W56KGY24R0002 ISA Intel Apps ICM Response to Questions.xlsx
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- RFP - Intelligence Application (Intel Apps) Information Collection Management (ICM) - W56KGY24R0002
- Solicitation number
- W56KGY24R0002
About this file
This document contains questions and answers related to a solicitation for an Intelligence Application (Intel Apps) Information Collection Management (ICM) system. The solicitation seeks pricing and a demonstration of an ICM solution that can ingest and graphically depict intelligence collection overlays. The demonstration is tentatively scheduled for January through February 2024, with evaluations of written submissions both before and after. Questions clarify requirements around software licensing, subcontracting plans, security clearances and hardware specifications. The solicitation involves the Department of the Army Materiel Command Army Contracting Command at Aberdeen Proving Ground. Responses provide additional details on evaluation criteria, pricing templates, and performance requirements for the ICM solution.
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W56KGY-24-R-0002
| No | File Reference | Question | Answer | |
| 1 | Attachment 0005 (1.2.1) | What is the expected timing of the demo relative to proposal submission? Will there be a step after submission which the government will validate the rest of the proposal before scheduling demos? How much notice will be provided? | The demos are tentatively scheduled for 29 JAN - 9 FEB 2024. | |
| 2 | Solicitation Doc - Project VISTA / Pricing Instruction | How does the Government expect Project VISTA technology to be reflected in the pricing? | ||
| Does the Government intend to utilize the ECP process to account for Project VISTA technology integration/maturation pricing purposes? | TBD | |||
| 3 | Solicitation Document - Vol V instruction | For the Small Business Subcontracting Plan requirement, will the Government accept an existing, GSA approved Commercial Plan covering the company's fiscal year, and which identifies small business subcontracting goals and activities which would incorporate small business participation to be realized through this proposed effort? | Yes. It has to be valid and current. | |
| 4 | Solicitation Document - Vol V instruction | If a new Commercial Plan must be submitted, what are DoD’s minimum percentage goals for each socioeconomic group, if any? | A valid current commercial plan can be submitted. | |
| 5 | Solicitation Document - Vol V instruction | Can indirect costs be included for establishing the goals in the Commercial Plan? Or are only direct first tier subcontractors to be used for the Plan? | Yes, indirect costs can be included for establishing the goals within the commercial plan. | |
| 6 | Solicitation Document - Vol V instruction | Section 4. A on page 79 states that “Small Business concerns are specifically identified by name in each category…” Can small business concerns be identified by category of service/supply such as “Office Supplies” or “Consultants” or do actual company names have to be listed, i.e., ABC Company? | No. As defined in FAR Part 19, Small Business concerns are specifically identified by name in each category of the Offerors Small Business Commercial Plan; and which Offerors demonstrate acceptable commitment to small business firms or if applicable, the Offeror provides explanation and/or documentation supporting why small businesses were not identified. | |
| 7 | Solicitation Document - Vol V instruction | For the Small Business Subcontracting Plan factor, will the Government accept teaming agreements as demonstration of substantive commitments from small business firms? | Yes. Offerors demonstrate substantive commitment to small business firms, such as, letters of commitment, Joint Ventures,mentor agreements, or other demonstrations of commitment (i.e., binding commitments will become enforceable/contractual requirements) or if applicable, the Offeror provides explanation and/or documentation supporting why small businesses were not identified. | |
| 8 | Solicitation Document - Vol V instruction | Per 52.219-9, which is cited to on page 78, requires a Plan to include indirect costs (“A Contractor authorized to use a commercial subcontracting plan shall include in its subcontracting goals and in its SSR all indirect costs”). See 52.219-9 (g). AFAR Appendix DD does as well. Please clarify if indirect costs should be included in the Plan. | Yes, the indirect costs should be included in the plan. | |
| 9 | Solicitation Document - Vol V instruction | FAR 52.219-9, as cited on page 78, states that “Once the Contractor’s commercial plan has been approved, the Government will not require another subcontracting plan from the same Contractor while the plan remains in effect, as long as the product or service being provided by the Contractor continues to meet the definition of a commercial product or commercial service. A Contractor with a commercial plan shall comply with the reporting requirements stated in paragraph (d)(10) of this clause by submitting one SSR in eSRS for all contracts covered by its commercial plan.” See 52.219-9 (g) As such, if an offeror has an existing approved plan from another agency, should they submit that plan? | Each plan submitted must be approved by the agency of submission. | |
| 10 | Solicitation Document - Vol V instruction | How are Project VISTA partners to be reflected in the Commercial/Subcontracting Plans (if at all)? | They should be reflected in the subcontracting plan. | |
| 11 | Attachment 0006 Pricing Template | Will the Government please correct the cell references on the '5-Year Ordering Period' column for 'Per Vendor,' which is erroneously referencing the average total price (vs. per unit average price)? | Yes and it will be corrected. A new TEP will be sent to all vendors who have already received the CUI document. | |
| 12 | RFP: Section M, D, 1, a (p. 76) | The Evaluation approach subfactor 1 states that the threads 1, 2, 6, 8, and 9 are more important than threads 3, 4, 5, and 7. However, Attachment 5, shows only six threads. Could the Government please clarify this inconsistency? | An amendment will be made to the RFP, as follows: Subfactor 1 – Product Demonstration. The Government will evaluate the extent to which an Offeror’s solution is able to successfully complete the thread steps called out in the Product Demonstration Event Plan (Attachment 0005), specifically in Appendix A of the attachment. The steps within threads 2, 3, 4 and 5 are more important than steps within threads 1 and 6. Each thread step will receive an adjectival and risk rating. Offerors who successfully complete a higher number of steps within threads 2, 3, 4 and 5 will receive a higher overall rating; An Offeror will receive a cumulative rating based upon the ratings for each thread step. An Offeror's solution that does not successfully meet any individual step as stated in the Product Demonstration Plan (Attachment 0005) Appendix A may receive an Unacceptable rating for that specific step (see Table 2 - Technical Adjectival Ratings). The Government will assign ratings in accordance with the Technical Adjectival Rating (Table 2) and a Technical Risk Rating (Table 3) below for each thread step as set forth in Product Demonstration Plan (Attachment 0005) Appendix A. | |
| 13 | Attchments 0002 and 0005 | Can the Government please provide clarification on Appendix A Demonstration Threads, which has missing threads in the Performance Requirement Document (example thread 1.8 and 1.9 map to 4.9.1 which does not exist)? | Numbering error. A new PRD will be sent to all vendors who have already received the CUI document. | |
| 14 | RFP: Section A - Executive Summary, Paragraph 2 (p. 2) | Please confirm that the Government intended to refer to the Performance Requirements Document (PRD) as Attachment 0002. | Yes and an amendment to the RFP will be posted to SAM.gov | |
| 15 | RFP: Section A - Executive Summary, Paragraph 6 (p. 2) | Please confirm that the Government intended to refer to the DD254 as Attachment 0003. | Yes and an amendment to the RFP will be posted to SAM.gov | |
| 16 | RFP: Section J (p. 44) | Please confirm that Exhibit F consists only of the Training Materials CDRL and that the System Safety CDRL is not part of this solicitation. | An amendment will be published to add the Systems Safety CDRL as a separate exhibit. | |
| 17 | RFP: Section L, 2, g (p. 69) | Please confirm that the Government intended to refer to the Solicitation Tables as Attachment 0008. | Yes and an amendment to the RFP will be posted to SAM.gov | |
| 18 | RFP: Section L, 3, c, ii, 2 (p. 72) | Please confirm that the Government intended to refer to the Government Furnished Information (GFI) as Attachment 0004. | Yes and an amendment to the RFP will be posted to SAM.gov | |
| 19 | RFP: Section L, 3, c, iv, 5 (p. 73) | Please confirm that the Government intended to refer to the Past Performance Questionnaire (PPQ) as Attachment 0007. | Yes and an amendment to the RFP will be posted to SAM.gov | |
| 20 | Attachments 0002 and 0005 | Will the Government permit, and provide instructions, on allowing commercial bidders access to CUI documents (Attachment 0002 and 0005) where bilateral Security of Supply Arrangements (SOSA) are in place? | No. A third party will not be granted access to CUI documents. | |
| 21 | Attachment 0001, Statement of Work | Please provide possible locations for Exercise Events outlined in the Statement of Work (3.16). | Exercise will occur at a facility aligned to a military base/exercise. Some previous locations were Aberdeen Proving Ground, Ft Cavazos, etc. | |
| 22 | Attachments 0002 and 0005 | Will the Government make the CUI documents releasable to foreign persons (affiliate company employees) of NATO nations? If yes, please provide instructions to support approval/access. | No. | |
| 23 | Attachment 0001, Statement of Work | Please confirm whether Exercise Support (3.16) is to be provided in person or virtually. | Exercise support will be in-person. | |
| 24 | Ordering periods Pg 3-24 | Each CLIN has an ordering period that beings in July 2023 and continues through the 5 years of the IDIQ (July 2028). Will the Government update these ordering periods to begin with the expected award date of the contract? | yes and an amendment will be to the RFP. | |
| 25 | Monthly Software Solution (License) Pg 13 | The range quantities in the CLIN description in Section B do not appear to match the quantities in Attachment 0006 – Total Evaluated Price Worksheet. Will the Government please correct this discrepancy or clarify the intent? | The range quantities displayed is for the vendor to provide the pricing for the licenses in that specified range. It does not reflect the amount to be acquired. | |
| 26 | Section L, Volume I, Subparagraph 4) Pg 71 | The RFP allows for a 180-day period after award to submit a plan with a timeline to achieve Secret Facility Clearance, however, no similar timeline is referenced for safeguarding capability. Some offerors may have Secret Facility Clearance (or higher) without a safeguarding capability (i.e., non-possessing facilities). Will the Government please confirm that the same 180-day period applies to achieving approved safeguarding at the Secret level? | yes. | |
| 27 | RFP: Executive summary | Please confirm that the government considers the demonstration to be an integral part of a bidder's proposal and therefore reference in the Proposal synopsis to the demonstration does not conflict with the government's requirement that "no information shall be in the executive summary that does not appear elsewhere" in the proposal | The demonstration is an integral part of the vendors proposal; however, there shouldn't be any assumptions within the executive summary that do not appear elsewhere in the proposal. The executive summary is a summary of what is listed in the proposal. | |
| 28 | Solicitation Document | Will the Government clarify the dates reflected on the CLIN/Pricing tables which reflect a 14 JUL 2023 Period of Performance (PoP) start date, and the reference to a July 2024 PoP start (Page 72)? | yes, POP begins July 2024 and an amendment will be to the RFP. | |
| 29 | Attachment 0006- Total Evaluated Price Worksheet | Will the Government clarify quantity on the '5 Year Ordering Period' tab, for CLIN 0010 - Training Solution. For each Option Year there is a quantity of 5 listed. The SOW states 4 IKPT courses are to be delivered, it also states NTE 6 Over The Should courses to be delivered. What does the Quantity of '5' refer to? Which courses, and to what quantity, are to be performed? | Provide an estimate to conduct 1x training (IKPT / NET) and the Gov't will execute the training CLIN as needed. The training quantity will likely follow the SOW. IKPT and NET should be the same material with different audience. | |
| 30 | Attachment 0001- Statement of Work | Will the Government confirm that the requirement for monthly software releases is for both security patch releases AND version releases? Monthly releases (other than security patches) are not typical for commercial products and drive cost for all parties. | Monthly releases will be security patch releases only. Version releases will have a separate schedule that reflects reasonable time for the Gov't to collect user feedback and Vendor to incorporate changes. | |
| 31 | Attachment 0001- Statement of Work (3.16.1 and 4.2.) | Will the Government please provide the mandated Warranty period? | The warranty period will be the contract period. | |
| 32 | Attachment 0002 - Performance Requirement Document_6 November 2023 | Section 13.1 states that "the ICM application shall provide a scalable solution that is deployable on a hardware resource footprint of 4 Virtual CPU Cores, 16 GB of RAM, and 0.5TB of storage." Is this statement meant to reflect the minimum hardware requirements for the ICM application? May the ICM application also provide recommended hardware requirements to properly reflect the usage of the product during differing levels of production use? | The listed resource is the maximum resource allowed for the ICM app. The Gov't is open to receive feedback on the proper hardware requirements to properly reflect usage of the app. Future modernization efforts may impact the current maximum resource allowed. | |
| 33 | Attachment 0005-Demonstrtion Plan Item 2.4 | What format will be supplied for the Intelligence Collection Matrix. | The ICM will be supplied in a .ppt, a .xls or.csv and json. Those products have to be able to be sent and received over the Hydra API or Gov't provided flatfile as they have metadata (NAI grids, PIRs associated with PIRs, etc) that are needed by other ICMs and other applications in the Intel Apps suite and the MCIS suite of systems. | |
| 34 | Attachment 0005-Demonstrtion Plan Item 4.1 | What will the format be for the Information Collection Overlay that will be ingested? | The ICO (Intelligence Collection Overlay) will be provided in .ppt and .csv and or .xls and json format. Formats will be similar to the ICM/ICSM as the data needs to be moved in a way to be graphically depicted and the actual .ppt or .xls needs to be received by end users. | |
| 35 | Solicitation Document | Will the Government please clarify the purpose of requiring 'ranges' of software licenses under "OPTIONAL Software Solution - Unlimited Enterprise License" and "Optional Annual Sustainment - Unlimited Enterprise License"? Unlimited implies no set number. (Reference: CLINS 0022 and 0023 on pages 22-24 of 79) | Yes, unlimited imply no set of number and the range should be NA. | |
| 36 | Attachment 0006- Total Evaluated Price Worksheet | Will the Government please clarify the "1-5" 'Range' of software licenses on the "CLIN Pricing" tab? Unlimited implies no set number. (Reference: CLIN 0022) | Yes, unlimited imply no set of number and the range should be NA. | |
| 37 | Attachment 0006- Total Evaluated Price Worksheet | Will the Government please clarify the statement, "**This cost is not included in the 5-year Ordering Period***"? Does that refer to the "5-Year Ordering Period" tab of the workbook, or, does that mean the Government does not intend to purchase unlimited licenses at any point in the contract's period of performance? | It does not mean that the Government does not intend to purchase unlimited licenses, but the government would like to have the price should the government intend to purchase within the contract's period of performance. | |
| 38 | Attachment 0005 (1.2.1) | How long after proposal submittal on 12/20 does the government expect to hold the demonstrations? Will the government first evaluate the written submissions before scheduling the demos? | The demos are tentatively scheduled for 29 JAN - 9 FEB 2024 and the Gov't will review submissions both before and after. | |
| 39 | PDP | Step 3.13 & 3.29 of Product demonstration references PRD 4.6.2 which does not exist as per PRD dated 6 November. What is the requirement that should be referenced? | Numbering error. A new PRD will be sent to all vendors who have already received the CUI document. | |
| 40 | TEP - Tab 5yr Order period | - Cell P18 should read... ='CLIN Pricing'!L41 not ='CLIN Pricing'!L37 | Yes and it will be corrected. A new TEP will be sent to all vendors who have already received the CUI document. | |
| 41 | TEP - Tab 5yr Order period | - Cell P24 should read... ='CLIN Pricing'!L75 not ='CLIN Pricing'!K75 | Yes and it will be corrected. A new TEP will be sent to all vendors who have already received the CUI document. |
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