Solicitation_Amendment_0002_Conformed_Copy_W81K00-18-R-0012.pdf

SEE ADDENDUM

(No Collect Calls)

W81K00-18-R-0012 13-Feb-2018

b. TELEPHONE NUMBER

210-221-5306

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 05 Mar 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W81K009. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

PATRICIA C. PFENINGER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011023977

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

W40M USA HLTH CONTRACTING ACT

SOUTHERN REG CONTR OFC

3551 ROGER BROOK DR BLDG 3600

FORT SAM HOUSTON TX 78234-6200

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$38,500,000

NAICS:

561210

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF199

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W81K00-18-R-0012

Section SF 30 - BLOCK 14 CONTINUATION PAGE

QUESTIONS & ANSWERS (1ST SET)

SOLICITATION W81K00-18-R-0012

QUESTIONS AND ANSWERS (1st Set)

Q.1-Would you consider allowing SDVOSB to bid W81K00-18-R-0012?

A.1-This requirement has been reserved for all 8(a) small businesses only. Unless your business is classified by the SBA as an 8(a); you will not qualify to compete for this requirement.

Q.2-Is there a current incumbent contractor performing the duties of the PWS? If so, who and are they able to compete for this subject solicitation as a prime contractor?

A.2-Yes, there are currently three incumbent contractors performing these duties: Infused Solutions LLC; Vesa Health & Technology, Inc, and Recruiting Force LLC., DBA Recruiting Veterans. The Government will not answer questions regarding companies who are able to compete for the solicitations as prime contractors.

Q.3-Please confirm there is no Collective Bargaining Agreement in place for the work specified in the PWS.

A.3 There is no Collective Bargaining Agreement in place for the work specified in the PWS.

Q.4-Is there an incumbent contract for the subject effort or is this a new requirement? If there is an incumbent, would you please provide the incumbent contractor's name and contract number?

A.4 There are three incumbent contractors and the contract number for each is the following:

1. Infused Solutions LLC; W81K04-12-D-0004-YY48

2. Vesa Health & Technology, Inc, W81K00-17-P-0333

3. Recruiting Force LLC., DBA Recruiting Veterans; W81K00-17-C-0009

Q.5-What is the current contract number and award amount?

A.5 The current contract number and amount for each is as follows:

W81K04-12-D-0004-YY48 $1,199,409.76 (six months) W81K00-17-P-0333 $ 924,603.20 (12 months) W81K00-17-C-0009 $1,896,307.20 (12 months)

Q.6-Are there any incumbent employees currently performing? If yes, how many?

A.6- Yes, all three contracts have incumbent employees currently performing. Total of 70 FTEs.

Q.7-Would incumbent employees have 1st right of refusal under this opportunity?

A.7-As per clause 52.222-17 NON-DISPLACEMENT OF QUALIFIED WORKERS, Contractor and its sub-contractors shall, except as otherwise provided herein, in good faith offer those service employees employed under the predecessor contract whose employment will be terminated as a result of award of this contract or the expiration of the contract under which the service employees were hired, a right of first refusal of employee under this contract in positions for which the service employees are qualified.

Q.8-Will the government accept teaming agreement/JV partnership?

A.8-Please refer to FAR Part 9.603-Policy and 9.604-Limitations.

Q.9- If so, how will the past performance be evaluated for teaming partners?

A.9- Past Performance is evaluated for the prime contractor or subcontractors in a teaming arrangement.

Q.10-Will there be an opportunity to view the facility?

A.10- No.

Q.11-Is there an incumbent contractor?

A.11-Yes, please refer to Q.2, A.2.

Q.12-Will the government extend the proposal deadline by at least one week?

A.12- No, there will be no extensions due to time constrains.

Q.13-Are the title page/first page and table of contents of each proposal attachment excluded from any page limits specified?

A.13-Correct, these will not count towards the page limit. However, title page should only include the information as stated on the addendum to FAR 52.212-1 Administrative Section.

Q.14-Given the level of response required by the solicitation for the Technical volume, can the Government increase the page limit for Volume 2 to 40 pages?

A.14-No, the page limitation as solicited will stand.

Q.15-Is this a new requirement, or is there an incumbent contract(s) related to this solicitation?

A.15-This is not a new requirement, please refer to Q.2, A.2.

Q.16-Can the Government confirm if there is incumbent contract staff for all of the solicitation labor categories?

A.16-Yes, there is incumbent contract staff for all of the solicitation labor categories.

Q.17-PWS 4.10: is there a particular format for iRAPT invoices? At what point during the monthly period do our iRAPT invoices have to be submitted?

A.17-iRAPT invoices should be submitted monthly according to CLINs assigned for each labor category and hours worked. It is at the discretion of contractor and Contracting Officer Representative when the invoices should be submitted and received.

Q.18-Can past performance references/questionnaires be submitted from both the prime contractor and any proposed subcontractors/teaming partners?

A.18-Yes, the teaming agreement/relationship must be clear to the Government.

Q.19-Can the past performance references (subfactor 2b) be the same contract references as the past performance questionnaires (subfactor 2a)?

A.19-Yes. Please refer to instructions in Addendum 52.212-1 2a and 2b regarding present and past performance.

Q.20-Can you explain the difference between the past performance references (maximum five submitted) and the past performance questionnaires (maximum three submitted)?

A.20-The past performance reference list is submitted by contractor/offeror. The past performance questionnaires are submitted by the person who the contractor/offeror is using as a reference. Both should be relevant to the work being performed as stated in Addendum 52.212-1 2a. and 2b.

Q.21-Can the Government confirm if the current (incumbent) contract(s) has an immunization requirement same or similar to those in this solicitation?

A.21-We cannot discuss current contract immunization requirements.

Q.22-Reserved.

Q.23-The included Wage Determination provides two health & welfare numbers ($4.41 per hour and $4.13 per hour). Does the Government have a preference of which health & welfare amount is to be used?

A.23-Please refer to the Executive Order 13706 on the Wage Determination listed on solicitation.

Q.24-Can the Government confirm if the contract will have one COR or individual CORs for each branch the contract supports?

A.24-No, we cannot confirm the number of CORs that will be appointed until this contract is awarded. Until then, it will be discussed only with the offeror who obtains the contract award.

Q.25-Is it acceptable to submit a narrative description of the submitted past performance references required, or only the contractual information specified in the solicitation instructions?

A.25-No, only contractual information specified in the solicitation instructions. Please refer to Addendum 52.212-1 2.b. regarding present and past performance.

Q.26-Can the Government confirm if the below math accurately shows the expected productive hours per employee?

2080 hours (total working hours)

- 80 hours (Federal holidays)

- 80 to 160 hours (vacation time per the included WD)

- 56 hours (sick leave, per EO 13706)

= 1864 to 1784 hours Knowing incumbent staff eligibility for vacation time (2 - 4 weeks, per issued WD) is critical to pricing.

A.26-Please refer to the Executive Order 13706 on the Wage Determination listed on solicitation.

Q.27-Scheduled CSP leave requires a minimum of 30 days of advanced coordination (per PWS 1.10). However, this seems in conflict with Executive Order 13706 – Paid Sick Leave for Federal Contractors under executive order that prohibits interference / discrimination in how CSPs use their accumulated sick leave. Please clarify?

A.27- To meet mission requirements, the Government asks for advance notice for leave however, situations may occur where that is not possible and the Government will work through those on a case by case basis.

Q.28-Do the CSPs work during training holidays?

A.28-Please refer to PWS paragraph 1.9 Training Holidays.

Q.29-Are CSPs paid (by the Govt.) if they have to participate in Govt. training?

A.29-Yes, contractor service providers (FTEs) will get paid for government training offered only by government.

Commercial available training will not be paid by government.

Q.30-We can find no CLIN in Schedule B for Contract Manager or an Alternate Contract Manager. Is the contractor expected to absorb all the cost of Program Management for this large Government contract?

A.30-The Government will not tell contractors how to work those costs into your proposal.

Q.31-This contract requires significant daily coordination and reporting. Will the Government provide an office space at SAMMC for contract management?

A.31-Space is limited at San Antonio Military Medical Center (SAMMC) and government does not have the space available to accommodate a contract manager.

Q.32-Per the solicitation, minimum font size is 10. Is it acceptable to use a smaller legible font size for any figures, graphics, or tables used to convey information?

A.32-Yes, as long as its visible. However, the font for paragraphs should be 10pt and no larger than 12pt font, front side only.

Q.33-Are the cover page, table of contents, and glossary of acronyms/abbreviations excluded from the page limit of the Technical volume?

A.33- Please refer to Q.13 and A.13.

Q.34-PWS 4.12 - Deliverables states that contractor is to provide a copy of the work schedule at least two weeks prior to the starting day of each pay period. Our pay period is every two weeks, and the Government's pay period is every month. Question: In the PWS 4.12, is the Government referencing the contractor's pay period, or its own pay period?

A.34-Upon contract award, contractor can coordinate with COR about what pay period they would like to use.

Q.35-If, in the above question, if we have to submit the work schedule two weeks prior to Government's pay period, then it potentially conflicts with PWS 1.10, which requires a 30 day notice for scheduled vacation.

A.35-The scheduled absences are submitted at least 30 days in advance to project leave for contractor employees taking vacation longer than a week. The work schedule submitted two weeks prior to the starting date of each pay period is to allow the government and contractor to discuss how to fill positions for those that are absent due to emergency leave or illnesses.

Q.36-How long is the transition period for the incoming contractor?

A.36-The transition period will depend on the contractor as it will not be paid by Government until full performance of services is in place. Please refer to PWS, paragraph 1.28.

Q.37-Is there an incumbent on this contract? If so, please provide the incumbent name, current contract number, length and value of the contract?

A.37-Please refer to Q.2 and A.2.

Q.38-What is est. level of effort for this requirement?

A.38-This question is not clear to the Government.

Q.39-Who is currently performing Logistics Support Services for Brooke Army Medical Center now?

A.39-Please see Q.2 and A.2.

Q.40-Are there conformed positions on this contract? If so, will the Government provide the crosswalk?

A.40-This question is not clear to the Government.

Q.41-Will the Government provide a CLIN for travel costs? If not, where should the offeror capture this cost?

A.41-No, there is no travel cost involved. The Government cannot tell contractors how to capture these cost within their proposal.

Q.42-Reserved

Q.43-Please confirm the contractor does not need to provide materials, equipment, and supplies in performance of this contract.

A.43-As stated in PWS Part 3, these are the items that government will be providing and contractor will not be expected to provide those items. Also please refer to PWS Part 4 and Part 5 to see items that are expected to be provided by contractor.

Q.44-In the past, I’ve noticed that 8a set-asides in TX usually require an FBO in TX, but I don’t see that requirement here. Can you please verify that is not a requirement. Second, will there be a site visit prior to the due date?

Q-44-What is meant by an FBO? This is not clear to the Government. No site visit will be allowed.

Q.45-We request that the Government consider revising this requirement so that it doesn't restrict Small Businesses from participating in this competition?

A.45-Government will not revise this requirement due to sufficient competition among 8(a) businesses.

Q.46-Page 157 and 158 (solicitation) lists Subfactor 2a and 2b. Request the following clarification: 2a asks for PPQ "to at least two references (maximum 3) while 2b ask for Reference list that should "include at least three and no more than five references". There appears to be a disconnect between these two. Can the Government please clarify if the Past Performance requirement is minimum of 2 and maximum of 5? Or is it minimum of 3 and maximum of 5? And based on what it is, how man PPQs minimum are required.

A.46-Past Performance questionnaire is a minimum of 2 and maximum of 3. Reference list is a minimum of 3 and maximum of 5 references on the list. Please refer to addendum 52.212-1 regarding present and past performance.

Q.47-In support of the Past Performance requirement can the Prime bidder propose a subcontractor's past performance and if so, how many subcontractor PPs is a Prime bidder allowed to submit in support of the overall bid Past Performance requirement?

A.47-Yes, the teaming agreement /relationship must be clear to the Government.

Q.48-On page 114 the Government lists the FTEs, Operating Hours and Position Titles. In addition, the Government also includes with the solicitation the Department of Labor Service Contract Act (SCA) Area Wage Determination. Request the following clarifications:

Does the SCA apply to ALL contractor positions listed in the solicitation? If not, which ones are excluded from

SCA?

A.48-No, some of the positions do not apply to the SCA such as the Quality Assurance Technician, Procurement Technician, Facilities Planner and Facilities Engineer Technician.

Q.49-If all positions fall under the SCA then request the Government clarify which AWD Occupation Codes the following Position Titles should be mapped to:

b1 - Quality Assurance Technician b2 - Procurement Technician b3 - Facilities Planner b4 - Facilities Engineer Technician A.49-Please refer to A.48.

Q.50- In addition the Government lists a Secretary position (which is an AWD/SCA mapped position) on page 114 but, then on page 121 under the Supply Chain Management Branch lists a Secretary III position. Can the Government please clarify what the correct bid position is? A Secretary or a Secretary III (they are two different occupation codes and pay rates per the Area Wage Determination).

A.50- This applies to Secretary III. The amendment will correct this discrepancy.

Q.51- Please confirm that the PWS referenced on page 157 under Factor 1 (1a) Part 4 and 5 is located at pages 108 through 112 and listed in the solicitation as Part 4 Contractor Furnished Items and Services and Part 5 Specific Tasks.

A.51-Correct; however, Part 4 and Part 5 also references part of the PWS, workload data, the position descriptions (technical exhibit 1 and 2) etc.

Q.52-Is there an incumbent on this contract? If so, please provide the incumbent name, current contract number, length and value of the contract?

A.52-Please refer to Q.4, Q.5, A.4 and A.5.

Q.53-Can the Government confirm title pages and table of contents per attachment are outside of the allotted page count?

A.53- Yes these are outside the allotted page count as long as contractor does not include information that is supposed to be included in the page count. Please refer to instructions in addendum 52.212-1 Administration Section.

Q.54-Please confirm size 10, 11, and/or 12 font for text is acceptable.

A.54 Yes, it is acceptable. Please refer to 52.212-1 Administrative Section.

Q.55-Given the quick turnaround on proposals, can contractors use CPARs instead of PPQs?

A.55 No, contractors should comply as per instruction addendum 52.212-1 Past Performance 2a and 2b. Please refer to present and past performance.

Q.56-In regards to Past Performance for this effort how far back will the government allow industry to reference their experience?

A.56- Seven years from the date of the solicitation.

Q.57-Can you define relevant experience in respect to how many years back we can go. Is the army going to put a limit on the amount of years we can go back we can use on past performance.

A.57-Please refer to A.56.

Q.58-Per Section 5.5.a, it states… responsible for grounds maintenance, pest control, furniture installation. But in TE-1 - Work Load Data, and TE-2 - Position Descriptions, there doesn't appear to have the people to fulfill these duties. Should 5.5.a or TE's be revised to reflect the addition/reduction of these services?

A.58-No, this was just a description of Facilities Management Branch Mission. And no, this will not be revised. As per workload data and position description for Facilities Management Branch, that is what is solicited.

Q.59-Due to the short turn-around for this proposal, would you allow us to use a CPAR in lieu of a PPQ?

A.59-No, please refer to Q.55, A.55.

Q.60-Page 171 states that in cases where past performance is unknown, a performance confidence rating of “acceptable” will be assigned. Under the definition for “Acceptable” past performance, an Offeror with unknown past performance falls under this category. To confirm: would a lower acceptable price Offeror having “unknown” rating on past performance be considered for award over offeror with higher past performance rating having higher price?

A.60-The source selection method for this solicitation is lowest price technically acceptable.

Q.61-Are all positions considered to be SCA positions with applicable wage determination?

A.61-No, please refer to Q.48, A.48.

Q.62-Who is the incumbent?

A.62- Please refer to Q.4, A.4

Q.63- Are all positions filled?

A.63-No, all positions are not filled. There are currently 70 incumbents performing and there is a need for 82.

Q.64-Do you foresee the response date being extended because of the holiday?

A.64-No, extensions will not be granted.

---End of Q&A---

QUESTIONS & ANSWERS (2ND SET)

Q.1 Reference Page 114 labor categories listed - there are 9 labor categories listed. Are all 9 labor categories currently being supported by one of the three current contracts being re-competed under this solicitation?

*A.1-There are 10 labor categories:

1) Warehouse Specialist

2) QA Technician (not covered by SCA)

3) Secretary III

4) Material Expediter

5) Procurement Technician (not covered by SCA)

6) Supply Technician

7) Facilities Planner (not covered by SCA)

8) Facilities Engineer Technician (not covered by SCA)

9) Drafter/Cad Operator IV

10) Data Entry Specialist (not covered by SCA)

No, all labor categories are not currently being supported by all three current contractors. Please refer to solicitation amendment 0001, questions and answers.

** Information above supersedes Amendment 0001, Q48, A48 as Data Entry Specialist was not included in the list as exempted from SCA. Data Entry Specialist is another position exempted from SCA.**

Q.2 Reference Page 114 labor categories listed - if all 9 labor categories are NOT currently being supported, please identify those labor categories where no incumbent personnel currently reside.

A.2-There are ten (10) labor categories as described in A.1 above. Incumbent personnel are currently in place, but due to change in requirement their labor categories have changed in accordance with the SCA and according to their job description. There is a total of 76 FTES currently in place (please see attached list of FTE’s anniversary date who are currently employed).

Q.3 Reference VOL 2 (Technical) requirements - the solicitation calls out Part 4 and Part 5 as well Attachment (Technical Exhibit) 1 and Attachment (Technical Exhibit) 2 for the Logistics Division and its 3 Branches. Are we required to list and address every section in Part 4, Part 5, Attachment 1 and Attachment 2 in our technical response?

A.3-Please refer to Solicitation instructions in Addendum 52.212-1 and Solicitation Amendment 0001, “Questions and Answers” list and all other revisions. Also refer to this solicitation amendment 0002 and all revisions as well.

Q.4 If so, the 25 page limit will be challenging given there are Section Part 4 (4.1-4.17), Part 5 (5.1-5.5). Technical Exhibit 1 and Technical Exhibit 2 are the labor distribution by Branch, the work hours and labor categories while Technical Exhibit 2 is the labor descriptions. How detailed (in depth) is the Government looking for bidders to address TE1 and TE2?

A.4- Please refer to instructions in solicitation addendum 52.212-1, Factor 1. Technical Capability narrative paragraph, plus subfactor 1a. and 1b. Also, please refer to Solicitation Amendment 0001 “Questions and Answers” and all revisions in addition to this solicitation amendment 0002 and all revisions. Government cannot advise offerors how detailed (in depth) offerors should address technical factors TE1 and TE2. The 25 page limit stands.

Q.5 Reference: WD 15-5253 Rev 5 – EO 13706 – The Area Wage Determination establishes the requirement for Sick Leave for SCA based positions. Accounting for the 56 hours of annual paid sick leave, per FTE, the number of Productive Hours available per SCA position would be 1,864 instead of a standard 1,920 per year. Will the Government require 1,920 hours of performance per SCA position? Or will the Government update SCA positions in the Price Schedule to account for 1,864 annual productive hours?

A.5-The requirement will not be changed. The hours listed on the solicitation will be left as is.

Q.6 Reference: Option 1 – CLINS: SF 1449 Continuation Sheet – The Period of Performance for Option 1 occurs during a leap year. As such, will the Government update the Price Schedule to account for the extra day of performance?

A.6- The requirement will not be changed. The hours listed on the solicitation will be left as is.

Q.7 Reference: Volume 4 – Price – Will the Government require a cost narrative to accompany the Pricing submitted in Volume 4?

A.7-Please refer to solicitation instructions in Addendum 52.212-1 Factor 3. Price (Volume 4).

Q.8 Reference: Volume 4 – Price – Will the Government require a complete supporting cost file in Excel to show the Government how pricing was developed for each year of performance within Volume 4?

A.8- Please refer to solicitation instructions in Addendum 52.212-1 Factor 3.Price (Volume 4).

Q.9 Reference: Volume 4 – Price – Should the Government require back up supporting pricing from Offerors, and in the event subcontractor pricing is used, will the Government require subcontractors to provide un-sanitized pricing for review?

A.9- Please refer to solicitation instructions in Addendum 52.212-1 Factor 3.Price (Volume 4).

Q.10 Reference: Volume 4 – Price – Does the Government have a preference for how pricing should be rounded within Contractor extended prices? To the nearest whole Dollar or to the nearest one-hundredth decimal?

A.10 Nearest cent, nearest penny, or nearest hundredth decimal (i.e. $1.35).

Q.11-How will the Government address potential increases in wage determination hourly rates during the period of performance?

A.11-Please refer to FAR 52.222-41 Service Contract Labor Standards and 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year And Option Contracts).

Q.12-Question 20 and Question 25 provided answers that addressed the Past Performance - List of References. Per 52.212-1 requires that bidders provide: Company Name, Contract Value, Period of Performance, Point of Contact and Phone Number. There is no requirement for the bidders to provide a narrative discussion (per the Q&A). How will the Government determine list of references provided are relevant to the work being solicited for under W81K00-18-R-0012?

A.12- Amendment 0002 has been accomplished to correct this oversight. Addendum 52.212-1 was changed to require the number of FTEs and labor categories on the list of references (a sample is provided in Amendment 0002).

Q.13-Is a company allowed to bid as a subcontractor to more than one prime?

A.13- The Government does not get involved in prime/subcontractor relationships.

Q.14-Page 162 of 188 references the type of contract being awarded as: The Government contemplates award of a FIRM FIXED PRICE contract resulting from this solicitation. Item No 0001AA on the SF 1449 states "Payment will only be made according to actual hours worked." Shouldn't this be a Time and Materials contract as referenced below?

FAR 16.601 Time-and-materials contracts. A time-and-materials contract provides for acquiring supplies or services on the basis of– (1) Direct labor hours at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit; and (2) Actual cost for materials.

A.14-This is a firm fixed price contract for a fixed number of hours at a fixed unit price. The government will not pay for unworked hours but this does not make it a time and materials contract. The contract type is firm fixed price and will not be changed.

Q.15- Will the contracting office provide the incumbent contractor's effective dates? Knowledge of the incumbent effective dates is necessary during the bidding process to ensure full costs are being accounted for since pay will be for actual hours worked therefore, the contractor cannot bill if the employee does not work. If an employee is eligible for 4 weeks of vacation based on their effective date the contractor will lose money if they do not account for the additional vacation costs in their bid. We respectively request the effective dates for each incumbent employee to properly bid the tasks.

A.15-Yes, it has been provided in Amendment 0002.

Q.16- Will the contracting office provide more specifics on the number of training holidays that occur per year since those days are also a loss of hours worked and affect the pricing? Below is the wording on training holidays in the

PWS.

“1.9 TRAINING HOLIDAYS. Throughout the year, the MTF observes several training holidays and they vary by fiscal year (FY). Upon notification of designated training holidays for the fiscal year and/or no later than 15 November of the contract year, the Contracting Officers Representative (COR) will provide the information to the Contractor. The COR will identify and inform the contractor of those departments and/or divisions that will be operational on the specified training holiday and the contractor shall provide names of employees who will work in departments and/or divisions that will be operational on the specified training holiday.”

A.16-Training Holidays occur before or after a major holiday such as the Friday after Thanksgiving, a day before Christmas, and a day before New Years Day. The contractor shall provide names of employees who will work in departments and/or divisions to ensure government oversight during Training Holidays and also names of those employees taking leave during Training Holidays.

Q.17-We understand that this requirement is a consolidation of 3 current contracts. Please advise which current contract is associated with which branch.

A.17-The current contracts are not set up per branch.

Q.18-Please provide a breakdown on the number of employees on the 3 current contracts.

A.18-List is provided in Amendment 0002.

Q.19-As per the night pay shift differential CLIN, hours worked between 1800 - 0600 receives a pay differential.

Please advise if there should be a pay differential for Warehouse Specialists starting work at 0530. If yes, please add a CLIN for Warehouse Specialist Night Diff.

A.19-The night differential CLIN has been removed completely from the solicitation and PWS. The changes made here in this paragraph supersedes previous information regarding night differential.

Q.20-Please advise if there is a hazardous pay differential. If yes, please advise the percent differential and the labor categories it applies to on the contract.

A.20- No, there is no hazardous pay differential.

Q.21-Can we utilize a subcontractor that has graduated from the 8(a) program?

A.21-The Government does not get involved in prime/subcontractor relationships.

Q.22-Can we utilize our major subcontractor's past performance in our proposal?

A. Yes.

Q.23-Has there been any change in the work scope from the current 3 contracts. If yes, please provide the changes.

A. No, the scope is the same.

Q.24-In order to comply with Reg. 29 CFR 4.173, please provide the employment start dates for all the workforce currently working on the 3 contracts.

A.24-List of current employee’s anniversary dates is included in Amendment 0002.

Q.25-As per the answer to question 63, there are 12 positions vacant on the contract. a. Please provide the labor category and number of personnel for each labor category that are vacant. b. Is the workload manageable with 70 FTEs on a 82 FTEs job?

A.25- As per new hires and updated information, there are currently 76 FTES and six (6) vacancies. This information is provided in the list of employee’s anniversary dates included in Amendment 0002. 82 FTE positions are required for the current requirement. This information regarding current number of FTEs in place supersedes previous information.

Q.26-We needed some clarity on Subfactor 2b. We understand that for Subfactor 2a, 3 PPQs need to be submitted between the Prime and Subcontractor; but for Subfactor 2b do we need to provide minimum 3 and maximum 5 customer point of contacts for each contract we submit for the PPQ, or do we need to submit minimum 3 and maximum 5 relevant contracts between the Prime and Subcontractor.

A.26-Both, 3 to 5 POCs and relevant experience (these could be the same references used for PPQ). Please refer again to instructions in solicitation addendum 52.212-1 Factor 2 Past Performance, 2b. Also, please see solicitation amendment 0002, Addendum to 52.212-1 Factor 2 Past Performance 2b. In addition, a sample is provided in Amendment 0002.

Q.27-For vendors who have a teaming arrangement in place. Will the government evaluate the past performance as 1 teaming entity or as prime/subcontractor?

A.27-Past performance will be evaluated for the teaming arrangement.

Q.28-Please clarify the meaning of Training Holidays listed in Section 1.9.

A.28- Please refer to Solicitation PWS Part 2, 2.1 Definitions, p. Training Holiday and Q.16, A.16 above.

Q.29-Please provide historical data on Training Holidays for previous years.

A.29-Please see A.16.

Q.30-If the contractors are not required to attend the training as per Section 1.9, are they expected to report to work?

A.30-Section 1.9 in PWS does not refer to training. Please refer to Q.28, A.28 and Q.16, A.16.

Q.31-Is there a government mandated percentage for night shift differential pay?

A.31-Night differential has been deleted completely from the solicitation.

Q.32-As per Section 4.3, "Contractor shall be responsible for providing safety equipment that is not provided by government as noted on Part 3, paragraph 3.1 (f) Safety Equipment. Safety steel toe shoes shall be provided by contractor to those employees working in areas that require safety steel toe shoes." but as per Section 4.4, "Government will provide protective gear, except for safety shoes as per OSHA requirement." Please advise the exact personal protective equipment that the contractors need to provide on the contract.

A.32-Contractor will be expected to provide Safety steel toe shoes (total of 69) for those employees working in safety/ hazardous areas (described in attachment 2/Technical Exhibit 2-Position Description).

Q.33-Will the government consider Key Personnel past performance as past performance for the Prime?

A.33-This question is unclear to the Government. Past performance will be evaluated for any teaming arrangement.

Q.34-Sections 5 refers to Attachments/Exhibits 1-Work Data and 2-Position Descriptions. In order to comply with the requirement of responding to each paragraph of Sections 4 and 5, must the contractor also address each of the paragraphs in the referenced attachments/exhibits?

Q.34-Please refer to Addendum 52.212-1 Factor 1. Technical Capability (Volume 2).

Q.35-The solicitation states this is a FFP contract; however, the solicitation also states, that “payment will only be made according to actual hours worked.” The latter seems to indicate that this is a Time and Materials (T&M) contract. Please clarify the nature of this contract as the solicitation language appears to conflict – creating an ambiguity.

A.35. Please refer to Q.14, A.14.

Q.36-In addition to the SF 1449, is the contractor required to provide a cost buildup for each CLIN?

A.36-Please refer to Solicitation instructions (and amendments) in Addendum 52.212-1, Factor 3. Price (Volume 4).

Q.37-The included Wage Determination requires three weeks of paid vacation after five years of service on the contract. Given that the current Logistics Support Services contract has been running for at least six years, can the Government provide what percentage of the contract staff has been working there for over five years (this information is critical for pricing, and if unanswered, gives the incumbent contractor an unfair advantage)?

Q.37. List is being provided in Amendment 0002 for all FTEs anniversary dates.

Q.38-The government asks for pre-employment health examinations - Can the government please specify what examinations must be included? (PWS 1.16).

A.38-The PWS has been revised in regards to paragraph 1.16 to provide instructions regarding immunizations requirements and how to obtain certificate clearance from Occupational Health Department. Also, “BAMC In- Processing Requirements” form is provided in Amendment 0002 which lists those immunization requirements.

Q.39-Will the government please specify which labor categories require safety steel toe shoes?

A.39-The labor categories that require steel toe shoes are described in the attachment 2/Exhibit 2. Position Description for each individual labor category. All positions requiring steel toe shoes are the Warehouse Specialist, Material Expediters, Quality Assurance Technicians, and Facilities Engineer Technicians. Total of 69 FTEs are required to wear steel toe shoes. This information supersedes previous information provided regarding steel toe shoes.

Q.40-Given the incumbent contract has been running for about six (6), a significant number of the incumbents may have been on the contract for over five years or will be over five (5) very soon after the start of the Administrative Support Services contract – Will the government please provide the anniversary dates of employment of all service employees?

A.40. List is provided in Amendment 0002.

Q.41-The Wage determination states a night time differential of 10% applies to Air Traffic Controllers. Does this same 10% night time differential apply to Material Coordinators for CLIN 1001AF?

A.41-There are no Material Coordinators listed in this solicitation. In regards to night differential, please refer to Q19, A19.

Q.42-Past Performance volume question: In order to demonstrate relevancy, is it acceptable to list the number and labor categories of personnel staffed in our submitted past performance references?

A.42-Yes. Also, please refer to Q12, A12 above.

Q.43-Reference: Immunization Requirements. Question: Must contract employees be immunized prior to starting work, or do we have a certain amount of time to get their immunizations in place?

A.43-Yes, contract employees must be immunized prior to starting work. Also please see changes to PWS paragraph 1.16 in Amendment 0002.

Q.44-Can the Government confirm if there is a requirement for a Program Manager and/or Alternate Program Manager - to manage the 82 contractors staffed on this contract?

A.44-It is up to offeror how they want to manage 82 FTEs and where they want to allocate this cost.

Q.45-Will the Government provide office space for the Program Manager and Alternate Program Manager?

A.45-Please refer to Amendment 0001 regarding this question. It is posted in the FBO site.

Q.46-Should the cost of the Program Manager and Alternate Program Manager should be priced as part of the contractor's overhead?

A.46- Please refer to Amendment 0001 regarding this question. It is posted in the FBO site. Also refer to Q44, A44 above.

Q.47-To ensure compliance with clause 52.22-17 Nondisplacement of Qualified Workers, can the government provide the anniversary dates of employment of each service employee under the contract?

A.47-Yes, list is provided in Amendment 0002.

Q.48-Does a HAZMAT differential apply to Material Expeditors? What is the differential percentage we should apply?

A.48-No, HAZMAT differential does not apply to Material Expediters.

Q.49-Page 66 “52.222-17 Nondisplacement of Qualified Workers Clause. To ensure all bidders submit reasonable prices that take into account the legally-mandated vacation time and benefits amounts that are due to qualified incumbent workers, can the Government please provide bidders with a list of qualified incumbent workers by labor category, quantity and anniversary dates of employment, so bidders can calculate their legally-mandated vacation and benefits, which are based upon the number of years they have worked in their current positions? The longer qualified incumbents have worked, the more vacation they are allotted by Department of Labor, so there is an impact on cost.

A.49- List is provided in Amendment 0002.

Q.50-Page 80, Liability Insurance. Although work is being performed in the facilities of a medical center, the nature of the work is warehouse, logistics and administrative only, without any labor categories of medical workers or health care providers. Can the insurance we provide be general liability insurance only, or do we still have to obtain a separate medical liability policy just for this contract? The Government’s decision in regard to this question has an impact on cost for all bidders.

A.50-Correct, general liability insurance can be provided. Clause 52.237-7 Indemnification and Medical Liability Insurance has been removed from solicitation as it pertains to non-personal healthcare services.

Q.51-Page 101, Section 1.13. Will information about Common Access Cards (CAC) in this section be changed to provide information about the DBIDS system instead, or are the CAC cards still used?

A.51-CAC Cards are still being used.

Q.52-Page 109, Section 4.9. The PWS states “Contractor shall maintain at least 95% fill rate as per attachment 1 ‘Workload Data.’” Different agencies and commands calculate fill rate using different mathematical methodologies.

In this case, by “95% fill rate,” does the Government mean at all times a minimum of 95% of 82 positions must be filled, which translates to 78 out of 82 positions? Or is there a different mathematical formula that should be applied to ensure compliance with the fill rate?

A.52-Correct, contractor shall maintain at a minimum 78 positions filled at all times.

Q.53-Attachment 4 - Performance Requirement Summary Matrix. For those Acceptable Quality Levels that reference non-percentage numbers, do those apply to an individual contractor employee, or apply across the full pool of employees? e.g., Under Personnel Appearance, “No more than 2 violations per month.” Is that no more than a total of 2 violations in a month across the pool employees, or does it refer to 2 violations in a month for any one employee?

A.53-This applies to each individual contractor employee.

Q.54-When evaluating a winning bidder’s price proposal for reasonableness, will the Government check to ensure the bidder included legally-mandated costs in their bid, specifically Worker’s Compensation, Federal Unemployment Tax (FUTA), State Unemployment Tax (SUTA) and the Health and Welfare amounts that get applied to hourly SCA wage determinations? We ask this because have found that some unscrupulous contractors are cheating the Lowest Priced Technically Acceptable (LPTA) system and winning contract awards by submitting bids that lack mandatory cost elements we all have to pay like FUTA, SUTA, etc., which means their bids are artificially low, unreasonable, and put them at risk of defaulting on the contract.

A.54-Please refer to Solicitation Addendum 52.212-2 regarding proposal evaluations in Factor 3. Pricing.

Q.55-Based on our conversation with select incumbent staff, it appears that a significant portion of contracting staff has been on the contract for five years or more. Can the Government confirm the incumbent staff seniority dates?

(Not having this knowledge gives incumbent contractors a significant price advantage, which may be unfair to other bidders).

A.55-Yes, a copy of the incumbent staff seniority dates list is provided in Amendment 0002.

Q.56-How much travel for pickups and deliveries does the Government anticipate under performance of this contract?

A.56-Three of the Material Expediters working in Supply Chain Management Branch will be assigned to drive 80% of the time and this will be on a rotational basis. For those Material Expediters working with Asset Management Branch, all usually will be driving 40% of the time as there is constant movement of shipping and storage, delivery etc. All Material Expediters should have a valid driver’s license class “C” and liability insurance as required by the state of Texas.

Q.57-PWS 3.5 states that the Government will provide initial testing at no cost, but the Contractor shall provide follow-up testing or reimburse the Government for such services performed within the MTF. Will this initial testing be completed as part of the in-processing and does this include any new hires throughout the life of the contract?

A.57-There is no PWS 3.5 paragraph. The Government is unclear on this question.

Q.58-Will there be a 254 be issued?

A.58-No, the work is unclassified; therefore form 254 will not be required.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

SUPPLY CHAIN MANAGEMENT BRANCH(BaseYear)

FFP

Non-personal services to assist the Supply Chain Management Branch located at Brooke Army Medical Center (BAMC), Joint Base San Antonio, Ft Sam Houston TX. Contractor shall provide services in accordance with the terms and conditions of contract and as described in Performance Work Statement (PWS) Part 4, 5, and schedules as per workload data for each position description applicable to this branch.

Base Period of Performance: 1 April 2018 to 31 March 2019 FOB: Destination

PURCHASE REQUEST NUMBER: 0011023977

NET AMT

0001AA 32,640 Hours Warehouse Specialist (17 FTEs)

FFP

Non-personal services for Warehouse Specialist to assist the Supply Chain Management Branch as described in Performance Work Statement (PWS) Part 4, 5, and schedules as per workload data. Payment will only be made according to actual hours worked.

0001AB 7,680 Hours Procurement Technicians (4 FTEs)

FFP

Non-personal services for Procurement Technicians to assist the Supply Chain Management Branch as described in Performance Work Statement (PWS) Part 4, 5, and schedules as per workload data. Payment will only be made according to

0001AC 3,840 Hours Quality Assurance Technicians (2 FTEs)

FFP

Non-personal services for Quality Assurance Technicians to assist the Supply Chain Management Branch as described in Performance Work Statement (PWS) Part 4, 5, and schedules as per workload data. Payment will only be made according to actual hours worked.

0001AD 1,920 Hours Secretary III (1 FTE)

FFP

Non-personal services for Secretary III to assist the Supply Chain Management Branch as described in Performance Work Statement (PWS) Part 4, 5, and schedules as per workload data. Payment will only be made according to actual hours worked.

0001AE 74,880 Hours Material Expediters (39 FTEs)

FFP

Non-personal services for Material Expediters to assist the Supply Chain Management Branch as described in Performance Work Statement (PWS) Part 4, 5, and schedules as per workload data. Payment will only be made according to

0001AF

FFP

FACILITIES MANAGEMENT BRANCH (Base Year)

FFP

Non-personal services to assist the Facilities Management Branch located at Brooke Army Medical Center (BAMC), Joint Base San Antonio, Ft Sam Houston TX. Contractor shall provide services in accordance with the terms and conditions of contract and as described in Performance Work Statement (PWS) Part 4, 5, and schedules as per workload data for each position description applicable to this branch.

Base Period of Performance: 1 April 2018 to 31 March 2019

0002AA 1,920 Hours Facilities Planner (1 FTE)

FFP

Non-personal services for Facilities Planner to assist the Facilities Management Branch as described in Performance Work Statement (PWS) Part 4, 5, and schedules as per workload data. Payment will only be made according to actual

0002AB 3,840 Hours Drafter/Cad Operator IV (2 FTEs)

FFP

Non-personal services for Drafter/Cad Operator to assist the Facilities Management Branch as described in Performance Work Statement (PWS) Part 4, 5, and schedules as per workload data. Payment will only be made according to actual

0002AC 1,920 Hours Data Entry Specialist (1 FTE)

FFP

Non-personal services for Data Entry Specialist to assist the Facilities Management Branch as described in Performance Work Statement (PWS) Part 4, 5, and schedules as per workload data. Payment will only be made according to actual

0002AD 5,760 Hours Facilities Engineeer Technician (3 FTEs)

FFP

Non-personal services for Facilities Engineer Technician to assist the Facilities Management Branch as described in Performance Work Statement (PWS) Part 4, 5, and schedules as per workload data. Payment will only be made according to

ASSET MANAGEMENT BRANCH (Base Year)

FFP

Non-personal services to assist the Asset Management Branch located at Brooke Army Medical Center (BAMC), Joint Base San Antonio, Ft Sam Houston TX.

Contractor shall provide services in accordance with the terms and conditions of contract and as described in Performance Work Statement (PWS) Part 4, 5, and schedules as per workload data for each position description applicable to this branch.

Base Period of Performance: 1 April 2018 to 31 March 2019

0003AA 15,360 Hours Material Expediters (8 FTEs)

FFP

Non-personal services for Material Expediters to assist the Asset Management Branch as described in Performance Work Statement (PWS) Part 4, 5, and schedules as per workload data. Payment will only be made according to actual

0003AB 3,840 Hours Procurement Technicians (2 FTEs)

FFP

Non-personal services for Procurement Technician to assist the Asset Management Branch as described in Performance Work Statement (PWS) Part 4, 5, and schedules as per workload data.