W56HZV-21-R-L042 US CAV Division Response to Bidder Questions Version 002.docx

Solicitation W56HZV-21-R-L042 Fort Riley US Cavalry Division Museum Fabrication & Installation Responses to Vendor Questions

1. Is it possible for US Army to reconsider payment terms and at the very least allow for labor and materials progress payments?

ANSWER: The USG is not considering progress payments for these solicitations; however, the CLIN structure allows the contractor to invoice monthly.

2. When are questions due, since both solicitations say that questions are due on May 20?

ANSWER: This was a mistake that was not realized prior to releasing the solicitation. Questions are due 10 July 2021, Past Performance Questionnaire is due 26 July 2021.

3. If these requirements are being performed by a contractor currently or have been performed in the past, could you please provide the associated incumbent contract or task order numbers? If not, could you please tell me whether these are new requirements?

ANSWER: These actions are both new requirements.

4. Can we get a month (or more) extension for Bid Submission?

ANSWER: The USG will amend the solicitation to extend the closing date from 22 July 2021 to 26 July 2021. An amendment is forthcoming.

5. Please confirm that the US Army will be responsible for all flooring.

ANSWER: For the 1st Infantry Division Museum the contractor shall purchase and install the wood floor in the trench exhibit and the wood floor in the barracks exhibit. All other flooring in the 1st ID Museum will be purchased and installed by the Government. For the US Army Cavalry Museum all flooring shall be purchased and installed by the Government.

6. Please confirm that the Exhibit Fabricator is responsible for purchase and installation of exhibit track lighting.

**ANSWER: The Government will provide a response by 2:00 PM EST on 16 July 2021.

7. Is the Exhibit Fabricator responsible for the media/film production or is that under another contract?

ANSWER: No, this shall be provided by the Government.

8. Are there any prevailing wage or union labor requirements?

ANSWER: N/A. This is not a construction contract.

9. Will this project require a performance bond?

ANSWER: N/A. This is not a construction contract. Section C.5.1.9 of the solicitation will be amended.

10. Are there any special considerations when working at Fort Riley (access, parking, shipping/deliveries, etc.)?

ANSWER: These are all listed in the PWS under sections C.1.6.4, C.1.6.5, C.1.6.6.1, C.1.6.6.2, C.1.6.7 and C.1.6.10.

11. Will you consider documented progress payments if 100% performance and payment bonds are provided?

ANSWER: This is not a construction contract. Section C.5.1.9 of the solicitation will be amended. The USG is not considering progress payments for these solicitations; however, the CLIN structure allows the contractor to invoice monthly.

12. May items be invoiced for upon delivery to the site, but not installed?

ANSWER: No, items may not be invoiced upon delivery to the site. Items may be invoiced on a monthly basis after the USG inspection and acceptance.

13. Are the projects fully funded?

ANSWER: Yes

14. Is this project being set aside for a SBA certified Small business, 8(a) American Indian owned company and if not will any special privileges be given to a SBA certified Small business, 8(a) American Indian owned companies?

ANSWER: This procurement is 100% set aside for small business. There will be no special privileges given to 8(a) American Indian Owned companies.

15. Volume III – Administrative, L.4.3.1, this section says to include completed fill-ins for Sections A – K. Do I fill out and include Section B of the RFP here?

ANSWER: No, you will provide a scanned image of a signed copy of the SF1449 (the actual solicitation) cover page, a copy of all completed fill-ins for the corresponding Sections A through K on the solicitation, and (if applicable) a signed copy of all Amendments to the solicitation. For example, anything that you are answering in Section B, needs to be answered in that area of the Solicitation. Pricing information should be included on the Pricing Workbook.

16. We received a reference directly. Can we email it to you on our reference’s behalf or does it have to be sent from the reference?

ANSWER: The Past Performance Questionnaire should be sent directly to Contract Specialist, Meika Cole, by email at meika.j.cole.civ@mail.mil. Please also send a copy of the email received from the individual who provided the responses to the PPQ.

17. What is the due date for questions?

ANSWER: General questions about the solicitations are due 10 July 2021, 11:00 AM, EST.

18. Are the museums open to conducting site visits?

ANSWER: Yes. Both museums are hosting site visits on Monday July 19, 2021.

1st Infantry Division will host a visit from 8:00 a.m. to 10:00 a.m. CST; US Cavalry’s visit is from 10:00 a.m. to 12:00 p.m. CST. You may attend both.

There will NOT be a question and answer session conducted during the actual site visit. ONLY questions that result from the site visit shall be submitted in writing to the Contract Specialist, Meika Cole, by 3:00 p.m. EST on Wednesday, 21 July 2021. Responses to questions resulting from the site visit will be posted on SAM.gov on 23 July 2021.

For specific logistic details for the visit, please contact Meika Cole, meika.j.cole.civ@mail.mil directly by 16 July 2021 3:00 p.m. EST.

19. Is W-1 Stable Wood the same as re-claimed barn lumber?

ANSWER: Re-claimed barn lumber is acceptable so long as it does not have any paint on it.

20. Please provide lighting specs if providing, installing and hooking into existing electrical system is in the exhibit fabricators scope?

**ANSWER: The Government will provide a response by 2:00 PM EST on 16 July 2021.

21. Could you provide the name of local electrical contractor who has done work at Fort Riley before?

ANSWER: TORGESON ELRCTRIC—TOPEKA, KS

22. Confirm if painting all the perimeter walls is in the exhibit fabricators scope?

ANSWER: Painting of perimeter walls is to be done by the contractor. Paint colors and areas to be applied are shown in DX and EX drawing packages.

23. Please provide a glass case/acrylic vitrine schedule with all specifications such as size, desiccant requirement, decks?

ANSWER: This does not exist. This must be determined by looking at the various design packages.

24. Do all fabrication materials (except for graphics) need to be fire rated?

ANSWER: Yes

25. Do acrylic vitrines need to be fabricated from UV acrylic?

ANSWER: Yes.

26. Is there certain glass spec for the large cases?

ANSWER: Yes. Two layers of Low Iron glass laminated together

27. On some case/railing drawings and elevations/plans show the glass looking curved. Can we assume this glass is actually faceted?

ANSWER: Yes, it is faceted.

28. What is the contoured projection surface made from on AV-6.2 shown in attachment 005 on pg. EX 6.2?

ANSWER: The material will be determined by the fabricator. It needs to be durable because of its exposed position.

29. In attachment 005 on page DX 7.1. Assuming the panels attach with standoffs, are they curved or faceted?

ANSWER: These are not panels but pieces of the HPL4 laminate mounted directly to the curved wall with faux rivets painted to match the panels on the corners of the panels.

30. Is it correct to assume all case work to be fabricated out of medex?

ANSWER: Yes, that is correct.

31. Can all fabrication parts be fastened to the wall/floor when needed?

ANSWER: Yes they can.

32. What is the access into the museum? Loading dock, elevator and doorway dimensions?

ANSWER: There is no loading dock—elevator 69”x51” door 36”—doorway dimensions 34 1/2” x 89” doors removed—front doors double door no front bars. Photos of the elevator are in the site photo package.

33. We assume there is space for a full-sized tractor trailer to be used for shipping. Please confirm

ANSWER: Yes, but the truck needs to be parked in the lot across the street from the museum.

34. What is the finish on the interactive stations in Attachment 005 page EX 13.1?

ANSWER: This is covered with the HPL4 laminate to match the large case they flank

35. Can we assume all exposed areas in case interiors is painted?

ANSWER: Yes they are painted

36. Attachment 005 page EX 15.2-4. NOTES seem to state that the exhibit fabricator are supplying these costumes. Is this correct?

ANSWER: Yes, these are provided by the fabricator.

37. Are these the only costumes/apparel the exhibit fabricator is supplying for this project?

ANSWER: No, a list will be provided.

38. What are the 4 side panels on this same page?

ANSWER: The customer is not sure what you are referring to when you say 4 sided panels. Are you asking about the 4 side panels on the two corner cabinets? If that is it those are the mirrors on the backside of corner cabinet doors.

39. Would you consider a bid due date extension?

ANSWER: The USG will amend the solicitation to extend the closing date from 22 July 2021 to 26 July 2021.

40. Will the museum be supplying all the props for the dioramas/case interiors?

ANSWER: No

41. Please supply any spreadsheets/complete lists that would clarify exactly what is in the exhibit fabricator’s scope to supply?

ANSWER: No such lists are available

42. Last page of Attachment 005 – Does the exhibit fabricator supply everything on this list except R1.2b-01? Taxidermy horse shown on pg. EX 1.2 in Attachment 005.

ANSWER: The fabricator supplies everything but the taxidermy horse which is supplied by museum.

43. Do objects marked “ALT” need mounts?

ANSWER: Yes.

44. Framing for flags and standards: do the standards A3.1-11 and A3.2C-08 require new frames? Does the Nazi flag, A11.4.01 require framing or a full backing support?

ANSWER: Yes. All of these need to be framed using compression type frames as used by conservators.

45. Are mounts needed for the saddles A6.7-9 and A6.7-11, which aren’t shown in the case?

ANSWER: Yes

46. Figure Specs: Are all figures to be painted naturalistically?

ANSWER: Yes

47. Figure Specs Hair: can it be sculpted or are wigs required?

ANSWER: Wigs are required.

48. Figure Specs Can you provide years for each of the figures?

ANSWER: This will be provided at the kickoff meeting.

49. Design: Will all exact pose references be provided?

ANSWER: The pose will need to match what is shown in the drawing package. If needed, photos of someone in the pose can be provided to the contractor after the start of the project.

50. Design: Will we be provided with all metrics for each of the figures (i.e.) height, weight, eye color, hair color, etc.?

ANSWER: Yes

51. Design: Has all of the above work been completed?

ANSWER: Yes

52. Uniforms and Weapons: Have they all been acquired already?

**ANSWER: The Government will provide a response by 2:00 PM EST on 16 July 2021

53. Uniforms and Weapons: If not, who will be providing them as we have some working relationships with folks in that business and it would be good to know.

**ANSWER: The Government will provide a response by 2:00 PM EST on 16 July 2021

54. Horses: Are taxidermy horses acceptable?

ANSWER: They are acceptable so long as they match the pose and the colors shown/specified in the design packages.

55. Interaction with Terrain, Objects, Vehicles, etc.: Will you be able to provide mock-ups for figure construction as needed?

ANSWER: Not sure what you mean by this.

56. Interaction with Terrain, Objects, Vehicles, etc.: What level of detail is required for the figures (such as generic faces/features or are there specific individuals your wanting to duplicate)?

ANSWER: The cavalry museum does not require any of the mannequins to look like a specific person.

57. Please confirm that in section 1.2 the floor, walls and platform are all covered with the reclaimed lumber?

ANSWER: They are and can be covered with reclaimed wood, such as barnwood, so long as it does not have any paint on it.

58. Who supplies the trunk for modifications in area 1.2?

ANSWER: This is supplied by the fabricator.

59. In section 11.3 who is responsible for fabricating the jack stands to hold the jeep at an angle and who is responsible for placing the jeep within the diorama?

ANSWER: The jeep’s engine has been removed to lighten the weight but will require fabricated stands to position it—that the contractor will furnish. The fabricator shall be responsible for installing the jeep. The museum staff shall be available to assist.

60. Will museum supply equipment on site to place the jeep?

ANSWER: No. That will need to be furnished by the fabricator. This is true of all of the objects that must be installed.

61. Will the clothing for the figures be able to be sent to the vendor for dressing the figures or will this need to be done on-site?

ANSWER: The clothing will need to be done on site so the museum staff can verify correct placement for historical accuracy.

62. Can the bronze anodized aluminum angle be powder coated instead? We are being told from vendors that the bronze is a different process and are unable to find one with large enough equipment to do good size lengths of the material.

ANSWER: Powder coated is acceptable. We will just need to see a sample for approval before the fabrication can begin.

63. Does AV 6.2 require a 3-D molded topo map to project on?

ANSWER: Yes, it does. The material will be determined by the fabricator, but it will need to be durable because of its exposed position.

64. AV- Who is responsible for the content, media, software, control code, upload & management of the media files? Imaging of the PCs and Players?

ANSWER: The museum is responsible for these items.

65. AV- Can an aspect ratio and video resolutions worksheet be provided?

ANSWER: We cannot provide these.

66. Is there going to be a Content Management Solution (CMS), for updates and remote management? Is a show control required?

ANSWER: No, there will not be.

67. Who is responsible for pulling and termination for the low-voltage cabling?

ANSWER: The Government has pulled the electrical cables to the locations the exhibit components the contractor will be installing these components. The same applies to the lighting to be installed.

68. Who is responsible for the IT Network and Data requirements?

ANSWER: This is not a requirement for this project.

69. Hi-Voltage AC power as related to the AV components will be provided/installed by others? Cabling Pathways, Floor Boxes, J-Boxes, and Electrical Conduit infrastructure will be provided by others?

ANSWER: All electrical has been pulled to the location that the exhibit component will be installed at. The contractor will then connect their exhibit component to this electrical system.

70. Who is responsible for the blocking/backing or structural elements related to the mounting of the AV equipment? Will a structural engineer need to stamp and approve drawings?

ANSWER: That would be the contractor. It is not anticipated that the work would need to be reviewed by a structural engineer.

71. Is the intent to have the AV equipment local to each exhibit? Will there be AV IDF closets and or IT closets for the AV support equipment?

ANSWER: All of the AV equipment is local. The construction drawings show this.

72. What are the screen requirements for the AV-9.1 and AV-11.1 Projection systems? Will the walls or diorama have to be level 5 finished or treated with Screen Goo?

**ANSWER: The Government will provide a response by 2:00 PM EST on 16 July 2021.

73. Is Samsung QMR & QET Series commercial displays an acceptable replacement for the specified NEC V & P Series displays?

ANSWER: Yes they are.

74. Please confirm that the wagon in section 4.3 is to be fabricated to the dimensions on drawing. D19.4. Looks bigger on drawing F 1.0?

ANSWER: The wagon in section 4.3 is a historic object that will be provided by the museum. The wagon on sheet D19.4 is to be fabricated by the contractor. This wagon goes in section 15, the family gallery.

75. Can we get more info on the topography map in section 6.2 such as -Depth of relief?

-specific geographical area or aerial view?

-Printed or just white?

-Are there roads/towns etc.

-What is the painted projection surface?

ANSWER: The depth of relief and specific geographic area will be provided by the museum to the contractor after consulting on the specific requirements at or after the start of work meeting. The topographical map should be white. As far as finish goes, we would like to use the most durable.

76. What are the full responsibilities of exhibit fabricator for electrical requirements?

ANSWER: The exhibit fabricator will be responsible for connecting items in this design requiring electrical power into the building’s electrical system. This includes the track lighting. During the building renovation the government ran electrical power to the location needed. This is where you will connect into the electrical system.

77. Are there any demo/building mods required by exhibit fabricator?

ANSWER: There is not any demo work.

78. Who is responsible for the oversized book pages shown in attachment 005 on drawing. EX 6.1? Can these not be made by the exhibit fabricator?

ANSWER: These pages are to be produced by the fabricator.

79. Does Film Storyboards just supply the pages or do they supply the mounting structure also?

ANSWER: If this is in reference to the items discussed in question number 60, everything shown in that drawing will be produced by the contractor.

80. Drawing DX 6.7 shows W1 the case which is not archival. Please advise how to proceed?

ANSWER: Please construct the case as designed with the wood W1 on the back wall.

81. Section 6.4 who is supplying the 1950’s TV cabinet?

ANSWER: The contractor.

82. Rights & Licensing: What rights and usages does the museum require, especially considering the inclusion of “Hollywood film” clips?

ANSWER: The museum is taking care of the production of media playing in the AV displays so the Government will be responsible for acquiring the rights not the contractor.

83. Rights & Licensing: Will any rights or licensing fees be paid by the museum? There is a wide range of what the costs could be, depending on what is included.

ANSWER: The museum is responsible for producing the media playing in the AV displays. So the Government will be responsible for any fees.

84. Rights & Licensing: Many of the time periods depicted in the media had little or no video footage available. Does the museum have access to any photo/video archives that may not be? Otherwise, available at the Library of Congress or National Archives?

ANSWER: The museum is responsible for producing the media playing in the AV displays. The contractor is not responsible for this.

85. Archival: Approximately how much of the requested archival footage and imagery in the various AV elements does the museum own?

ANSWER: The museum is responsible for producing the media playing in the AV displays. The contractor is not responsible for this.

86. AV 1-12 - Area Intro Markers: The second program…includes captions and sound that enliven the program”. Are these videos narrated or is the audio sound effects only? Please clarify “captions” if not narrated video.

ANSWER: The museum is responsible for producing the media playing in the AV displays. The contractor is not responsible for this.

87. AV 7.2 – Expanding US Global Reach interactive: Can you provide an approximate number of location videos?

ANSWER: The museum is responsible for producing the media playing in the AV displays. The contractor is not responsible for this.

88. AV 11.1 – Immersive Projection: The title says silent but the description mentions distant sound effects. Can you clarify?

**ANSWER: The Government will provide a response by 2:00 PM EST on 16 July 2021.

89. AV 11.1 – If a soundscape is desired here, can you describe what sort of soundscape is envisioned?

**ANSWER: The Government will provide a response by 2:00 PM EST on 16 July 2021.

90. AV 12.1 – Object Theater: Based on attachment 2 Artifact list, there are 5 objects. Is this accurate?

ANSWER: This correct.

91. AV 12.1 – Have any potential interviewees been identified for any of the 5 objects?

ANSWER: The museum is responsible for producing the media playing in the AV displays. The contractor is not responsible for this.

92. AV 13.1 – Regimental Lineage interactive: How many regiments?

ANSWER: The museum is responsible for producing the media playing in the AV displays. The contractor is not responsible for this.

93. AV 13.1 – Will there be a single page of information for each regiment?

ANSWER: The museum is responsible for producing the media playing in the AV displays. The contractor is not responsible for this.

94. AV 13.1 – Will the museum be providing the copy?

ANSWER: The museum is responsible for producing the media playing in the AV displays. The contractor is not responsible for this.

95. AV 13.1 – Will all regimental logos be provided?

ANSWER: The museum is responsible for producing the media playing in the AV displays. The contractor is not responsible for this.

96. AV 1-12 Area Intro Markers: What is the source of the images for the slide shows mentioned here?

ANSWER: The museum is responsible for producing the media playing in the AV displays. The contractor is not responsible for this.

97. AV 1-12 -Will these be provided by the client or will the vendor need to research and license?

ANSWER: The museum is responsible for producing the media playing in the AV displays. The contractor is not responsible for this.

98. AV 1.4 Orientation Video: There are references to using videos that exist in popular culture, including many Hollywood films. Has the museum secured any rights to these films?

ANSWER: The museum is responsible for producing the media playing in the AV displays. So the Government will be responsible for any fees.

99. AV 1.4 Licensing such footage can be costly and complex, and it may be difficult to identify an exact price at this time. Can these be handled as a separate line item, to be billed as-used?

ANSWER: The museum is responsible for producing the media playing in the AV displays. So the Government will be responsible for any fees.

100. AV 6.4 The Cavalry in Television: There are many references here to popular TV shows. Has the museum secured rights to use this footage?

ANSWER: The museum is responsible for producing the media playing in the AV displays. So the Government will be responsible for any fees.

101. AV12.1 Object Theater: Is any re-enactment filming expected in this area? Is the video content only the actors/veterans speaking about their experiences?

ANSWER: The museum is responsible for producing the media playing in the AV displays. The contractor is not responsible for this.

102. AV 13.1 Regiment Lineage: Does the museum have these records accessible? Are they in a database format or do they need to be sorted/cataloged?

ANSWER: The museum is responsible for producing the media playing in the AV displays. The contractor is not responsible for this.

103. Can you confirm that the AV media producer is responsible for all research and writing of video scripts and on-screen text in interactive?

ANSWER: The museum is responsible for producing the media playing in the AV displays. The contractor is not responsible for this.

104. Will Fort Riley be providing any image and video assets or is the AV media producer responsible for the cost researching and licensing all images and video?

ANSWER: The museum is responsible for producing the media playing in the AV displays. The contractor is not responsible for this.

105. What type of licensing is required? (For example, single site for 10 years etc.)?

ANSWER: The museum is responsible for producing the media playing in the AV displays. The contractor is not responsible for this.

106. For AV in area 7.2 and area 13.1, is there any expectation for the content to update able post-installation and connected to a content management system (CMS)? If so, would local CMS setup on the local network be sufficient, or would it need to be accessible through the web?

ANSWER: There is not.

107. Please confirm that the "Interactive Customer Evaluation (ICE) Station is not in the scope of work for the AV media producer

ANSWER: It is not in the scope.

108. AV schedule AV02, AV05, AV06, AV07, AV09, AV11: The V404 is the V423 display direct replacement and the NEC Media Player is the OPS-Replacement. This unit does not support GPIO. Can a Bright sign be substituted for these systems to be able to utilize motion-activated / pushbutton functions?

ANSWER: The Brightsign player can be substituted

109. AV schedule AV02, AV05, AV06, AV07, AV09, AV11: The V404 is the V423 display direct replacement and the NEC Media Player is the OPS-Replacement. This unit does not support GPIO. Can a Bright sign be substituted for these systems to be able to utilize motion-activated / pushbutton functions?

ANSWER: Yes, a Bright sign player can be substituted.

110. The AV hardware specifications are dated 2015 Is this accurate?

If so, will you be providing an updated hardware specification list?

ANSWER: No

111. Will you be looking to the chosen contractor to provide an updated list?

ANSWER: If they wish to use different AV hardware, then yes.

112. Is there a hardware rack room specified or is all hardware local?

ANSWER: LOCAL

113. Using AV 6.4 “Cavalry in television” as an example. The specification is looping video. There does not seem to be a way to turn the system off at night then on again in the morning. Is this correct or are you thinking you will kill the circuit each night then on again in the morning?

ANSWER: The power will be turned off with the switch as the circuit.

114. Where should costs for General Conditions (PM, Drawings, Close-out, etc.) be lumped into for consistency of proposals?

ANSWER: Please follow the established CLIN structure in the solicitation.

115. Is there a list of prototypes based on the “If deemed necessary by the Government the fabricator shall fabricate prototypes and mockups prior to the start of fabrication.”

ANSWER: There is not a list. This will need to be determined by the Government and the Contractor once the project begins

116. AV 6.2 - Will a mesh 3D file, either STL and OBJ, be provided for the hill fabrication of the interactive?

ANSWER: The information needed to produce this will need to be determined at the kick-off meeting. It depends on what the contractor needs to produce the topographical map.

117. Are there any limitations from the routine to be taken from the 1st floor to the second floor?

**ANSWER: The Government will provide a response by 2:00 PM EST on 16 July 2021

118. What are the dimensions of the service elevator, if one is available?

**ANSWER: The Government will provide a response by 2:00 PM EST on 16 July 2021.

119. Should fabrication assume that bolting to the floor will be acceptable?

ANSWER: Yes

120. Will there be on site storage available for crates and equipment?

ANSWER: No on site storage is available other than in the exhibit galleries. A truck or container can be parked in the lot across the street from the museum. The distance is approximately 250 feet.

121. Will it be possible to have the Graphic Schedules in an Excel doc?

ANSWER: No

122. Attachment 005 AME Design Package Exhibit Elevations Page 29. Can you describe if this is a graphic, wood panels, or unfinished?

ANSWER: If this question is referring to sheet DX 7.1 of the Cavalry Museum elevation package, the material is laminate HPL-4. Specifically Wilsonart 6102-0-415 Matte Gunmetal Grey. This is shown on DX.7.1 of the constructions drawing package.

123. Is the fabricator responsible for contracting all media production, except for AV 10.1 and 13.2 to be provided by the museum?

ANSWER: No, all media will be produced by the museum.

124. Is there a high-level project schedule and/or an expected project start and end date?

ANSWER: There is not a project schedule. Developing the project schedule is done by the contractor as part of the scope of work in the contract. The period of performance will be in the contract documents.

125. PG EX14.1 shows a window in between two cases. Should we assume UV protection will be needed in all of area 14?

ANSWER: Yes

126. Will the fabricator receive production ready graphic files?

ANSWER: Yes they will

127. What is the route the exhibits will need to travel into the museum and the dimensions of the smallest opening along that route?

**ANSWER: The Government will provide a response by 2:00 PM EST on 16 July 2021.

128. Is there a loading dock available?

ANSWER: No

Version 002 15 July 2021