical Exhibit 2 is the labor descriptions. How detailed (in depth) is the Government looking for bidders to address TE1 and TE2?

A.4- Please refer to instructions in solicitation addendum 52.212-1, Factor 1. Technical Capability narrative paragraph, plus subfactor 1a. and 1b. Also, please refer to Solicitation Amendment 0001 “Questions and Answers” and all revisions in addition to this solicitation amendment 0002 and all revisions. Government cannot advise offerors how detailed (in depth) offerors should address technical factors TE1 and TE2. The 25 page limit stands.

Q.5 Reference: WD 15-5253 Rev 5 – EO 13706 – The Area Wage Determination establishes the requirement for Sick Leave for SCA based positions. Accounting for the 56 hours of annual paid sick leave, per FTE, the number of Productive Hours available per SCA position would be 1,864 instead of a standard 1,920 per year. Will the Government require 1,920 hours of performance per SCA position? Or will the Government update SCA positions in the Price Schedule to account for 1,864 annual productive hours?

A.5-The requirement will not be changed. The hours listed on the solicitation will be left as is.

Q.6 Reference: Option 1 – CLINS: SF 1449 Continuation Sheet – The Period of Performance for Option 1 occurs during a leap year. As such, will the Government update the Price Schedule to account for the extra day of performance?

A.6- The requirement will not be changed. The hours listed on the solicitation will be left as is.

Q.7 Reference: Volume 4 – Price – Will the Government require a cost narrative to accompany the Pricing submitted in Volume 4?

A.7-Please refer to solicitation instructions in Addendum 52.212-1 Factor 3. Price (Volume 4).

Q.8 Reference: Volume 4 – Price – Will the Government require a complete supporting cost file in Excel to show the Government how pricing was developed for each year of performance within Volume 4?

A.8- Please refer to solicitation instructions in Addendum 52.212-1 Factor 3.Price (Volume 4).

Q.9 Reference: Volume 4 – Price – Should the Government require back up supporting pricing from Offerors, and in the event subcontractor pricing is used, will the Government require subcontractors to provide un-sanitized pricing for review?

A.9- Please refer to solicitation instructions in Addendum 52.212-1 Factor 3.Price (Volume 4).

Q.10 Reference: Volume 4 – Price – Does the Government have a preference for how pricing should be rounded within Contractor extended prices? To the nearest whole Dollar or to the nearest one-hundredth decimal?

A.10 Nearest cent, nearest penny, or nearest hundredth decimal (i.e. $1.35).

Q.11-How will the Government address potential increases in wage determination hourly rates during the period of performance?

A.11-Please refer to FAR 52.222-41 Service Contract Labor Standards and 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year And Option Contracts).

Q.12-Question 20 and Question 25 provided answers that addressed the Past Performance - List of References. Per 52.212-1 requires that bidders provide: Company Name, Contract Value, Period of Performance, Point of Contact and Phone Number. There is no requirement for the bidders to provide a narrative discussion (per the Q&A). How will the Government determine list of references provided are relevant to the work being solicited for under W81K00-18-R-0012?

A.12- Amendment 0002 has been accomplished to correct this oversight. Addendum 52.212-1 was changed to require the number of FTEs and labor categories on the list of references (a sample is provided in Amendment 0002).

Q.13-Is a company allowed to bid as a subcontractor to more than one prime?

A.13- The Government does not get involved in prime/subcontractor relationships.

Q.14-Page 162 of 188 references the type of contract being awarded as: The Government contemplates award of a FIRM FIXED PRICE contract resulting from this solicitation. Item No 0001AA on the SF 1449 states "Payment will only be made according to actual hours worked." Shouldn't this be a Time and Materials contract as referenced below?

FAR 16.601 Time-and-materials contracts. A time-and-materials contract provides for acquiring supplies or services on the basis of– (1) Direct labor hours at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit; and (2) Actual cost for materials.

A.14-This is a firm fixed price contract for a fixed number of hours at a fixed unit price. The government will not pay for unworked hours but this does not make it a time and materials contract. The contract type is firm fixed price and will not be changed.

Q.15- Will the contracting office provide the incumbent contractor's effective dates? Knowledge of the incumbent effective dates is necessary during the bidding process to ensure full costs are being accounted for since pay will be for actual hours worked therefore, the contractor cannot bill if the employee does not work. If an employee is eligible for 4 weeks of vacation based on their effective date the contractor will lose money if they do not account for the additional vacation costs in their bid. We respectively request the effective dates for each incumbent employee to properly bid the tasks.

A.15-Yes, it has been provided in Amendment 0002.

Q.16- Will the contracting office provide more specifics on the number of training holidays that occur per year since those days are also a loss of hours worked and affect the pricing? Below is the wording on training holidays in the

PWS.

“1.9 TRAINING HOLIDAYS. Throughout the year, the MTF observes several training holidays and they vary by fiscal year (FY). Upon notification of designated training holidays for the fiscal year and/or no later than 15 November of the contract year, the Contracting Officers Representative (COR) will provide the information to the Contractor. The COR will identify and inform the contractor of those departments and/or divisions that will be operational on the specified training holiday and the contractor shall provide names of employees who will work in departments and/or divisions that will be operational on the specified training holiday.”

A.16-Training Holidays occur before or after a major holiday such as the Friday after Thanksgiving, a day before Christmas, and a day before New Years Day. The contractor shall provide names of employees who will work in departments and/or divisions to ensure government oversight during Training Holidays and also names of those employees taking leave during Training Holidays.

Q.17-We understand that this requirement is a consolidation of 3 current contracts. Please advise which current contract is associated with which branch.

A.17-The current contracts are not set up per branch.

Q.18-Please provide a breakdown on the number of employees on the 3 current contracts.

A.18-List is provided in Amendment 0002.

Q.19-As per the night pay shift differential CLIN, hours worked between 1800 - 0600 receives a pay differential.

Please advise if there should be a pay differential for Warehouse Specialists starting work at 0530. If yes, please add a CLIN for Warehouse Specialist Night Diff.

A.19-The night differential CLIN has been removed completely from the solicitation and PWS. The changes made here in this paragraph supersedes previous information regarding night differential.

Q.20-Please advise if there is a hazardous pay differential. If yes, please advise the percent differential and the labor categories it applies to on the contract.

A.20- No, there is no hazardous pay differential.

Q.21-Can we utilize a subcontractor that has graduated from the 8(a) program?

A.21-The Government does not get involved in prime/subcontractor relationships.

Q.22-Can we utilize our major subcontractor's past performance in our proposal?

A. Yes.

Q.23-Has there been any change in the work scope from the current 3 contracts. If yes, please provide the changes.

A. No, the scope is the same.

Q.24-In order to comply with Reg. 29 CFR 4.173, please provide the employment start dates for all the workforce currently working on the 3 contracts.

A.24-List of current employee’s anniversary dates is included in Amendment 0002.

Q.25-As per the answer to question 63, there are 12 positions vacant on the contract. a. Please provide the labor category and number of personnel for each labor category that are vacant. b. Is the workload manageable with 70 FTEs on a 82 FTEs job?

A.25- As per new hires and updated information, there are currently 76 FTES and six (6) vacancies. This information is provided in the list of employee’s anniversary dates included in Amendment 0002. 82 FTE positions are required for the current requirement. This information regarding current number of FTEs in place supersedes previous information.

Q.26-We needed some clarity on Subfactor 2b. We understand that for Subfactor 2a, 3 PPQs need to be submitted between the Prime and Subcontractor; but for Subfactor 2b do we need to provide minimum 3 and maximum 5 customer point of contacts for each contract we submit for the PPQ, or do we need to submit minimum 3 and maximum 5 relevant contracts between the Prime and Subcontractor.

A.26-Both, 3 to 5 POCs and relevant experience (these could be the same references used for PPQ). Please refer again to instructions in solicitation addendum 52.212-1 Factor 2 Past Performance, 2b. Also, please see solicitation amendment 0002, Addendum to 52.212-1 Factor 2 Past Performance 2b. In addition, a sample is provided in Amendment 0002.

Q.27-For vendors who have a teaming arrangement in place. Will the government evaluate the past performance as 1 teaming entity or as prime/subcontractor?

A.27-Past performance will be evaluated for the teaming arrangement.

Q.28-Please clarify the meaning of Training Holidays listed in Section 1.9.

A.28- Please refer to Solicitation PWS Part 2, 2.1 Definitions, p. Training Holiday and Q.16, A.16 above.

Q.29-Please provide historical data on Training Holidays for previous years.

A.29-Please see A.16.

Q.30-If the contractors are not required to attend the training as per Section 1.9, are they expected to report to work?

A.30-Section 1.9 in PWS does not refer to training. Please refer to Q.28, A.28 and Q.16, A.16.

Q.31-Is there a government mandated percentage for night shift differential pay?

A.31-Night differential has been deleted completely from the solicitation.

Q.32-As per Section 4.3, "Contractor shall be responsible for providing safety equipment that is not provided by government as noted on Part 3, paragraph 3.1 (f) Safety Equipment. Safety steel toe shoes shall be provided by contractor to those employees working in areas that require safety steel toe shoes." but as per Section 4.4, "Government will provide protective gear, except for safety shoes as per OSHA requirement." Please advise the exact personal protective equipment that the contractors need to provide on the contract.

A.32-Contractor will be expected to provide Safety steel toe shoes (total of 69) for those employees working in safety/ hazardous areas (described in attachment 2/Technical Exhibit 2-Position Description).

Q.33-Will the government consider Key Personnel past performance as past performance for the Prime?

A.33-This question is unclear to the Government. Past performance will be evaluated for any teaming arrangement.

Q.34-Sections 5 refers to Attachments/Exhibits 1-Work Data and 2-Position Descriptions. In order to comply with the requirement of responding to each paragraph of Sections 4 and 5, must the contractor also address each of the paragraphs in the referenced attachments/exhibits?

Q.34-Please refer to Addendum 52.212-1 Factor 1. Technical Capability (Volume 2).

Q.35-The solicitation states this is a FFP contract; however, the solicitation also states, that “payment will only be made according to actual hours worked.” The latter seems to indicate that this is a Time and Materials (T&M) contract. Please clarify the nature of this contract as the solicitation language appears to conflict – creating an ambiguity.

A.35. Please refer to Q.14, A.14.

Q.36-In addition to the SF 1449, is the contractor required to provide a cost buildup for each CLIN?

A.36-Please refer to Solicitation instructions (and amendments) in Addendum 52.212-1, Factor 3. Price (Volume 4).

Q.37-The included Wage Determination requires three weeks of paid vacation after five years of service on the contract. Given that the current Logistics Support Services contract has been running for at least six years, can the Government provide what percentage of the contract staff has been working there for over five years (this information is critical for pricing, and if unanswered, gives the incumbent contractor an unfair advantage)?

Q.37. List is being provided in Amendment 0002 for all FTEs anniversary dates.

Q.38-The government asks for pre-employment health examinations - Can the government please specify what examinations must be included? (PWS 1.16).

A.38-The PWS has been revised in regards to paragraph 1.16 to provide instructions regarding immunizations requirements and how to obtain certificate clearance from Occupational Health Department. Also, “BAMC In- Processing Requirements” form is provided in Amendment 0002 which lists those immunization requirements.

Q.39-Will the government please specify which labor categories require safety steel toe shoes?

A.39-The labor categories that require steel toe shoes are described in the attachment 2/Exhibit 2. Position Description for each individual labor category. All positions requiring steel toe shoes are the Warehouse Specialist, Material Expediters, Quality Assurance Technicians, and Facilities Engineer Technicians. Total of 69 FTEs are required to wear steel toe shoes. This information supersedes previous information provided regarding steel toe shoes.

Q.40-Given the incumbent contract has been running for about six (6), a significant number of the incumbents may have been on the contract for over five years or will be over five (5) very soon after the start of the Administrative Support Services contract – Will the government please provide the anniversary dates of employment of all service employees?

A.40. List is provided in Amendment 0002.

Q.41-The Wage determination states a night time differential of 10% applies to Air Traffic Controllers. Does this same 10% night time differential apply to Material Coordinators for CLIN 1001AF?

A.41-There are no Material Coordinators listed in this solicitation. In regards to night differential, please refer to Q19, A19.

Q.42-Past Performance volume question: In order to demonstrate relevancy, is it acceptable to list the number and labor categories of personnel staffed in our submitted past performance references?

A.42-Yes. Also, please refer to Q12, A12 above.

Q.43-Reference: Immunization Requirements. Question: Must contract employees be immunized prior to starting work, or do we have a certain amount of time to get their immunizations in place?

A.43-Yes, contract employees must be immunized prior to starting work. Also please see changes to PWS paragraph 1.16 in Amendment 0002.

Q.44-Can the Government confirm if there is a requirement for a Program Manager and/or Alternate Program Manager - to manage the 82 contractors staffed on this contract?

A.44-It is up to offeror how they want to manage 82 FTEs and where they want to allocate this cost.

Q.45-Will the Government provide office space for the Program Manager and Alternate Program Manager?

A.45-Please refer to Amendment 0001 regarding this question. It is posted in the FBO site.

Q.46-Should the cost of the Program Manager and Alternate Program Manager should be priced as part of the contractor's overhead?

A.46- Please refer to Amendment 0001 regarding this question. It is posted in the FBO site. Also refer to Q44, A44 above.

Q.47-To ensure compliance with clause 52.22-17 Nondisplacement of Qualified Workers, can the government provide the anniversary dates of employment of each service employee under the contract?

A.47-Yes, list is provided in Amendment 0002.

Q.48-Does a HAZMAT differential apply to Material Expeditors? What is the differential percentage we should apply?

A.48-No, HAZMAT differential does not apply to Material Expediters.

Q.49-Page 66 “52.222-17 Nondisplacement of Qualified Workers Clause. To ensure all bidders submit reasonable prices that take into account the legally-mandated vacation time and benefits amounts that are due to qualified incumbent workers, can the Government please provide bidders with a list of qualified incumbent workers by labor category, quantity and anniversary dates of employment, so bidders can calculate their legally-mandated vacation and benefits, which are based upon the number of years they have worked in their current positions? The longer qualified incumbents have worked, the more vacation they are allotted by Department of Labor, so there is an impact on cost.

A.49- List is provided in Amendment 0002.

Q.50-Page 80, Liability Insurance. Although work is being performed in the facilities of a medical center, the nature of the work is warehouse, logistics and administrative only, without any labor categories of medical workers or health care providers. Can the insurance we provide be general liability insurance only, or do we still have to obtain a separate medical liability policy just for this contract? The Government’s decision in regard to this question has an impact on cost for all bidders.

A.50-Correct, general liability insurance can be provided. Clause 52.237-7 Indemnification and Medical Liability Insurance has been removed from solicitation as it pertains to non-personal healthcare services.

Q.51-Page 101, Section 1.13. Will information about Common Access Cards (CAC) in this section be changed to provide information about the DBIDS system instead, or are the CAC cards still used?

A.51-CAC Cards are still being used.

Q.52-Page 109, Section 4.9. The PWS states “Contractor shall maintain at least 95% fill rate as per attachment 1 ‘Workload Data.’” Different agencies and commands calculate fill rate using different mathematical methodologies.

In this case, by “95% fill rate,” does the Government mean at all times a minimum of 95% of 82 positions must be filled, which translates to 78 out of 82 positions? Or is there a different mathematical formula that should be applied to ensure compliance with the fill rate?

A.52-Correct, contractor shall maintain at a minimum 78 positions filled at all times.

Q.53-Attachment 4 - Performance Requirement Summary Matrix. For those Acceptable Quality Levels that reference non-percentage numbers, do those apply to an individual contractor employee, or apply across the full pool of employees? e.g., Under Personnel Appearance, “No more than 2 violations per month.” Is that no more than a total of 2 violations in a month across the pool employees, or does it refer to 2 violations in a month for any one employee?

A.53-This applies to each individual contractor employee.

Q.54-When evaluating a winning bidder’s price proposal for reasonableness, will the Government check to ensure the bidder included legally-mandated costs in their bid, specifically Worker’s Compensation, Federal Unemployment Tax (FUTA), State Unemployment Tax (SUTA) and the Health and Welfare amounts that get applied to hourly SCA wage determinations? We ask this because have found that some unscrupulous contractors are cheating the Lowest Priced Technically Acceptable (LPTA) system and winning contract awards by submitting bids that lack mandatory cost elements we all have to pay like FUTA, SUTA, etc., which means their bids are artificially low, unreasonable, and put them at risk of defaulting on the contract.

A.54-Please refer to Solicitation Addendum 52.212-2 regarding proposal evaluations in Factor 3. Pricing.

Q.55-Based on our conversation with select incumbent staff, it appears that a significant portion of contracting staff has been on the contract for five years or more. Can the Government confirm the incumbent staff seniority dates?

(Not having this knowledge gives incumbent contractors a significant price advantage, which may be unfair to other bidders).

A.55-Yes, a copy of the incumbent staff seniority dates list is provided in Amendment 0002.

Q.56-How much travel for pickups and deliveries does the Government anticipate under performance of this contract?

A.56-Three of the Material Expediters working in Supply Chain Management Branch will be assigned to drive 80% of the time and this will be on a rotational basis. For those Material Expediters working with Asset Management Branch, all usually will be driving 40% of the time as there is constant movement of shipping and storage, delivery etc. All Material Expediters should have a valid driver’s license class “C” and liability insurance as required by the state of Texas.

Q.57-PWS 3.5 states that the Government will provide initial testing at no cost, but the Contractor shall provide follow-up testing or reimburse the Government for such services performed within the MTF. Will this initial testing be completed as part of the in-processing and does this include any new hires throughout the life of the contract?

A.57-There is no PWS 3.5 paragraph. The Government is unclear on this question.

Q.58-Will there be a 254 be issued?

A.58-No, the work is unclassified; therefore form 254 will not be required.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 27-Feb-2018 12:00 PM to 05-Mar-2018 12:00 PM.

SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0001AF

The CLIN description Material Expediters Night Diff (Base) has been deleted.

The following CLIN extended description has been deleted:

Night Differential Pay for Materiel Expediters as per hours scheduled by Supply Chain Management Department.

Night Differential is payable for hours worked between 1800 to 0600 the following day (6:00PM to 6:00AM).

Payment will only be made according to actual hours worked.

The pricing detail quantity has decreased by 753.00 from 753.00 to 0.00.

The unit of issue Hours has been deleted.

SUBCLIN 1001AF

The CLIN description Material Expediters Night Diff(Option 1) has been deleted.

The following CLIN extended description has been deleted:

Night Differential Pay for Materiel Expediters as per hours scheduled by Supply Chain Management Department.

Night Differential is payable for hours worked between 1800 to 0600 the following day (6:00PM to 6:00AM).

Payment will only be made according to actual hours worked.

The pricing detail quantity has decreased by 753.00 from 753.00 to 0.00.

The option status has changed from Option to No Status.

SUBCLIN 2001AF

The CLIN description Materiel Expediters Night Diff(Option 2) has been deleted.

The following CLIN extended description has been deleted:

Night Differential Pay for Materiel Expediters as per hours scheduled by Supply Chain Management Department.

Night Differential is payable for hours worked between 1800 to 0600 the following day (6:00PM to 6:00AM).

Payment will only be made according to actual hours worked.

The pricing detail quantity has decreased by 753.00 from 753.00 to 0.00.

SUBCLIN 3001AF

The CLIN description Material Expediters Night Diff(Option 3) has been deleted.

The following CLIN extended description has been deleted:

Night Differential Pay for Materiel Expediters as per hours scheduled by Supply Chain Management Department.

Night Differential is payable for hours worked between 1800 to 0600 the following day (6:00PM to 6:00AM).

Payment will only be made according to actual hours worked.

The pricing detail quantity has decreased by 753.00 from 753.00 to 0.00.

SUBCLIN 4001AF

The CLIN description Material Expediters Night Diff(Option 4) has been deleted.

The following CLIN extended description has been deleted:

Night Differential Pay for Materiel Expediters as per hours scheduled by Supply Chain Management Department.

Night Differential is payable for hours worked between 1800 to 0600 the following day (6:00PM to 6:00AM).

Payment will only be made according to actual hours worked.

The pricing detail quantity has decreased by 753.00 from 753.00 to 0.00.

The unit of issue Hours has been deleted.

The option status has changed from Option to No Status.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for SUBCLIN 0001AF has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 01-APR-2018 TO

31-MAR-2019

N/A W2DN BROOKE ARMY MED CTR

PROPERTY BOOK 01

3851 ROGER BROOKE DRIVE BLDG 3600

FT SAM HOUSTON TX 78234-6200

FOB: Destination

W81NTE

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 01-APR-2018 TO

31-MAR-2019

N/A W2DN BROOKE ARMY MED CTR

PROPERTY BOOK 01

3851 ROGER BROOKE DRIVE BLDG 3600

FT SAM HOUSTON TX 78234-6200

The following Delivery Schedule item for SUBCLIN 1001AF has been changed from:

POP 01-APR-2019 TO

31-MAR-2020

N/A W2DN BROOKE ARMY MED CTR

PROPERTY BOOK 01

3851 ROGER BROOKE DRIVE BLDG 3600

FT SAM HOUSTON TX 78234-6200

POP 01-APR-2019 TO

31-MAR-2020

N/A W2DN BROOKE ARMY MED CTR

PROPERTY BOOK 01

3851 ROGER BROOKE DRIVE BLDG 3600

FT SAM HOUSTON TX 78234-6200

The following Delivery Schedule item for SUBCLIN 2001AF has been changed from:

POP 01-APR-2020 TO

31-MAR-2021

N/A W2DN BROOKE ARMY MED CTR

PROPERTY BOOK 01

3851 ROGER BROOKE DRIVE BLDG 3600

FT SAM HOUSTON TX 78234-6200

POP 01-APR-2020 TO

31-MAR-2021

N/A W2DN BROOKE ARMY MED CTR

PROPERTY BOOK 01

3851 ROGER BROOKE DRIVE BLDG 3600

FT SAM HOUSTON TX 78234-6200

The following Delivery Schedule item for SUBCLIN 3001AF has been changed from:

POP 01-APR-2021 TO

31-MAR-2022

N/A W2DN BROOKE ARMY MED CTR

PROPERTY BOOK 01

3851 ROGER BROOKE DRIVE BLDG 3600

FT SAM HOUSTON TX 78234-6200

POP 01-APR-2021 TO

31-MAR-2022

N/A W2DN BROOKE ARMY MED CTR

PROPERTY BOOK 01

3851 ROGER BROOKE DRIVE BLDG 3600

FT SAM HOUSTON TX 78234-6200

The following Delivery Schedule item for SUBCLIN 4001AF has been changed from:

POP 01-APR-2022 TO

31-MAR-2023

N/A W2DN BROOKE ARMY MED CTR

PROPERTY BOOK 01

3851 ROGER BROOKE DRIVE BLDG 3600

FT SAM HOUSTON TX 78234-6200

POP 01-APR-2022 TO

31-MAR-2023

N/A W2DN BROOKE ARMY MED CTR

PROPERTY BOOK 01

3851 ROGER BROOKE DRIVE BLDG 3600

FT SAM HOUSTON TX 78234-6200

The following have been modified:

ADDENDUM TO 52.212-1

52.212-1 Instructions to Offeror

Proposal Submission Instructions:

Offeror shall submit signed and dated proposals to arrive no later than the date and time specified in Block 8, SF 1449. Proposals submitted after the due date and/or time will be considered untimely and ineligible for award.

Offeror shall submit electronic copies of their proposals via email to Patricia Pfeninger (patricia.c.pfeninger.civ@mail.mil) AND Jamie Brunner (jamie.m.brunner.civ@mail.mil). Hard copies of proposals are not required.

Questions and Answers Period: Questions must be submitted in writing and sent via email to patricia.c.pfeninger.civ@mail.mil AND jamie.m.brunner.civ@mail.mil. Questions will be accepted from February 13, 2018 to February 20, 2018 NLT 12PM CST. Answers to questions will be posted back on FBO via Solicitation Amendment. All Amendments must be acknowledged with your proposals no later than the RFP close date/time.

ADMINISTRATIVE SECTION (VOLUME 1). Within the Administrative section, offerors shall ensure that the original solicitation's SF 1449, Blocks 12, 17A, and 30A – C, are completed in their entirety as well as any other information requested in the solicitation. Offeror shall also acknowledge each amendment by completing first page on each SF 30, Blocks 8 and 15A – C, should any amendments be issued. Each proposal individual attachments shall also have a title page identifying the offeror; offeror's CAGE code and DUNS number; the full address, phone, and facsimile numbers of the offeror; points of contact (POCs) authorized to negotiate with the Government on the offeror's behalf; the solicitation number; a statement confirming the offeror is willing to hold its prices firm for at least 120 days from the date specified for receipt of offers. The proposal attachments shall be submitted so that it may be printed on standard 8.5” x 11” paper, using no smaller than 10pt. font and no larger than 12pt font, front-side only.

Offeror shall be registered in the System for Award Management (SAM) with the appropriate NAICS Code and shall not have any Active Exclusions listed within SAM. If the offeror is currently registered in SAM with completed representations and certifications, an affirmation on the title page shall state that these representations and certificates are current, complete, and accurate as of the date proposals are due. Otherwise, the offeror shall complete and include in the Administration Section (Volume 1) one (1) copy of the following provisions located within this solicitation: FAR Provision 52.212-3, Offeror Representations and Certifications Alternate I; FAR Provision 52.209-7, Information Regarding Responsibility Matters; plus any other provisions herein.

Offerors shall submit proposal attachments according to the following format:

Administrative Section (Volume 1)_(Offeror's name)

Technical Capability (Volume 2)_(Offeror’s name)

Past Performance (Volume 3)_(Offeror’s name)

Price (Volume 4)_(Offeror’s name)

Each attachment as referenced above shall be submitted as a separate attachment within the emailed proposal. Failure to submit proposals as per illustrated above may disqualify an offeror for award consideration.

Factor 1. Technical Capability (VOLUME 2)

All parts of the technical proposal shall be addressed in sufficient written detail for the Government to determine if the offeror understands each aspect of the Government’s requirement. Statements that the offeror understands, can or will comply with all specifications, or statements paraphrasing the specifications of parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques will be used” will be considered unacceptable.

Insufficient explanations may result in your offer receiving an UNACCEPTABLE rating. The technical proposal (to include addressing all sub-factors below) shall not exceed 25 pages.

1a. Performance Work Statement (PWS) Compliance. Explain how your firm intends to satisfy and/or comply with the requirements of the Performance Work Statement (PWS) Part 4 and 5. Address each paragraph number and identify each response in the order listed in Part 4 and Part 5 (ex: PWS 4.1 (offeror’s response), PWS 4.2 (offeror’s response) etc,). Failure to address any paragraph and section of the PWS Part 4 and Part 5 will make your proposal technically unacceptable.

1b. Recruitment and Retention Plan. Explain your company’s recruitment and retention plan, the methods used to recruit and retain qualified and competent personnel to ensure services commence on the date set forth in the solicitation and throughout the life of the contract. Please include an explanation of incentive programs, also explain how your company provides timely information to contractor employees on subjects such as employee benefits, employee programs, and contract performance.

Factor 2: Past Performance (VOLUME 3)

2a. Past Performance Questionnaire - Provide a copy of the attached Past Performance Questionnaire (PPQ Attachment) to at least two references (maximum 3) with instructions to return the PPQ to the Regional Health Contracting Office, ATTN: Ms. Patricia Pfeninger via email at patricia.c.pfeninger.civ@mail.mil by the specified due date for receipt of offers. It is the offeror’s responsibility to ensure the reference submits the PPQ directly to the Contracting Office for consideration.

For the Government to consider the present and past performance the offeror should have managed over 40 full time equivalent positions on one requirement in a Federal Government environment. Past performance must be no later than seven (7) years from the date of this solicitation (NLT 12 Feb 2011).

2b. List of References - Provide a list of references with company name, contract value, number of FTEs, labor category, period of performance, point of contact, and phone number. Reference list should include at least three and no more than five references. All references shall be residing in the United States and shall include relevant experience regarding logistics support services equivalent positions. For the Government to consider the present and past performance the offeror should have managed over 40 full time equivalent positions on one requirement in a Federal Government environment. Past performance must be no later than seven (7) years from the date this solicitation (NLT 12 Feb 2011).

2c. The Government may also consider any additional information from its own files, databases such as the Past Performance Information Retrieval System (PPIRS), or from any other source it deems appropriate.

The Government may survey references to verify the information provided.

Factor 3: Price (VOLUME 4)

3a. Submit proposed pricing for all contract line item number (CLIN). Include the “unit price” and total extended dollar “amount” for each line item as well as the “Net Amount”. As a minimum, the SF 1449 Solicitation shall be submitted with proposed “unit” prices and extended dollar “amounts”. MS Word, PDF or Excel format will be accepted. Proposals will be disqualified from award consideration if unit price and /or total extended amounts are missing from one or more line items as per listed on the solicitation.

(l) Protests received at a level higher than the contracting officer will be referred to the contracting officer. Protestor may request a review by the contracting officer or an independent review at a level higher than the contracting officer. Requests for appeals or independent review will be addressed to the contracting officer for referral to the review authority. Questions on this process will be referred to the cognizant contracting officer identified in the solicitation.

(m) The non-FAR Part 12 discretionary FAR and DFARS provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found.

End of 52.212-1 Addendum

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

LOGISTICAL AND ADMINISTRATIVE SUPPORT

LOGISTICS DIVISION

SAN ANTONIO MILITARY MEDICAL CENTER (SAMMC)

JBSA, FORT SAM HOUSTON, TEXAS

PART 1

GENERAL INFORMATION

1.1 GENERAL. It is expressly agreed and understood that this contract is a non-personal services contract, as defined in Federal Acquisition Regulation (FAR) 37.101, under which the professional services rendered by a contract service provider are rendered in their capacity as an independent contractor or employee of any independent company that may be a party to this contract. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the professional aspects of the services rendered. The Contractor shall be solely liable for and expressly agree to indemnify the Government with respect to any liability producing acts or omissions by its employees or agents. This contract does not create an employer - employee relationship between the Government and any corporation, partnership, business association or other party or legal entity with which the individual contract service provider may be associated. Contract personnel rending the services are not subject, either by the contract terms or by the manner of its administration, to the supervision and control usually prevailing in relationship between the Government and its employees.

1.2 BACKGROUND. The mission of the United States Army (USA) Medical Command (MEDCOM) is to provide quality healthcare to its beneficiaries who include Active Duty, Reserve, National Guard and Retired Soldiers and their Family Members. BAMC is a modern state-or-the-art, 450-bed health care facility that provides level-one trauma and graduate medical education. The multi-storied medical treatment facility has 1.5 million square feet of operational space and a normal bed capacity of 450, of which 48 are ICU beds and 40 are dedicated to the Institute of Surgical Research Burn Unit. The hospital is capable of expanding to 653 beds if needed to support a wartime mobilization. The direct patient care settings, such as the operating rooms, emergency rooms, critical and non-critical care units and burn care units, require support services 24 hours a day, seven (7) days a week. Other health-care related settings such as clinics, laboratories and administrative areas require support services on an area/room specific scheduled basis.

1.3 DESCRIPTION OF NON-PERSONAL SERVICES. This is a non-personal service requirement to provide support to the logistics division located in San Antonio Military Medical Center (SAMMC), BAMC. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government. The contractor shall provide all personnel with supervision and other items as defined in this Performance Work Statement except for those items specified as government furnished property. The contractor shall perform and shall adhere to the standards in this contract.

1.4 GENERAL MISSION. The mission of the BAMC Logistics Division is to provide logistical support to include:

management, distribution of medical supplies, maintenance of materiel and other commodities; the acquisition and maintenance of capital investment equipment, optical fabrication support, asset management; laundry services, transportation, security, facility management, environmental and safety services.

1.5 MISSION AND OBJECTIVES: The Logistics Division mission is to provide customer support through its branches so that the war fighters receive ultimate quality care. Logistics Division counts with multiple branches and three of them require additional staff support: Supply Management Chain, Asset Management, and Facilities Management.

a. The Supply Management branch mission is to provide superior medical supply support to all departments within hospital and surrounding clinics to provide high quality health care. The objective is to ensure that all supplies are delivered accurate and timely to provide timely patient care (urgent and non-urgent).

b. The Asset Management branch mission is to provide high quality health care by acquiring and delivering the most advance medical equipment and technology. The objective is to maintain accurate property accountability, acquire and deliver equipment on time, and prepare obsolete equipment for disposition and storage.

c. The Facilities Management branch mission is to ensure readiness, capability and sustainability of all patient care facilities and staff. The objective is to maximize space in the healthcare facilities to accommodate patients, staff, furniture, and equipment.

1.6 SCOPE OF WORK. The Contractor shall provide personnel and supervision to support the mission and objectives of Logistics Division and its branches. In order to achieve the mission and objectives, the government needs non-personal services for the following: Material Expediters, Warehouse Specialists, Quality Assurance Technicians, Procurement Technicians, Secretary III, Supply Technicians, Facilities Engineer Technicians, Data Entry Specialist, Facilities Planner, and Draft/Cad Operators IV. Specific requirements regarding these services are described in Part 4 and Part 5 of this PWS as well as attachment 1 “Workload Data” and attachment 2 “Position Description”.

1.7 PERIOD OF PERFORMANCE. The period of performance shall be as follows:

Base year: 1 April 2018 – 31 March 2019 Option 1: 1 April 2019 – 31 March 2020 Option 2: 1 April 2020 – 31 March 2021 Option 3: 1 April 2021 – 31 March 2022 Option 4: 1 April 2022 – 31 March 2023

1.8 RECOGNIZED FEDERAL HOLIDAYS. The following is a list of legal federal holidays that services shall not be performed. Services shall not be performed on any other day declared a federal holiday.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

NOTE: Any of the above federal holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday. Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above. If the area in which a contract employee is scheduled to work is closed due to a holiday declared by an Executive Order and the employee is not required to report in, payment will not be made for those hours. Closures of the installation due to inclement weather or other such acts of God shall be handled in the same manner.

1.9 TRAINING HOLIDAYS. Throughout the year, the MTF observes several training holidays and they vary by fiscal year (FY). Upon notification of designated training holidays for the fiscal year and/or no later than 15 November of the contract year, the Contracting Officers Representative (COR) will provide the information to the Contractor. The COR will identify and inform the contractor of those departments and/or divisions that will be operational on the specified training holiday and the contractor shall provide names of employees who will work in departments and/or divisions that will be operational on the specified training holiday.

1.10 HOURS OF OPERATION. Normal duty hours are established as 6:30am – 5:00 pm; however, these may vary as per each branch. Days of operation are Monday through Friday, excluding federal holidays and training holidays.

Contract employees shall not be scheduled for more than 40 regular hours in a one (1) week period within the parameters defined above. Duty hours include a one hour (per 8 hour shift), non-compensable lunch break. Meals can be purchased in the hospital dining facility. No additional discounts are provided as reduced rates are already established for the general public and staff.

a. Scheduled Absences. Scheduled absences such as vacations, continuing education units, personal time off shall be scheduled at least 30 calendar days in advance by company supervisor and mutually agreed upon by the COR in order to ensure adequate coverage. Scheduled absences will require back-up/substitute coverage if employee is absent more than one week. Contractor shall provide COR a schedule each month to identify those employees taking leave and ensure that there is back-up/substitute coverage.

b. Unscheduled Absences (emergencies/sick call). For unscheduled emergency/sick call absences, contractor employees shall notify their company supervisor and give courtesy notice to COR and government representative within the first hour of the scheduled reporting time.

c. Emergency Essential Positions. All positions as described on this PWS are NOT emergency essential positions.

1.11 PLACE OF PERFORMANCE. All work to be performed under this contract will be performed at San Antonio Military Medical Center (SAMMC), Join Base San Antonio – Ft Sam Houston, Texas and surrounding medical…