Attachment 0001 3PL SOW.pdf

STATEMENT OF WORK

FOR

MULTI-NATIONAL AVIATION SPECIAL PROJECT OFFICE

THIRD PARTY LOGISTICS (3PL)

Prepared by

MULTI-NATIONAL AVIATION SPECIAL PROJECT OFFICE

Attachment 0001 31 July 2020

Revised 05 May 2021

Table of Contents

1.0 SCOPE

1.1 BACKGROUND

2.0 APPLICABLE DOCUMENTS

3.0 REQUIREMENTS

3.1 GENERAL

3.2 ELECTRONIC DATA INTERCHANGE (EDI)

3.4 PRICING/PRICING ACTIONS

3.5 DELIVERY

3.6 PACKAGING, HANDLING, STORAGE AND TRANSPORTATION (PHS&T)

3.7 VENDOR QUALIFICATION

3.8 OBSOLESCENCE AND MATERIAL SHORTAGES

3.9 QUALITY MANAGEMENT

3.10 ANNUAL PROGRAM REVIEW

3.11 WARRANTY

3.12 SECURITY

APPENDIX A - ACRONYMS

APPENDIX B - DEFINITIONS

1.0 SCOPE

The objective of this Third Party Logistics (3PL) requirement is to procure and deliver materials consisting of parts, equipment, supplies and related incidental services to support weapon systems managed by Multi-National Aviation Special Project Office (MASPO) or the Program Executive Office – Aviation (PEO AVN) in support of Foreign Military Sales (FMS) and other Security Cooperation Programs. Material procured under the 3PL will be accomplished using the manufacturer’s name, manufacturer’s part number (MPN), description and commercial pricing.

When available, Manufacturer’s Commercial and Government Entity (CAGE) codes shall be used to aid in identifying materials. Commercial best practices will be utilized to ensure quality, engineering, safety, inventory management/controls, material tracking and delivery confirmation to meet MASPO’s requirements. The Contractor(s) shall provide an Electronic Data Interchange (EDI) for order management, tracking, and assuring on-time delivery of materials awarded under this contract.

1.1 BACKGROUND

MASPO is chartered by the Office of the Under Secretary of Defense for Acquisition and Sustainment to procure, field, sustain, and provide training and technical support of non-standard aircraft for the Department of Defense (DoD) and allied countries. MASPO provides support to customers worldwide for a variety of former DoD programs of record, commercial, and foreign military rotary wing aircraft.

2.0 APPLICABLE DOCUMENTS

2.1 The Document Summary List (DSL) (Attachment 0002) contains the applicable top-level documents by number, title, date, contract reference, and category. The current document versions specified on the DSL take precedence over the references cited in the Statement of Work (SOW).

Unless otherwise indicated, copies of specifications, standards, Data Item Descriptions, and handbooks listed are available from the Defense Logistics Agency Document Services, at the Acquisition Streamlining and Standardization Information System website: http://quicksearch.dla.mil.

2.2 The Contract Data Requirement List (CDRL) is located at Attachment 0003.

2.3 The Acronym List (SOW Appendix A) contains the acronyms applicable to this document.

2.4 The Definition List (SOW Appendix B) contains the definitions applicable to this document.

2.5 The Electronic Data Interchange (EDI) Fields list (Attachment 0004) contains the definitions for the data elements referenced in 3.2.1.1.

3.0 REQUIREMENTS

3.1 GENERAL

3.1.1 The Contractor(s) shall be responsible for managing cost, quality and delivery of all materials http://quicksearch.dla.mil/ ordered under its contract.

3.1.2 The items identified in Attachment 0005 represent the base requirement for pricing purposes within this contract. Throughout the life of this contract, the United States Government (USG) has the right to add or remove MPN materials based on procurement efficiency, cost, schedule and demand.

3.1.3 The Contractor shall have a working knowledge of Federal Aviation Administration (FAA) Airworthiness, Department of Defense Critical Safety Item (CSI) Program and the Army Aviation Airworthiness Release (AWR) processes.

3.1.4 The Contractor shall be responsible for procurement of materials consisting of parts, equipment, supplies and related incidental services from USG approved sources per paragraph 3.7.

3.2 ELECTRONIC DATA INTERCHANGE (EDI)

3.2.1 The Contractor(s) shall provide the USG, in the awarded Base Delivery Order, an approved Electronic Data Interchange (EDI). The EDI shall provide order management, asset tracking, and USG-approved source management of awards in support of 3PL requirements with a cumulative error rate of 5% or less. The Contractor shall protect the EDI system and the unclassified nonpublic DoD information stored on the EDI system IAW NIST SP 800-171 and DoDI 8582.01.

3.2.1.1 At a minimum, the EDI system shall track the following information for each material order in real-time

a. Delivery Order (D.O) Number

b. Contract Line Item Number

c. Sub-Contract Line Item Number

d. Delivery Order Acceptance Date

e. Requisition Number

f. Manufacturer’s Part Number

g. Quantity Ordered

h. Unit Price

i. Quantity Shipped

j. Extended Price

k. Quantity Remaining to Ship

l. Estimated Ship Date

m. Required Delivery Date (RDD) (by Contract)

n. Delivery Date (Actual)

o. Ship Date (Actual)

p. Shipment Number

q. Transportation Carrier

r. Shipment Carrier Tracking Number

s. Delivery Address

t. Comments (highlight all order changes, issues, or discrepancies)

u. Nomenclature

v. Alternate Manufacturer Part Number

w. Manufacturer’s Name

x. Manufacturer’s CAGE Code(s)

y. Source’s Name

z. Source’s CAGE Code

aa. On-time Delivery (Y/N)

bb. Quality Discrepancy Notification (See Paragraph 3.9.2)

cc. Quality Discrepancy Date Reported by customer

dd. Quality Discrepancy Resolution/Outcome Comments

3.2.1.2 The Contractor shall provide the USG 24/7 access online to the EDI. The EDI shall provide the following capabilities:

a. Data exportable to Microsoft Excel .XLSX File Extension format

b. Network security necessary to comply with National Institute of Standards and Technology Special Publications (NIST SP) 800-171

c. Capability to generate user defined reports using data found in all tracked fields.

d. Query capability by any tracked fields found in Paragraph 3.2.1.1

e. Supported/hosted by the Contractor on U.S.-based secure servers

f. Include a minimum of five simultaneous remote connection account licenses for MASPO (USG) personnel and their Systems Engineering and Technical Assistance contractors without additional licensing/training requirements.

3.2.1.3 The Contractor shall provide the data contained within the EDI. (Contract Data Requirements List (CDRL) A001, DI-MISC-80508 - EDI Setup/Approval/End of Contract Requirements).

3.3.1 The Contractor shall identify the materials proposed to meet the 3PL requirements by the manufacturer’s name, MPN and description. The Contractor shall include the manufacturer’s CAGE Code and date of manufacture in their proposals, when available, to aid in identifying the materials being offered are from an approved source.

3.3.2 The Contractor shall provide substantiating documentation for any item proposed as an alternate part number.

3.3.3 The Contractor shall notify the Contracting Officer (KO) in writing, prior to substituting a previously-qualified vendor MPN. Direction / approval will be provided to the Contractor in writing by the KO.

3.3.3.1 The Contractor shall provide new, non-surplus material unless otherwise approved by the USG in the individual D.O.

3.3.3.1.1 The Contractor shall identify all materials with the appropriate condition category when proposing other than new materials: (See Attachment 0006, Definitions).

3.3.3.1.2 The Contractor shall notify the KO in writing, prior to substituting a previously contract awarded ‘New’ item with an Overhauled or New Surplus item. Direction / approval will be provided to the Contractor in writing by the KO.

3.3.4 The Contractor(s) shall provide documentation to support applicable airworthiness and serviceability standard for each aircraft MPN as defined in the individual D.O.

3.3.4.1 The Contractor shall deliver all FAA materials with airworthiness documentation IAW Title14 Code of Federal Regulations Part 21.

3.3.4.2 The Contractor shall deliver airworthiness documentation IAW DoDM 4140.10, Vol 11 “DoD Supply Chain Materiel Management Procedures: Inventory Accountability and Special Management and Handling” Section 6.2.i and provide a Certificate of Conformance (CoC) issued by either the applicable Original Equipment Manufacturer (OEM) or an OEM-approved supplier.

3.3.5 The Contractor(s) shall provide documentation to support applicable serviceability standard for non-aircraft MPNs as defined in the individual D.O.

3.3.5.1 Ground Support Equipment: the Contractor shall provide a Proof Load Certificate at the time of USG inspections. This certificate will serve as evidence the material has passed proof testing.

The original copy of the signed Proof Load Certificate shall be shipped with each item. (CDRL A002, DI-NDTI-80809 - Proof Loading Certificates).

3.3.5.2 Test Equipment: the Contractor shall provide manufacturer’s documentation consisting of a CoC and a manufacturer final test report or calibration report at time of USG inspection.

3.3.5.3 General Supplies: the Contractor shall provide a CoC at the USG inspection.

3.4 PRICING/PRICING ACTIONS

3.4.1 The Contractor shall provide unit prices for all MPNs identified in Attachment 0006 and future MPN requirements added to the Material Catalog through separate contract actions.

3.4.1.1 The Contractor shall exhaust all avenues for pricing the Government requirement prior to recommending any changes, enhancements or alternate items. The Contractor shall notify the KO in writing, on company letterhead, a description of the issue (s), the action (s) taken to obtain pricing and a recommendation for resolution. Failure to notify the KO will be considered non-compliant.

3.4.1.2. The Contractors unit price will include material, Item Unique Identification (IUID) requirements, labor, commercial packaging, transportation, and any miscellaneous charges required to deliver materials under this contract.

3.4.1.3 The Contractor shall calculate transportation costs using a generic delivery destination located within the region east of the Mississippi River. Examples of delivery destinations include, but are not limited to, the Joint Consolidation Point (JCP), Mechanicsburg, PA; International Support Center (ISC), Gulfport, MS, Virginia Beach, VA; Miami, FL; Wilmington NC or Baltimore MD.

3.5 DELIVERY

3.5.1 The Contractor shall deliver to the destination specified in the individual D.O.

3.5.2 The Contractor shall comply will all regulatory and statutory requirements (Including International Traffic in Arms Regulations (ITAR), Export Compliance & Licensing, and any Importation Licensing Compliance) for shipment and delivery to the location identified in the individual D.O.

3.6 PACKAGING, HANDLING, STORAGE AND TRANSPORTATION (PHS&T)

3.6.1 The Contractor shall adhere to international commercial packaging best practices with the following caveats:

a. A packing list shall be provided by the Contractor inside and outside each individual shipping container that is packed by the Contractor.

b. All pallets shall be IAW International Standard for Phytosanitary Measures (ISPMs) 15 Certified and International Plant Protection Convention stamped.

c. All materials procured shall be packaged and stored IAW best industry practices during the pre-shipment consolidation period.

d. The Contractor shall mark all external shipping containers per the instructions provided in the individual D.O. IAW MIL-STD-129.

3.7 VENDOR QUALIFICATION

3.7.1 The Contractor shall acquire materials from the USG-approved and qualified sources listed below:

a. The OEM of the material.

b. A vendor currently approved and qualified by the OEM (Proof of OEM current approval shall be provided)

c. FAA Parts Manufacturing Approval vendor.

d. A currently qualified and approved Military Specification (MIL-SPEC) vendor as determined by a DoD Component.

3.7.2 The Contractor shall utilize a current-qualified DoD vendor or qualify a vendor to produce the part if the USG owns the technical data rights and the USG provides approval to pursue an alternate source.

3.7.2.1 The Contractor shall ensure airworthiness requirements are documented and approved by the appropriate Army airworthiness authority prior to procurement of material.

3.7.2.2 The Contractor shall notify the KO in writing, on company letterhead, a description of the issue (s), the action (s) taken to obtain a qualified source and a recommendation for resolution. If accepted by the USG, the KO will provide written direction/approval, prior to vendor qualification being initiated.

3.7.2.3 The Contractor shall complete a First Article Test Waiver Worksheet (Attachment 0007) and provide documentation to substantiate the supplier is a current or past DoD approved vendor, who can provide evidence that they were qualified by the USG within the last three years. Approval by the KO is required before utilization of past DoD vendors.

3.7.2.3.1 If first article testing is required on a MIL-SPEC item, the Contractor will receive a technical data package specifying the First Article Inspection and Testing Requirements, from the USG. The technical data package will contain all requirements for first article test procedures, inspections, and reporting.

3.7.2.3.2 The Contractor shall submit test plans and test reports for USG approval, as well as obtain delivery and disposition instructions for first article unit. The Contractor shall meet all requirements defined in the technical data package. (CDRL A003, DI-NDTI-80603 - First Article Test Procedures), (CDRL A004, DI-NDTI- 80809 - First Article Test/Inspection Report).

3.8 OBSOLESCENCE AND MATERIAL SHORTAGES

3.8.1 The Contractor shall maintain market awareness to determine if there are replacement parts for awarded equipment and supplies as a result of obsolescence or material shortages.

The Contractor shall notify the KO in writing, on company letterhead, of any existing/impending obsolescence or material shortages. The Contractor shall provide the impact (s) and recommendation (s) for resolution. The Contractor shall receive written direction/approval from the KO before proceeding with any resolution.

3.8.2 The USG will maintain configuration management of MIL-SPEC materials. The Contractor(s) shall work closely with the USG to ensure integrity and compatibility of the system, subsystem, assembly, and subassembly for each end item when addressing obsolescence of MIL-SPEC materials.

3.9 QUALITY MANAGEMENT

3.9.1 The Contractor shall maintain at a minimum an ISO 9000 or AS9100 certified Quality System/Program.

3.9.2 The Contractor shall be responsible for the resolution of all quality escapes, discrepancies and/or issues for all materials ordered and delivered by their vendors.

3.9.2.1 The Contractor shall notify the USG within 5-days via email to the KO of items called out in 3.9.2. The email to the KO shall be on company letter head, description of issue and recommended path forward.

3.9.3 The Contractor shall be notified by the FMS Customer of quality discrepancies through the following means, but not limited to:

a. Warranty Claim (WC)

b. Supply Deficiency Report (SDR)

c. Engineering Investigation (EI)

3.9.4 The Contractor shall record each quality discrepancy in the EDI using the appropriate code found in Paragraph 3.9.3 and investigate each discrepancy.

3.9.5 Each quality discrepancy will be reviewed by the USG and those deemed to be the Contractor’s responsibility, per this SOW, will be reported in the Contractor Performance Assessment Reporting System (CPARS).

3.9.4 The Contractor shall resolve all quality discrepancies, determined by the USG to be the Contractor’s responsibility, at no additional cost to the USG.

3.10 ANNUAL PROGRAM REVIEW

3.10.1 The Contractor(s) shall participate in an annual Program Review hosted by the USG. The Program Review will last for approximately one working day and contractor(s) shall travel to Redstone Arsenal at the Contractor’s expense.

3.10.2 The Contractor shall document delivery and performance issues in the Comments section of the EDI (see Paragraph 3.2) and be prepared to discuss them during the Program Review.

3.11 WARRANTY

The Contractor shall provide a common manufacturer/supplier warranty against materials and workmanship defects beginning at the date of acceptance.

3.12 SECURITY

3.12.1 The work involved in this SOW is UNCLASSIFIED. The Contractor shall develop internal security procedures to protect sensitive, unclassified, high dollar value, and hazardous materials.

Any information pertaining to this contract shall not be released for public dissemination unless it has been approved for public release by the USG. Proposed public releases shall be submitted for review and approval to the Strategic Communications Specialist, Program Executive Office Aviation, (SFAE-AV), Building 5681, Wood Road, Redstone Arsenal, AL 35898-5000 prior to release. The Contractor is not authorized to release any information pertaining to this contract to anyone not associated with this contract without written consent of the KO and MASPO. Release of USG information to foreign nationals or foreign representatives shall be reviewed and approved by MASPO prior to release. The U.S. contractor is responsible for complying with the regulations outlined in the ITAR.

3.12.2 In accordance with Army Regulation (AR) 381-12, Threat Awareness and Reporting Program, and DoDD 5240.06, Counterintelligence Awareness and Reporting, the Contractor shall ensure their employees report threat-related incidents, behavioral indicators and other matters of Counter Intelligence (CI) interest to Local Law Enforcement, the nearest military CI office, or the Federal Bureau of Investigation. The Army iWatch Program, “See Something, Say Something” is a program to focus and encourage Army-wide community awareness and efforts to address important topics related to protecting DoD personnel and facilities regarding incidents of insider threat, espionage, and/or extremist activity that may pose a threat and/or disrupt U.S. military operations.

iWatch information can be found at https://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx .

https://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

APPENDIX A - ACRONYMS

Acronym or Term Meaning

3PL Third Party Logistics ANSI American National Standards Institute ASC Accredited Standards Committee

ASSY Assembly

CAGE

Code Commercial and Government Entity Code

CLIN Contract Line Item Number CN Can (Unit of Issue)

COC Certificate of Conformance COL Collective EA Each (Unit of Issue) EDI Electronic Data Interchange EI Engineering Investigation

ESD Estimated Ship Date - The date that the item is forecast to be shipped by the 3PL Contractor

FV Package of Five (Unit of Issue) GL Gallon (Unit of Measure Issue)

HSI Horizontal Situation Indicator; synonymous with an attitude indicator or artificial horizon

HYD Hydraulic KO Contracting Officer LB Pound (Unit of Measure or Issue) LH Left Hand M/R Main Rotor MPN Manufacturer Part Number New New NS New Surplus OZ Ounce (Unit of Measure or Issue) OH Overhaul PG Package (Unit of Issue) PLT Procurement Lead Time PT Pint (Unit of Measure or Issue) QT Quart (Unit of Measure or Issue) RB Rebuild/Rebuilt

RDD Required Delivery Date RH Right Hand RMI Radio Magnetic Indicator SDR Supply Deficiency Report

Acronym or Term Meaning

SL Spool (Unit of Issue) T/R Tail Rotor WC Warranty Claim

XMSN Transmission

APPENDIX B - DEFINITIONS

Definition

Engineering Investigation

(EI)

A detailed engineering process of forensic analysis which includes disassembly and inspection, material analysis, and engineering assistance. Engineering Investigations might be conducted in conjunction with of air & ground accidents/incident investigations, as a result of impending airframe/component failure analysis, or as part of system redesign or improvement process.

Key Supplier A supplier that sources twenty percent or more of Contractor’s awarded catalog line items.

Key Subcontractor

Any subcontractor that is used to substitute or supplement the prime’s capabilities and experience.

New (NE) A component part or material produced in conformity with approved data that is accompanied by a manufacturer’s material certification, component historical records and FAA Form 8130-3 at the time of sale and has no operating time or cycles.

New Surplus

(NS)

A component part or material that is unused and may have been released as surplus by the manufacturer, owner operator or a repair facility. Component will be accompanied by a manufacturer’s material certification, component historical records (if component contains time life components/parts installed) and a FAA Form 8130- 3.

Overhauled

(OH)

A used component or part which has been overhauled using methods, techniques, and practices acceptable to the FAA and has been disassembled, cleaned, inspected, repaired as necessary, and reassembled. In addition, it has been tested in accordance with approved standards and technical data acceptable to the FAA.

Overhauled items shall have zero operating hours since last overhaul. Component will be accompanied by component historical records (if component contains time life components/parts installed) and a FAA Form 8130-3.

Procurement Lead Time

(PLT)

The interval of time required by the Contractor to order, receive, inspect, and prepare for delivery & acceptance inspection by the United States Government.

Required Delivery Date

(RDD)

The Contracting Officer provides for each material ordered on a Delivery Order. The Contracting Officer calculates the Required Delivery Date (RDD) using the Contractor's Procurement Lead Time and the Contractor’s receipt of order.

Definition

Supply Deficiency

Report (SDR)

A report filed on a General Services Administration (GSA) Standard Form (SF) 364 or using the Defense Logistics Agency WebSDR website to document and report shortages or overages, improper packing or marking, duplicate shipments, incorrect items, and condition or quality discrepancies, including damage, prior to release to the carrier by the originating shipper. Supply discrepancies also result from documentation and/or billing errors, deficiencies in the performance of services, and instances where no evidence of shipment (signed carrier receipt and shipping document) can be produced by the shipper.

Rebuild/Rebuilt

(RB)

An FAA Administrator (see 14 CFR 43.3(j)) approved process where the original equipment manufacturer of the item remanufactures a used product or article that has been completely disassembled, inspected, repaired as necessary, reassembled, tested, and approved in the same manner and to the same tolerances and limits as a new item with either new or used parts. However, all parts used must conform to the production drawing tolerances and limits for new parts or be of approved oversized or undersized dimensions for a new engine.

Warranty Claim

(WC)

A claim made by the FMS Customer based on a written warranty provided with the material assuring a certain level of quality and reliability during a covered period.