Attachment 0008 Electronic Data Interchange Fields.pdf

14 Sep 2020 Attachment 0008 Electronic Data Interchange (EDI) Fields

Electronic Data Interchange Field Data Description

Delivery Order Number Assigned by the USG Contracting Officer to identify a specific Contract Delivery Order

Contract Line Item Number

(CLIN)

Assigned by the USG Contracting Officer in the Contract Delivery Order

Sub-Contract Line Item Number

(SLIN)

Assigned by the USG Contracting Officer in the Contract Delivery Order

Delivery Order Acceptance Date Date Delivery Order Accepted by the Contractor

Requisition Number

Provided by USG and consisting of fourteen alpha-numeric characters and used to connect specific CLIN/SLINs to a specific Foreign Military Sales Case Requirement. The USG will provided the Requisition Number in the Delivery Order instructions and the Contractor shall mark on the outside packaging of shipments in accordance with MIL-STD129.

Manufacturer's Part Number The part number established by the original equipment manufacturer

Quantity Ordered The quantity contracted to be delivered under the Delivery Order.

Unit Price The contracted unit price for one unit Quantity Shipped The number of units shipped.

Extended Price The total price for the number of units delivered and accepted by the USG; (Unit Price X Quantity Shipped = Extended Price)

Quantity Remaining to Ship The number of units remaining to be shipped should a partial delivery be accepted by the

USG.

Estimated Ship Date Estimated date provided by the contractor as to when the last unit of a SLIN will ship.

Required Delivery Date The no later than date specified by the USG in the contract delivery order for the Contractor to deliver the contracted materials.

Delivery Date (Actual) Date of delivery by the Contractor and acceptance by the USG's inspectors.

Ship Date (Actual) Date of shipment by the Contractor to the location specified in the individual Delivery Order instructions.

Shipment Number A Contractor assigned sequential three digit number (001 through 999) to identify a shipment made under a Delivery Order.

Transportation Carrier The name of the Transportation Company

14 Sep 2020 Attachment 0008 Electronic Data Interchange (EDI) Fields

Shipment Carrier Tracking Number

The Tracking Number assigned to a shipment by the transportation company to track shipment and delivery.

Delivery Address The physical address provided in the Delivery Order instructions.

Comments A Contractor populated field to capture order changes, issues, or discrepancies to keep the MASPO informed.

Nomenclature Name of the item.

Alternate Manufacturer Part

Number Enter if an USG approved alternate manufacturer part number was provided.

Manufacturer's Name Name of the manufacturer of the part number provided

Manufacturer's CAGE Code(s) The Commercial and Government Entity Code assigned the manufacture of the part number provided

Source's Name Name of the material's source

Source's CAGE Code The Commercial and Government Entity Code assigned o the material's source

On-Time Delivery (Y/N) Contractor entered field - Did the Contractor Deliver and the USG Accept on or before the Required Delivery Date? Yes/No

Quality Discrepancy Notification

The Contractor shall track and enter all Quality Discrepancies using the Quality Discrepancy Codes per SOW Paragraph 3.9.2

Quality Discrepancy Date Reported by Customer

The Contractor shall enter the Calendar Date that they were notified of the discrepancy

Quality Discrepancy Resolution/Outcome

Comments Actions taken to resolve the Quality Discrepancy and the outcome.