A40__Amendment_for_Solicitation_W5J9JE-17-T-0002_PWS_(final)_-_20_Nov_16.docx.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

"The Purpose of this Amendment is to:

1. Put Offerors on notice to recent changes in applicable Base Access and Security requirements such that access for Local Nationals may be significantly limited or denied on one or more facilities or installations covered by this contract during all or part of the period of performance;

2. Make changes to the Performance Work Statement as a result of the recent changes in applicable Base Access and Security requirements by replacing the original PWS from the original solicitation issued on 15 November 2016 in its entirety and replacing it w ith the attached Revised Performance Work Statement dated 20 November 2016;

3. Extend the due date for proposals to 20 December 2016; and

4. Change the Current ProjNet Key to: X7BKS9-6A549K.

All Other terms remain the same."

1. CONTRACT ID CODE PAGE OF PAGES

J 1 39

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Nov-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W5J9JE-17-T-0002

X 9B. DATED (SEE ITEM 11)

15-Nov-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Nov-2016

CODE

TRANSATLANTIC AFGHANISTAN ENGINEER - TAA

DISTRICT (TAA), US ARMY CORPS OF ENGINEERS

CETAA-CT, BAGRAM AE 09354

W5J9JE 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W5J9JE-17-T-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT TO SOLICITATION

20 November 2016

PERFORMANCE WORK STATEMENT (PWS)

USACE Facilities Custodial, Grounds Maintenance, Operations & Maintenance, and Repairs

Services at the following locations: Bagram Air Field (BAF), Kandahar Air Field (KAF), Marmal, Qargha, Kabul Area Office at New Kabul Compound (NKC)

1.0. GENERAL. This contract is for custodial, grounds maintenance, and Operations & Maintenance (O&M) services for the US Army Corps of Engineers (USACE), Transatlantic Afghanistan (TAA) District. The Contractor shall perform the work as set forth below. The manner and method of performing the services outlined in this PWS are the responsibility and within the discretion of the Contractor to the extent that it shall maintain the required services in accordance with (IAW) the Terms and Conditions stated herein.

1.1. Description of Services/Introduction. It is the intention of the Government to issue a services contract for O&M, repairs, generator and custodial/grounds maintenance services at some or all of the USACE facilities and grounds at the USACE-TAA locations identified in paragraph 1.4 and 1.5. The Contractor shall provide the management, supervision, labor, transportation, manpower and necessary non-personal services to perform this PWS except for those items specified as government furnished property and services.

1.2. Background. The O&M and Repairs including the identified Custodial and Grounds Maintenance Services provide a clean, safe and healthy working environment for USACE employees in Afghanistan.

1.3. Objective. The objective is to award a firm fixed price (FFP) commercial service contract to perform the services as described in paragraph 1.1. A FFP contract with a performance-based work statement is determined to be the most advantageous and appropriate for this type of service.

1.3.1. The Contractor shall provide the management, supervision, labor, transportation, manpower and shall be responsible for the efficient, effective, economical Operations & Maintenance (O&M), repairs, generator and custodial/grounds maintenance services at one or all of the USACE facilities and grounds at the following USACE-TAA locations: Bagram Air Field (BAF), Kandahar Air Field (KAF), Marmal, Qargha, and New Kabul Compound.

1.4. Scope. The minimum services to be provided are described in detail below. The Contractor shall act as an independent Contractor and not as an agent of the U.S. Government and shall, IAW the terms and conditions of the contract, The Government will not exercise any direct supervision or control over personnel providing the services under this Purchase Order. Those personnel are accountable solely to the Contractor who, in turn, is accountable to the Government.

1.4.1. KAF Buildings 8 & 9 will be maintained in a low-use capacity (i.e. “mothballed”) with minor maintenance in facility readiness for turn-over or minimum occupancy.

1.4.1.1. The Contractor will price out, in today’s dollars, what it would cost to bring both KAF Buildings 8 & 9 back up to full O&M capacity and what it would cost to maintain them for 1 year. The Contractor will price out Buildings 8 & 9 individually and may be required to bring only one of the two online at the Governments discretion, if/when needed.

1.5. Period of Performance. The period of performance shall be one 12 month base year from 1 January 2017 to 31 December 2017. There will be three one-year option periods priced starting on 1 January 2018.

SERVICE AREA GENERAL AREA DISCRIPTIONS/

BUILDINGS

APPROX

AREA

(SF)

Bagram Air Field

(BAF)

(If LNs are used:

Escort service by the Contractor is required for ALL LN employees used)

BAF shall receive Custodial, Ground Maintenance and Minor Operations & Maintenance (O&M) and Repair Services due to the vast majority of the buildings being on base density (LOGCAP).

Bldg 13956 - Billeting (2 ea) Hallways, (10 ea) Latrines/Showers, (2 ea) Laundry Rooms

Bldg 13940 - Billeting (1 ea) Hallway, (4 ea) Latrines/Showers, (1 ea) Laundry Room

Bldg 23146 - TAA HQ office (1 ea) Hallway & (2

ea) Latrines and 2nd Floor Billeting (1 ea) Hallway, (5 ea) Latrines/ Showers, (1ea) Laundry Room, (1

ea) Conference Room

Bldg 23148 - IT office, (1ea) Latrine

Bldg 23150 - TAA HQ staff office (3 ea) Hallways, (6 ea) Latrines & (l ea) Kitchen, (1 ea) Conference room

Bldg 23151 - BAO offices (2 ea) Hallways, (2 ea) Latrines

USACE Village – Billeting, Minor Operations & Maintenance, Repairs, Outside Custodial, and (1ea) Laundry Room

1,225 1,700

1,700 1,000

1,280

Kandahar Air Field

(KAF)

(If LNs are used:

Escort service by the Contractor is required for ALL

KAF shall receive Custodial, Ground Maintenance, O&M and Repair Services.

Building 5 - Billeting ( ea) Hallways, (6 ea) Latrines/Showers, (2 ea) Laundry Rooms

Building 6 - Administrative office (2 ea) Hallways, (6 ea) Latrines, (2 ea) Conference Room tables

1,225 1,500

LN employees used)

Building 7 - (1 ea) Gym / (1 ea) MWR / (1 ea) Kitchen / (2 ea) Meeting rooms, (6 ea) Latrines

Building 11 - Administration/IT office, (2) Each Hallways, (1 ea) Latrine

Buildings 8 & 9 - Billeting (2 each respectively) (Hallways), (24 ea) Latrines/ Showers, (4 ea) Laundry Rooms.

NOTE: These 2 Buildings will be maintained in a low-use capacity (i.e. “mothballed”) with minor maintenance in a facility readiness for turn-over or minimum occupancy.

1,300 1,500

1,000

6,500

Marmal

Marmal shall receive Custodial Services ONLY.

RLB 001- Billeting (2 ea) Hallways, (4 ea) Latrines/Showers, (1 ea) Laundry Room

RLB 002 - Marmal staff office, (1 ea) Kitchen, (2 ea) Latrines

Kabul Area Office at New Kabul Compound (NKC)

NKC shall receive Custodial Services ONLY.

NKC - USACE office area

1,200

Qargha

Qargha shall receive Custodial Service ONLY.

Qargha - Billeting (Hallways), (2 ea) Latrines/Showers, (1 ea) Laundry Room

Qargha - Office area, (2 ea) Latrines

1.5.1 Period of Performance: The period of performance shall be as described above. The locations may be de-scoped early if/when required.

1.6. General Information.

1.6.1. Quality Control. The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed IAW this contract. The QCP is an inspection analysis and action tool prepared by the Contractor to insure the quality of output, best operational practices and best business practices to be used by the Contractor to fulfill and verify compliance with contract performance standards/requirements. The QCP developed by the Contractor should include techniques and procedures which will identify, prevent, correct and guarantee any noted inefficient and/or defective practices. One

(1) hard copy and one (1) electronic copy of the QCP shall be delivered within ten (10) working days of the contract award. After Government acceptance of the QCP, the Contractor shall receive the KO’s acceptance in writing of any proposed change to his QCP system.

1.6.2. Quality Assurance. The Government shall evaluate the Contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The US Army Corps of Engineers will monitor Contractor performance utilizing the following methods:

a. Customer Feedback. The Contractor shall not have more than two (2) negative customer feedback incidents within one (1) month at the same location for the same reason. This will allow the Contractor to identify corrective actions and perform to standard.

b. Inspections. The USACE will perform random inspections/surveys to monitor performance. Any substandard performance will be noted and sent in writing to the Contractor.

The Contractor will have three (3) days to identify and install corrective actions.

1.6.3. Inspection. The Contracting Officer (KO), or authorized representative, shall be allowed free access to inspect all work in progress. Any work not conforming to the specifications or not meeting the approval of the KO, or authorized representative shall be corrected and/or repaired at no extra cost. The noted deficiencies should not be deemed accomplished until approved. The Contractor and the KO and/or an authorized representative, prior to initial commencement of the contract, shall physically inspect all machines, cleaning equipment, and supplies proposed for use plus insure its suitability of use. In the event of substitution and or changed of any machines, equipment, or supplies, Contractor shall advise the KO and/or an authorized representative prior to use in the building. An inspection of the work, based on the combined daily reports & quality control checklist (reference 1.6.2.2), shall be made by the COR at the completion of work or on the following morning. The purpose of the system is to detect and correct deficiencies in the delivery and quality of services before the level of performance becomes unacceptable and/or the COR identifies deficiencies IAW FAR 52.246-4 Inspection of Services - Fixed Price (Aug.

1996) and FAR 52.212-4, Contract Terms and Conditions - Commercial Items (May 2015).

1.6.3.1. Inspection and Acceptance. Upon completion of an emergency services request, the Contractor shall notify the COR, who will determine whether the services have met the standards established in the PWS. Acceptance of the contractor’s work shall be documented on a delivery ticket provided by the Contractor that will show actual hours worked by trade and any required parts exceeding $10. Any disputes between COR or Caller and Contractor will be forwarded to the KO for a decision.

1.6.4. Quality Control Checklist/Daily Report Log. The Contractor shall use combined daily report logs and quality control checklist to evaluate contract performance during regularly scheduled and unscheduled inspections. The checklist shall include every building or site serviced by the Contractor as well as every task the Contractor is required to be performed. The document shall be provided to the COR at the time of completion of work or on the following morning by 8:30 AM.

1.6.4.1. Daily Reporting. The Contractor shall submit an electronic daily report/quality control checklist by computer (Reference 1.6.4. Quality Control Checklist/Daily Log) indicating what work had been started as well as completed. This report shall be developed by the Contractor and approved by the KO and/or COR.

1.6.4.2. The daily report shall contain the following information:

a. Job, Contractor’s Company, Contract Number and Date.

b. Manpower (number of personnel) and hours worked.

c. Detailed work performed with Contract Reference Number.

d. Problems encountered.

e. Time of arrive and departure.

f. All custodial and grounds maintenance tasks completed and frequencies.

g. Personnel actions.

1.6.4.2. Rest Room Cleaning Sign-off Sheet. The Contractor shall establish, maintain daily and post in the bathroom/rest room cleaning sign-off sheet. The sheet shall be initialed by Contractor with the date/time of full custodial services in each restroom. The document ensures all rooms have been inspected and serviced throughout the day.

1.6.5. Quality Control File. The Contractor’s quality control file shall contain record of all inspections conducted by the Contractor and any corrective measures taken. The Contractor shall maintain record of all inspections throughout the term of the contract and made available to the COR upon request.

1.6.6. Quality Assurance Surveillance Plan. A Quality Assurance Surveillance Plan (QASP) is a plan developed by the Government depicting how Quality Assurance shall be controlled.

1.6.7. Contract Discrepancy Report. The contract discrepancy report (CDR) is a written report by the Government of unsatisfactory performance by the Contractor as observed by the COR and issued to the Contractor when the number of rejects exceed the acceptable quality level. Normally, the COR will request a correction plan with a suspense date to the Contractor. The Contractor must acknowledge, make comments, sign each page of CDR and return a complete document electronically by computer to the

COR.

1.6.8. Performance Evaluation Meetings. The Contractor Area Manager shall meet with the COR weekly during the first three (3) months of the contract. Meetings will be as often as necessary thereafter as determined by the COR, however, a meeting shall be held when a Contract Discrepancy Report is issued.

A mutual effort shall be made to resolve all problems identified. The written minutes of these meetings shall be signed by the Contractor and the COR. Should the Contractor not concur with the minutes, he/she will assert their non-concurrence and reasons for same in writing within the printed minutes.

1.6.9. Government Remedies. The KO shall conform to FAR 52.212-4, Contract Terms and Conditions- Commercial Items (May 2015) and Inspections of Services- Fixed Price clause 52.246-4 (Aug 1996), when pursuing rights and remedies for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.6.10. Place of Performance. The contractor’s duty site management staff shall monitor and track the following functions and their associated documentation: (1) time keeping, (2) monthly expense reporting.

1.6.11. Type of Contract. The Government will award a Firm Fixed Price Contract.

1.7. Schedule of Services. Except for daily and weekly duties as set forth in Part 5 herein, it shall be the Contractor’s responsibility to schedule periodic work outlined herein with the COR. The Contractor shall be responsible for communicating with the COR for every service requested. The purpose of this communication is to coordinate the date and time of the service, permit access to the work site, and relay specific instructions for site preparation or entry.

1.7.1. Hours of Operations. The Contractor is generally expected to perform services between the hours of 0800 and 1630 each day, except on days when the USACE facilities are closed due to local or national emergencies, administrative closings, etc.. The work hours will vary by site and by services provided.

An exception to the service hours above is when the Contractor is notified by the Government that an emergent situation (pursuant to paragraph 5.6. Emergency Repairs below) exists and that work outside of the above hours shall be required.

1.7.2. Recognized Holidays. The Contractor is NOT required to perform services on Fridays or on any of the below recognized holidays:

Victory Day - One (1) Day of Holiday Start of Ramadan (Awal Ramadan) - One (1) Day of Holiday Eid al Filtr (End of Ramadan) – Three (3) Days of Holiday Independence Day (Jeshen) – One (1) Day of Holiday Arafat Day – One (1) Day of Holiday Eid-al-Adha (Feast of Sacrifice) - Three (3) Days of Holiday Ashura - One (1) Day of Holiday The Prophet’s Birthday (Mawleed al-Nabi) - One (1) Day of Holiday

In addition, the Contractor will not perform services on the below USACE-TAA recognized holidays.

For each of the below holidays, USACE-TAA will ensure that the Contractor knows in advance which day the holiday will be observed. The intent is to not have contractor personnel working at a USACE facility on a day when the USACE KO and COR are off duty. In the event that a USACE-TAA recognized holiday falls on a Friday, the Contract employees do not get a day off in addition to the Friday.

US Memorial Day (last Monday of May) US Independence Day (4 July) US Thanksgiving Day (fourth Thursday in November) Christmas Day (25 December) US New Year (1 January)

1.7.3. Unforeseen Base/Building Closure. When an unforeseen building/base closure beyond the control of the USACE occurs on a regularly scheduled day of work resulting in the non-performance of work called for under this contract, the Government shall, at the KO’s discretion, have the following options:

a. To require the Contractor to perform the non-performed work or portions thereof on the next normal duty day following the closure.

b. To forego the non-performed work or portions thereof and reduce payment due to the Contractor accordingly for work not performed.

Note: Notification announcements may include the statement “Closed except for minimum essential personnel.” The COR shall designate which personnel shall be considered minimum essential personnel, and these personnel will continue to work their normal schedule under these conditions.

1.7.4. After-Hour Access. In the event that other hours are necessary to perform emergency maintenance/repairs, the Contractor shall provide a list of employee(s) by full name to the COR and make arrangements with the COR at least 48 hours in advance of the service. The list of Contractor employees (by full name) working after-normal hours on USACE-TAA compounds will be forwarded in an email by the KO and COR.

1.7.4.1. Hours of Operation Other Than Normal During Emergencies. The Contractor approved after-hours employees shall work the hours necessary to resolve an emergency occurring within his or her area of responsibility.

1.8. Response Times For Services.

1.8.1. Scheduled Services. The Contractor shall provide clear and effective procedures for receiving and responding to service calls and task orders during regular working hours. The Contractor shall provide a single local or toll-free telephone number for calling in all such service calls.

1.8.2. The Contractor shall notify the KO or COR of any conditions that may interrupt the schedule of performance such as water & electrical outages, gas leaks, delays due to security measures, vehicle breakdowns, personal termination, etc.

1.9 Security.

1.9.1. Base Security Requirements. The Base security maintains the ultimate authority for establishing, monitoring, and enforcing security requirements for the work site. All Contractor, Subcontractor, or vendor personnel and vehicles at any location on the facilities are subject to a thorough search upon entering, departing, or at any time deemed necessary by Base Security Personnel. The Contractor shall be responsible for compliance with all base security requirements. The Government reserves the right to deny access or to require the Contractor to remove any personnel or equipment deemed to be a threat to the security of facilities or facility personnel. The Contractor shall work through the KO to assure that all Security Regulations are followed.

1.9.2. Security and Facility Access. The Contractor will be responsible for obtaining all permits, licenses, rights of entry, and approvals from all local Governorate, National authorities as well as local base government agencies as necessary for the performance of these services. Rights of entry include the ability to obtain the proper documentation to ensure that personnel can enter facilities controlled by Coalition Forces, the U.S. State Department, and the GoA. Contractor workforce must comply with all nationality and personal identity verification requirements as directed by DoD, HQDA and/or local policy within 30 days of start of their contract. The Contractor understands that the Force Protection Condition (FPCON) at any individual facility or installation may change without notice during the period of performance of this contract, which may require significant changes in contractor security matters or processes and/or timing for completion of services. The Contractor is hereby put on notice that access to Local Nationals may be significantly limited or denied on one or more facility or installation covered by this contract during the period of performance. The Contractor remains responsible for performing the work on site and the Contractor agrees that any delays associated with security and facility access, or any changes thereto, including any limitation on or denial of access for Local Nationals, shall not be the basis of any claim by the Contractor against the Government. Failure of the Contractor to maintain base access shall be a cause for termination.

1.9.3. The Contractor shall be responsible for coordinating and transport of their employees to/from security vetting, where available –including collecting the employee’s biographical data on the appropriate forms required by the entity which performs the security vetting function and escorting the candidates to the vetting venue. The appropriate Government intelligence or other agency or its designee will be responsible for conducting the background investigations and screening to vet the employees.

Additionally the Contractor’s employees will be biometrically screened with the appropriate installation security office. Failure of the Contractor to maintain base access shall be a cause for termination.

1.9.4. USACE will provide sponsorship to facilitate badging at individual FOB when required by the installation regulations. Where installation regulations permit, the Government may authorize interim hiring of personnel contingent on the successful completion of security screening. Sponsorship will be specifically limited to the degree necessary for the Contractor’s performance of this Agreement and will terminate if the requirements at the site terminate.

1.9.5. As part of the coordination responsibilities, the Contractor shall also be responsible for tracking and transmitting final proof of vetting provided by the Government investigatory agency, to the KO and COR for all new employees hired. New employees do not include personnel hired from the incumbent contractor upon commencement of this contract.

1.9.6. Security notification. Should an employee, for whatever reason, be arrested or fail to pass any screening/vetting process, the Contractor shall immediately notify the KO and COR.

1.9.7. All Contractor employees, including subcontractor employees, who are not in possession of the appropriate security clearance or badge, will be escorted in any and all areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. No Contractor employees are allowed entry into personal residents without the escort of USACE civilians/military personnel.

1.9.8. Personnel Replacement/Reassignment/Termination. Contractor shall notify the COR electronically via computer of a planned termination or replacement of any Contractor employee and provide continuity plan of services to government during transition.

1.9.9. Military Base Rules and Regulations. The Contractor and his employees and Subcontractors shall become familiar with and obey all rules and regulations including fire, traffic and security regulations.

All personnel employed on the facilities shall keep within the limits of the work (and venues of ingress and egress), and shall not enter any Restricted Areas unless required to do so and prior clearance for such entry is obtained. The Contractor’s equipment shall be conspicuously marked for identification.

1.9.10. Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor-use. At the close of each work period, Government facilities, equipment, and materials shall be secured. Contractor will provide locally developed training on the proper security and safeguarding of Government property, this training will be provided to new employees, or employees who may not have received prior training, within 30 calendar days of contract award or within thirty (30) calendar days of new employee’s commencing performance.

Verification of training will be provided to the COR. Escort requirements are identified in sections 1.9.3 and 1.9.7. No photography is allowed on the installation without prior written approval through the Base Security Manager and coordination through the COR, except that Local Nationals will not be authorized to do this at any time.

1.9.11. Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas or no longer work for the Contractor. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO or COR.

1.9.11.1. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees previously identified and authorized by the COR. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO or COR.

1.9.11.2. All keys issued to Contractor personnel shall be returned immediately to the USACE if an individual is terminated, no longer working for the Contractor or when the contract is expired.

1.9.11.3. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations or as reasonably requested by the KO or COR. These procedures shall be included in the Contractor’s QCP.

1.9.12. Lost and Found Property. It is the responsibility of the Contractor to ensure all articles of possible personal or monetary value found by the Contractor’s employees are immediately turned in to the COR.

1.10. Special Qualifications. Reporting in Human Resource Information Management Systems.

1.10.1. The following reports should be provided to the Government monthly for the specified period being invoiced: Manning document(s) by District office indicating, among other things, the following items:

a. Position Filled

b. Name of Employee

c. Employee Identification Nomenclature

d. Date Hired

e. Date Commenced Work

f. Terminated Employees

1.10.2. Contractor Standard Operating Procedures should address each of the following individually:

a. Screening and Vetting Procedures,

b. Hiring Procedures, and

c. Pay Roll Distribution Procedures.

1.11. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the Contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.12. Contracting Officer Representative (COR). The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and assist with site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. In the event of any inconsistencies between the authorized functions listed herein and the responsibilities and limitations of the COR stated in the letter of designation, the letter of designation will take precedence. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.12.1. Except as expressly stated otherwise in this Contract, the Contractor shall perform the services and conduct his or her work on site during normal USACE duty hours and in a manner which minimizes disruption of the occupants and their normal operations.

1.13. Personnel. Contractor employees shall present a neat appearance and be easily recognized as Contractor employees.

1.13.1. Key Personnel. The follow personnel are considered key personnel by the Government: Lead General Facilities (Team Lead). The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the contract manager is absent shall be designated in writing to the KO or COR. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 AM to 4:30PM, Saturday thru Thursday except Afghan holidays or when the Government facility is closed for administrative and/or security reasons. As indicated in this paragraph, Contractor employees, including subcontractor employees, shall be under the direct supervision and control of the Contractor.

However, work performance shall be IAW the terms and conditions found in Attachment A, as it pertains to Position Titles and Descriptions, with the understanding that in addition to the requirements or responsibilities found under each Position Title. If the Contractor hires Local Nationals, the Contractor must have a base specific authorized individual(s) to watch over them throughout the entire work day.

1.13.2. Qualifications of personnel working under this contract will conform to the Position Titles and Descriptions located in Exhibit A. Should the Contractor offer employment for personnel with lesser qualifications as identified by the KO, acceptance of either personnel or services, will be based on written approval by the KO. If personnel with lesser qualification are approved by the KO, a revised rate will be negotiated.

1.13.3. Hiring of Personnel. All personnel will be provided based on the conditions set forth in the terms and conditions of this contract.

1.13.4. If Local Nationals are authorized to enter the military location (ie. BAF, KAF, Marmal, NKC, and Qargha) and are used, the Contractor will be responsible for offering the first right of refusal to the existing Afghan workforce currently employed by the incumbent Contractor at the minimum of their current salary and benefits package, within twenty (20) days after the Notice to Proceed. See Attachment A.

1.13.5. Physical Fitness of Personnel. The Contractor will hire personnel physically capable of performing the tasks required under this contract.

1.13.6. Termination of Personnel. The KO and COR may provide feedback and discuss with the Contractor prior to any decision to terminate any personnel provided under this contract.

1.13.7. If Local Nationals are authorized to enter the military location (ie. BAF, KAF, Marmal, NKC, and Qargha) and are used, current employees have first right to maintain their employment. There will be 20 days overlap of services and turn over from the existing contractor to the new awarded Contractor.

1.13.8. Identification of Contractor Employees. All contract personnel attending meetings, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Government-issued identification badge shall be worn visibly at all times when working on the installation.

1.13.9. Contractor Employees are restricted from engaging in activities outside of their scope of work during their scheduled workday. Contractor Employees will not engage in activities with TAA personnel that involve financial transactions during their schedule duty hours. Personnel who fail to adhere to these guidelines may be subject to dismissal.

1.13.10. All Contractor Employees working on site are required to have a working knowledge and ability of English commensurate with their assigned duties. Reference the attached position descriptions for specific requirements.

1.13.11. Personnel will maintain a professional manner at all times with all TAA personnel while they are performing their scheduled work duties.

1.13.12. Emergency medical treatment during work/duty hours may be provided at the Government’s discretion at the designated FOB where the employees work.

1.13.13. Contractor Employee unused leave balances will not be paid to the Contractor.

1.13.14. Payroll delivery is the responsibility of the Contractor. The Contractor must develop safe and efficient means of delivering and distributing payroll at each location for all its employees.

1.14. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to ensure the performance of work IAW sound and efficient management practices.

1.14.1. The Contractor shall schedule and arrange work so as not to cause interference with the normal operations of USACE business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of the interference, inconvenience, equipment downtime, service interruption, and/or customer discomfort.

1.14.2. Communication Devices. The Contractor shall furnish and maintain communication devices (pagers, radios, cell phones) to maintain communication with the KO/COR at all times. The Contractor shall provide telephone numbers (i.e. cell phone numbers) that the KO/COR will use to contact the Custodial Supervisor and/or Contractor quality control representative at any time for direct communication.

1.15. Environmental Controls.

1.15.1. Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable Federal, State, Interstate, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect.

1.15.2. Environmentally Preferred Products (EPP). Environmental Management. In order to comply with federally mandated environmental preference programs and Department of Defense (DOD) “Green Procurement Program” (GPP) policy, the Government requires the use of environmentally preferable products and services. These program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products. These program elements are described on the Office of the Federal Environment Executive website (http://www.ofee.gov).

1.15.3. Material Safety Data Sheets (MSDS). The Government shall provide the Contractor with a list any hazardous Government provided materials to be used on this PWS, and shall maintain copies of the applicable MSDSs. The Government shall allow the Contractor and any Contractor Employee to review and copy any maintained MSDS upon reasonable request.

1.15.4. The Contractor shall demonstrate his ability to conform to the “Right-to- Know” Law, 29 CFR

1910.1200. When hazardous substances, as defined in 29 CFR 1910.1200, are brought on the job site, all employees will be made aware of the MSDS information and each employee shall provide a signed copy of MSDS acknowledgement to the COR. All storage containers stored on the job site shall contain “right-to-know” labels that identify the chemicals name, hazard numbers, and the protection equipment required for its handling and use. All hazardous chemicals that are stored on the job site will be stored in an area specifically designated by the COR.

1.15.5. Globally Harmonized System. Comply and meet transition period for Integration of Globally Harmonized System (GHS) into the Army Hazard Communication Program and Occupational Safety and Health Administration (OSHA) Hazard Communication Standard, 29 CFR 1910.1200. The Safety Data Sheet (SDS), formerly the MSDS determines the chemical classification with precautionary measures required for each hazardous chemical used in the workplace and label requirements. Full implementation is schedule for 1 June 2016.

1.16. Handling, Storage and Disposal of Hazardous Waste.

1.16.1. Handling. All hazardous waste (HW) shall be handled and stored in strict compliance with Federal, base and local regulations. Contractors shall be held fully liable for any negligence, which result in a Notice of Violation, or other penalty. HW will be defined as a solid waste which exhibit a characteristic such as flammability, corrosive, reactivity or toxicity as defined in 40 CFR 261.20-261.33 (Code of Federal Regulations). Any mixture of a solid waste and a listed HW is also considered a HW. It must be understood that proper management of any waste generated Hazardous or Non- Hazardous will be the responsibility of the Contractor. The Contractor shall manage their generated waste and coordinate with the COR on proper disposal. The Contractor shall be responsible for the disposal of all their HW cleaning supplies.

1.17. Training

1.17.1. Contractor's Training Responsibilities. The Contractor shall only assign fully-trained personnel capable of accomplishing all of the requirements in this contract. Contractor Employees shall be trained in customer service, the proper use of communication devices provided by the Contractor, including computers, emails, blackberries, pagers or other communication devices necessary for them to perform their work or otherwise comply with the terms and conditions of this agreement. Contractor Employees shall be trained in the proper responses to building alarms, building fire, and civil defense drills and real world events.

1.18. Safety

1.18.1. Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA). The Contractor shall develop and submit a written detailed Accident Prevention Plan (safety plan) as part of the firm’s proposal. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract and in case of emergencies. The plan shall show how the Contractor intends to perform all services in full compliance with the safety requirements set forth in EM 385-1- 1, Appendix A, Paragraph 11 dated 15 September 2008, entitled "Safety and Health Requirements Manual", and any applicable changes or updates, or the manual is available at the following web site:

http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm. Additionally, the Contractor shall develop and submit an Activity Hazard Analysis on all service maintenance tasks performed. The Contractor shall electronically send the APP and AHA to the COR to forward to the USACE Safety Office. The Safety Office reviews to ensure required items are adequately addressed in the plan and must accept both documents before work can begin. USACE must accept both documents before work can begin.

1.18.2. Equipment Safety. The Contractor shall provide a safety briefing before utilizing any custodial and grounds maintenance equipment necessary to accomplish the work under this contract and must propose to the COR or designee in writing, a list of equipment utilized with manufacturer’s recommendation maintenance procedure. The equipment shall be maintained in good operating condition and be used for its intended purpose. After the safety inspection, any equipment identified as being unsafe, unsuitable or inadequate for the work for its use, shall be removed from the work site, or not utilized, until repaired or replaced at the Contractor’s expense. Before any mechanized equipment is placed in service it shall be inspected and tested by an individual familiar with the operations of the equipment. All equipment shall be used with all manufacturers’ safety protection guards in place when in operation. All equipment shall meet all Federal, state and local codes. Contractor personnel shall perform their assigned tasks promptly, efficiently, and safely.

1.18.3. Personal Protection. The Contractor shall ensure all Contractor Employees are trained in the safe operation, use and transportation of any hazardous materials. Contractor Employees shall have the proper personal protective equipment (PPE), such as eye protection, hearing protection, gloves, and boots, as required by the applicable Material Safety Data Sheet (MSDS), manufactures recommendations, and national consensus standards. All Contractor Employees shall wear all appropriate PPE during the specific service task when required by AHA, Federal, State and local regulations.

1.18.4. Building Evacuations. All Contractor Employees shall become familiar with all evacuation routes within the building and participate in the fire drills, exercises and/or real world events. 100% personnel accountability is required on the installation during exercises and/or real world events are required.

1.18.5. Safety Meeting and Minutes. Safety meetings shall be held IAW EM 385-1-1 with employees and minutes there of submitted electronically by computer to the COR.

1.19. Additional Requirements.

1.19.1. Vehicle Requirements. Proper vehicle registration, proof of current insurance coverage and a valid driver’s license are required to drive at USACE-TAA locations and must be produced when requested. All vehicles shall enter through their respective Entry Control Gate and it is the primary search area for all types of vehicles. The requirements to pass through security checkpoints may change without notice during the period of performance of this contract, introducing significant Contractor delays in accessing the work site, and should be considered by the Contractor when preparing work schedules and work completion. The Contractor remains responsible for performing the work on site and the Contractor agrees that any delays associated with the requirements to pass through security checkpoints, or any changes thereto, shall not be the basis of any claim by the Contractor against the Government.

1.19.2. Vehicle Operations. Vehicle operators shall obey all federal laws and regulations when driving at USACE-TAA locations. Contractor shall ensure all Contractor Employees operating Contractor provided or Government Owned Vehicles (i.e. van, truck, flatbed, forklift, etc.) on the installation shall have the proper license as required by the Base and comply with facility regulations, local traffic and hauling regulations. Vehicles shall be kept clean and present a professional appearance, and have all proper accessories, tie-downs, signage and lights when towing or hauling equipment, materials or supplies. In compliance with facility policy, the Contractor shall not transport personnel in the bed of trucks.

Contractor shall procure and maintain on all vehicles used in the performance of this contract at least the minimum liability insurance on all vehicles as required by the applicable Base. The Contractor shall be responsible for and hold the Government harmless against any deductibles or liabilities in excess of the limits of insurance.

1.19.3. Parking of vehicles is only allowed in designated parking areas. No parking is allowed on sidewalks, near fire hydrants, or locations identified with posted “No Parking” signs.

1.20. Contractor Travel. There are no travel requirements pertinent to this contract.

1.21. Data Rights/Release of Information. All rights in data and reports shall become the property of the US Government. All information gathered under this contract by the Contractor, along with all reports and recommendations, shall be treated as privileged information by the Contractor and shall not, without the prior written consent of the KO, be made available to any person, party, agency or government other than USACE, except as otherwise expressly provided in this contract and/or USACE operating procedures. The Contractor shall require each Contractor Employee and subcontractor employee to sign a statement agreeing to the conditions specified herein.

1.22. Organizational Conflict of Interest. Contractor and Subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware or reasonably suspects that such access or participation may result in any actual or potential OCI, and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.